Solicitation Amendment 0001 - HT941026QE011 - FINAL.pdf

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C. DATE SIGNED

Previous edition unusable STANDARD FORM 30 (REV. 11/2016) Prescribed by GSA FAR (48 CFR) 53.243

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE PAGE OF PAGES

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X) 9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

Evaluation Factors for Award

Header Miscellaneous Text (Added):

AMENDMENT 0001

Solicitation Number: HT941026QE011 Maintenance and Repair of Anesthesia Units at Brian D. Allgood Army Community Hospital (BDAACH) and All Outlying Clinics, South Korea

Amendment 0001 - Questions and Answers Certification Requirements under PWS Paragraphs 3.10.1 and 3.10.2. PWS Paragraph 3.10.2 requires the Contractor to provide the "Medical Equipment and Q1:

Services Provider License and/or Certificates for Biomedical Equipment Technician, Anesthesia machines and monitors, and Vaporizers from either OEM or a Certifying Institute." PWS Paragraph 3.10.1 also requires the contractor's representative(s) to have a minimum of five years of experience maintaining the specified equipment. Please clarify whether the Government requires OEM or Certifying Institute certificates for each manufacturer and each model of equipment listed in PWS Paragraph 3.1, including the veterinary clinic equipment.

Per PWS Paragraph 3.10.2, the Contractor shall provide the Medical Equipment and Services Provider License and/or Certificates for Biomedical Equipment A1:

Technician, Anesthesia machines and monitors, and Vaporizers from either OEM or a Certifying Institute. The "or" means one or the other, not both.

If OEM or Certifying Institute certificates are not available in Korea for certain veterinary clinic equipment manufacturers or models, please confirm whether the Q2:

offeror may satisfy PWS Paragraphs 3.10.1 and 3.10.2 by submitting available OEM authorization/training certificates for the major covered equipment, together with company-level medical equipment service licenses, technician resumes, relevant maintenance experience records, distributor confirmations, and service capability documentation for the remaining equipment.

Yes, the contractor may submit an available OEM authorization/training certificates for the major covered equipment, together with company-level medical A2:

equipment service licenses, technician resumes, relevant maintenance experience records, distributor confirmations, and service capability documentation for the remaining equipment if OEM or Certifying Institute certificates are not available in Korea.

If a specific veterinary equipment certificate is required for the outlying veterinary clinic equipment, please identify the acceptable certifying institute, exact Q3:

certificate title, applicable equipment/manufacturer/model, and whether such certification is available in the Republic of Korea.

No, there is no specific veterinary equipment certificate. Per PWS Paragraph 3.10.2, the Contractor shall provide the Medical Equipment and Services Provider A3:

License and/or Certificates for Biomedical Equipment Technician, Anesthesia machines and monitors, and Vaporizers from either OEM or a Certifying Institute.

Monthly Unit Price / Annual PMCS Pricing. The CLINs appear to request pricing for a 12-month Firm Fixed Price service period for the base period and each Q4:

option period. Please confirm whether the monthly unit price in the price proposal is calculated by dividing the annual PMCS cost for all covered equipment listed in PWS Paragraph 3.1 into 12 equal monthly amounts.

The Unites States Government does not dictate how the contractor submits their monthly unit price quote. The Government intends to issue one (1) fixed price A4:

order to the responsible supplier of goods and/or services whose quotation conforming to the solicitation is technically acceptable and has the lowest evaluated price.

Please confirm whether the monthly unit price is intended to cover only scheduled PMCS services, or both scheduled PMCS and unscheduled repair services.Q5:

The monthly unit price includes both scheduled PMCS and unscheduled repair services.A5:

Inclusion of Unscheduled Repair Costs in the Firm Fixed Price. PWS Paragraph 3.8 requires the contractor, upon request by the COR/Chief of EMB, to Q6:

perform unscheduled services to repair the equipment and associated components to a fully functional condition. PWS 3.8.4 further states that the contractor shall provide replacements of worn or defective parts, excluding consumables, necessary to restore the equipment to 100% operational condition as specified by the OEM. Please confirm whether the proposed price for repairs / unscheduled services under PWS Paragraph 3.8 must be included in the monthly Firm Fixed Price CLINs.

Yes.A6:

If the cost of unscheduled services / repairs is not included in the monthly Firm Fixed Price CLINs, please clarify the process for obtaining Government Q7:

approval before performing repairs, including whether the contractor should submit a repair estimate to the COR/Chief of EMB, obtain approval, perform the repair, and then invoice the approved repair cost separately.

