Revised Statement of Work November 2026.docx

STATEMENT OF WORK

Contents

STATEMENT OF WORK (SOW)

Title: Blanket Purchase Agreement (BPA) for Medical Gases and Dry Ice Requiring Activity Name: Walter Reed Army Institute of Research (WRAIR), Logistics Branch

1. INTRODUCTION

The Walter Reed Army Institute of Research (WRAIR) provides unique research capabilities and innovative medical solutions to a range of Force Health Protection and Readiness challenges currently facing U.S. Service Members, along with threats anticipated during future operations.

Through both times of peace and war, infectious diseases have killed, sickened, and disabled far more Service Members than bombs and bullets. WRAIR has created a model of vaccine and therapeutic development that is unique, nimble, and responsive to dynamically evolving infectious disease threats of military importance. WRAIR, with its unparalleled expertise, facilities, and international network, has developed many vaccines and drugs in use today by military and civilian medicine around the globe.

In addition to protecting against infectious disease threats, WRAIR conducts basic and applied research that promotes psychological resilience, enhances neurological functioning, and improves operational readiness among U.S. Service Members. By using a continuum of research from basic science to applied field studies, WRAIR creates innovative solutions to enhance Service Members’ resilience and recovery. Research in military psychiatry and neuroscience has been an integral part of WRAIR's portfolio for more than 70 years. WRAIR researchers are recognized leaders in operational medical research for the military in a number of fields, including brain trauma, blast exposure, deployment stressors, and sleep management.

2. PURPOSE AND BACKGROUND

This is a reoccurring requirement for the supply and delivery of medical gases, laboratory gases, specialty gases, bulk gases, dry ice, cylinders, related equipment, telemetry services and maintenance supported identified in the BPA product list attachment.

The Blanket Purchase Agreement (BPA) is intended to support the United States Army Medical Research and Development Command (USAMRDC) and its subordinate laboratories and authorized activities. These organizations require supply and deliver for medical, laboratory, specialty, and bulk gases; dry ice; related equipment; telemetry; cylinder exchange; and associated support services to conduct research, testing, laboratory analysis, product development, and other mission-essential activities.

3. SCOPE

Contractor shall furnish the supplies and services identified in the product list. Call orders placed shall identify the delivery location, product specification, quantity, unit of issue, required delivery date, asset ownership, and any site-specific handling requirements.

Contractor shall ensure cylinders, containers, bulk systems, and associated deliveries comply with applicable current Department of Transportation (DOT), Food and Drug Administration (FDA), Occupational Safety and Health Administration (OSHA), United States Pharmacopeia (USP), installation requirements and other applicable requirements for the hazards associated with the products and work performed. Because all products under this BPA are delivered to federal research laboratories as end-user consumers and not for resale or patient care, federal and state wholesale prescription drug distribution licenses (e.g., 21 U.S.C. § 353(e) and 21 CFR Part 205) are not required. The Contractor shall ensure contractor personnel performing delivery, exchange, bulk filling, maintenance, or emergency response are trained and equipped for the hazards associated with the products and work performed.

4. PERIOD OF PERFORMANCE

The BPA ordering period will be five years from 18 Dec 2026 through 17 Dec 2031. Calls may be issued only during the ordering period. The items and associated materials shall be delivered in accordance with the below delivery schedule (Section 7.1) after the award date with onsite installation and telemetry monitoring.

5. WORK SCHEDULE AND LOCATION

The delivery location is the WRAIR Main campus located at 503 Robert Grant Avenue, Silver Spring, MD 20910 at Forest Glen Annex. Specific Delivery locations will be annotated on each order. (See Section 7.1.1 for Schedule of all BPA Users)

Deliveries shall be made during normal working hours, Monday through Friday See Section 7.1.1 for Schedule of all BPA Users. Federal Holidays Observed:

Independence Day (4 Jul)

NOTE: Holidays may be observed on alternate dates as specifically declared by the President of the United States. Holidays may be observed the weekday before or the weekday after the actual holiday. The President of the United States may declare any other day to be a national holiday. The contractor shall decide with the identified Government point of contact for an alternate delivery date when any holiday or declared day of observance conflicts with the delivery schedule.

