Combine Synopsis HT940625Q0003.pdf

Combine Synopsis/Solicitation # HT940625Q0003 is issued as a Request for Quote (RFQ). The combined synopsis/solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Regulation as indicated in the attachment. The DD Form 1449 is being utilized to generate the applicable clauses from the Standard Procurement System.

The Defense Health Agency Contracting Activity, Southeastern Healthcare Operations Contracting Division intends to procure a firm fixed price contract for Shredding Services in support of Navy Medical Center Camp Lejeune, NC. The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to provide bins for the collection of Personally Identifiable Information (PII), collect their contents and destroy them. This requirement is being solicited in accordance with Federal Acquisition Regulation FAR 12.603; Streamlined solicitation for commercial products or commercial services.

Competition Approach: Small Business Set-aside

Submission of Quotes: Offerors must follow the requirements of FAR 52.212-1 Addendum, 52.212-2 Addendum, and the Proposal Instructions and Evaluation Criterion provided in the solicitation document to create the quote. Quote is required to be submitted electronically to the Contracting Officer on or before the date and time specified in the attachment.

Period of Performance: 01 May 2025 – 30 April 2026, plus four (4) option periods.

Questions or Clarifications: All questions are to be submitted via email to: Mrs. Gerrie Johnson, Contracting Officer Gerrie.m.johnson.civ@health.mil and Dustin Hadley, Contract Specialist dustin.m.hadley.civ@health.mil with email subject: RFQ - HT940625Q0003. The Government may not respond to questions received after the date and time specified in the attachment.

mailto:Gerrie.m.johnson.civ@health.mil mailto:dustin.m.hadley.civ@health.mil

PERFORMANCE WORK STATEMENT

Department of Defense Defense Health Agency

Performance Work Statement

DOCUMENT SHREDDING SERVICE

Solicitation Number: HT940625Q0003

Version: I Date: 25 November 2024

PART 1

1.0 GENERAL INFORMATION

1.1. Description of Service/Introduction: The contractor shall provide Document Shredding Services for Naval Medical Center Camp Lejeune, its outlying clinics, and other Defense Health Agency (DHA) facilities located on Marine Corps Base Camp Lejeune and Marine Corps Air Station New River as annotated in Exhibit A. Naval Medical Center Camp Lejeune is located at 100 Brewster BLVD, Camp Lejeune, NC, 28547.

1.2. Background: Patient Personal Identifiable Information must be destroyed as per the Privacy Act of 1974. A contract for weekly onsite document destruction has been contracted at the Naval Medical Center Camp Lejeune and outlaying clinics.

1.3. Period of Performance (PoP): Base: 01 May 2025 through 30 April 2026; Option 1: 01 May 2026 through 30 April 2027; Option 2: 01 May 2027 through 30 April 2028; Option 3: 01 May 2028 through 30 April 2029; Option 4: 01 May 2029 through 30 April 2030.

1.4. Objectives: The Objective of this contract is to provide bins for the collection of Personally Identifiable Information (PII), collect their contents and destroy them. After Destruction, documentation will be provided to the Naval Medical Center.

1.5. Scope: The Scope of this contract includes providing Bins at the locations indicated in Exhibit A.

Provide labor to pick up and destroy all documents collected in those Bins on a weekly basis. Provide documentation of the document’s destruction to the Contracting Officer’s Representative (COR) after completion.

1.6. Federal Regulations: The Privacy Act of 1974.

1.7. Geographical Location: Destruction of the Documents must occur on Marine Corps Base Camp Lejeune or Marine Corps Air Station New River.

1.8. Quality Control (QC) The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this Performance Work Statement (PWS). The contractor shall develop and implement procedures to identify, prevent, and ensure nonrecurrence of defective services.

1.8.1. Quality assurance (QA): The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan provides a systematic method for the Government to evaluate performance and to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.9. Contracting Officer Representative (COR): The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the Contracting Officer (CO) and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially regarding changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.10. Contractor Identification: Contractor personnel performing services in a contractor capacity in a government facility are required to possess and wear an identification badge that displays his or her name and the name of their company.

1.10.1. The contractor shall report to Facilities Management Department, Building NH118, Quality Assurance Evaluator (QAE) Division before any services are performed under this contract.

1.10.2. After services are completed, the contractor shall report to Facilities Management Department, Building NH118, QAE Division before departure.

