Questions and Answers - Round three - Yokohama and East Japan 12-15-21.xlsx
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- HTC711-21-Q-R019
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Round 1
SOLICITATION Q&A LOG ROUND ONE
HTC711-21-Q-R019 YOKOHAMA AND EAST JAPAN S&RTS
UPDATED: 01 December 2021
| QUESTION # | DATE RECEIVED | PROSPECTIVE VENDOR'S QUESTION | DATE OF REPLY | GOVERNMENT'S RESPONSE | AMEND RFQ? |
| 1 | 26-Nov-21 | In regards to its attachment 2, SOR, we cannot fill in Line Item 41 due to security locked. | 1-Dec-21 | An updated SOR has been attached in association with Amendment 1. This is no longer an issue. | Y |
| 2 | 26-Nov-21 | How do we express unavailable Material Handling Equipment(MHE). | 1-Dec-21 | PWS section 4.13 All EQR/MHE listed in schedule 4 of the SOR shall be billable by the hour or day. Equipment Rental rate applies to equipment owned by the contractor and used during extra labor/man-hour work. In addition, PWS section 5.31, Material Handling Equipment (MHE) states: The Contractor shall furnish all Material Handling Equipment (MHE) required to perform all stevedoring and terminal services under this contract. | N |
| 3 | 26-Nov-21 | I want to explain detail or notes for some items/SOR by “remark”, how do we do? | 1-Dec-21 | You may list your remarks in your proposal. | N |
| 4 | 26-Nov-21 | Only Sunday/Holiday surcharge is mentioned in the documents, how about Saturday? Saturday additional charge must be incurred in Japan. Is it not applied in this contract? | 1-Dec-21 | An updated SOR has been attached in association with Amendment 1 incorporating the word "Saturday" in the appropriate "Description" sections of the SOR and to amend the Unit of Measure at line item 459/440 changing the Unit of Measure to"MTON." An updated PWS with amended language at paragraphs 6.5.5 and 6.5.6 has been attached in association with Amendment 1. | Y |
| 5 | 26-Nov-21 | Can you please confirm if this SOW is being performed and if so, what is the contract # ? | 1-Dec-21 | This solicitation, HTC711-21-Q-R019, is a follow on to the current contract, HTC711-17-D-R001. | N |
Round 2
SOLICITATION Q&A LOG ROUND TWO
HTC711-21-Q-R019 YOKOHAMA AND EAST JAPAN S&RTS
UPDATED: 12/09/2021
| QUESTION # | DATE RECEIVED | PROSPECTIVE VENDOR'S QUESTION | DATE OF REPLY | GOVERNMENT'S RESPONSE | AMEND RFQ? |
| 6 | 7-Dec-21 | RFQ: Relocation after Unloading , from Yokohama to Yokosuka , means from civil port to military port, is the vendor responsible on any transportation outside the Port of Yokohama? | 9-Dec-21 | The Government requires the contractor to be responsible for the barge lightering services within Yokohama Port and/or between Yokosuka Naval Base. | N |
| 7 | 7-Dec-21 | This opportunity is restricted on activities within Port of Yokohama, and no outside delivery / Transportation required, is it so? | 9-Dec-21 | The Government requires only barge lightering ocean transportation to reach the destination outside Yokohama Port. | N |
| 8 | 7-Dec-21 | POL : Please advise port of loading related to this contract opportunity | 9-Dec-21 | PWS 6.6.3.2 Port Areas: |
(a) The term Kanagawa shall include Yokohama North Dock and Yokosuka Naval Base and all commercial piers in Kanagawa Prefecture.
(b) If the Contractor receives a request for services at another port in East Japan other than the ports prescribed above, the U.S. Government shall notify the contractor at least 90 days
| in advance to allow the contractor to confirm if the services can be provided. | N | ||
| 9 | 7-Dec-21 | Please specify the unloading and loading ports in Japan: |
Is the port of discharge the same port of Yokohama for civil vessels?
| Or is it a military port? Please specify | 9-Dec-21 | The Government requires port handling for commercial vessels and/or military vessels at commercial ports including US military bases in Kanagawa Prefecture and at commercial ports in East Japan. | N |
| 10 | 7-Dec-21 | Confirm the due date for this quotes. (Solicitation # HTC711-21-QR019) |
As shown in the email below, you told me that the deadline for submission is(Tuesday?) 23 December 2021, at 08:00AM CST.
But on the other hand, different document states that the deadline for submission is08:00 AM 21st December 2021.
(Document : Standard Form 1449, Page 1 of 57, in the upper right, 8.OFFER DUE DATE / LOCAL TIME 08:00 AM 21 Dec 2021 )
| Which is correct? | 9-Dec-21 | The submission due date for for proposals has been extended to 05 January 2022 at 8:00 AM CST. | Y | |||
| 11 | 6-Dec-21 | As the skill level Ⅱ/Ⅲ, what is contents of both level ? What kind of skill required? Reference : Section 5.28.2.1, Page 41 | 9-Dec-21 | Follows US Auto Mechanic Qualification Levels II and III. | N | |
| 12 | 6-Dec-21 | Any forms available for provide CO and COR within 10 days of award of contract ? Section 4.21, Page 25 | 9-Dec-21 | The contractor will provide its own form, if acceptable by the Government, or the Government will supply the form. PWS section 4.21.1 The QCIP shall include the following: |
* A quality control inspection system covering general and specific tasks included in the contract scope of work. It should specify tasks or areas to be inspected on both a scheduled or unscheduled basis, and the manner in which inspections are to be conducted.
