Solicitation - HT940626QE020.pdf
PDF 2 MB Posted
- Solicitation number
- HT940626QE020
- Issued by
-
Defense Health Agency
About this file
This is a Request for Quotation (RFQ) for annual audio-visual maintenance services at Naval Hospital Jacksonville and associated Branch Health Clinics in Florida and Georgia.
The solicitation (HT940626QE020) seeks a contractor to provide comprehensive maintenance on audio-visual systems, equipment, parts, and components at three locations: Naval Hospital Jacksonville, Branch Health Clinic Kings Bay, Georgia, and Branch Health Clinic Mayport, Florida. Services required include preventive maintenance, equipment repairs, diagnostic testing, system programming, and telephone support. The contractor must be OEM-authorized for all equipment covered under warranty or DHA enterprise maintenance contracts and provide qualified personnel certified in repair and maintenance of the specified equipment. The contract consists of a 12-month base period beginning August 1, 2026, with four 12-month option periods and one 6-month extension period, extending through January 31, 2032. The statement of work specifies quarterly preventive maintenance visits (up to 8 hours of programming changes per system per location), response to equipment malfunctions within 5 business days, telephone support during business hours (0800-1600 Monday-Friday), and written reporting of findings within 5 days of each service call. The requirement is set-aside 100 percent for Small Business under NAICS code 811210 (size standard $34,000,000). Award will be made to the lowest priced, technically acceptable offeror. Offers must be submitted electronically to Cary Wolbrette at cary.m.wolbrette.civ@health.mil by May 5, 2026, at 4:00 PM local time, with a 90-day offer acceptance period. The Contracting Officer's Representative is Yvonne Cole (904-542-9345).
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Text version
WOMEN-OWNED SMALL
BUSINESS (WOSB)
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
1. REQUISITION NUMBER PAGE 1 OF
2. CONTRACT NUMBER 3. AWARD/EFFECTIVE
DATE
4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE
DATE
7. FOR SOLICITATION
INFORMATION CALL:
a. NAME b. TELEPHONE NUMBER (No collect calls)
8. OFFER DUE DATE/
LOCAL TIME
9. ISSUED BY
13b. RATING
14. METHOD OF SOLICITATION
CODE
15. DELIVER TO 16. ADMINISTERED BY CODE
18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/
OFFEROR
CODE
FACILITY
CODE
CODE
TELEPHONE NUMBER
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN
OFFER
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK
BELOW IS CHECKED
REQUEST
FOR QUOTE
(RFQ)
INVITATION
FOR BID
(IFB)
REQUEST
FOR
PROPOSAL
(RFP)
SEE ADDENDUM
19.
ITEM NUMBER
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH
AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND
ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS
SPECIFIED
29. AWARD OF CONTRACT: REFERENCE OFFER
DATED . . YOUR OFFER ON SOLICITATION
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR
30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
STANDARD FORM 1449 (REV. 11/2021)
Prescribed by GSA - FAR (48 CFR) 53.212
10. THIS ACQUISITION IS UNRESTRICTED OR
NORTH AMERICAN
INDUSTRY CLASSIFICATION
STANDARD (NAICS):
SIZE STANDARD:
13a. THIS CONTRACT IS A
RATED ORDER UNDER
THE DEFENSE PRIORITIES
AND ALLOCATIONS
SYSTEM - DPAS (15 CFR 700)
SET ASIDE: % FOR:
11. DELIVERY FOR FREE ON
BOARD (FOB) DESTINATION
UNLESS BLOCK IS MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
ARE ARE NOT ATTACHED
ARE ARE NOT ATTACHED
27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3
AND 52.212-5 ARE ATTACHED. ADDENDA
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA
8(A)
ECONOMICALLY
DISADVANTAGED
WOMEN-OWNED SMALL
BUSINESS (EDWOSB)
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
(SDVOSB)
HUBZONE SMALL
BUSINESS
SMALL BUSINESS
NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.
