Atch_1_-_PWS_FINAL.PDF

PERFORMANCE WORK STATEMENT

STEVEDORING AND RELATED TERMINAL SERVICES

PORT OF PHILADELPHIA, PENNSYLVANIA

Stevedoring & Related Terminal Services

Performance Work Statement (Limited Duration)

FOR

Military Operations Terminal 841st Transportation Battalion

Philadelphia, PA

HTC711-18-Q-R012

20 March 2018

Stevedoring & Related Terminal Services Performance Work Statement (PWS)

Table of Contents

1. BACKGROUND & SCOPE

2. MISSION-SPECIFIC REQUIREMENTS

Appendix A Payment, Ordering, and Invoicing Instructions

Appendix B Glossary of Terms

Appendix C List of Acronyms & Abbreviations

1. BACKGROUND & SCOPE

1.1 Background. Military Surface Deployment and Distribution Command (SDDC), headquartered at Scott AFB, IL is a major U.S. Army Command and a vital component of the U.S. Transportation Command. Since its establishment in 1965, SDDC has played a vital role in our nation’s defense by providing support to every war, major contingency, training exercise and humanitarian relief operation where our military forces have been deployed.

1.2 Scope of Work. The Contractor shall provide all Stevedoring and Related Terminal Services (S&RTS) to include all labor, equipment, gear, tools, documents, materials and miscellaneous supplies and services to satisfy the scope of this Performance Work Statement (PWS). The Contractor performs the specific tasks mentioned herein at the Port of Philadelphia, Pennsylvania in a manner consistent with best commercial practices. The specific tasks will be all inclusive of services required for vessel loading, vessel berthing, cargo reception and disposition by truck, and rail, cargo staging, transfer of cargo, tallying and checking, and handling of government provided materials. The Contractor is also be required to provide physical security, facilities, life support, storage/staging, office space and office supplies, and equipment to perform all required documentation to include other related miscellaneous requirements as outlined in this PWS.

1.3 Calling for Services. All specific services will be performed under task orders issued In Accordance With (IAW) this PWS and shall be identified by the Contracting Officer's Representative (COR) and conveyed to an appointed Ordering Officer (OO). All services will be ordered and task number assigned. The OO shall develop an order estimate identifying all services agreed to by the COR and the Contractor as required, as soon as practicable prior to the start date/time of any missions. The COR may also verbally identify, during an operation, additional labor/services/equipment to the Contractor when necessitated by the operation. The Contractor shall confirm all verbal orders in writing with the OO within 24 hours. The OO will finalize each task order, accounting for actual performance within 7 days following completion of each task performance. Work performed without written task orders will result in non-payment to the Contractor. The Contractor shall reconcile all task orders with the COR and ensure all SDDC forms (288, 290, time sheets) are completed and signed. The Contractor shall submit final invoice for payment to the COR upon notice that final task orders are completed.

1.4 Personnel. The Contractor shall identify a contract manager and at least one (1) alternate who shall be responsible for the proper coordination and performance of the work. Both shall have full decision making authority to act for the Contractor on all matters pertaining to the operation.

1.5 Physical Security. The Contractor shall maintain positive control and access to the vessel, cargo, pier and staging area, as well as guard all access/exit gates. The Contractor shall control all entrances and exits by positive identification. Access shall be restricted to personnel required for the operation only. The US Government reserves the right to take any additional security or protective measures warranted by specific actions which are deemed appropriate by the Contracting Officer (CO) or COR. The Contractor shall provide, upon request from the COR, concrete barriers (Jersey), fencing, or empty (20’- 40’) containers to include (set up/break down) for perimeter security of the staging area, compensation will be per established rates in Schedule 6 of the Schedule of Rates (SOR).

1.6 Hours of Operation. Normal working hours are Monday through Friday 0700-1800;

however, operations may be 24/7 daily based on mission requirements. Working hours/shift needs will be established with the COR prior to all operations.

1.7 Environmental Controls. The Contractor shall comply with all applicable local environmental laws and regulations and shall notify the COR immediately upon discovery of possible contamination, leaks, and/or non-compliance of environmental procedures by any activity or source.

1.8 Labor and Commodity Rates. All cargo handling, facilities, storage, services, supplies, equipment, or documentation will be compensated as specified in the SOR.

1.8.1 Commodity Rate Basis. The commodity rates set forth in the SOR are based on work performed during non-overtime hours Monday through Friday. Work performed during overtime shifts shall be compensated by the commodity rate plus the applicable shift differential rates identified in Schedule 3B & 3C of the SOR for each man in each gang.

