Att. 3 - Questions and Answers.pdf
PDF 61 KB Posted
- Attached to
- Scleral Contact Lenses for WAMC
- Solicitation number
- HT9406QE090
- Issued by
-
Defense Health Agency
About this file
This is a Questions and Answers document addressing clarifications for a contact lens supply solicitation with an associated Blanket Purchase Agreement (BPA).
The solicitation seeks pricing for all contact lens types, including scleral lenses with base lenses, custom designs, optical options, coatings, and modifications. Quoters may submit a manufacturer's complete catalog with separate pricing for each category. The BPA structure permits a nonclinical prime contractor to serve as the ordering and billing entity while WAMC's licensed optometrists provide prescriptions and fitting specifications directly to the manufacturer, with all clinical decisions remaining with WAMC providers. Delivery must occur within 10 business days from receipt of a completed prescription and fitting specifications. A 90-day warranty covers all changes and associated shipping at no cost. Quoted prices must remain fixed for the entire 60-month BPA period; price revision requests may only be submitted in writing at least 30 days before the proposed effective date.
Quotations must be submitted in four separate volumes: Administrative, Technical, Past Performance, and Price. The Technical volume may include the manufacturer's product literature, specifications, fitting guides, warranty information, and delivery confirmation, accompanied by the prime contractor's technical narrative. Quoters may provide relevant manufacturer or supplier past performance when that entity will manufacture and fulfill the lenses, provided the submission clearly identifies the entity whose experience is presented. The amended offer due date is 28 August 2026 at 10:00 AM Hawaii Standard Time.
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Attachment 3 – Questions and Answers
Q1. Deadline time zone: Please confirm the applicable time zone for the August 21, 2026, 10:00 a.m. quotation deadline.
A1. Hawaii Standard Time. Amendment 2 extended Offer Due date to 28 AUG 2026 @ 10:00 AM Hawaii Standard Time.
Q2. Price-list scope: The solicitation requests pricing for all contact-lens types covered by the Statement of Work; however, the SOW does not provide a specific product or item list. May quoters submit their proposed manufacturer’s complete scleral-lens catalog, with separate prices for base lenses, custom designs, optical options, coatings and other available modifications?
A2. Yes
Q3. Prime contractor/manufacturer structure: May a nonclinical prime contractor serve as the BPA holder, ordering and billing entity while WAMC’s licensed optometrists provide prescriptions and fitting specifications directly to the prime contractor’s specialty-lens manufacturer? All clinical and prescribing decisions would remain with WAMC’s licensed providers.
A3. Yes
Q4. Delivery period: Does the requirement to provide lenses within 10 days mean calendar days or business days? Please also confirm whether the delivery period begins when the manufacturer receives a complete prescription and all required fitting specifications.
A4.10 business days starting when the manufacture receives the completed prescription
Q5. Warranty: Please clarify the required warranty period and whether the requirement to make changes at no cost includes prescription changes, fitting or parameter modifications, remakes, coatings and associated shipping.
A5. The 90-day warranty period shall be at no cost for any changes and associated shipping.
Q6. Sixty-month pricing: Must quoted prices remain fixed for the entire 60-month BPA period, or may quoters provide separate annual prices or a documented escalation schedule? We note that the BPA terms permit written price-revision requests at least 30 days before the proposed effective date.
A6. Fixed for entire 60 months BPA period (see BPA Agreement)
Q7. Submission volumes: The instructions state that quotations shall be prepared in three separate volumes but subsequently identify Volumes I through IV. Please confirm that quoters should submit four separate volumes: Administrative, Technical, Past Performance and Price.
A7. Yes, quotes shall be prepared in four separate volumes
Q8. Technical documentation: May the technical volume include the proposed manufacturer’s product literature, specifications, fitting guides, warranty information and delivery confirmation, accompanied by the prime contractor’s technical narrative?
A8. Yes
Q9. Past performance: May a quoter provide relevant manufacturer or supplier past performance when that entity will manufacture and fulfill the lenses, provided the submission clearly identifies the entity whose experience is being presented?
A9. Yes
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