Solicitation/Contract Form Annual Audio Visual Maintenance at NH Jacksonville, FL
Product Service Code: J059
HT940626QE020
Supplies or Services & Prices or Costs Additional Information/Notes
Item Supplies / Services Quantity Unit Unit Price Amount
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components within Naval Hospital Jacksonville. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
Base Period: 01 August 2026 - 31 July 2027
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components at NHC Kings Bay, GA. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
Base Period: 01 August 2026 - 31 July 2027
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components within BHC Mayport, FL. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
Base Period: 01 August 2026 - 31 July 2027
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components within Naval Hospital Jacksonville. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
Option Period 1: 01 August 2027- 31 July 2028
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components at BHC Kings Bay, GA. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
Option Period 1: 01 August 2027 - 31 July 2028
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components at BHC Mayport, FL. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
Option Period 1: 01 August 2027 - 31 July 2028
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components within Naval Hospital Jacksonville. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
Option Period 2: 01 August 2028 - 31 July 2029
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components at BHC Kings Bay, GA. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
Option Period 2: 01 August 2028 - 31 July 2029
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components at BHC Mayport, FL. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
Option Period 2: 01 August 2028 - 31 July 2029
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components within Naval Hospital Jacksonville. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
Option Period 3: 01 August 2029 - 31 July 2030
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components at BHC Kings Bay, GA. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
Option Period 3: 01 August 2029 - 31 July 2030
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components at BHC Mayport, FL. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
Option Period 3: 01 August 2029 - 31 July 2030
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components within Naval Hospital Jacksonville. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
Option Period 4: 01 August 2030 - 31 July 2031
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components at BHC Kings Bay, GA. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
Option Period 4: 01 August 2030 - 31 July 2031
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components at BHC Mayport, FL. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
Option Period 4: 01 August 2030 - 31 July 2031
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components within Naval Hospital Jacksonville. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
FAR 52.217-8: 01 August 2031 - 31 January 2032
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components at BHC Kings Bay, GA. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
FAR 52.217-8: 01 August 2031 - 31 January 2032
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Audio/Visual Maintenance Services for total maintenance on audio-visual systems, equipment, parts, and components at BHC Mayport, FL. The Contractor shall be qualified/authorized by the OEM in the maintenance of all equipment listed within Technical Exhibit 1.
FAR 52.217-8: 01 August 2031 - 31 January 2032
Pricing Arrangement: Firm Fixed Price
1 Operating Unit
Description/Specifications/Statement of Work
Requirements
ANNUAL AUDIO VISUAL MAINTENANCE - POP: 08/01/2026-07/31/2027 AND 4 OPTION YEARS
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Product Service Code: J059
North American Industry Classification System (NAICS): 541990
Packaging and Marking
Inspection and Acceptance
Deliveries or Performance
Line Item Delivery Schedule Quantity Address and POC
1 Operating Unit Service Performance Site DoDAAC: HT0311
Period of Performance From 01 Aug 2026 To 31 Jul 2027
1 Operating Unit Service Performance Site DoDAAC: HT0311
Period of Performance From 01 Aug 2026 To 31 Jul 2027
1 Operating Unit Service Performance Site DoDAAC: HT0311
Period of Performance From 01 Aug 2026 To 31 Jul 2027
1 Operating Unit Service Performance Site DoDAAC: HT0311
Period of Performance From 01 Aug 2027 To 31 Jul 2028
1 Operating Unit Service Performance Site DoDAAC: HT0311
Period of Performance From 01 Aug 2027 To 31 Jul 2028
1 Operating Unit Service Performance Site DoDAAC: HT0311
Period of Performance From 01 Aug 2027 To 31 Jul 2028
1 Operating Unit Service Performance Site DoDAAC: HT0311
Period of Performance
From 01 Aug 2028 To 31 Jul 2029
1 Operating Unit Service Performance Site DoDAAC: HT0311
Period of Performance From 01 Aug 2028 To 31 Jul 2029
1 Operating Unit Service Performance Site DoDAAC: HT0311
Period of Performance From 01 Aug 2028 To 31 Jul 2029
1 Operating Unit Service Performance Site DoDAAC: HT0311
Period of Performance From 01 Aug 2029 To 31 Jul 2030
1 Operating Unit Service Performance Site DoDAAC: HT0311
Period of Performance From 01 Aug 2029 To 31 Jul 2030
1 Operating Unit Service Performance Site DoDAAC: HT0311
Period of Performance From 01 Aug 2029 To 31 Jul 2030
1 Operating Unit Service Performance Site DoDAAC: HT0311