1.8.2 Extra Labor. For services not covered under a commodity rate and when ordered by the COR, the Contractor shall provide labor under an Extra Labor (XL) rate basis as set forth in Schedule 2 of the SOR. The Contractor shall ensure that services performed on XL basis shall meet or exceed the experienced production standards for work performed on a commodity rate basis. The Contractor shall provide hourly labor in support of services ordered that are outside of commodity services. The Contractor shall provide documentation certified by the COR to the OO within 24hrs of providing labor and equipment. Compensation for labor will also include any standby or detention time when standby or detention time is not at the fault of the Contractor; and will include applicable guarantee times.

1.8.3 Detention. When detention, not caused by the Contractor, occurs during a commodity operation, the Contractor shall absorb the first detention time of fifteen minutes or less. The Government shall pay the Contractor at detention rates per the SOR for persons or gangs, including clerks and equipment operators (drivers), for each detention period in excess of fifteen minutes including the first full fifteen minutes thereof. Final labor hours will be supported by Contractor signed SDDC Forms 288 and shall be verified by the COR. Compensation will be at the rates set forth in Schedule 3A of the SOR.

1.8.3.1 Detention shall not be authorized for any part of a gang that is not required on commodity operations or when certain classes of labor on commodity operations are required to stand by because of another class of labor performing a commodity operation. For example, commodity vessel load is inclusive of loading and lashing cargo. Gangs conducting the load & lash are inclusive of each other under one commodity rate; therefore, drivers or lashers during the process of load and lash may be waiting for the other to perform or complete their job. Neither party will be placed on detention while the other is performing (commodity) work.

1.8.3.2 Crane and Crane Operator Detention. Crane and operator detention shall apply only when the Contractor orders a crane and operator service from the port or terminal and the labor provided is unable to work a shift or part of a shift due to circumstances within the Government’s control, such as two-hour delay or non-arrival of the vessel. The Government shall reimburse the Contractor the cost for the crane and operator per crane hour to the nearest 15 minutes.

1.8.4 Overtime and Shift Differential. When commodity or man-hour work is performed in a shift that includes overtime hours IAW the Collective Bargaining Agreement, the Contractor shall be compensated for labor in accordance with schedules 3B or 3C as applicable (regular overtime versus premium overtime). During commodity operations, the overtime differential rate is paid in addition to the commodity rates. During Extra Labor (XL) operations, the overtime differential rate is paid in addition to the hourly labor rate. Final overtime and shift differential hours will be supported by a Contractor signed SDDC Forms 288 and verified by the

COR.

1.8.5 Gear and Equipment. When performing services outside of commodity operations, the Contractor shall furnish all gear and equipment required to perform the ordered services. Rental of any equipment shall include the operator for that equipment. Compensation shall be set forth in Schedules 2 & 4 of the SOR.

1.9 Out-of-Pocket (OOP) Expenses. OOP expenses involve the reimbursement of actual payments made by the Contractor to a third party vender/supplier and must be substantiated by the Contractor submitting the paid invoice/receipt to the COR. OOP expenses will be reimbursed only for mission related services and/or materials identified on labor order forms.

OOP expenses do not include expenses inherent to performing stevedoring and related terminal services. For the purpose of purchasing supplies or non-durable goods, the Contractor shall obtain approval from the CO or COR for each item requested. All such materials shall become Government property. The Contractor shall recover and reuse serviceable material/supplies from vessel operations and when used in subsequent other operations when possible; the Contractor will not be compensated for re-use of recovered materials. OOP expenses exceeding $3,500 shall require the OO to obtain prior approval from the Contracting Officer. Administration Fees are allowable as OOP expenses and compensation shall be set forth in Schedules 8 of the SOR.

1.9.1 The Contractor shall turn in/store any unused materials provided by the Government upon completion of operation.

1.10 Invoices. Quoted rates shall be all-inclusive. Rates shall be quoted and payments made in US Dollars. The Contractor shall submit their invoice, and all supporting documents, to the COR for verification and certification. See Appendix A for specific details on invoice procedures, timelines and payments..

1.11 Damages. The Contractor shall be liable for all damage/repairs caused by the Contractor willfully or by gross negligence. The Contractor shall either repair all equipment damaged or reimburse the Government for the cost of such repairs. The Contractor shall notify the COR immediately upon discovering any damage to cargo or equipment.