PART 2

2.0 SPECIFIC TASK

2.1. Provide Containers for Collection: Contractor shall provide and maintain lockable 40-gallon consoles and 95-gallon bins. Lockable consoles and bins shall be delivered to the Naval Medical Center Camp Lejeune (NMCCL) Camp Lejeune, NC, and associated off-site locations as specified in Exhibit A.

Contractor shall also retrieve all consoles and bins at the conclusion of the contract at no additional charge.

2.1.1. Container Tracking: All shred bins/consoles shall have tracking capability to create a record indicating the date and time the bins/consoles were serviced. The servicing log must be provided to the NMCCL upon request. The Contractor shall keep a record of that log for the duration of the contract.

2.1.2. Container Marking: The Contractor shall ensure that each bin/console has the Contractor’s “professional informative label” affixed in front of the bin/console. The Contractor shall ensure that each bin/console has an affixed sign placed on top of the bin/console with the following wording:

“SHREDDING DOCUMENTS ONLY. THIS IS NOT A RECYCLE BIN.”

2.2. Collection and Destruction of Container Contents: Contractor shall provide removal and destruction of paper products placed in all bins and consoles supplied by the Contractor at the locations indicated in Exhibit A. Every week each console and bin shall be emptied. A document shredding person shall collect all paper contained in the bins and consoles provided by the Contractor. The person shall shred, on-site (on Premise), all materials collected from the NMCCL and all associated clinics and off-site locations.

2.2.1. Disposal of Shredded Material: All shredded material shall be removed and recycled at no additional cost to the Government. Contractor shall furnish all labor, materials, and supervision to complete work in a professional manner that complies with all Federal, State, Local and Health Insurance Portability and Accountability Act (HIPAA) requirements.

2.2.2. Pickup Delays: In the event the scheduled truck is not working properly, the Contractor shall have the ability to reroute another truck to the hospital or off-site locations to complete the required task.

The Contractor shall notify the COR of any delay or reschedule of any pickup.

2.3. Documentation of Destruction of Container Contents: A certification of destruction shall be issued via e-mail after each destruction period. Submit destruction certificate to: bryan.w.ritter.civ@health.mil.

Additionally, a paper copy shall be delivered to Facilities Management Department ATTN: QAE Division, Naval Medical Center Camp Lejeune within 5 business days of destruction.

2.4 Contractor Qualifications: The selected Contractor shall be AAA certified by the National Association of Information Destruction (NAID) and Maintain that Certification throughout the term of the contract.

All employees assigned to collect and shred materials collected from the NMCCL and associated sites must be vetted through a background check and must be subject to random drug testing. It is the contractor’s sole responsibility to obtain and maintain access to the federal facilities where the consoles and bins are located for the duration of the contract. Contractor shall maintain all required insurance and bonding needed to legally service NMCCL. The Contractor shall maintain all certifications through

NAID.

PART 3

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

The Requiring Activity Authority has assessed the need for Government Furnished Property, Utilities, and Materials and determined:

3.1. Services: The Government:

☒ Will NOT provide Government Furnished Services in support of this contract/task order. As a result, this paragraph is Not Applicable.

3.2. Utilities: The Government:

☒ Will NOT provide Utilities in support of this contract/task order. As a result, this paragraph is Not Applicable.

3.3. Materials: The Government:

☒ Will NOT provide Materials in support of this contract/task order. As a result, this paragraph is Not Applicable.

PART 4

mailto:bryan.w.ritter.civ@health.mil

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. Services: The Contractor:

☒ WILL provide Contractor Furnished Services required in support of this contract/task orders.

These Services are described below:

Provide Document Destruction Services, as indicated in Section 2 of this PWS.

4.2. General: The contractor shall furnish all supplies, equipment, facilities, and services required to perform work listed under Section 2 of this PWS.

PART 7

ATTACHMENT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement from Part 2)

PWS Reference Acceptable Quality Level (AQL) (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillance

Performance Requirements Summary (PRS) # 1.

The contractor shall provide bins/consoles at locations indicated in Exhibit A with appropriate markings.

Section 2.1 Zero Deviation from standard.

100% Inspection

PRS # 2

Collect and destroy materials in bins/consoles as indicated in Exhibit A.

Section 2.2 No more than three missed pickups locations per week.

Validated Customer Complaint, Periodic Surveillance.

PRS # 3

Provide Documentation of Destruction of Materials.