Period of Performance From 01 Aug 2030 To 31 Jul 2031
1 Operating Unit Service Performance Site DoDAAC: HT0311
Period of Performance From 01 Aug 2030 To 31 Jul 2031
1 Operating Unit Service Performance Site DoDAAC: HT0311
4003 Period of Performance From 01 Aug 2030 To 31 Jul 2031
1 Operating Unit Service Performance Site DoDAAC: HT0311
Period of Performance From 01 Aug 2031 To 31 Jan 2032
1 Operating Unit Service Performance Site DoDAAC: HT0311
Period of Performance From 01 Aug 2031 To 31 Jan 2032
1 Operating Unit Service Performance Site DoDAAC: HT0311
Period of Performance From 01 Aug 2031 To 31 Jan 2032
Contract Administration Data
DFARS Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
252.201-7000 Contracting Officer's Representative. Dec 1991 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018
DFARS Clauses Incorporated by Full Text
252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)
WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)
(a) As used in this clause- Definitions.
"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.
"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).
"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.
"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(b) The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Electronic invoicing.
Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.
(c) To access WAWF, the Contractor shall- WAWF access.
(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and
(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.
(d) The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site WAWF training.
before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https:// wawf.eb.mil/
(e) Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. WAWF methods of document submission.
(f) The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for WAWF payment instructions.
this contract or task or delivery order:
(1) The Contractor shall submit payment requests using the following document type(s): Document type.
(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.
(ii) For fixed price line items-
(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.
N/A
(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)
(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.
2-in1 Services Only
(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)
(iii) For customary progress payments based on costs incurred, submit a progress payment request.
(iv) For performance based payments, submit a performance based payment request.
(v) For commercial financing, submit a commercial financing request.
(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.
[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]
(3) The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating Document routing.
payment requests and receiving reports in the system.
Routing Data Table*
Field Name in WAWF Data to be entered in WAWF
Pay Official DoDAAC HQ0490
Issue By DoDAAC HT9406
Admin DoDAAC HT9406
Inspect By DoDAAC HT0311
Ship To Code HT0311
Ship From Code N/A
Mark For Code N/A
Service Approver (DoDAAC) HT0311
Service Acceptor (DoDAAC) HT0311
Accept at Other DoDAAC N/A
LPO DoDAAC N/A
DCAA Auditor DoDAAC N/A
Other DoDAAC(s) N/A
(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")
(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)
(4) The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in Payment request.
accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.
(5) The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. Receiving report.
(g) WAWF point of contact.
(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.
Reggie Smith, reggie.smith.civ@health.mil
(Contracting Officer: Insert applicable information or "Not applicable.")
(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.
(End of clause)
Special Contract Requirements
Contract Clauses
FAR Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements. Jan 2017 52.204-13 System for Award Management-Maintenance. (Deviation 2026-O0038) Feb 2026 52.204-19 Incorporation by Reference of Representations and Certifications. Dec 2014
52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026-O0038)
Feb 2026
52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (Deviation 2026-O0038) Feb 2026 52.212-4 Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026-O0038) Feb 2026 52.219-6 Notice of Total Small Business Set-Aside. (Deviation 2026-O0038) Feb 2026 52.222-3 Convict Labor. (Deviation 2026-O0038) Feb 2026 52.222-36 Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038) Feb 2026 52.222-50 Combating Trafficking in Persons. (Deviation 2026-O0038) Feb 2026 52.223-23 Sustainable Products. (Deviation 2026-O0038) Feb 2026 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving. May 2024 52.232-33 Payment by Electronic Funds Transfer-System for Award Management. Oct 2018 52.232-39 Unenforceability of Unauthorized Obligations. Jun 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors. Mar 2023 52.233-1 Disputes. (Deviation 2026-O0038) Feb 2026 52.233-3 Protest after Award. (Deviation 2026-O0038) Feb 2026 52.233-4 Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038) Feb 2026 52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038) Feb 2026 52.244-6 Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038) Feb 2026
DFARS Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7003 Control of Government Personnel Work Product. Apr 1992
252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting. (DEVIATION
2024-O0013 REVISION 1)
May 2024 Deviation 2024-O0013 May 2024
252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.