Emergency deliveries shall be provided within 24 hours after receipt of Government request. The Contractor shall respond to the facility by either telephone or email within one hour to confirm receipt of emergency notification to ascertain the nature of the emergency. Emergency status is determined by the Government when conditions warrant, such as an actuated main bulk tank low-level alarm, imminent alarm condition, or system leak. Failure of the contractor to remain current with agreed delivery schedule and requirements does not constitute an “emergency” for purposes of charging an emergency delivery fee.

Required Documents at Delivery: The Contractor shall provide current Safety Data Sheets for hazardous products furnished under this BPA when required by applicable law or requested by the Government. When delivering, the contractor shall provide proof of delivery with an list itemizing the delivered contents (A.001). The contractor shall not depart the delivery location without a signature from personnel authorized to receive the delivered items.

Proof of delivery shall include the following: (A.001)

Name of supplier BPA number and call order number Date of request Request Number Itemized list of supplies furnished.

Quantity, unit price, and extension of each item, less applicable discounts (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information).

Documentation for proof of United States Pharmacopeia (USP)-grade cylinders, where applicable.

Itemized list of any items picked up Date of delivery of shipment

The Contracting Officer’s Representative (COR) will coordinate with the Contractor for any WRAIR access that may be required.

6. PERFORMANCE REQUIREMENTS

6.1 Objectives: The objective of this requirement is the supply and delivery of medical gases, laboratory gases, specialty gases, bulk gases, dry ice, cylinders, related equipment, telemetry services and maintenance supported to include customer leased and/or owned Government cylinders meeting the Product List Worksheet described in Attachment 2. The contractor is required to respond within 24 hours.

6.2 Specified Tasks:

6.2.1 Monitoring and Filling of Tanks. Provide the Government with telemetry access to view tank levels for one 14-ton (28,000 pound) CO2 tank, two 6000-gallon liquid nitrogen tanks, and 1,000 liter liquid nitrogen microbulk tank. (A.002) Monitor and fill these tanks as follows:

6.2.1.1 Monitor two 6,000-gallon liquid nitrogen tanks and ensure the tanks do not fall below 20% capacity between deliveries. On average a refill needs to occur approximately every 7th to 14th day. (A.003)

6.2.1.2 Monitor one 14-ton (28,000 pound) CO2 tank and ensure the tank does not fall below 20% capacity between deliveries. On average a refill needs to occur approximately every 14th day. (A.003)

6.2.1.3 Monitor one 1,000-liter liquid nitrogen microbulk tank and ensure tank does not fall below 20% capacity between deliveries. On average a refill needs to occur approximately every 21st day. (A.003)

6.2.2 Delivery of Dry Ice. The contractor shall have the ability to provide up to 500 pounds of dry ice weekly. The Contractor shall package, mark, label, handle, and transport dry ice in accordance with applicable DOT hazardous-material transportation requirements. Dry ice containers furnished under this BPA shall be clean, serviceable, appropriate for the ordered quantity, and suitable to protect personnel during storage, movement, and delivery. (A.004)

6.2.3 Pickup and Delivery of Cylinders. The contractor shall provide on-site pickup and delivery of medical gas cylinders. This shall include delivering and unloading a variety of full cylinders as needed to designated facilities and picking up and disposing of empty or unused containers. Types and sizes are listed in the product list attachment and shall meet the following requirements:

6.2.3.1 The contractor shall provide documentation for proof of USP-grade cylinders (A.001).

6.2.3.2 The contractor shall ensure that all compressed gas cylinders are hydrostatically tested every ten years to ensure they are safe and fit for purpose.

6.2.3.3 The contractor shall ensure all DOT-3AL marked CO2 cylinders are inspected and hydrostatically re-tested every five years as required in CFR Title 49 Part 180.205(c).

6.2.4 Maintenance and System Calibration/Support Services. The contractor shall, as a minimum, perform all preventative maintenance services in accordance with the Original Equipment Manufacturers (OEM) suggested service intervals. The contractor shall supply all parts required to successfully complete the preventive maintenance process at no additional charge to the Government.

6.2.4.1 Upon completion of services by the contractor's service representative, a service report shall be provided to the COR. The service report shall provide detailed information regarding the cause of the cylinder malfunction and corrective action taken. It shall include, at a minimum, the time required to complete the work, price of labor (hourly rate), and a list of parts replaced with part numbers and prices for each part prior to leaving the facility (A.005).