* The names of firms or individuals tasked to perform inspections and the extent of heir authority. This may be in the form of an organization chart or other form approved by the COR.
* A method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable.
| * A method of documenting and enforcing quality control operations of prime or subcontractor work, including inspection and testing. | N | ||
| 13 | 6-Dec-21 | This is not question, but it's a recommendation , |
Schedule 4 - Equipment (INTRAPORT TRANSFER) According to our work experience, we would recommend to add
"wrecker Truck" operation Day Shift Rate (0830:16:30) Overtime/Night Shift Rate (1630:0830) Sunday/Holiday, Day Shift Rate (0830:1630) Sunday/Holiday, Overtime/Night Shift Rate (1630:0830)
| It was caused for towing immovable vehicles at North Pier recently. | 9-Dec-21 | The Government does not consider the need to add this item to the SOR. This item is rarely used and will be covered in OOP expense under Schedule 8 of SOR if required for task missions. | N | |||
| 14 | 8-Dec-21 | I’d like to confirm if the unit prices for 1A1 through 1F with “ MTON “ , as unit of measure, shall purely be for the value, i.e., our offer do not include the MHE or labors that are required to accomplish the task. | 9-Dec-21 | PWS 4.5.1 Commodity Rates: Commodity rates are inclusive of all planning activities, contractor’s labor, gear, MHE, crane rigging, materials, scanning, documentation, cargo inspections, and all stevedoring and longshoring activities associated to handling USG import/export cargo transiting through the port. However, the MARINE TERMINAL TARIFF in Japan are subdivided in detail and you may list your remarks in your proposal. | N | |
| 15 | 8-Dec-21 | “ Quotes remain due on 23 December 2021 at 8:00 a.m. CST.” | 9-Dec-21 | The submission due date for for proposals has been extended to 05 January 2022 at 8:00 AM CST. | Y | |
| 16 | 10-Dec-21 | We’d like to have your advice if the line items #430 – 436(Miscellaneous) need not be filled at the offeror? | 10-Dec-21 | No, these lines are the development of the Task order template. Used to order OOP. | N |
Round 3
SOLICITATION Q&A LOG ROUND THREE
HTC711-21-Q-R019 YOKOHAMA AND EAST JAPAN S&RTS
UPDATED: 12/15/2021
| QUESTION # | DATE RECEIVED | PROSPECTIVE VENDOR'S QUESTION | DATE OF REPLY | GOVERNMENT'S RESPONSE | AMEND RFQ? |
| 17 | 15-Dec-21 | Section 2, Page 4 in Paragragh 2.3.11 Written appendix F may be amended to appendix E. | 15-Dec-21 | Section 2, page 4 in Paragraph 2.3.11 has been amended to reflect Appendex E. | Y |
| 18 | 15-Dec-21 | Section 6, Page 67-68 in PWS. |
In Japanese business customs, work for 08:30 hours the following day shall be ordered prior to 15:00 hours on the preceding day, and work for 19:00 hours shall be ordered prior to 15:00 hours on the day of work. Is it possible to change PWS6.6.4.1 and 6.6.5.1 as below?
PWS 6.6.4.1(a) For extra laborers ordered under this Schedule for 0830 hours the following day but canceled prior to 1500 on the day ordered, no cancellation charge will be paid.
PWS 6.6.4.1(b) For extra laborers ordered for 0830 hours the following day and canceled after 1500 hours on the day ordered, the Contractor shall receive 7 hours at the Waiting/Detention rate as a cancellation charge.
PWS 6.6.5.1(a)(i) For material handling equipment (MHE) ordered for 0830 hours but canceled prior to 1500 hours on the preceding day, no cancellation charge shall be assessed. However, for MHE ordered for 0830 hours but canceled after 1500 hours the preceding day, the Contractor shall be paid a cancellation charge.
| PWS 6.6.5.1(a)(ii) For MHE ordered for 1900 hours but canceled prior to 1500 hours on the day of work, no cancellation charge shall be assessed. However, for MHE ordered for 1900 but canceled after 1500 hours on the day of work, the Contractor shall be paid a cancellation charge. | 15-Dec-21 | No changes needed, to this paragraph, it has been reviewed by the unit and the stated cancelation remains fair, and 1700 hrs is in general COB for the unit. | N |
| 19 | 15-Dec-21 | Section 6, Page 69 in PWS. |
Is it possible to change PWS6.6.5.3(a) and (b) as below?
PWS 6.6.5.3(a) When an order for tugboat service is cancelled on the day of the operation , receive minimum charge for 7 hours per shift.
When an order for deckbarge service is cancelled on the day of the operation , receive minimum charge for one day per shift.
PWS 6.6.5.3 (b) When an order for tugboat service is cancelled on the day of the operation , receive minimum charge for 7 hours per shift.
When an order for deckbarge service is cancelled on the day of the operation , receive minimum charge for one day per shift. 15-Dec-21 The paragraph has been reviewed by the unit, cancelation for tugboats has been fair to, and unchanged by the operator, and therefore No changes are needed to this paragraph. N
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