Combined Synopsis Solicitation HT940626QE011.docx

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice

GENERAL INFORMATION

Requirement Description

SOLICITATION NUMBER

Bio Medical Test Equipment maintenance, calibration and certification at the 633rd Medical Group at Langley-Eustis Air Force Base in Hampton, Virginia

HT940626QE011

POINT OF CONTACT

Contracting Officer Karl Molina karl.o.molina.civ@health.mil

PLACE OF PERFORMANCE

Hampton, VA

Services previously provided under contract FA480020P0095

Description

(i) This is a combined synopsis solicitation for Bio Medical Test Equipment maintenance, calibration and certification at the 633rd Medical Group at Langley-Eustis Air Force Base in Hampton, Virginia, prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services,” as supplemented with additional information included in this notice.

(ii) The solicitation number is HT940626QE011 and is issued as a request for quotation (RFQ).

(iii) This solicitation is being issued as Total Small Business set aside in accordance with FAR Part 19.5. All Qualified Businesses Are Invited To Respond. NAICS code 811210 – Electronic and Precision Equipment Repair and Maintenance has a small business size standard of $34 Million. The PSC is J065 Maintenance/Repair/Rebuild of Equipment—Medical, Dental, and Veterinary Equipment and Supplies.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

ADDENDUM TO 52.212-1, INSTRUCTIONS TO OFFERORS – COMMERCIAL

SECTION I.

Offerors shall only submit one quote to the Government in response to this solicitation.

This section specifies the format and content that offerors shall use in response to this Request for Quote (RFQ). Offerors shall submit a response that is legible and comprehensive enough to provide the basis for a sound evaluation by the Government. Any quote which does not provide, as a minimum, that which is required in the RFQ may be determined to be substantially incomplete and may not warrant any further consideration.

All offer information is subject to verification by the Government. Falsification of any offer submission, documents, or statements may subject the Offeror to civil or criminal prosecution under Section 1001 of Title 18 of the United States Code.

The RFQ solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a quote or for any other costs incurred by any offeror submitting a quote in response to this solicitation. Offerors are cautioned against submitting conditional RFQ.

The Offeror shall comply with FAR 52.204-7, System for Award Management (SAM). In complying with this clause, the Offeror shall ensure that all representations and certifications contained in this solicitation are completed and uploaded to its SAM record at http://www.sam.gov by the date specified for receipt of the proposal. If the Offeror does not have an active SAM record or has a record that does not include all representations and certifications required in this solicitation, they may be considered ineligible for award.

SECTION II. SPECIFIC REQUIREMENTS.

This requirement is for commercial, non-personal services for Bio Medical Test Equipment maintenance, calibration and certification at the 633rd Medical Group at Langley-Eustis Air Force Base in Hampton, Virginia and will result in a FIRM FIXED-PRICE type contract. Performance requirements are provided in the Performance Work Statement (PWS) of this solicitation that indicates how the Contractor will be assessed throughout contract performance by the Government.

1. PERIOD OF PERFORMANCE:

Base Year – 30 March 2026 – 29 March 2027 Option Year 1- 30 March 2027 – 29 March 2028 Option Year 2- 30 March 2028 – 29 March 2029 Option Year 3- 30 March 2029 – 29 March 2030 Option Year 4- 30 March 2030 – 29 March 2031

2. QUOTE SUBMISSION INSTRUCTIONS:

a) POINT OF CONTACT (POC): Contracting Officer, Karl Molina, karl.o.molina.civ@health.mil.

b) QUESTION AND ANSWERS: All questions shall be addressed in writing and submitted electronically to the Contracting Officer. Questions shall be submitted no later than 11:00am Eastern Time; 20 February 2026. Subject Line: Questions for RFQ HT940626QE011. No phone calls accepted. Answers to questions will be addressed via an amendment/post, as soon as possible after the deadline for questions has closed. In the event multiple questions address the same issue; the Government reserves the right to answer a representative question that best exemplifies the issue. Only one set of questions per company will be accepted.

c) QUOTE DUE DATE: Quotes shall be submitted electronically to the Contracting Officer No Later than 11:00am Eastern Time; 18 March 2026. Subject Line: RFQ HT940626QE011.

SECTION III.