6.2.4.2 The contractor's service representative shall be factory trained and have a minimum of two years of experience working on the contracted medical cylinders or bulk tanks. In addition, services shall be performed by a Field Service Engineer (FSE) that is certified by the manufacturer. No other FSEs are authorized to work on these instruments.

6.2.4.3 The contractor shall furnish all software updates/patches issued by the telemetry system manufacturer.

6.2.4.4 The contractor shall have access to all necessary diagnostic software (if applicable). The Contractor shall use only OEM new or OEM refurbished repair parts.

6.2.4.5 For all call orders that require calibration of systems, the contractor shall complete in accordance with manufacturer’s requirements. Submit an electronic copy of the completed calibration to the COR within five days of work completion (A.006).

6.3 Other Authorized Users: The following identifies other organizations medical gas and dry ice specific tasks requirements outside of the WRAIR.

6.3.1 US Army Medical Research Institute of Infectious Diseases (USAMRIID):

USAMRIID has requirements for supply compressed and bulk medical grade gas and products, laboratory and specialty gases and products, gas-related equipment, and various gas supply modes and services and dry ice pellets, to include customer leased and/or owned Government cylinders. Provide the Government with telemetry access to view tank levels.

6.3.1.1 Bulk Liquid Nitrogen Requirements:

At the time of delivery, contractor shall provide a legible signed and dated written document that identifies the tank level prior to fill, the level after fill, and this document must be counter-signed by the facility representative supervising the delivery. (A.001)

Tank shall include a telemetry system that will notify the end user of pre-determined refill point and allow customer access by webpage of existing levels. (A.002)

Contractor shall perform preventive checks, services, and emergency maintenance on vendor installed tanks and equipment.

6.3.1.2 Carbon Dioxide Requirements:

The bulk tanks shall include a telemetry system that will notify the end user of pre-determined refill point and allow customer access by webpage of existing levels. (A.002)

6.3.1.3 Propane Gas Requirements:

The Contractor shall provide 6 refills as needed –various on month-to-month basis

6.3.1.4 Dry Ice Requirements

Contractor shall provide dry ice pellets, approximately ½ by ¾” pellets, delivered in wheeled bins/containers with up to 600-pound storage capacity and no less than 400-pounds. Dry ice must be delivered in a clean and traceable container. (A.004)

Contractor shall respond within 48 hours for emergency supply request.

6.3.2 US Army Medical Research Institute of Chemical Defense (USAMRICD) USAMRICD has a need for the delivery of medical gases and dry ice. The medical gases and dry ice are identified in Attachment 2 Gas and Dry List. Medical gases and dry ice are to support mission critical research for the discovery and development of medical products and knowledge solutions against chemical threats through research, education and training, and consultation. (A.001 and A.004)

6.3.3. US Army Research Institute of Environmental Medicine (USARIEM) USARIEM has requirements for supply compressed and bulk medical grade gas and products, laboratory and specialty gases and products, gas-related equipment, and various gas supply modes and services, to include customer leased and/or owned Government cylinders. (A.001)

6.3.4. US Armed Forces Medical Examiner System (USAFMES)

USAFMES has requirements for supply compressed and bulk medical grade gas and products, laboratory and specialty gases and products, gas-related equipment, and various gas supply modes and services and dry ice pellets, to include customer leased and/or owned Government cylinders. (A.001 and A.004)

7. DELIVERABLES

The contractor shall complete and submit deliverables in accordance with the “Deliverables Table” below. Unless specified in the Statement of Work (SOW) within the description of the deliverable, all deliverables will be made to the COR electronically.

7.1 Delivery Schedule and Location

The contractor shall deliver gas products to the authorized delivery locations within the Continental United States (CONUS) as Free-on-Board (FOB) Destination issued under the BPA. Location of delivery will vary within Forest Glen Annex and be annotated on each delivery order.