Section 2.3 Zero Deviation from Standard

100% Physical Receipt of Documentation.

PRS # 4

ADDENDUM TO FAR 52.212-1

INSTRUCTIONS TO OFFERORS

FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services (Mar 2023)

1. GENERAL INSTRUCTIONS AND NOTICES. This requirement is being solicited in accordance with FAR Part 12 and FAR Part 13.5. In addition to FAR 52.212-1, this section specifies the format and content that Offerors shall use in responding to this Request for Quote (RFQ). The intent is to ensure a certain degree of uniformity in the format in the response for evaluation purposes. The proposal should be legible and comprehensive enough to provide the rating standards for a sound evaluation by the Government.

Information provided should be precise, factual, and complete. Legibility, clarity, completeness, and responsiveness are of the utmost importance. If the proposal does not provide, at a minimum, that which is required in this solicitation it may be determined to be substantially incomplete and not warrant any further consideration. The offer shall also be compliant with all requirements as stated in the Performance Work Statement (PWS).

The Offeror’s initial proposal should contain the Offeror’s best terms from a cost or price and technical standpoint.

All offer information is subject to verification by the Government. Falsification of any offer submission, documents, or statements may subject the Offeror to civil or criminal prosecution under Section 1001 of Title 18 of the United States Code.

The Offeror shall comply with FAR 52.204-7, System for Award Management (SAM). In complying with this clause, the Offeror shall ensure that all representations and certifications contained in this solicitation are completed and uploaded to its SAM record at http://www.sam.gov by the date specified for receipt of the proposal. If the Offeror does not have an active SAM record or has a record that does not include all representations and certifications required in this solicitation, they may be considered ineligible for award.

Any data previously submitted in response to another solicitation to Defense Health Agency Contracting Activity- Southeastern Healthcare Operation Division or another agency shall be assumed to be unavailable during this proposal evaluation and source selection process. The Government will not reimburse the Offeror for costs incurred as a result of preparation and submission of an offer in response to this solicitation.

2. SPECIFIC REQUIREMENTS. This requirement is for commercial, non-personal services and will result in a Firm Fixed-Price type contract. Performance requirements are provided in the Performance Work Statement (PWS) of this solicitation which also includes the Quality Assurance Surveillance Plan (QASP) that indicates how the Contractor will be assessed throughout contract performance by the Government.

3. Period of Performance: 01 May 2025 – 30 April 2026, plus four (4) option years

4. PROPOSAL SUBMISSION INSTRUCTIONS:

a) POINT OF CONTACT (POC): Proposal shall be sent via e-mail to the POC for this requirement, POC: Mrs. Gerrie Johnson, Contracting Officer; Gerrie.m.johnson.civ@health.mil and Dustin Hadley, Contract Specialist; dustin.m.hadley.civ@health.mil

The Offeror is responsible for ensuring receipt by the POC.

b) QUESTION AND ANSWERS: All questions shall be addressed in writing and submitted electronically to Mrs. Gerrie Johnson at Gerrie.m.johnson.civ@health.mil and Dustin Hadley at dustin.m.hadley.civ@health.mil . Questions shall be submitted no later than 11:00am Eastern Time;

02 December 2024. Subject Line: Questions for RFQ HT940625Q0003.

c) PROPOSAL DUE DATE: No Later Than 5:00pm Eastern Time; 30 December 2024. Subject Line:

RFQ HT940625Q0003.

d) ELECTRONIC SUBMISSIONS: Quote information shall be electronically submitted to the POC listed above. Proposal content shall be no smaller than Times New Roman font 12 pitch;

Exhibits, graphics, charts, captions, etc., shall be no smaller than Times New Roman font 10 pitch. Spacing: Single-spacing between lines of text. Margins: 1.0 inches on all sides. Acronyms:

Spell out all acronyms the first time when they are used. One page, following the quote body, is allocated to spell out acronyms, abbreviations and symbols and will be excluded from the total page limits. Language: English.

e) Page Limitations. Volume I – Technical and Past Performance is limited to 4 pages single sided. Pages shall be numbered consecutively throughout the document and not by sections.

For Volume I, pages exceeding the specified limit will be removed and not forwarded for evaluation. The page limitation does not include a title page, table of contents or Acronym/Abbreviations/Symbols page.

f) Your submission as a minimum, shall include two (2) separate parts: Volume I: Technical and Past Performance (Minimum Requirements, Enhancing Factors, and Past Performance Information, Volume II: Business Proposal (Pricing (complete the Schedule B with pricing for each Contract Line-Item Number (CLIN) within the solicitation), Amendment(s), Business Information Sheet, and Certifications & Representations (OACR)).