Jan 2023
252.223-7008 Prohibition of Hexavalent Chromium. Jan 2023 252.225-7001 Buy American and Balance of Payments Program. Feb 2024 252.225-7012 Preference for Certain Domestic Commodities. Apr 2022 252.225-7048 Export-Controlled Items. Jun 2013 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region. Jun 2023 252.232-7010 Levies on Contract Payments. Dec 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel. Jan 2023 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023 252.247-7023 Transportation of Supplies by Sea. Oct 2024 252.247-7025 Reflagging or Repair Work. Oct 2024
FAR Clauses Incorporated by Full Text
52.217-8 Option to Extend Services. (Nov 1999)
OPTION TO EXTEND SERVICES (NOV 1999)
The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within [insert the 7 days period of time within which the Contracting Officer may exercise the option].
(End of clause)
52.217-9 Option to Extend the Term of the Contract. (Mar 2000)
OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)
The Government may extend the term of this contract by written notice to the Contractor within [insert the period of time within which the Contracting (a) 7 days Officer may exercise the option]; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least days[30 60days
] before the contract expires. The preliminary notice does not commit the Government to an extension.unless a different number of days is inserted
If the Government exercises this option, the extended contract shall be considered to include this option clause.(b)
The total duration of this contract, including the exercise of any options under this clause, shall not exceed (months) (years).(c) 60 months
(End of clause)
52.219-28 Postaward Small Business Program Rerepresentation. (Deviation 2026-O0038) (Feb 2026)
POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION (FEB 2026) (DEVIATION 2026-O0038)
(a) . As used in this clause-Definitions
Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.
Small business concern-
(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause.
(2) , as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third Affiliates party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.
(b) If the Contractor represented that it was a small business concern, a small disadvantaged business concern, or a joint venture that was any of the small business concerns identified in 19.000(a)(3) prior to award of this contract, the Contractor shall rerepresent its size and socioeconomic status according to paragraph (e) of this clause or, if applicable, paragraph (g) of this clause, upon occurrence of any of the following:
(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.
(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.
(3) For long-term contracts-
(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and
(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.
(c) The Contractor shall rerepresent its size status in accordance with the size standard in effect at the time of this rerepresentation that corresponds to the North American Industry Classification System (NAICS) code(s) assigned to this contract. The small business size standard corresponding to this NAICS code(s) can be found at https://www.sba.gov/document/support--table-size-standards.
(d) The small business size standard for a Contractor providing an end item that it does not manufacture, process, or produce itself, for a contract other than a construction or service contract, is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition-
(1) Was set aside for small business and has a value above the simplified acquisition threshold;
(2) Used the HUBZone price evaluation preference regardless of dollar value, unless the Contractor waived the price evaluation preference; or
(3) Was an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.
(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the representation(s) required by paragraph (b) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting officer in writing within the timeframes specified in paragraph (b) of this clause, that the data have been validated or updated, and provide the date of the validation or update.
(f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (e) or (g) of this clause.
(g) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following rerepresentation and submit it to the contracting office, along with the contract number and the date on which the rerepresentation was completed:
(1) The Contractor represents that it is, is not a small business concern under NAICS Code assigned to contract number.____ ____
(2) [ .] The Contractor represents that it is, Complete only if the Contractor represented itself as a small business concern in paragraph (g)(1) of this clause is not, a small disadvantaged business concern as defined in .13 CFR 124.1001
(3) . The Contractor represents that it is, is not a joint venture that Women-owned small business (WOSB) joint venture eligible under the WOSB Program complies with the requirements of 13 CFR 127.506(a) through (c). [ The Contractor shall enter the name and unique entity identifier of each party to the joint ____ venture: __.]