A. SUBMITTAL INSTRUCTIONS.

1. SUBMIT ONE QUOTE VIA EMAIL. The quote shall be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria.

Each submittal shall contain the following information:

Volume I: Technical Capability:

a. Page Limitations. Volume I is limited to four (4) pages single sided. Pages shall be numbered consecutively throughout the document and not by sections. For Volume I, pages exceeding the specified limit the pages will be removed and not forwarded for evaluation.

i. The page limitation does not include a cover page, title page, point of contact sheet, table of contents, or Acronym/Abbreviations/Symbols page.

b. POINT OF CONTACT SHEET shall include Offeror’s name, address, cage code, business size, email address, phone number, and Point of Contact (POC); and RFQ number.

i. If the offeror’s POC information changes at any time during the Pre-Award/Solicitation phase, the offeror is solely responsible for providing updated Company POC information. The Government is not responsible for following up with the offeror for updated information.

c. ELECTRONIC SUBMISSIONS: Quote information shall be electronically submitted to the POC listed above. Quote content shall be no smaller than Times New Roman font 11 pitch; Exhibits, graphics, charts, captions, etc., shall be no smaller than Times New Roman font 10 pitch. Spacing: Single-spacing between lines of text. Margins: 1.0 inches on all sides. Acronyms: Spell out all acronyms the first time when they are used. One page, following the quote body, is allocated to spell out acronyms, abbreviations and symbols and will be excluded from the total page limits. Language: English.

Volume II: Pricing Sheet:

d. Offeror must submit pricing in the RFQ HT940626QE011 in PDF format.

Volume III: Redacted Technical Capability

e. This volume shall ONLY include the Technical Capability portion of Volume I, not to exceed the maximum number of pages listed in Volume I. If pages exceeding the specified limit the pages will be removed and not forwarded for evaluation.

f. The Offeror shall redact the following information from their Redacted Technical Capability; any company information, personnel information, and/or company’s logos.

NOTE: Volume I and Volume III- shall be submitted in MS Word or searchable PDF format; expect Volume II: Pricing sheet shall be submitted in PDF. The firewall utilized by the Government contracting office does not authorize or accept zip files. Files shall not contain classified data. The use of hyperlinks in quotes is prohibited.

Quotes shall be submitted with only three (3) attachments titled: Volume I: TC Company Name; Volume II: Pricing Company Name; and Volume III: Redacted Company Name. Any quote which does not provide, as a minimum, that which is required in the RFQ may be determined to be substantially incomplete and may not warrant any further consideration.

Technical Capability The Offeror MUST provide a written technical approach which effectively demonstrates the Offeror’s clear understanding of all the tasks and how the approach is likely to yield the required results set forth in the performance work statement (PWS). The Offeror’s quote response shall demonstrate the Offeror's understanding of tasks to be performed, as well as the basic functional approach and methodology that will be utilized in accomplishing any resultant award.

If the Offeror proposes to ‘partner’ or use a commercial service with a separate entity not owned, controlled or operated by the offeror, then the Offeror should explain the nature of the arrangement with the separate entity. The explanation should explain the scope of services to be provided by the Offeror and any other entities; and describe any formal/written or informal agreement between the contractor and other entities to provide the services required by this solicitation. Additionally, the explanation should specify the percentage division of payments between entities (any fractional percentages should be rounded to at least one decimal place). If the government requires additional information regarding an Offeror’s arrangements with separate entities or division of contract payments, the government may issue clarifications to obtain additional information.

Price The Offerors shall provide pricing for all line items and a total contract price (all line items) on RFQ HT940626QE011 Offeror’s quote shall remain valid for a minimum of 120 calendar days from the date of the RFQ close date.

Redacted Technical Capability The Offeror shall ensure that all information identifying the company is redacted prior to submission.

(End of addendum)

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Quote was submitted in accordance with addendum to 52.212-1 for this RFQ.

(ii) Technical Capability

(iii) Price

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Price quote shall remain valid for a period of 120 calendar days from the date quotations are due, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

ADDENDUM TO 52.212-2, BASIS FOR AWARD

A, General Information:

1. The basis of award will be Lowest Priced, Technically Acceptable offer. Offerors must receive a Technically Acceptable in all factors in order for their overall quote to be determined Technically Acceptable.

2. By submission of its offer, the Offeror accedes to all solicitation requirements, including terms and conditions, and technical requirements.

3. The Government intends to make award without discussions, unless the Contracting Officer determines that discussions are necessary. Offerors should provide their most favorable prices in their initial offers.

B. Non-Price Evaluation Factors:

Technical Capability: Evaluation shall include the ability to perform all tasks listed in the Performance Work Statement. Quoters not meeting all requirements will not be further considered for award.

Offerors’ technical quotes will receive a technical rating based on one of the following:

(a) Technically Acceptable: Offeror meets all requirements and has submitted all documentation requested in any technical evaluation criteria and all documentation meets the standard set forth in the solicitation.

(b) Technically Unacceptable: Offeror fails to meet all or some requirements or has failed to comply in submitting requested documentation in any technical evaluation criteria or the submitted documentation fails to meet the standard set forth in the solicitation.

C. Price Evaluation Factor:

(a) Reasonableness: The degree to which the Offeror’s total proposed price represents a fair and reasonable price.

D. Quotes will be evaluated initially independently of the price to determine the Offeror’s ability to meet the Government’s requirement set forth in the solicitation. The Government may make a final rating determination based on the quote as submitted without requesting any further information. For all quotes determined to be Technically Acceptable, the offeror providing the lowest price will receive the contract award.

(End of Addendum)

Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice