Combined Synopsis - Solicitation Shredding Services Barksdale AFB .pdf

Solicitation No.

HT9408-25-Q-0005

Project Title 2nd MDG – Secure On-site Document Destruction Services Page 1 of 4

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, and issued pursuant to FAR 13, Simplified Acquisition Procedures. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation HT9408-25-Q-0005 is issued as a Request for Quote (RFQ).

This solicitation incorporates provisions and clauses for commercial items in effect through Federal Acquisition Circular 2025-03.

The Defense Health Agency Contracting Activity (DHACA) has a requirement for Secure On-Site Document Destruction Services at the 2nd Medical Group Healthcare Operations Squadron in Barksdale, Louisiana and outlying clinics (Barksdale AFB, LA). This procurement is conducted pursuant to the authority of FAR part 12, Commercial Products and Commercial Services in conjunction with FAR 13, Simplified Acquisition Procedures.

Set-Aside 100% Small Business NAICS 561990 – All Other Support Services SB Size Standard $16.5 million

The Government intends to award to a responsible party whose offer meets the solicitation requirements and provides “Best Value to the Government” based on price and other factors.

Offerors must be registered and active in the System for Award Management (SAM) at the time of quotation submission. Award announcement will be made through electronic public notice, via SAM.gov.

Additional terms and conditions are attached.

Quotes must be received via email no later than June 2, 2025, at 5:00 pm CST.

CONTRACTING OFFICER AUTHORITY:

Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer.

2nd MDG – Secure On-site Document Destruction Services Page 2 of 4

SECTION B – CONTINUATION

1. CONTRACT TYPE

The DHACA anticipates awarding a single Firm Fixed Price (FFP) award.

2. PERIOD OF PERFORMANCE

The initial Period of Performance (POP) is intended to start June 10, 2025, through June 9, 2026.

Contract performance shall be for a 12-month base period and four (4) 12-month option periods.

Option years will be exercised pursuant to FAR 52.217-9, Option to Extend the Term of the Contract.

3. POINTS OF CONTACT (POC)

Contract Specialist (CS) Contracting Officer (CO)

Tina M. Turner Email: tina.m.turner40.civ@health.mil

Karen E. Bradley Email: karen.e.bradley4.civ@health.mil

Contracting Officer’s Rep (COR) Contractor

[TBA]

Email:

[TBD]

Email:

SECTION C – CONTRACT CLAUSES: See Attachment 5

SECTION D – DOCUMENTS, EXHIBITS AND ATTACHMENTS

Attachment Number Title Notes 1 Statement of Work (SOW)

2 Price Schedule Form Quoter must include a completed price schedule with their quote.

3 Project Summary Example

Personally Identifiable Information, Protected Health Information, and Federal Information Requirements

5 Clauses and Provisions

6 Wage Determination, No.: 2015-5191, Revision No, 27, dated 15 May 2025 mailto:tina.m.turner40.civ@health.mil mailto:karen.e.bradley4.civ@health.mil

2nd MDG – Secure On-site Document Destruction Services Page 3 of 4

52.212—1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (SEP 2023)

[Addenda]

Submitting the Quote:

• Submit your company’s quote via email to tina.m.turner40.civ@health.mil and karen.e.bradley4.civ@health.mil.

• Quotes must be received via email no later than: June 2, 2025 at 5:00 pm CST.

• Include the following in the subject line: HT9408-25-Q-0005 [Company Name].

• Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Terms and content of the Quote: Your quote must be based on the terms of this RFQ. The Contracting Officer may choose to reject any quote that is not based on these terms in every aspect. Quotes must be valid for 90 days from submission deadline.

Include the following information on the first page of your quote:

1. The solicitation number of this RFQ

2. Company Name, Address, and SAM Unique Entity Identifier (UEI) Number

3. Point of Contact (POC) Info: Name, Phone, email.

4. Acknowledgement of any amendments to this RFQ.

5. A statement that stipulates the quote is predicated upon all terms and conditions of this RFQ.

6. Small Business Status: You must state if your company is a small business or other than small business.

7. Identify any small business category your company qualifies as: (i.e., ISBEE, SDVOSB, Woman-Owned, etc.)

Include the following information beginning on the second page of your quote. Have the items sectioned and clearly marked:

1. Pricing: Your total price and any discount terms. The price schedule shall be a separate attachment that shows the pricing for each contract year.

2. Technical: Narrative (no more than two pages) detailing the approach to execute the project.

Provide details, including any product or service literature, and capabilities of your company.

Technical must contain a description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation.

3. Past Performance: List of jobs/contracts completed or ongoing in the past five (5) years in which you acted as the Prime Contractor or Sub-Contractor responsible for the performance of related services. Provide at least 3 and no more than 5 past performance records.

Records can be from federal, state, and local government, and private industry. Each record must contain the following information:

• Project Title

• Start and End dates

• Brief Description

• Name of Customer and their contact information

• Total dollar value

NOTE: Attachment 3 to this RFQ provides an example Project Summary Sheet mailto:tina.m.turner40.civ@health.mil mailto:karen.e.bradley4.civ@health.mil

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System for Award Management (SAM): prospective contractors are required to be registered in the System for Award Management (SAM) at the time an offer or quotation is submitted in order to comply with the annual representations and certifications requirements. Once registered, you must remain registered throughout performance until final payment. Go to https://www.acquisition.gov for information on SAM registration and annual confirmation.

Issuance of Purchase Order: Your quote should contain your best terms. The Contracting Officer may reject any or all quotes. After evaluation of quotes, the Contracting Officer may negotiate final terms with one or more quoters before issuing the award. The Contracting Officer will not negotiate with any quoters other than those of the Government’s choice and will not use the formal source selection procedures described in FAR Part 15.

END OF ADDENDUM TO FAR 52.212-1

52.212-2 EVALUATION-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(NOV 2021)

[Addenda]

Evaluation procedures will be IAW FAR 13.106. The Government will select the quote that represents the best value to the Government. The Government will perform a comparative evaluation of price, technical solution, and past performance. The evaluation factors Technical and Past Performance, when combined, are approximately equal to cost or price.

The following factors shall be used to evaluate offers:

(i). PRICE:

Total price, including options, will be calculated for evaluation purposes and used to determine the best value to the Government. Pricing must be an all-inclusive rate that includes all non-personal services, including but not limited to, personnel, equipment, transportation, and materials for document shredding services at the 2nd MDG facility.

(ii). TECHNICAL:

The contractor will be evaluated based upon their technical narrative and capabilities as they relate to the requirement, as well as their overall understanding of the project.

(iii). PAST PERFORMANCE

The offeror will be evaluated based upon the relevance and quality of past contracts/jobs performed. More recent and more relevant performance has a greater impact in the Past Performance assessment than less recent and less relevant performance.

NOTE: The Government reserves the right to contact any reference provided by the offeror in evaluating the offeror’s past performance. Furthermore, the Government reserves the right to use any information that comes to the attention of the Government in evaluating the offeror.

The Government reserves the right to make an award to other than the lowest priced quote if another superior if another superior technical submission, or a submission indicating a reduced performance risk, warrants paying a premium. As non- price factors are evaluated closer to one another between quotes, price will become more significant.

END OF ADDENDUM TO FAR 52.212-2

http://www.acquisition.gov/

SECTION D – DOCUMENTS, EXHIBITS AND ATTACHMENTS