1.12 Claims. The Contractor shall be held accountable for all costs associated with cargo damaged due to Contractor fault or negligence. The Contractor may not be present at the time of cargo damage as a result of stevedore’s absence from the operation. As Government witnesses the Contractor’s employees causing damage to cargo, equipment, vessel, commercial carrier assets, etc. the Contractor’s representative at operation will be notified for action on above reporting. The Contractor is held responsible regardless of the Contractor’s presence at time of the damage event. A claim of any damages will be determined and quoted by the Government.

The damage itself must be verified by both the Government and the Contractor. This quoted estimate will serve as the basis for the claim, which will be filed IAW the liability insurance claim policy.

1.13 Safety Requirements. The Contractor must comply with applicable international, federal, state, local installations and SDDC Transportation Battalion safety and fire regulations. The Contactor must establish and maintain an effective and comprehensive safety program. The Contractor will support the SDDC battalion’s Emergency Disaster Plan. The Contractor must acquire, maintain, and require the use of safety equipment, Personal Protective Equipment (PPE), and devices necessary to protect employees in all areas on the sea port, truck and rail yards and on the vessel.

1.13.1 Monitoring. The Contractor is responsible for enforcement and monitoring of applicable international, federal, state, local installation safety and fire regulations. Deviations or failure to comply with applicable safety rules may be documented by any Government representative and reported to the COR for formal advisement and corrections to the Contractor or the designated safety representative. Safety Discrepancies will be logged within the defined quality performance process.

1.13.2 Safety Driver Training & Qualified Drivers. The Contractor shall ensure that personnel operating Government vehicles possess the proper training to operate all classes of vehicles, and have in their possession a valid State Driver’s License. Drivers designated to drive vehicles designated in/as weight class, or hazard class, shall have the appropriate class license and/or hazmat license endorsement. The Contractor shall provide a list of drivers being used and those designated to operate hazard classed vehicles to the COR/ACOR before each mission.

1.13.2.1 The Contractor shall coordinate with local labor to attend Government-provided training so sufficient pools of qualified operators are available to operate Government vehicles within the port as required. Government vehicles may include, but are not limited to, all classes of trucks, Stryker Vehicles, Heavy Equipment Transporters (HET), Mine Resistant Ambush Protective (MRAP) vehicles and Armored Tracked vehicles. Labor shall participate at Contractor expense.

1.13.2.2 During all operations, the Contractor shall verify that individuals who perform driving functions, and those identified to operate Specialized Government Equipment, are qualified to do so. The Contractor’s drivers will be required to drive and must be familiar with the current procedures for starting, moving, driving, and shut down for the vehicles/equipment they are operating, particularly the newer model MRAPS, Heavy Equipment Transporters (HET), Heavy Expanded Mobility Tactical Trucks (HEMTTs), and armored track vehicles such as M1BV mine sweeper.

1.13.3 HAZMAT. The Contractor shall provide two qualified points of contact (POC), certified for handling all classes of HAZMAT IAW 49 CFR 172.704d. The Contractor shall handle hazardous cargo in accordance with Title 49 CFR, DOD Manual 4145.26.M, International Maritime Dangerous Goods Code (IMDGC) and local port restrictions. The Contractor shall communicate to the CO and COR their plan to mitigate and contain HAZMAT spills; reporting procedures; and emergency response plan within 10 days of contract award.

1.13.4 Safety Briefings. The Contractor shall, at own expense, conduct and document safety briefings for all workers prior to the start of all operations, at each shift change thereafter, and must brief new workers as any new labor is added. Safety briefings will be conducted by the Contractor and be supervised by a Government representative. Safety briefings shall include safety topics as it relates to the type of operations being conducted (e.g. truck, rail, vessel, yard, crane, etc.). At a minimum, the safety briefings must meet OSHA regulatory guidance.

2. MISSION-SPECIFIC REQUIREMENTS

2.1 Planning. Planning is the process of stating the objectives and evaluation of to include stevedoring and related terminal services in connection with the receipt or disposition, processing and load or unload of vessels by providing qualified labor, equipment and materials to accomplish those services. This includes but may not be limited to: evaluation and review of information, communications, load or unload planning, infrastructure (call forward), stage, labor, marine and inland transportation, safety and security.

