HT940625Q0004 P00002.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The reason for the amendment is to:

1. Extend the close date of the solicitation from 17 February 2025 to 26 February 2025 at 1700 EST.

No other changes have been made to the solicitation.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Feb-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X HT940625Q0004

X 9B. DATED (SEE ITEM 11)

27-Jan-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Feb-2025

CODE

DHA CONTRACTING OFFICE TIDEWATER HT9406

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042

HT9406 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HT940625Q0004

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 17-Feb-2025 09:00 AM to 26-Feb-2025 05:00 PM.

The following have been modified:

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS

FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Mar 2023)

1. GENERAL INSTRUCTIONS AND NOTICES. This requirement is being solicited in accordance with FAR Part 12 and FAR Part 13.5. In addition to FAR 52.212-1, this section specifies the format and content that Offerors shall use in responding to this Request for Quote (RFQ). The intent is to ensure a certain degree of uniformity in the format in the response for evaluation purposes. The proposal should be legible and comprehensive enough to provide the rating standards for a sound evaluation by the Government. Information provided should be precise, factual, and complete. Legibility, clarity, completeness, and responsiveness are of the utmost importance. If the proposal does not provide, at a minimum, that which is required in this solicitation it may be determined to be substantially incomplete and not warrant any further consideration. The offer shall also be compliant with all requirements as stated in the Performance Work Statement (PWS).

The Offeror’s initial proposal should contain the Offeror’s best terms from a cost or price and technical standpoint.

All offer information is subject to verification by the Government. Falsification of any offer submission, documents, or statements may subject the Offeror to civil or criminal prosecution under Section 1001 of Title 18 of the United States Code.

The Offeror shall comply with FAR 52.204-7, System for Award Management (SAM). In complying with this clause, the Offeror shall ensure that all representations and certifications contained in this solicitation are completed and uploaded to its SAM record at http://www.sam.gov by the date specified for receipt of the proposal. If the Offeror does not have an active SAM record or has a record that does not include all representations and certifications required in this solicitation, they may be considered ineligible for award.

Any data previously submitted in response to another solicitation to Defense Health Agency Contracting Activity- Southeastern Healthcare Operation Division or another agency shall be assumed to be unavailable during this proposal evaluation and source selection process. The Government will not reimburse the Offeror for costs incurred as a result of preparation and submission of an offer in response to this solicitation.

2. SPECIFIC REQUIREMENTS. This requirement is for commercial, non-personal services and will result in a Firm Fixed-Price type contract. Performance requirements are provided in the Performance Work Statement (PWS) of this solicitation which also includes the Performance Requirement Summary that indicates how the Contractor will be assessed throughout contract performance by the Government.

3. Period of Performance: 01 April 2025 – 31 March 2030, base plus four (4) option years

4. PROPOSAL SUBMISSION INSTRUCTIONS:

a) POINT OF CONTACT (POC): Proposal shall be sent via e-mail to the POC for this requirement, POC: Mrs. Gerrie Johnson, Contracting Officer; gerrie.m.johnson.civ@health.mil and Tanya Richardson, Contract Specialist; tanya.c.richardson.civ@health.mil

The Offeror is responsible for ensuring receipt by the POC.

b) QUESTION AND ANSWERS: All questions shall be addressed in writing and submitted electronically to Mrs. Gerrie Johnson at Gerrie.m.johnson.civ@health.mil and Tanya Richardson at tanya.c.richardson.civ@health.mil . Questions shall be submitted no later than 1600 Eastern Time;

30 January 2025. Subject Line: Questions for RFQ HT940625Q0004.

c) PROPOSAL DUE DATE: No Later Than 1700 Eastern Time; 26 February 2025. Subject Line: RFQ

HT940625Q0004.

d) ELECTRONIC SUBMISSIONS: Quote information shall be electronically submitted to the POC listed above. Proposal content shall be no smaller than Times New Roman font 12 pitch; Exhibits, graphics, charts, captions, etc., shall be no smaller than Times New Roman font 10 pitch. Spacing: Single-spacing between lines of text. Margins: 1.0 inches on all sides. Acronyms: Spell out all acronyms the first time when they are used. One page, following the quote body, is allocated to spell out acronyms, abbreviations and symbols and will be excluded from the total page limits. Language: English.