7.1.1 Authorized delivery locations

The below list are authorized locations:

· WRAIR, 503 Robert Grant Ave. Bldg. 503 and 511, Silver Spring, MD 20910

· WRAIR, Pilot BioProduction Facility (PBF) 503 Robert Grant Ave. Bldg. 501, Silver Spring, MD 20910

· WRAIR, 568 Doughten Drive Fort Detrick, MD 21702

· USAMRIID, 1425 Porter Street, Fort Detrick, MD 21702 & 8100 Research Plaza, Fort Detrick, MD 21702

· USAMRICD, 8350 Ricketts Point Rd, Bldg. E2900, Aberdeen Proving Ground, MD 21010

· USARIEM, 10 General Green Ave. Natick, MA 01760

· USAFMES, 115 Purple Heart Drive, Dover AFB, DE 19902

DELIVERABLES TABLE

SOW

Ref.

5, 6.2.3.1, 6.3.1.1, 6.3.2, 6.3.3, 6.3.4,

6.2.1, 6.3.1.1, 6.3.1.2

6.2.1.1, 6.2.1.2, 6.2.1.3

6.2.2, 6.3.1.4, 6.3.2, 6.3.3,

6.2.4.1 ,

7.2 Inspection and Acceptance. The COR delegated oversight of specific technical, functional and oversight responsibilities is responsible for inspection and acceptance of all services, incoming shipments, documents, and services. Certification by the Government of satisfactory services provided is contingent upon the contractor performing in accordance with the performance standards contained in the Statement of Work and all terms and conditions of this order, including all modifications.

7.2.1. Quality Control Plan (QCP): The Contractor shall provide a commercial Quality Control Plan (QCP) to serve as the functional QCP explaining in detail the manner in which the Offeror will maintain quality control for the products. This QCP should include processes to ensure timely and successful performance of this acquisition. If the offeror does not have a commercial QCP then a QCP shall be developed and submitted for this specific requirement and shall include the aforementioned information. (A011)

7.3 BPA Management

7.3.1 Government Management. The COR for this BPA will be appointed by the CO. The COR will serve as the primary point of contact for all activities and issues that occur under this contract. Only the CO has the authority to enact changes to this award.

7.3.2 Contractor Organization. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor shall ensure that all contractor personnel are advised of their chain of command and who they should contact if they have questions.

7.3.3 Reports: The contractor shall provide monthly purchasing reports for this BPA only to the CS and CO administering the BPA and detailing products ordered by:

· Order number and ordering CO or Authorized GPC Authorized Ordering Officer

· Product Name and catalog number

· Quantity ordered per month and total dollar value

· Cumulative total of all orders received during that period Reports are due the 10th of each month and if no GPC orders were made in a given quarter (Mar. 10th, June 10th , Sept. 10th, Dec. 10th) the contractor shall send a report or e-mail stating such. (A.007)

8. COMPLIANCE DOCUMENTS

8.1 General Compliance

8.1.1 Federal Law. The contractor shall comply with all applicable Federal, DoD/DoW, DHA, installation, Department of Transportation (DOT), and Occupational Safety and Health Administration (OSHA), regulations, policies and/or procedure requirements relevant to the products and services furnished under this BPA, including applicable hazardous-material transportation, occupational safety, environmental, access-control, and product-quality requirements. State and local laws and regulations apply only to the extent they govern commercial transit over public roadways and are not preempted by Federal law or superseded by Federal jurisdiction over deliveries and performance on Federal installations

8.1.2 Applicable Publications .The contractor shall comply with the following publications, as applicable to on-site delivery and installation access. Note: Although WRAIR has transitioned to DHA, Army Physical Security still applies because WRAIR is located on an Army Installation.

· The Army Physical Security Program (Army Regulation (AR)) 190-13

· U.S. Army Corps of Engineers Safety and Health Requirements Manual 385-1-1

· Medical Logistics Policies (AR 40-61)

· Antiterrorism Force Protection: Security of Personnel, Information, and Critical Resources (AR 525-13)

· Operations Security (AR 530-1)

· Testing and Calibration Laboratories (International Organization for Standardization (ISO) 17025)

· CFR Title 49 Part 180.205(c).

8.2 Personally Identifiable Information (PII) and Protected Health Information (PHI)

The contractor shall comply with the DHA Procedures, Guides, and Information (PGI) 224 – Protection of Privacy and Freedom of Information. The contractor may access PII in the course performing the tasks of this contract, and as such, the contractor shall comply with the document entitled “Personally Identifiable Information (PII), Protected Health Information (PHI) and Federal Information Requirements”.