2.1.1 As applicable, the Government will provide the Contractor:

2.1.1.1 Staging plan and cargo handling instructions

2.1.1.2 Resolution for any cargo discrepancies (including HAZMAT)

2.1.1.3 Identification of sensitive/classified/HAZMAT cargo and provide handling instructions

2.1.1.4 Vessel stow plan and cargo handling instructions

2.1.2 Drivers. The Contractor shall provide all drivers and equipment operators needed for all operations: for the receipt, loading vessels, discharging trucks, transfer, and drayage of all cargo transiting the port. Those drivers will be qualified to operate the equipment and follow all safety requirements as stated in Paragraphs 1.13.2 this PWS.

2.2 Berthing. The Contractor shall coordinate berthing facilities with the cognizant authorities. No extra charges to the US Government shall be made for coordination of berthing facilities. Berthing facilities shall conform to all port safety regulations, shall accommodate a Large Medium Speed Roll-On/Roll-Off (LMSR) vessel without obstructions, and shall provide easy access to the entire vessel for both Roll On/Off and Lift On/Off operations. Additionally, the Contractor shall provide to the Government unobstructed dock space (to include the overhead clearance) on the apron and berth adjacent to the entire length of the vessel (approximately 100,000 square feet). The Contractor shall ensure availability for use of two gantry (container) cranes. The Contractor shall also provide rail service at pier side for loading/discharging of military cargo directly to/from the vessel. The berthing facilities provided by the Contractor, to satisfy requirements for Lift-On/Lift-Off and Roll-On/Roll-Off operations for LMSR vessels, shall be fully accessible from all entry points on berth without hindrance from any obstruction or obstacle. Berthing facilities shall be in such ready condition and available for use as early as 15 May 2018.

2.3 Cargo Receipt. The Contractor shall provide a dedicated entry lane into the terminal and a direct route to the staging area. The Contractor, when requested, is responsible for the receipt and documentation of military convoys. The Contractor is responsible for unloading and documenting of military cargo from line-haul and rail conveyances. The Contractor shall have sufficient track and be capable of receiving and discharging two unit trains (each train containing approximately 60 railcars of mixed 60’ / 89’ cars) within a 24 hour period each day. The Government will arrange and coordinate on-terminal rail switching. Rail track lines within the port must be ready to receive unit train rail cars by 15 May. The Contractor is responsible for unlashing all cargo except for line-haul. The Contractor must capture all associated nested cargo information. The Contractor shall verify 100 percent cargo description, dimensional data, and report those and found deficiencies to the COR or designated Traffic Management Documentation team. The Contractor shall perform truck/rail operations in a manner that no damage is caused by the Contractor. Compensation is IAW Schedule 1B2, 1B4, or 1C of the

SOR.

2.4 Housekeeping. The Contractor shall provide housekeeping duties inclusive to commodity work during all phases of the operations: picking up and disposing of debris from the staging yards, vessel, and adjacent areas as needed.

2.5 Opening and Closing of Vessels. When required due to weather or working conditions, the Contractor shall remove and replace tarpaulins, battens, hatch covers, beams, and tank tops with respect to all decks and deep tanks as directed by the COR. The packing and removing of side ramps and steel plates on LOLO vessels is included as routine opening and closing.

2.6 Vessel Loading/Discharging Operations. The Contractor shall provide vessel loading/discharge services. The Contractor shall provide all services necessary for receipt, clerking, checking, and cargo transfer to/from/within the railhead, truck areas, staging areas and vessels loaded or discharged, at the commodity rate. Inclusive in the duties and responsibilities, the Contractor shall scan Military Shipment Labels (MSL) and manually tally all cargo to include nested pieces. Reimbursement for these services shall be included in the commodity rate as established in the SOR. The Contractor will follow the staging and loading plans when provided by the Government. When loading/unloading commercial vessels, the COR will coordinate loading/discharging operations with the vessel agent. Services will include planning, cargo preparation, cargo handling, cargo drayage, lashing, and documentation services.

2.6.1 The Contractor shall load/unload all vessels IAW the provided stow plan within the agreed upon time frame established at the vessel planning meeting, or revise the time frame with the COR’s approval. The Contractor shall move cargo from the sterile/staging area to the vessel without compromising the agricultural clearance integrity. The Contractor will make every effort to meet these timeframes. The Contractor shall handle all classes of supply as outlined in the SOR. The Contractor shall perform loading/discharging operations in such a manner that no damage is caused by the Contractor. The Contractor shall comply with the transportation priorities in DOD Regulation 4500.9-R chapter II (DTR). Compensation is per schedules 1A1 and 1A2 of the SOR.