(4) . The Contractor represents that it is, is not a joint venture that Economically disadvantaged women-owned small business (EDWOSB) joint venture complies with the requirements of 13 CFR 127.506(a) through (c). [ The Contractor shall enter the name and unique entity identifier of each party to the joint ____ venture: __ .]
(5) . The Contractor represents that it is, is Service-disabled veteran-owned small business (SDVOSB) joint venture eligible under the SDVOSB Program not an SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402. [ The Contractor shall enter the ____ name and unique entity identifier of each party to the joint venture: __.]
(6) [ ] The offeror represents, as HUBZone joint venture eligible under the HUBZone Program. Complete only if the offeror is a HUBZone small business concern.
part of its offer, that It is, is not a HUBZone joint venture that complies with the requirements of 13 CFR 126.616(a) through (c). [ The Contractor shall ____ enter the name and unique entity identifier of each party to the joint venture: .] Each HUBZone small business concern participating in the HUBZone joint venture must be certified as a HUBZone concern. [ Contractor to sign and date and insert authorized signer's name and title.] ____
(End of clause)
52.252-2 Clauses Incorporated by Reference. (Feb 1998)
CLAUSES INCORPORATED BY REFERENCE (FEB 1998)
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):
www.acquisition.gov [Insert one or more Internet addresses]____ ____
(End of clause)
List of Attachments
Number Attachment Name Attachment Description Reference Identifier Date Line Item
01 Technical Exhibit 1 Supporting Technical Documentation 02 Apr
02 Technical Exhibit 2 Supporting Technical Documentation 02 Apr
03 Technical Exhibit 3 Supporting Technical Documentation 02 Apr
Representations, Certification, & Other Statements
FAR Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026-O0038) Feb 2026
DFARS Clauses Incorporated by Reference
Number Title Effective Date
Alternate/ Deviation
Variation Effective Date
252.203-7005 Representation Relating to Compensation of Former DoD Officials. Sep 2022 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. Oct 2016 252.225-7055 Representation Regarding Business Operations with the Maduro Regime. May 2022 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation. Jun 2023
DFARS Clauses Incorporated by Full Text
252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services- Representation. (May 2021)
PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (MAY 2021)
The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016, Covered Defense Telecommunications Equipment or Services-Representation, that it "does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument."
(a) . "Covered defense telecommunications equipment or services," "covered mission," "critical technology," and "substantial or essential Definitions component," as used in this provision, have the meanings given in the 252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services, of this solicitation.
(b) . Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, Prohibition or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.
(c) . The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at for entities that are Procedures https://www.sam.gov excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.
(d) . If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016, Representation Covered Defense Telecommunications Equipment or Services-Representation, that it "does" provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:
The Offeror represents that it will will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.
(e) . If the Offeror has represented in paragraph (d) of this provision that it "will provide covered defense telecommunications equipment or Disclosures services," the Offeror shall provide the following information as part of the offer:
(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).
(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.
(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).
(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known).
(End of provision)
Instructions, Conditions, & Notices to Offerors or Quoters
ADMINISTRATIVE INFORMATION
1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in RFO subpart 12.202, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued.
Solicitation number HT9406-26-Q-E020 is issued as a request for quotation (RFQ).
Incorporated provisions and clauses are listed under CLAUSES INCORPORATED BY REFERENCE and CLAUSES INCORPORATED BY FULL TEXT.
This requirement is set-aside 100% for Small Business. The associated NAICS code is 811210 and small business size standard is $34,000,000.00.
Questions regarding this solicitation should be submitted to Cary Wolbrette at cary.m.wolbrette.civ@health.mil at least 4 calendar days prior to the closing date.
Award without Discussions: The Government intends to award without discussions, offerors should submit their best prices in their initial offer. If FAR Provision 52.212-2, Evaluation-Commercial Items, is included, Offerors must submit all information requested therein in order for the Government to determine technical acceptability.
