Attachment_4_-_Addendums_to_52.212-1__52.212-2.docx

HTC71119QR004

HTC71119QR004

HTC71119QR006

Attachment 4

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JAN 2017)

Formal communications, such as requests for clarification, questions and/or written information concerning this solicitation should be submitted in English and in writing to:

USTRANSCOM/TCAQ-R

ATTN: Brita Dorsey / Kenneth Smith 508 Scott Drive Scott AFB IL 62225-5357

Or via email to: brita.m.dorsey.civ@mail.mil and kenneth.a.smith439.civ@mail.mil

The request should be in the following format:

Reference: Section , Page , Paragraph Question: _.

Written questions will be answered in writing and provided to all quoters via e-mail. However, due to the time required to research a question and provide an answer, questions received less than 1 calendar days prior to the due date of quotes specified in this solicitation may not be answered.

Paragraph (b) entitled “Submission of Offers” is deleted in its entirety and replaced with paragraph “(b) Quote Preparation Instructions” below.

(b) QUOTE PREPARATION INSTRUCTIONS

General Information

To assure timely and equitable evaluation of Quotes, each Quoter must follow the instructions contained herein. Quoters are required to meet all RFQ requirements, including terms and conditions, representations and certifications, and technical requirements. Failure to meet a requirement may result in a quote being ineligible for award.

Each Quoter is required to submit an electronic version of their quote in English via email with the RFQ number and Company business name in the subject line, by the due date specified. All documents provided by email shall be in English and be in Adobe PDF files except the pricing quote which shall be in Microsoft Excel format with an .xlsx file extension. Send quotes to Kenneth Smith kenneth.a.smith439.civ@mail.mil and Brita Dorsey, brita.m.dorsey.civ@mail.mil.

1. Quotes shall be submitted via email using Times New Roman, 12 point font except for figures, tables, and diagrams where smaller is acceptable as long as it is readable. The maximum page limit for each part includes all text pages, tables, graphs, and other types of illustrative material. Table of contents do not count against the page limits for the respective parts. Excess pages exceeding the maximum limits will not be read or considered.

2. All Quotes shall include the following:

A. Contract Documentation (See 3A below)

B. Part I – Technical Worksheet (Attachment 5) (See 3B below)

C. Part II – Price Quote (See 3C below)

3. Instructions for submitting Contract Documentation, and Parts I and II are as follows:

A. Contract Documentation

This part shall consist of:

(1) Complete the RFQ Information Sheet (Attachment 3). Complete the attachment with (i) the company name and address as registered in the System for Award Management (SAM) database; (ii) DUNS code; (iii) CAGE code; Tax Identification Number; IBAN/SWIFT CODE and (iv) Identification of the name, title, telephone number and email address of the company point of contact regarding decisions made with respect to your quote and who can obligate your company contractually.

(2) Complete the Standard Form (SF) 1449, Solicitation for Commercial Items blocks 12 (even if no discount is offered), 17a, 17b, 30a, 30b and 30c. Complete Block 17b - if remittance address is different, such address must be registered in the System for Award Management (SAM) database. In doing so, the quoter accedes to the contract terms and conditions as written in the RFQ, with attachments. Signature by the quoter on the SF 1449 constitutes a quotation, which the Government may accept and subsequently present the successful quoter with an offer.

(3) If a solicitation Amendment (SF30) is issued, Complete blocks 8, 15A and 15B on EACH SF 30, Amendment. This is to acknowledge each solicitation amendment received.

(4) Representations and Certifications should be submitted online using SAM at https://www.sam.gov OR may be submitted with contract documentation in accordance with FAR clause 52.212-3 Offeror Representations and Certifications -- Commercial Items which are included in the SF1449 Solicitation.

(5) Complete clause 52.209-5 Certification Regarding Responsibility Matters and 52.209-7 Information Regarding Responsibility Matters which are included in the SF1449 Solicitation.

(6) Corporate Experience Information

Quoters shall include with their quote (Attachment 6) a list of relevant contractual experience performing Stevedoring and Related Terminal Services (NAICS 488320) or equivalent vessel services in a similar or greater scope, magnitude and complexity as that required by this solicitation, completed during the past three (3) years. The Quoter shall list atleast one (1) but no more than three (3) efforts or contracts using RFQ Attachment 6 – Corporate Experience Information. Corporate Experience Information will be considered in the determination of responsibility.

B. Part I – Technical Worksheet (Attachment 5).

Technical Worksheet shall be clear, concise and include sufficient detail for effective evaluation against factors identified in Addendum to 52.212-2 of this solicitation. The quote should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the quoter intends to meet the requirements of the PWS. Statements that the quoter understands, can or will comply with the PWS; statements paraphrasing the PWS or parts thereof; flowcharts simply listing activities related to performance of the PWS; and phrases such as “standard procedures will be employed’ or “well known techniques will be used,” etc., will be considered unacceptable. Quoters shall assume the Government has no prior knowledge of their experience, and the Government will base its evaluation solely on the information presented in the Technical Worksheet.