2.6.2 Lashing/Unlashing Operations. The Contractor shall lash and secure cargo on the vessel IAW industry standard and/or as directed by the Government. When unlashing cargo, the contractor shall return lashing material to the vessel’s lashing storage containers as directed by the Government. Compensation for lashing and securing of cargo loaded, or unlashing of cargo to offload, is included in the commodity rates. Upon request of the COR, the Contractor may be required to provide only lashing/unlashing services on particular commodities. In such cases, the Contractor shall be compensated as established in schedules 1A1a & 1A2a of the SOR. The Contractor shall record/report quantities of all Government provided dunnage, lashing and securing material used aboard the vessel.

2.7 Special support. The Contractor shall move inoperable equipment on and off vessels, line-haul trucks, and railcars, and for movement within the staging area. In order to perform S&RTS duties, the Contractor will need in inventory, or readily available to rent, vehicles equivalent in capacity to Army’s recovery vehicles to include Heavy Expanded Mobility Tactical Truck (HEMTT) wrecker, M88 Tracked Recovery Vehicle Tank Retriever with tow bars, HEMTT refueling vehicle, and 5 Ton wrecker. Equipment will be used by the Contractor to recover and/or start heavy, inoperable, tracked and wheeled vehicles. The Contractor’s recovery vehicles must be capable of moving/towing heavy deadline tracked or wheeled vehicles weighing up to 160,000 lbs. up and down steep ramps (in dry and wet conditions) and in and out of vessels. Handling inoperable vehicles is payable under the vessel commodity schedule of rates for tow on/off (TOTO) inoperable vehicles and/or lift on/off (LOLO) as applies.

2.7.1 Maintenance support. The Contractor is responsible to provide maintenance support to cargo, vehicles, and equipment that need minor operational repair support. Maintenance teams must work efficiently to minimize delay of load or unload on vessel, rail or line-haul truck. The Contractor must be equipped and capable of providing Light Duty vehicle maintenance (vehicles 25,000 lbs. to 60,000 lbs.) and Heavy Duty maintenance (Vehicles over 60,000 lbs.).

The Contractor will provide contact maintenance teams/ vehicles that contain air compressors, battery chargers, slave cables, voltmeters, tow bars, bolt cutters, security seals, specialized tools, fuel cans, and minor repair parts for military equipment manned by contact maintenance teams.

Military repair parts, such as tires, will be furnished by the Government, if available. The contractor must be capable of making minor repairs, such as hooking up slave cables and jump start vehicles, adjusting brakes, inflate or change low or flat tires, and any other minor repairs that will allow inoperable cargo to be loaded under its own power in a safe, timely manner.

When resources (time, equipment, tools, and parts) permit, more extensive maintenance will be performed when approved by the COR.

2.7.2 The contact maintenance teams shall actively check the operational status of equipment being loaded onto and discharged from ships and inland conveyances to promptly repair inoperable vehicles. Contact teams shall mitigate work delays by arranging to load and discharge un-repairable vehicles. The maintenance teams shall have experience to rapidly troubleshoot inoperable vehicles with the end goal of engine running/cargo movement, within 15 minutes, whenever possible. Minor maintenance support performed shall be compensated in the applicable commodity rates (load/discharge vessel, load/discharge trucks, load/discharge rail).

For other extensive maintenance work such as fuel/defuel and changing tires, the Contractor shall be compensated under extra labor with man-hour rates as set forth in the SOR.

2.7.3 Time Lapse. No extended time shall lapse between loading and lashing when loading, lashing, or securing cargo aboard the vessel, or other conveyances..

2.7.4 Inspections. The Contractor shall perform 100 percent in-stow inspection with the COR (or the COR’s designee) and the chief mate (or duty mate) of each hold/deck at the completion of the loading operations. The purpose of the in-stow inspection is to identify missed, un-secured, and damaged cargo. Upon discovery of any lashing deficiencies, the Contractor shall make corrections on the spot at Contractors own expense. Compensation for this operation is inclusive in the commodity rate for loading.