NOTE: All volumes shall be submitted in MS Word 2013 or searchable PDF format; expect the Pricing sheet shall be submitted in MS Excel 2013. The firewall utilized by the Government contracting office does not authorize or accept zip files. Files shall not contain classified data. The use of hyperlinks in proposals is prohibited.

Offeror’s quote must include a statement that the pricing shall remain valid for a minimum of 60 calendar days from the date of submission.

5. VOLUME CONTENT

a. VOLUME I- TECHNICAL AND PAST PERFORMANCE

TECHNICAL: The Offeror MUST provide a written technical approach which effectively demonstrates the Offeror’s clear understanding of all the tasks and how the approach is likely to yield the required results set forth in the performance work statement (PWS). The Offeror’s proposal response shall demonstrate the Offeror's understanding of tasks to be performed, as well as the basic functional approach and methodology that will be utilized in accomplishing any resultant award. Proposal MUST be clear, coherent, and prepared in sufficient detail for effective evaluation of the Offeror’s proposal against the evaluation criteria. The technical approach should not exceed three (3) pages.

PAST PERFORMANCE:

The Offeror shall submit a Past Performance Information (PPI). The PPI requires the offeror to identify contract/task orders that will be evaluated in accordance with the evaluation criteria identified herein.

References cited shall be for work performed with the Federal Government and/or commercial customers that demonstrate recent and relevant past performance.

The PPI shall identify no more than one Point of Contact (POC) and if more than one POC is provided, only the first POC will be considered. The Government may contact the POCs listed on the PPIS. POCs must be either Government personnel (civil service or military) or employees of private sector clients for whom you have provided services. Information provided by or for POCs who work directly for your company, or indirectly (i.e., in a prime/subcontractor or mentor/protégé relationship, etc.), will be determined not relevant. The Government may use information already in its possession to evaluate past performance. Recent is defined as within the last three (3) years. Contracts/Task Orders cited must be current or have ended not more than three (3) years prior to the closing date of the solicitation. If the contract performance ended more than three (3) years prior to the closing date of the solicitation it will be determined to not be recent and not evaluated further. Relevant is defined as work similar to complexity and magnitude of the work described in the Performance Work Statement related to this solicitation.

The Government may also consider information obtained through other sources. Past performance information will be utilized to determine the quality of the offeror’s past performance as it relates to the probability of success of the required effort. Past Performance Information should not exceed one (1) page.

If the offeror does not possess relevant past performance, the offeror shall indicate that No Past Performance Information is available.

The Government will evaluate only one (1) proposal from the prime Offeror and maximum page limit for Volume I is four (4) pages total. If Volume I contain more than 4 pages, only the first 4 pages will be evaluated. The Government will not accept alternative proposals. Pages MUST be numbered consecutively throughout the document and not by sections.

b. VOLUME II- PRICING AND BUSINESS

The Offeror’s Business Volume shall be a separate volume from the Volume I-Technical and Past Performance and shall include the following:

1. The Offeror’s proposed price will be evaluated/analyzed separately from Volume I. Pricing shall be submitted by completing the Schedule B for each Contract Line-Item Number (CLIN).

a) The price quote shall remain valid for a minimum of 60 days from the date of submission.

b) Price will be evaluated in accordance with FAR 12.209 and 13.106-3 for fair and reasonableness in terms of:

- Pricing is proposed based on level of effort within the solicitation

- Pricing is proposed for all CLINs

2. The Offeror shall provide a Business information sheet containing: Complete company name and address, Company Point of Contact (POC), Email, Phone Number, Cage Code, and DUNS number.

3. Acknowledgement of all solicitation amendments (if applicable). An Acrobat PDF file shall be created to capture the signatures for submission. It is the offeror’s sole responsibility to periodically check the website for amendments and to ensure that all amendments issued prior to the closing date are acknowledged in accordance with instructions in Block 11 of the SF 30. If an offeror fails to acknowledge a material amendment, the offeror’s proposal will be determined incomplete and may result in rejection of the offeror’s entire proposal.

4. Offeror Representations and Certifications. The Offeror shall complete and submit only paragraph (b) of FAR 52.212-3 if annual representations and certifications has been completed electronically through the System for Award Management (SAM) at https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall compete and submit only paragraphs (c) through (u) of FAR 52.212-3. The Offeror shall also complete and return FAR 52.204-24, FAR 52.229-11, DFARS 252.204-7016 and DFARS 252.204-7017.

5. System for Award Management (SAM) Registration. The offeror must be registered in SAM, in accordance with FAR 52.204-7. The offeror shall verify its SAM record is current, accurate, complete, and applicable to this solicitation as of the date of the offer and is incorporated in the offer by reference.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ADDENDUM TO FAR 52.212-2

52.212-2 EVALUATION--COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

Evaluation Factors:

Addendum to FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (Nov 2021)

Volume I: TECHNICAL AND PAST PERFORMANCE

1a. Technical: Evaluation Factor A: Minimum Requirements and Enhancing Factors 1b. Past Performance: Evaluation Factor B: Past Performance Information or Indicates that No Past Performance Information is available.

Volume II: PRICING AND BUSINESS

2a. Pricing: Evaluation Factor C: Pricing is complete.

2b. Business: Evaluation Factor D: Offer, Amendments, Business Information, and Certifications & Representations (OACR).

Evaluation Factors A and B will be evaluated individually basis. If an offeror's technical proposal fails under Evaluation Factor A the offer will receive no further consideration for award. If an offeror’s technical proposal fails Evaluation Factor B, either initially or following discussions or clarifications, if they are conducted, the offer will receive no further consideration for award unless there are no other technically compliant proposals.

If an offeror’s technical proposal passes both Evaluation Factors A and B, then the offeror will advance in the proposal evaluation process to Factors C and D.

Factor B is considered more important than Factor C (Price). Factor C is more important than Factor D (Offer, Amendments, Business Information Sheet, and OACR).

1.a. Volume I: Technical Proposal

1.1.a. Evaluation Factor A: Minimum Requirements and Enhancing Factors documentation of compliance with Performance Work Statement (PWS) Sections 2.1 through 2.4 shall be provided with the offeror’s proposal.

1.1.1.a. Rating Scale for Evaluation Factor A: Minimum Requirements and Enhancing Factors Rating Description Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths.

Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength.

Acceptable Proposal indicates an adequate approach and understanding of the requirements.

Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements.

Unacceptable Proposal does not meet requirements of the solicitation and, thus, contains one or more deficiencies and is un-awardable.

1.b. Volume I: Past Performance Proposal

1.1.b. Evaluation Factor B: The Past Performance evaluation is a three-step process. The offeror’s Past Performance volume will be evaluated to determine recency, relevancy, and a confidence assessment. The evaluation of relevant past performance will result in a single, overall confidence assessment of the offeror’s probability of meeting the solicitation requirements.

1.1.2.b. The Government will first evaluate each past performance reference submitted to assess if it is recent.

Rating Scale for Evaluation Factor B: Recency

Rating Description Recent Past performance information that is within three years of the closing date of the solicitation is considered recent.

Not Recent Past performance information that is older than three years of the closing date of the solicitation is considered not recent.

1.1.3.b. The Government will then evaluate recent past performance for Relevancy or how pertinent a recent effort accomplished by the offeror is to the effort to be acquired through the source selection.

Rating Scale for Evaluation Factor B: Relevancy

Rating Description Relevant Past performance information that is for Shredding Services provided in a volume/dollar value similar to that required by this solicitation.

Not Relevant Past performance information that is not for Shredding Services provided in a volume/dollar value similar to that required by this solicitation.

1.1.4.b. The Government will further evaluate recent, relevant past performance references to establish an overall past performance confidence assessment. The Government reserves the right to utilize other information not provided by the offeror and will evaluate information readily available. It is the responsibility of the offeror to ensure names and phone numbers of points of contact are verified and accurate. A Substantial Confidence and a Satisfactory Confidence assessment will be evaluated as a higher rating than a Neutral Confidence assessment rating.

Rating Scale for Evaluation Factor B: Confidence Assessment

Rating Description Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral) No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

2. Volume II: PRICING AND BUSINESS

2.a. Volume II: Pricing

The Government will conduct a price analysis in accordance with FAR 12.209 and 13.106-3. Adequate price competition is expected to support the determination of reasonableness. Price analysis techniques may be utilized to further validate price reasonableness. If adequate price competition is not obtained or if price reasonableness cannot be determined using price analysis of Government obtained information, additional cost data IAW FAR 12.209 and 13.106-3 will be required to support the proposed price.