e) Page Limitations. Volume I – Technical is limited to 3 pages single sided. Pages shall be numbered consecutively throughout the document and not by sections. For Volume I, pages exceeding the specified limit will be removed and not forwarded for evaluation. The page limitation does not include a title page, table of contents or Acronym/Abbreviations/Symbols page.

f) Your submission as a minimum, shall include two (2) separate parts: Volume I: Technical (Minimum Requirements, Enhancing Factors, and OEM Documentation), Volume II: Business Proposal (Pricing (complete the Schedule B with pricing for each Contract Line-Item Number (CLIN) within the solicitation), Amendment(s), Business Information Sheet, and Certifications & Representations (OACR)).

NOTE: The firewall utilized by the Government contracting office does not authorize or accept zip files. Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

Offeror’s quote must include a statement that the pricing shall remain valid for a minimum of 60 calendar days from the date of submission.

5. VOLUME CONTENT

a. VOLUME I- TECHNICAL

TECHNICAL: The Offeror MUST provide a written technical approach which effectively demonstrates the Offeror’s clear understanding of all the tasks and how the approach is likely to yield the required results set forth in the performance work statement (PWS). The Offeror’s proposal response shall demonstrate the Offeror's understanding of tasks to be performed, as well as the basic functional approach and methodology that will be utilized in accomplishing any resultant award. Proposal MUST be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. The offeror must provide documentation that demonstrates OEM authorized dealer, authorized distributor, or authorized reseller for the proposed equipment/system, and services provided by trained techician(s), such that warranty and service are maintained by the OEM.The technical approach should not exceed three (3) pages.

The Government will evaluate only one (1) proposal from the prime Offeror and maximum page limit for Volume I is three (3) pages total. If Volume I contain more than 3 pages, only the first 3 pages will be evaluated. The Government will not accept alternative proposals. Pages MUST be numbered consecutively throughout the document and not by sections.

b. VOLUME II- PRICING AND BUSINESS

The Offeror’s Business Volume shall be a separate volume from the Volume I-Technical and shall include the following:

1. The Offeror’s proposed price will be evaluated/analyzed separately from Volume I. Pricing shall be submitted by completing the Schedule B for each Contract Line-Item Number (CLIN).

a) The price quote shall remain valid for a minimum of 60 days from the date of submission.

b) Price will be evaluated in accordance with FAR 12.209 and 13.106-3 for fair and reasonableness in terms of:

- Pricing is proposed based on level of effort within the solicitation

- Pricing is proposed for all CLINs

2. The Offeror shall provide a Business information sheet containing: Complete company name and address, Company Point of Contact (POC), Email, Phone Number, Cage Code, and DUNS number.

3. Acknowledgement of all solicitation amendments (if applicable). An Acrobat PDF file shall be created to capture the signatures for submission. It is the offeror’s sole responsibility to periodically check the website for amendments and to ensure that all amendments issued prior to the closing date are acknowledged in accordance with instructions in Block 11 of the SF 30. If an offeror fails to acknowledge a material amendment, the offeror’s proposal will be determined incomplete and may result in rejection of the offeror’s entire proposal.

4. Offeror Representations and Certifications. The Offeror shall complete and submit only paragraph (b) of FAR 52.212-3 if annual representations and certifications has been completed electronically through the System for Award Management (SAM) at https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall compete and submit only paragraphs (c) through (u) of FAR 52.212-3. The Offeror shall also complete and return FAR 52.204-24, FAR 52.229-11, DFARS 252.204-7016 and

DFARS 252.204-7017.

5. System for Award Management (SAM) Registration. The offeror must be registered in SAM, in accordance with FAR 52.204-7. The offeror shall verify its SAM record is current, accurate, complete, and applicable to this solicitation as of the date of the offer and is incorporated in the offer by reference.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Summary of Changes)