Amendments: The Offeror shall submit to the Contracting Officer signed copies of all amendments issued to this solicitation. Failure to comply may cause your proposal to be rejected.
Period for Acceptance of Offers: The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.
Contact Information: A Contracting Officer's Representative (COR) will be appointed at the time of award. The successful Offeror will be furnished the COR name and contact information at the time of contract award.
Offers shall be submitted electronically by email ONLY attention to Cary Wolbrette at cary.m.wolbrette.civ@health.mil. No phone calls will be accepted.
PERFORMANCE WORK STATEMENT
PART 1
1.0 GENERAL INFORMATION
1.1 This is a non-personal services contract to provide total maintenance on audio-visual (A/V) systems, equipment, parts, and components within Naval Hospital Jacksonville (NHJAX) and the surrounding Branch Health Clinics (BHC) in Florida (FL) and Georgia (GA)which include BHC Mayport, FL and BHC Kings Bay, GA.
1.2 Description of services/introduction: The contractor shall provide trained, experienced personnel, labor, tools, diagnostic equipment, software, material, supplies, transportation, parts, and equipment necessary to perform Preventative Maintenance, Repairs, Diagnostic Testing, and System Programming for Audio Visual (A/V) equipment and systems identified in the Performance Work Statement (PWS). The contractor shall perform to the standards outlined in this PWS.
1.3 Background: NHJAX has telepresence and video teleconferencing systems with components distributed throughout NHJAX and its BHC's in Florida and Georgia. These systems provide video teleconferencing services to the Commands. Throughout the lifecycle of these systems, regular support, maintenance, system refreshes and warranty services are required to ensure the availability of audio/video communications when needed. Both scheduled and short notice unscheduled maintenance are imperative to the operation of these systems. A service contract for the maintenance of the A/V systems will ensure quality functionality of the Virtual Health and Video Teleconferencing systems at NH JAX and its BHC's.
1.4 Objectives: The Contractor shall provide trained and experienced personnel, labor, tools, diagnostic equipment, software, material, supplies, transportation, parts and equipment necessary to perform Preventive Maintenance, Repairs, Diagnostic Testing, and System Programming.
- Contractor shall provide ZCare Hardware/Software Maintenance for Cisco/Tandberg equipment.
- The Contractor shall comply with all applicable laws and regulations, including but not limited to Federal Law, Florida and Georgia State Law(s), Occupational Safety and Health Administration (OSHA) regulations and Navy and installation regulations.
1.5 Scope: The Contractor shall provide maintenance on A/V equipment that is in support of NHJAX and associated BHC's. preventive Services include maintenance, telephone support, and routine and emergency support The contractor shall establish schedules to support preventive maintenance and provide .
contact information for telephone support and its designated representative.
1.6 Period of Performance (PoP): The period of performance (PoP) shall start 01 August 2026, with one 12-month base period, and four 12-month option periods.
1.6.1 Transition
1.6.1.1 Transition-in period: Full performance start date is, 01 August 2026. The Contractor shall provide in writing within ten (10) days of award the name and telephone number of a primary and alternate point of contact to act as their representative for the scheduling and coordination of service calls, and to be responsible for the coordination of the contract with the Government. The Contractor shall provide telephonic or written communications with the Government to discuss technical matters relating to the performance of this contract. At minimum, within ten (10) business days after award of contract, are presentative from the contract company will contact the Government to coordinate a meeting to articulate the preventive maintenance schedule outlined in the PWS and to receive additional guidance. The contractor shall communicate with the Contracting Officer Representative (COR) for coordination of these tasks. COR for this contract is Yvonne Cole, Phone(904)-542-9345, and E-mail: . yvonne.a.cole2.civ@health.mil
1.7 Administrative specifications
1.7.1 Place of performance: The work shall be performed at Naval Hospital Jacksonville located at, 2080 Child Street, Jacksonville, FL32214 to include two(2) BHC'S located in Florida and Georgia. The BHC commands included are as follows:
Kings Bay, Naval Submarine Base, 881 USS James Madison Rd, Kings Bay, GA 31547.