C. Part II – Price Quote

(1) Schedule of Rates (Attachment 2). The quoter shall only input pricing rates for all cells highlighted in yellow. If quoter intends to offer a service at no charge, zero (0) shall be inserted in the applicable cell. Failure to input a unit price in any highlighted cell shall be construed as the quoter’s intention to propose a price of zero (0). The Excel (.xlsx) spreadsheet will then auto-populate total prices for (i) the limited duration base period and six-month extension of services to establish the Total Evaluated Price (TEP). Unit pricing for Loading and Unloading of Vessels and Conveyances, Man-hour Schedules, and Equipment Rental are to be included for the limited duration base period and six-month extension of services. In addition, the price quote shall include the following information:

a) Number and type of labor categories IAW the schedules and commodities proposed, with fully burdened rates and number (QTY) per category per shift.

b) Basis for the proposed labor rates (e.g. union agreements)

c) Any applied discounts, overheads, or escalation factors.

d) If applicable, information for subcontracted/joint venture pricing.

(2) All unit pricing rates shall be entered in dollars to the nearest cent.

(3) Quoters are encouraged to provide comments regarding the basis for any or all unit prices in the comments column within the Schedule of Rates excel file. Comments may be taken into consideration as part of the evaluation of the price quote.

Paragraph (c) entitled “Period of acceptance of offers” is tailored to read: The Government requires a minimum of 180 calendar days for acceptance of quotes submitted in response to the solicitation.”

Paragraph (e) entitled “Multiple Offers” is tailored to read: “The Government will not consider multiple quotes presenting alternate terms and conditions for satisfying the requirements of this solicitation.”

Paragraph (g) entitled “Contract award (not applicable to Invitation for Bids).” Is tailored to read: “The Government intends to evaluate individual quotes and award a single contract without discussions with quoters. Therefore, the quoter’s initial quote should contain the qouter’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. If the Contracting Officer determines that the number of quotes that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of quotes in the competitive range to the greatest number that will permit an efficient competition among the quotes. The Government may reject any or all quotes if such action is in the public interest; accept other than the lowest quote; and waive informalities and minor irregularities in quotes received.”

Paragraph (h) entitled “Multiple awards” is tailored to read: “The Government intends to award one contract as a result of this Request for Quote (RFQ). Unless otherwise provided in the Schedule, quotes may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the quotes specifies otherwise in the offer.”

Paragraph (i) entitled “Communications” is tailored to read: “Formal communications, such as requests for clarification, questions and/or written information concerning this solicitation shall be submitted via email to:

Brita Dorsey, Contracting Officer at brita.m.dorsey.civ@mail.mil and Kenneth Smith, Contract Specialist at kenneth.a.smith439.civ@mail.mil

Paragraph (k) System for Award Management is tailored to read: “Unless exempted by an addendum to this solicitation, by submission of a quote, the quoter acknowledges the requirement that a prospective awardee shall have an active registration in the SAM database prior to contract award, during performance and through final payment of any contract resulting from this solicitation. If the Quoter does not become registered in the SAM database by contract award date, as prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Quoter. Quoters may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov.

ADDENDUM TO FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (Oct 2014)

(1) The Government will award one contract resulting from this solicitation to the responsible quoter whose quote conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotes that are considered compliant to the RFQ:

A. Technical Worksheet (Attachment 5) - (Acceptable/Unacceptable)

B. Price Quote/Schedule of Rates (SOR Attachment 2) (Fair and Reasonable/Not Fair and Reasonable)

(a) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote, shall result in an offer that may be accepted in writing by the successful quoter. Before the quote’s specified expiration time, the government may accept a quote (or part of a quote), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(b) Basis for contract award – This acquisition is being conducted under FAR Parts 13, Simplified Acquisition Procedures, Subpart 13.5 and Part 12, Acquisition of Commercial Items of the Federal Acquisition Regulation (FAR). Quotes will be evaluated using the factors identified in FAR 52.212-2, Evaluation – Commercial items and this addendum. Noncompliance may be grounds to eliminate the quote from consideration for contract award. Award will be made on the basis of Lowest Evaluated Price of the quote whose technical factor is rated “Acceptable.”

Specifically, by submitting a quote the quoter understands and accedes to all the terms and conditions of this solicitation. The evaluation process shall proceed as follows: The Government will review each quote received for compliance in accordance with (IAW) the quote instructions above. To be considered compliant, each quote shall include the required Contract Documentation, Technical Worksheet and Price Quote. First, only those quotes that are considered compliant shall be evaluated. Quotes received that are considered incomplete or non-compliant may be considered ineligible for award.

Next, the Technical Worksheet (Attachment 5) of all quotes considered compliant, will be evaluated and receive a rating of Acceptable or Unacceptable. In order to be rated as Acceptable, the Technical Worksheet must meet the Government's minimum requirements. Quotes deemed Unacceptable are those Technical Worksheets that fail to meet the Government's minimum requirements.

