S&RTS_Virginia_Q&As_(Round_3).docx

HTC711-19-Q-R008 S&RTS VIRGINIA

QUESTIONS AND ANSWERS (Round 1) as of 8 Aug 19

Q1: Do you have the dimensions for each commodity? Measurement Tons are available within Attachment 2 (column L); however, the individual numbers will greatly aid in a proper proposal.

A1: The Government will provide the dimensions for each commodity as requested. Please see FBO for attachment.

QUESTIONS AND ANSWERS (Round 2) as of 8 Aug 19

Q2: So originally it was thought that the Unit Quantity on Attachment 2 was total MTONS for the period of performance, but now I’m not so sure. Is ‘Unit Quantity’ in this case the total amount of eaches/pieces for each commodity and the decimal place is in there to throw me off?

A2: The unit quantity is the total estimate measurement ton for that commodity. Please provide cost per measurement ton for each commodity. (( i.e., proposed measurement ton rate 1.00 X unit quantity 593.38 = 593.38 )

QUESTIONS AND ANSWERS (Round 3) as of 8 Aug 19 Q3: We noticed that within each Military commodity code (i.e. 60) there are several variations of MTONs. Our question is does the Military expect to be billed on the MTON calculated for each unit within a commodity, or will each commodity have a set MTON? If it is expected to be billed on each units calculated MTON, who will be performing the measurement for each unit?

A3: Each TCN represents one piece of cargo as billed, however each piece of cargo will have its own MTON value, based on dimensional data of each piece. MTONs are calculated by LxWxH/1728/40=MTON.

The USG weights and measures all cargo prior to departure from origin and labels all cargo with military shipping labels (MSLs) that display this data. The USG will provide description, model and dimensional data, by way of the MSL at initial tally upon in-gate or by way of the vessel manifest on import shipments in addition to the MSL. The contractor has a requirement to check that all equipment is properly labeled. Discrepancy's should be brought to the attention of the COR for resolution.

Q4: If the operator is expected to perform measurements of each unit being discharged or loaded, should the men needed to perform this duty be part of a commodity rate, or billed separately by Man Hour?

A4: Cargo Checkers and tally services are part of the Commodity rate. Given that the USG has measured all cargo in advance of departure from origin, re-measurement is not required. Discrepancy's should be brought to the attention of the COR for resolution.

Q5: MTON for the same unit in stow on ship (“Static MTON”) is not the same as MTON in route (“Moving MTON”). As example in order to safely load or discharge a RORO unit, any mirrors would need to be in the out position. Which MTON would expect to be billed at?

A5: Yes, the Contractor will be responsible for prepping the cargo for shipment, when cargo is moved the driver will erect the mirrors and when the driver exits the vehicle they will tuck in the mirrors. The Billed MTON will match the MSL, unless discrepancies are noted and reported to the COR for resolution. This further described in the PWS.

Q6: TCN information is not always correct as additional add-ons can be present when discharging/loading cargo, as such how would disputes between TCN MTON and actual MTON be handled?

A6: when the cargo is received, dimensional data may not always be correct, at such time the Contractor will frustrate the cargo and then notify the COR and the data corrected.

Q7: How will nested cargo be handled? Nested cargo can take longer, require additional equipment and manning to be handled.

A7: Nested cargo is documented in the same way other cargo is checked and Tallied, if the nested cargo has a TCN the contractor will need to account for, document/tally that cargo. In general, nested cargo in is considered one piece in which the cargo is placed/riding an example would be a generator riding in the bed or a truck or trailer. The contractor will not be compensated at the MTON rate for nested cargo unless the cargo changes the dimensions of the prime mover which would be annotated on the MSL.

Q8: We appreciated you providing the MTON per unit for each unit within the commodity grouping but noticed that several of the commodity groupings were not included, can provide an updated schedule including all commodity groups?

A8: No, each piece of cargo will have its own MTON value, based on dimensional data of each piece. MTONs are calculated by LxWxH/1728/40=MTON.

Q9: How will any/all MTON discrepancies be mitigated during the course of this contract?

A9: any discrepancy will be brought to the attention of the COR, whereas the data will be corrected.

Q10: We request an extension for a period of 14 days after the above questions are answer?

A10: The Government will not extend the response date beyond 12 Aug 19.

Q11: There will be ILA increase scheduled 10/1/19 and 10/1/20 – Will we be able to submit a rate increase to pass along the increase in ILA wage for each scheduled increase?

A11: yes, per local CBA's.