HT940626QE020
mailto:yvonne.a.cole2.civ@health.mil
Mayport, Naval Station, 2104 Massey Ave, Mayport FL. 32228
1.7.2 Recognized Federal holidays: Contractor is not required to perform services on holidays.
New Year's Day Labor Day
Martin Luther King Jr.'s Birthday Columbus Day
President's Day Veteran's Day
Memorial Day Thanksgiving Day
Juneteenth Day Christmas Day
Independence Day
1.7.3 Hours of operation: The contractor is responsible for conducting on-site work during normal business hours 0800-1600 Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.
The contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.
1.8 Contractor travel: The contractor's price for total maintenance and professional services shall be inclusive of all charges including labor for on-site preventive maintenance, system programming, diagnostic testing and travel to the locations to perform services; installation of warranty replacement parts.
1.9 Quality
1.9.1 Quality assurance(QA): The government will evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan provides a systematic method for the Government to evaluate performance and to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).
1.10 Reporting
1.10.1 Contractor Manpower Reporting (CMR): Reserved.
1.10.2 Government's COR: The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the CO and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.
1.11 Contractor Identification
1.11.1 Contractor personnel performing services in a contractor capacity in a government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. All contractor personnel shall identify themselves as contractor support personnel in all forms of communication with all entities with whom DHA/Deputy Assistant Director for Acquisition (DAD-A)/Head of the Contracting Activity (HCA) has business dealings.
1.12 Base Access
1.12.1 Upon arrival to the Government installation, the contractor is required to check-in with the appropriate Management Information Department (MID) POC.
Prior to departure of the Government installation, the contractor shall provide the MID POC a verbal status of work completed. Within five business days after preventive maintenance service call, the contractor shall provide a written service report of completed jobs year-to-date to the NHJAX or BHC MIDPOC. If applicable, reports should include recommendations of future maintenance, signs of negligent use, and tips for proper use.
1.12.2 It is the contractor's responsibility to make necessary arrangements for continued base access where applicable using the Defense Biometric Identification System(DBIDS) or other long term access controls within 30 days of contract award. Information for the DBIDS program can be found in Technical Exhibit 3.
Where controls are not available, contractor shall notify the government no less than 3 business days in advance of arrival to make arrangements for base access.
PART 2
2.0 DEFINITIONS, ACRONYMS, ANDAPPLICABLE PUBLICATIONS/INSTRUCTIONS
2.1 Definitions:
2.1.1 Category D: Information Technology (IT) and Telecommunications Services (called D-Services)
2.1.2 Category R: Support (Professional/Administrative/Management) Services (called R-Services)
2.1.3 Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.
2.1.4 Contracting Officer's Representative (COR): A n individual, including a contracting officer's technical representative (COTR), designated and authorized in administrative functions. This individual does NOT have authority to change the terms and conditions of the writing by the CO to perform specific technical or contract.
2.1.5 Nonpersonal services contract: A contract under which the personnel rendering the services are not subject, either by the contract's terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.
2.1.6 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. The Government may either prepare the QASP or require the offerors to submit a proposed quality assurance surveillance plan for the Government's consideration in development of the Government's plan.
2.2 Acronyms:
AIS Automated Information System
APL Approved Products List APL
AQL Acceptable Quality Level
ARRT Acquisition Requirements Roadmap Tool
ATO Authority to Operate
A/V Audio Visual
B2B Business-2-Business
BHC Branch Health Clinic
CAC Common Access Card
CAP Cloud Access Point
CCEVS Common Criteria Cybersecurity Evaluation and Validation Scheme
CDI Covered Defense Information
CE Computer Environment
CDRL Contract Data Requirement List
CIO Chief Information Officer
CJCSM Chairman of the Joint Chiefs of Staff Manual
CMMC Cybersecurity Maturity Model Certification
CMR Contractor Manpower Reporting
CNSSI Committee on National Security Systems Instruction
CO Contracting Officer(s)
CONUS Continental United States (excludes Alaska and Hawaii)
COR Contracting Officer Representative
COTR Contracting Officer's Technical Representative
CSP Cloud Service…
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