Clarification Questions - Amendment 0001.pdf

RFQ HT940825Q0005 Barksdale AFB Shredding Services Amendment 0001

Clarification Questions: Answers to questions are provided in the regular font.

1. Is there an incumbent contractor currently performing this work? There is not an incumbent contractor.

o If so, could you please provide the incumbent’s company name, contract number, and the total awarded contract value (including option years)? N/A

2. Are there any anticipated changes to the scope of work or container quantities for the upcoming award compared to the incumbent contract? No

3. Are there base access requirements or specific background checks that contractor staff must complete in advance of service commencement? Element 4.3 of the Statement of Work (Attachment 1 to the RFQ) states the following: For employees with access to Medical Group Documents. At a minimum, the contractor shall complete a full background check and random drug screen (where applicable by law) for all employees with access to Government confidential material. The contractor must adhere to the standards established by the National Association for Information Destruction (NAID) with regards to background review and standards.

4. Can you confirm whether the Government will be providing staging or parking areas for the shredding vehicles during service visits? Yes, there are staging areas behind each building. For the main building, 4543 2nd MDG/Clinic, bins will be placed in rows on the loading dock. There is a lift the same height of the dock that can be utilized to bring the shredding bins down to parking lot level. For all other buildings, the bins will be placed outside.

5. Are vendors required to submit proof of NAID certification with the proposal, or is that a post-award requirement? Element 2.1 of the Statement of Work (Attachment 1 to the RFQ) states that “Proof of certification shall be provided before contract award.”

6. Who is the current incumbent? Same response as question 1.

7. When does the current contract end? N/A

8. Are any bridge contracts in place that extend the current contract? No

9. What are the last contract award number and total award amount? FA460823P0050 and

$10,140.00 for the base year. Option was not exercised.

10. Is there a loading dock or area where the truck needs to park to perform the services at all locations? No, only the main building, 4543 2nd MDG/Clinic.

11. Does the area have a ramp or an elevator/lift to get the containers onto the ground next to the truck? There are staging areas behind each building. For the main building, 4543 2nd MDG/Clinic, bins will be placed in rows on the loading dock. There is a lift the same height of the dock that can be utilized to bring the shredding bins down to parking lot level. For all other buildings, the bins will be placed outside.

12. Will the agency consider extending the offer due date for a question period and review of answers? Extended 24 hours from original response date.

RFQ HT940825Q0005 Barksdale AFB Shredding Services Amendment 0001

13. What contract-specific training do you require, and will you provide the training platform? There is nothing in the Statement of Work 9SOW) requiring contract-specific training.

14. Will any foreseen mobile purging events, such as possible unscheduled services, be required? No

15. Will there be any unforeseen requests for non-paper media destruction? No

16. Will badging be required, or will our driver have an escort? Element 4.4 of the SOW (Attachment 1 to the RFQ) addresses Pass and Identification Items: The contractor shall ensure the pass and identification items required for contract performance on Barksdale AFB are obtained for employees and non- Government owned vehicles. Additionally, element 3.1.1.1 addresses Contractor Personnel Appearance. Contractor personnel shall be always clearly identifiable with company uniform or identification on their person while contractor personnel are performing services at the 2 MDG.

17. Has the agency been using the GPC card since the contract ended? Yes, on a monthly basis for a few months.

18. Why did the agency decide not to exercise the option year to On-Site Secure Shredding LLC? Fiscal year 2024 funding constraints.

19. Has the agency established a budget? The base period of the resultant contract/purchase order will be fully funded. The option periods are subject to the availability of funds in accordance with clause FAR 52.232-18. RFQ HT940825Q0005 Attachment 5 – Clauses – Amendment 0001 incorporates FAR 52.232-18 Availability of Funds by reference.