The contractor shall establish appropriate administrative, technical, and physical safeguards to protect any and all Government data. The contractor shall also ensure the confidentiality, integrity, and availability of Government data in compliance with all applicable laws and regulations, including data breach reporting and response requirements, in accordance with Defense Federal Acquisition Regulations Supplement (DFARS) Subpart 224.1 (Protection of Individual Privacy), which incorporates by reference Department of Defense Instruction (DoDI) 5400.11, DoD Privacy and Civil Liberties Programs; DoD 5400.11-R, Department of Defense Privacy Program; and Department of Defense Manual (DoDM) 5400.11, DoD Privacy and Civil Liberties Programs: Breach Preparedness and Response Plan. The contractor shall also comply with federal laws relating to freedom of information and records management. The contractor shall comply with all requirements of the Health Insurance Portability and Accountability Act of 1996 (HIPAA) (Pub. L. 104-191), as implemented by the HIPAA Privacy and Security Rules codified at 45 Code of Federal Regulations (CFR) Parts 160 and 164, and as further implemented within the Military Health System (MHS) by DoD 6025.18-R, "DoD Health Information Privacy Regulation" and DoD 8580.02-R, “DoD Health Information Security Regulation.” IT services that collect, maintain, use, or disseminate personally identifiable information must be managed in a manner that protects privacy, in accordance with all privacy laws and regulations.

8.3 Safety Laws and Regulations. The contractor shall maintain a safe workplace and comply with occupational health and safety rules and regulations, to include OSHA number

1904.32, and maintain an OSHA 300A log for all reportables. The contractor shall provide a quarterly report of all mishaps, regardless of class or reportability. In addition, the contractor shall deliver the annual OSHA 300A report by February 1 of each year (A.008).

9. OTHER TERMS, CONDITIONS, AND PROVISIONS

9.1 Invoices. The Contractor shall submit invoices within five days of service or delivery to WAWF with sufficient documentation to provide certification of invoice. The contractor is responsible for properly preparing and forwarding to the appropriate Government official, the invoice and receiving report for payment. Invoices submitted for payment, which do not contain Contract Line-Item Number (CLIN) and the Accounting Classification Reference Number (ACRN) information, will be rejected. The WAWF – Receipt and Acceptance application is the required method of submission (A.009).

9.1.1 Individuals Authorized to Purchase

The DHACA Contracting Officer and Government Purchase Card (GPC) Ordering Officers will be the only authorized buyers under this BPA. Defense Health Agency Contracting Activity (DHACA) Research and Development 1 (R&D 1) will be authorized to place Orders for other direct reporting units (DRUs) under the Medical Research Development Command and other approved DOD medical activities, as needed.

9.2. Access to Government Facilities

9.2.1 Contractors That Do Not Require a Common Access Card (CAC), But Require Access To A DoD Facility or Installation: The Contractor and all associated subcontractor personnel shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB); applicable installation, facility, and area commander installation/facility access; and local security policies and procedures (provided by Government representative).

9.2.2 Non-Escort/Escorted Badge: Non-escort/escorted badges are completed by the COR on a Memorandum to the Operations and Security (S2) office, signed by the S2 shop and provided to the Staff Duty desk for said individuals. Prior to receiving the non-escort/escorted badge, individuals will be vetted by the local Program Management Office (PMO). Vetting is done by completing the Fort Detrick Form 190-13, filled out by the COR with the receiving person’s information and signed by the S2 office. Once signed by the S2 office, the information is then passed to the Visitor Control Center (VCC) for background checks, which must be accomplished two weeks ahead of scheduled work. All persons entering the Forrest Glenn Annex shall have a background check conducted, whether local or through other official means. Visitors will be escorted at all times in WRAIR facilities.

9.3 Training: Threat Awareness Reporting Program (TARP). Per DHA-AI 097, Insider Threat Program, Contractor personnel requiring unescorted access to the installation, shall receive annual Insider Threat Awareness training within 30 days of initial employment, and refresher training annually either through instructor-led or computer-based (A.010).

10. ATTACHMENTS

Attachment 2 – Product List

ACRONYMS LIST

The below list includes all acronyms in the template language but add any acronyms used for the specific requirements