The cost of unscheduled repair services should be included in the monthly Firm Fixed Price.A7:

If unscheduled services / repairs are included in the monthly Firm Fixed Price CLINs, please confirm whether the contractor is expected to assume Q8:

responsibility for all worn or defective replacement parts, excluding consumables, without any per-repair, per-part, or annual ceiling.

Yes, per PWS Paragraph 3.8.5, the contractor shall provide for all replacements of worn or defective parts (excluding consumables) for 100% operational A8:

condition as specified by the OEM. This will be a Firm-Fixed Priced contract, and the contractor assumes all responsibility to provide services in accordance with the PWS.

BOE / Historical Repair Data for Pricing. PWS 3.8.3 requires the contractor to have ready access to unique and/or high mortality replacement parts, and PWS Q9:

3.8.6 makes freight, postage, storage, receipt of replacement parts, and return of worn or defective parts the contractor's responsibility. If unscheduled services / repairs and replacement parts are included in the Firm Fixed Price, please provide the basis of estimate or historical data necessary for pricing, including the number of unscheduled service calls, failed components, replacement parts used, labor hours, site locations, and repair costs for the past three years.

The United States Government does not provide estimates to the contractor. Site locations of the equipment are listed in PWS Paragraph 3.1. Since this is a A9:

firm-fixed priced requirement, historical repair costs are handled by the contractor and included in their monthly Unit Price.

Here are some estimated historical data about the equipment for the past year:

Estimated repair frequency for the past year: About 11 visits to CP Humphreys, about 9 visits to CP Walker, about 5 visits to Osan Air Base and about 6 visits to CP Casey.

Estimated repair items for the past year include but not limited to: Service Kits including O-rings, Valves, B/T, LCD, Breathing Circuit Module, Vaporizers and Gas Modules.

If historical repair data is not available, please provide the Government's estimated repair frequency, estimated repair items, projected site visit locations, and Q10:

any assumed price ceiling for replacement parts.

Please see Q9/A9 above for the answer. A10:

HT941026QE0110001

Equipment Condition and Age at Contract Start. PWS requires the contractor to maintain and repair the covered equipment in a fully functional condition in Q11:

accordance with OEM specifications. Please confirm whether all equipment listed in PWS Paragraph 3.1 will be fully functional and in compliance with OEM specifications at the start of the contract.

Yes, all equipment listed in PWS Paragraph 3.1 will be fully functional and in compliance with OEM specifications at the start of the contract.A11:

If any equipment is not fully functional at contract start, please clarify whether the cost to restore such equipment to OEM-specified operational condition will Q12:

be borne by the Government or included in the contractor's proposed fixed price.

N/A, all equipment listed in PWS Paragraph 3.1 will be fully functional at contract start.A12:

Will the contractor be allowed to perform an initial inspection of all covered equipment at contract start and submit a baseline condition report? If so, will Q13:

defects identified during the initial inspection be treated as pre-existing conditions outside the contractor's fixed-price repair responsibility?

: There is no requirement for an initial inspection of the equipment. All equipment listed in PWS Paragraph 3.1 will be fully functional at contract start and there A13 is no requirement to submit a baseline condition report.

Please provide the installation date, acceptance date, or date placed in service for each equipment item listed in PWS Paragraph 3.1. If exact dates are not Q14:

available, please provide the approximate year of installation or acquisition for each item.

The United States Government will provide the following information, for GE Anesthesia Machines the acquisition date is 21 November 2019. For Surgivent A14:

Anesthesia Machines, the acquisition date is 06 January 2017. For Veterinary Anesthetic Machines, the acquisition date is a range from 06 January 2017 to 12 May 2020.

High-Cost Parts / Obsolete Parts / Long Lead-Time Parts. PWS 3.8.1 requires repair parts to meet OEM standards and requires prior approval for refurbished Q15:

parts if new parts are not available. If high-cost repair part or components such as circuit boards, displays, modules, sensors, vaporizers, or major assemblies fail, are such replacement parts fully included in the contractor's Firm Fixed Price responsibility?

Yes, per PWS Paragraph 3.8.1, All repair parts, whether new or refurbished, shall meet OEM standards, in order to be used to conduct repairs on the A15:

equipment. If new parts are not available, refurbished parts may be used, but must be pre-approved by the COR/Chief of ME prior to installation. All completed work shall be certified to meet OEM specifications.

Please clarify the contractor's responsibility when OEM parts are obsolete, discontinued, unavailable, or subject to long lead times.Q16:

It is the contractor's responsibility per PWS Paragraph 3.8.1, All repair parts, whether new or refurbished, shall meet OEM standards, in order to be used to A16:

conduct repairs on the equipment. If new parts are not available, refurbished parts may be used, but must be pre-approved by the COR/Chief of ME prior to installation. All completed work shall be certified to meet OEM specifications.