2.7.5 Tally, Scan and ICODES Foot Print Stow Capture. When conducting commodity operations, the Contractor shall digitally scan and manually tally all cargo, to include nested cargo, and is compensated in the load & unload commodity rates. The scan may be dual purpose collection for both GATES and ICODES. Use of one scanner for both requirements is inclusive in the load and unload commodity rates. The Contractor shall prepare documentation IAW the COR’s direction. Tally sheets (when requested) and stow foot print drawings shall be prepared legibly in ink and in English with the preparer’s name and date. When requested by the COR, the Contractor shall manually capture ICODES drawing for foot print capture of loaded cargo on vessel; the information shall include at minimum: Transportation Control Number (TCN), container number, serial number, model number and physical stow location. Checkers requested for manual capture of ICODES foot print drawing or second scanner issue for ICODES capture alone shall be compensated at the man hour rate as established in Schedule 4 of the SOR.

2.8 Staging Area. The Contractor shall provide 30 acres of hardstand (paved) to provide a sterile environment for receiving and staging cargo for vessel loading. The area will be 100 percent lighted and free of vermin, vegetation, and debris. The area will be swept prior to vessel operations. The area will be for the exclusive use of the Government and, at the Government’s request, will be sectioned off with fencing or container walls, with exclusive use entrance and exit. The staging area shall be within one mile from the berth with clear traffic flow. The staging area shall be in a ready condition (clear of obstacles, obstructions, clutter, other cargo, etc.) and available for use as early as 15 May 2018.

2.9 Government Handling of Cargo. The Government reserves the right to conduct cargo handling, provide military drivers, or other US-contracted specialized personnel as it sees fit during cargo receipt, vessel loading, and any required transfers in support of the operation. The Government will notify the Contractor in advance of intent to utilize personnel not provided by the Contractor. When directed by the COR, the Contractor shall provide personnel to assist the US Government-provided personnel; compensation shall be at the XL rates in Schedule 2 of the SOR. The COR may require the Contractor to provide lashing/unlashing services only, compensated per established rates as set forth in Schedule 1A1a and 1A2a of the SOR. Lashing and unlashing functions during cargo receipt, loading/unloading and/or transfer operations are the Contractor’s responsibility under commodity pay unless otherwise specified by the COR.

2.10 Office Space Facilities. The Contractor shall provide temporary portable office space for up to ten personnel within the staging or berthing area for the duration of the mission. Portable office space shall be lockable (keys provided prior to mission start), a minimum of 160sf. and equipped with: office furniture, environmental controls (heat/AC), and four each120 volt electrical connections. The specific details regarding furniture will be given at the operational planning meeting. Except where otherwise noted, all temporary office space shall be compensated per established rates as set forth in Schedule 6 of the SOR.

2.11 Communication/Audiovisual Services. The Contractor shall provide unrestricted access to telephone/internet service, and facsimile (FAX) equipment. Office equipment charges will be compensated under Schedule 6 of SOR.

2.12 Copier Services. When requested by the COR, the Contractor shall provide a copier machine capable of reproducing a minimum of 1,000 copies per day. Service shall include transportation/removal, a six hours repair response time, and supplies on an as-needed basis.

Compensation shall be at the rate set forth in Schedule 6 of the SOR.

2.13 Trash Disposal Service. When requested by the COR, the Contractor shall provide refuse container (each one capable of holding five cubic meters of storage space), with emptying service. Compensation shall be IAW the rate on Schedule 6 of the SOR.

2.14 Portable Latrines. When requested by the COR, the Contractor shall provide four each portable Latrines/Port-O-Lets (three each single stall units and one each American Disability Act compliant latrine) and one hand washing station at each location indicated by the COR within the operations area. The Contractor shall be reimbursed as stated in Schedule 6 of the SOR. The cost to provide latrines shall include daily cleaning, resupply, and remain operable at all times.

The Contractor shall transport/remove the portable latrines at no additional cost to the Government.

2.15 Mobile Light Sets. When requested by the COR, the Contractor shall provide 1000 watt mobile light sets to include maintenance and fuel which shall be compensated at the rates set forth in Schedule 4 of the SOR.

2.16 Traffic Cones, Dunnage, and Lashing Material. The COR may request the Contractor to furnish traffic cones, lumber, dunnage and lashing material required for the lashing and securing of cargo. The Contractor shall be reimbursed as stated in Schedule 6, 7, & 8 of the SOR.

3.0 PERFORMANCE REQUIREMENT SUMMARY

Performance Objective Deliverable/Performance Standard Acceptable Quality Level

Objective #1:

PWS paragraph 1.5

Physical Security:

protection is active at all times for personnel, equipment, and cargo.