Finally, the lowest priced Quoter whose Technical Worksheet received an Acceptable rating will then have their rates reviewed to determine fair and reasonableness using one or more techniques set forth in FAR 13.106-3. If the Lowest Priced quote is deemed to have fair and reasonable prices, the Government will complete a responsibility determination IAW the criteria specified in FAR 9.104-1. If found responsible, the evaluation process stops at this point as that quote represents the best value to the Government. Award shall be made to that quoter without further consideration of any other quotes.

If the lowest priced quoter cannot be determined fair and reasonable or if the lowest priced quoter is found to be non-responsible, the next lowest priced quoter will be evaluated. This process will continue until a quote is evaluated to have an Acceptable Technical Worksheet, fair and reasonable prices, and the quoter is deemed responsible or until all quotes have been evaluated.

(c) The Government reserves the right to award no contract at all depending on the quality of the quotes submitted and availability of funds for the requirement. The Government intends to evaluate quotes and award a Single IDIQ Contract without requesting or accepting revised quotes. Therefore, the quoters will be advised that their initial quote should contain the most favorable terms and reflect its best possible performance potential.

The Contracting Officer at any time may inquire about any quote if additional information or a revised quote is required. The Contracting Officer may inquire about all, none, or as many quotes as needed, however, the Contracting Officer shall treat all quoters fairly and impartially, in accordance with FAR 1.102-2(c)(3).

The following factors shall be used to evaluate quotes that are considered compliant:

1. Part I – Technical Worksheet (Attachment 5).

Quoter’s Technical Worksheet will be evaluated as Acceptable or Unacceptable, as defined below. Statements that the quoter understands, can or will comply with the PWS; statements paraphrasing the PWS or parts thereof; flowcharts simply listing activities related to performance of the PWS; and phrases such as “standard procedures will be employed’ or “well known techniques will be used,” etc., will be considered unacceptable.

Technical Worksheet. To be rated Acceptable, the quoter shall provide a Technical Worksheet which clearly describes how the quoter will achieve the objectives of Performance Work Statement as defined by the minimum requirements below. Specifically, the Government will evaluate the following minimum requirements in its rating of the Technical Worksheet.

(1) Quoter will confirm they can perform both vessel and terminal operations at the Port of Vlissingen, Netherlands.

(2) Quoter will describe how you will access labor, equipment and facilities needed within 72 hours to receive military cargo, stage it for loading, and conduct vessel loading operations as well as handling sensitive and dangerous goods. Your descriptions must include all equipment and labor sources.

(3) Quoter will describe how you will receive and unload military cargo from Military and commercial trucks. Military cargo includes heavy track vehicles, rolling stock and containers to include inoperable and deadline equipment weighing up to 150,000lbs; multiple hazard classes.

(4) Quoter will demonstrate how you will safely conduct military cargo operations without damaging the cargo or the transport conveyances, to include:

· Receiving cargo via rail, convoy, commercial and military truck

· Staging and seregating cargo by type

· Moving cargo from staging area to final stow location aboard vessel

· Tallying, checking and foot printing of cargo throughout operation

· Supervision and management services

(5) Quoter will demonstrate how you plan to conduct stevedoring & related terminal services in a given scenario to include random types and classes of cargo, vessels, reception, staging and loading or offloading. At a minimum the plan shall include receipt, security, management, MHE and labor.

Quoters should limit their technical response to addressing the specific minimum requirements listed above and the Technical Worksheet (Attachment 5). The Technical Worksheet shall not exceed 28 pages (Note: a single side is considered one page). If more than 28 pages are received, only the first 28 pages will be evaluated and any remaining pages will be removed before evaluation. All Port certifications, documentary evidence and equipment lists shall not count against the page limit. Sections of the submitted technical response addressing elements of the PWS not listed above or in the Technical Worksheet (Attachment 5) will not be considered in the overall rating. If any of the minimum requirements in the Technical Worksheet (Attachment 5) is rated as Unacceptable, the entire Technical Worksheet will be rated as Unacceptable.

2. Part II – Price Quote

(A) Schedule of Rates. (Attachment 2 – Schedule of Rates) The Quoter shall input rates for ALL items in the “Unit Price” column that are highlighted in yellow. The price quote shall be submitted as an attachment to an email and contain no hidden formulas or external links.

In order to be considered for award, price must be determined fair and reasonable using one or more techniques set forth in FAR 13.106-3(a).

Do not input formulas in the “unit price” column. Do not attempt to change anything on the spreadsheet. Enter unit pricing with two (2) decimal places only. Enter $0.00 if you wish to quote the item free of charge.

All prices shall be submitted in U. S. Dollars with two (2) decimal places only.

NOTE: Contract award and payment shall be made in U. S. Dollars ($).