: If parts are unavailable or delayed through no fault of the contractor, will the five-day repair completion requirement be extended?Q17 Per PWS Paragraph 3.5 Response Time. The time frame, within which the contractor's representative must respond, is measured from the time of verbal A17:

notification that service is required. Acceptable response times are as follows; (1) Contractor shall acknowledge receipt of notification of service call request within two hours. (2) Contractor shall arrive on-site within eight hours for emergencies or 24 hours for routine service calls. (3) Deficiency shall be corrected within a period of five days from first notification of failed equipment. If parts cannot be acquired within the first eight hours after arrival on site, the contractor shall contact the NCOIC of Clinical Engineering and/or the COR to communicate the reason for the delay. The deficiency shall be corrected and returned back to a fully functional state within the timeframe as previously stated. The Contractor's service technician shall provide a report that includes as a minimum the explanation for any maintenance delays and the estimated time to complete the repair.

Response Time and Uptime Calculation. PWS 3.5 requires acknowledgment within two hours, on-site arrival within eight hours for emergencies or 24 hours Q18:

for routine service calls, and correction within five days from first notification. PWS 3.6 requires a 98% uptime guarantee calculated quarterly. Please clarify how the 98% uptime guarantee will be calculated.

Per PWS Paragraph 3.6 Uptime. Uptime is defined as the time during which a piece of equipment is functioning or able to function. The contractor shall A18:

provide both scheduled (PMCS) and unscheduled services to repair and/or maintain the equipment listed above, and components if any, to a fully functional condition with a ninety-eight percent (98%) uptime guarantee (calculated on quarterly basis).

A quarter is 120 days, therefore, the equipment needs to be functioning for 117 days which is 98% uptime.

Will downtime caused by Government delay, site access delay, delayed approval, unavailable parts, obsolete/discontinued parts, delayed Government-Q19:

furnished information, or cybersecurity/network access restrictions be excluded from the uptime calculation?

Yes, if the United States Government caused a delay, there will be no penalty to the contractor, and the 98% uptime requirement will be adjusted accordingly.A19:

If parts cannot be acquired within the repair period despite the contractor's timely effort, will the downtime continue to count against the contractor's 98% Q20:

uptime requirement?

No, if parts become unavailable for any reason, the contractor will notify the NCOIC of Clinical Engineering and/or the COR, per PWS Paragraph 3.5. Upon A20:

approval, the 98% uptime will be adjusted accordingly.

Software Updates and Cybersecurity / Remote Access. PWS 3.4 requires the contractor to comply with DHA cybersecurity measures when accessing Q21:

equipment remotely and states that the contractor shall not remotely access equipment from locations outside the United States. Please clarify whether software updates are included only when provided by the OEM at no additional cost, or whether paid software updates are included in the contractor's Firm Fixed Price responsibility.

Per PWS Paragraph 3.3 General Work Requirements. The contractor shall provide trained personnel for on-site support, to include labor, travel, tools, A21:

hardware, firmware, materials, supplies, parts and test, measurement, & diagnostic equipment (TMDE) necessary to perform all operations in connection with scheduled preventative maintenance (PM) and/or calibration (CAL) procedures as well as unscheduled repair visits as needed in order to maintain the listed equipment and/or its components if any, in a fully functional state, in accordance with (IAW) the Original Equipment Manufacturer (OEM) specifications. Any software updates provided by the OEM for covered equipment that enhances equipment functions and operations without hardware changes shall be installed. All equipment must be in compliance with Joint Commission (JC), HIPAA and the NFPA 99 Standard for Health Care Facilities.

All the requirements of the PWS are the contractor's Firm Fixed Price responsibility.

If remote access is restricted or approval is delayed due to DHA cybersecurity requirements, will the repair completion timeline and uptime calculation be Q22:

adjusted accordingly?

Yes, the timeline and uptime calculations will be adjusted accordingly. A22:

Will the due date be extended past 20 July 2026?Q23:

No, the due date will remain Monday, 20 July 2026 at 10:00am HST. A23:

HT941026QE0110001

2739T ROOSEVELT DRIVE, OFFICE 143, BUILDING H-201T

CAMP PENDLETON, CA 92055

UNITED STATES

Scott Saito, Email: scott.k.saito.civ@health.mil Telephone: 8084339512 AdminBy:

SCD: PAS:

2. All other terms and conditions remain unchanged.