100% Compliance

Objective #2:

PWS paragraph 1.13

Comply with safety standards at all times. 100% Compliance

Objective #3

PWS paragraph 2.3

Cargo Receipt: The Contractor shall verify 100% cargo description, dimensional data, and report deficiencies to the

COR.

100% Compliance

Objective #4:

PWS paragraph 2.6, 2.7.4

Vessel Loading Operations/In-Stow Inspections. No cargo left on pier unless directed by the COR. No over-stow of cargo by POD.

100% Compliance

Objective #5:

PWS paragraph 2.8

Staging Area: shall provide a sterile environment for receiving and staging cargo for vessel loading. The area will be 100% lighted, free of vermin and vegetation, and debris.

100% Compliance

Appendix A Payment, Ordering, and Invoicing Instructions Payment Information Payment Procedures The US Government shall not pay for services unless specifically enumerated in this agreement and provided for in the Schedule of Rates in this contract.

Payment shall be made using the Transportation Financial Management System (TFMS) IAW the Invoicing Instructions below.

Ordering Instructions

The Schedule of Rates applicable to this contract shall be converted to an ordering template for use by the Ordering Officer (OO) to issue task orders against this contract. Specific services to be performed under task orders issued IAW the ordering clause of this contract shall be identified by the OO on the ordering template. The OO shall develop an order estimate identifying services to be performed prior to performance start. The OO shall validate funding is available prior to obligating the order estimate. Following validation of funds, the order estimate shall be assigned a unique task order number and the OO shall provide a written, signed copy of the obligated order estimate to the Contractor prior to performance. With limited exception for incidental or cost reimbursable services (e.g. port settlement charges, some Out-of-Pocket expenses), the Contractor is not authorized to begin performance of any service prior to receipt of a written, validated order estimate.

The COR/ OO may identify incidental or cost reimbursable services verbally when necessitated by the operation. The Contractor shall confirm verbal orders in writing with the OO within 24 hours, or as soon as otherwise practicable. Individual charges against the Out-of-Pocket expense line item (see Schedule of Rates/PWS) are not authorized for any amount exceeding $3,500 without Contracting Officer (CO) approval. The OO is not authorized to obligate the Government for any Out-of-Pocket expenses exceeding $3,500. The OO shall be responsible for receiving CO approval prior to performance of any tasks charged against the Out-of-Pocket line item exceeding that threshold.

The OO shall adjust and finalize the order to account for actual performance after completion of performance. The OO shall provide a written copy of the final order to the Contractor. The Contractor shall submit a final invoice for payment, IAW with the invoicing instructions below, following receipt of the final order.

Invoicing Instructions

All invoices shall be rendered in English in the currency designated on the associated contract and shall be provided not later than 30 days after receipt of the final order. The Contractor shall provide all invoice documents for port handling charges along with associated substantiating documentation to the designated COR or COR designee for each port location. The COR shall then review the billing to insure a proper invoice has been submitted which is in accordance with the provisions set forth in the contract and accurately reflects services provided as documented in the designated substantiating documentation. Once the COR has completed their review, all valid invoice documents shall be certified and submitted to the government entitlement activity for processing. All invalid invoice documents shall also be returned to the Contractor for corrective action.

Invoice Certification Process

All invoices shall be certified for payment by the Contracting Officer's Representative (COR) designated to support each port location. Invoice substantiating documentation shall be provided by the Contractor to the COR to support the invoice certification process. The COR will complete the invoice certification process within 10 business days of receipt of the correct final invoice data from the Contractor. The COR shall then email the certified invoice document along with any associated substantiation documentation to the SDDC accounts payable organization email box at usarmy.scott.sddc.mbx.porthandling-invoices@mail.mil. SDDC accounts payable staff shall complete entitlement activity within 5 days of receipt of a certified invoice from the COR. Payment shall be issued to the applicable vendor 2 business days after entitlement has been completed. The prompt payment clock begins when a certified invoice is received by the SDDC accounts payable area. Payments taking longer than 30 days to process shall incur interest in accordance with the Prompt Payment Act.

Invoice Documents

Invoice documents shall be aligned with task orders issued for port handling services.

One task order shall be issued each week for dock week work (i.e. rail, truck, stuffing, yard, and other non-vessel tasks). Separate invoices shall be prepared and submitted associated with each of these dock week work orders.

One task order shall also be issued for each vessel operation mission including all types of charges (commodity, man-hour and miscellaneous). Service providers shall submit separate invoices for commodity related charges, man-hour related charges and out of pocket charges.

Invoice documents shall be provided to the designated COR or COR designee via email submission for certification purposes. The following data elements shall be provided on each invoice document:

Header Level

• Vendor Number

• Vendor Site Name

• Contractor Id

• Facility Code

• Task Order Number

• Invoice Payment Terms (Net 30)

• Invoice Number

• Invoice Date

• Invoice Total Dollar Amount

• Facility Code

• Location

Required for vessel operations invoicing only “as applicable”

• Vessel Name (ocean vessel load & discharge only)

• Voydoc Number (load only) or Vessel Number (discharge only)

• Vessel Operation Date From (DDMMYYYY)

• Vessel Operation Date To (DDMMYYYY)

Required for dock week invoicing only “as applicable”

• Dock Week Activity Date From (Rail, Truck, Stuffing, Yard, non-vessel)

• Dock Week Activity Date To (Rail, Truck, Stuffing, Yard, non-vessel)

Required for Out-Of-Pocket invoicing only “as applicable”

• Miscellaneous Activity Date From (DDMMYYYY)

• Miscellaneous Activity Date To (DDMMYYYY)

Invoice Line Level

• Schedule

• Commodity Code (Not required for man-hour or miscellaneous charges)

• Line Item Id

• Contract Line Description

• Unit of Measure

• Quantity

• Unit Price

• Extended Amount

**Note: All Invoice Header Level and Invoice Line Level data elements without special shading are required for all invoices

Substantiating Documents

Attach a copy of the completed final Microsoft Excel task order template provided by the Ordering Officer for the mission being billed.

For Out of Pocket charges, the Contractor shall provide the receipts supporting the charges paid. For commodity charges a GATES tally report shall be used to support all commodity based charges. For man-hour charges, a summarized timesheet capturing total hours by labor category shall be provided by the Contractor.

Frequency of Invoice File Submission

The Contractor shall submit invoices not later than thirty (30) days after completion of services.

Required for Out of Pocket invoices only.

Appendix B Glossary of Terms Contracting Officer (CO) – A Government official with authority to enter into, administer, and/or terminate Government contracts.

Contracting Officer's Representative (COR) – An authorized representative of the Contracting Officer, appointed in writing, to perform specific contract administration functions.

Port Service Caller (PSC)/Ordering Officer (OO) – An US Government employee, appointed in writing by the Contracting Officer who awarded the contract, who is authorized to place calls under Blanket Delivery Orders issued by the Contracting Officer.

Quality Assurance (QA) – Those actions taken by the Government to assure services meet the requirements of the performance work statement (PWS).

Quality Control (QC) – Those actions taken by the Contractor to control the performance of services so that they meet the requirements of the PWS.

Shed – In-transit resting area adjacent to the quay and, in any case, within the same port area, where cargo is temporarily stored awaiting further movement to reach final destination.

Quay – Loading/discharging area on pier alongside berth.

Surface Deployment and Distribution Command (SDDC) – An Army major command and United States Transportation Command component that provides cargo, passenger, and personal property traffic management services to all Department of Defense Components.

Container, Empty or full – Includes all Commercial and/or Government owned containers.

This includes all BICONs, TRICONs, QUADONs, and ISO standard containers. Containing ammunition, explosives, and other hazardous cargo except small arms ammunition.

Military Vehicles and Trailers – Includes tracked or wheeled military vehicles and trailers.

Appendix C List of Acronyms & Abbreviations CCS Cargo Control Section CFR Code of Federal Regulations COR Contracting Officer’s Representative CSB Contract Support Branch DTR Defense Transportation Regulation EA Each ETA Estimated Time of Arrival ETD Estimated Time of Departure IAW In Accordance With LO/LO Lift-On/Lift-Off LT Long Ton (2,240#) MTON or M/T Measurement Ton NLT Not Later Than OO Ordering Officer OOP Out-of-Pocket PSC Port Service Caller PPE Personal Protection Equipment POD Port of Debarkation PWS Performance Work Statement QAE Quality Assurance Evaluation QASP Quality Assurance Surveillance Plan RO/RO Roll On/Roll Off TCMD Transportation Control Movement Document TCN Transportation Control Number TOS Terminal Operations Section XL Extra Labor

2.1.2 Drivers. The Contractor shall provide all drivers and equipment operators needed for all operations: for the receipt, loading vessels, discharging trucks, transfer, and drayage of all cargo transiting the port. Those drivers will be qualified ...