2.1.a. Evaluation Factor C: Price - The factors to be considered in evaluating proposed prices will include:

A. Completeness. The Government will evaluate if Pricing is complete, and all required pricing has been submitted. If any of the pricing is incomplete, the Contracting Officer may exclude the offeror’s proposal from further evaluation.

B. Reasonableness. The degree to which the proposed prices compare to the prices a reasonably prudent person would expect to incur for the same or similar services.

An offeror with pricing that is determined to be questionable for reasonableness may not be further considered for award.

2.b. Volume II: Business

2.1.b. Evaluation Factor D: Offer, Amendments, Business Information, and Certifications & Representations: The Government will review the proposal to see if the offeror completed FAR 52.212-3 Offeror Representations and Certifications-Commercial Items. The Government will check SAM.gov to make sure the vendor is registered in SAM.gov. By the offeror maintaining an active entity registration in SAM, the entity complied with requirements to report proceedings data in accordance with FAR 52.209-7 Information Regarding Responsibility Matters and with requirements to report executive compensation data in accordance with FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards.

Rating Scale for Evaluation Factor D: Offer, Amendments, Business Information and Certifications & Representations

Rating Description Pass Offeror is active in SAM.gov at time of submitting proposal, completed Business Information Sheet, and completed FAR 52.212-3 Fail Offeror is not active in SAM.gov at time of submitting proposal and/or failed to complete Business Information Sheet and FAR 52.212-3.

SOLICITATION INFORMATION

Offeror Information:

CAGE:

DUNS:

Vendor POC:

Vendor Phone:

Vendor Fax:

Vendor E-mail:

Notes:

1. Offeror to reference request for quotes number (RFQ#) HT940625Q0003 on all email corresponded.

2. Annual Representations and Certifications: In accordance with FAR 4.1201 Policy, Offerors shall complete electronic annual representations and certifications within SAM as part of required registration. Registration in this database shall remain active and can be accessed at https://sam.gov/content/entity-registration .

https://sam.gov/content/entity-registration

3. The Contracting Officer for this action is Ms. Gerrie Johnson gerrie.m.johnson.civ@health.mil The Contract Specialist for this action is Dustin Hadley dustin.m.hadley.civ@health.mil

4. Period for Acceptance of Offers: The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.

5. Set- Aside: The proposed contract is 100% set-aside for small business concerns.

6. No other Terms and Conditions will be accepted. Offers that contain additional terms and conditions will not be considered.

7. Contact Information: A Contracting Officer’s Representative (COR) will be appointed at the time of award. The successful Offeror will be furnished the COR name and contact information at the time of contract award.

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 12 Months Shredding Services

FFP

The contractor shall provide Shredding Services in accordance with the performance work statement in support of Naval Medical Center Camp Lejeune, NC Period of Performance: 01 May 2025 - 30 April 2026 FOB: Destination R614

NET AMT

mailto:gerrie.m.johnson.civ@health.mil mailto:gerrie.m.johnson.civ@health.mil

1001 12 Months OPTION Shredding Services

FFP

The contractor shall provide Shredding Services in accordance with the performance work statement in support of Naval Medical Center Camp Lejeune, NC Period of Performance: 01 May 2026 - 30 April 2027

2001 12 Months OPTION Shredding Services

FFP

The contractor shall provide Shredding Services in accordance with the performance work statement in support of Naval Medical Center Camp Lejeune, NC Period of Performance: 01 May 2027 - 30 April 2028

3001 12 Months OPTION Shredding Services

FFP

The contractor shall provide Shredding Services in accordance with the performance work statement in support of Naval Medical Center Camp Lejeune, NC Period of Performance: 01 May 2028 - 30 April 2029

4001 12 Months OPTION Shredding Services

FFP

The contractor shall provide Shredding Services in accordance with the performance work statement in support of Naval Medical Center Camp Lejeune, NC Period of Performance: 01 May 2029 - 30 April 2030

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government 1001 Destination Government Destination Government 2001 Destination Government Destination Government 3001 Destination Government Destination Government 4001 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 POP 01-MAY-2025 TO

30-APR-2026

N/A NAVAL MEDICAL CENTER CAMP LEJEUNE

BRYAN W. RITTER

100 BREWSTER BLVD

CAMP LEJEUNE NC 28547

(910) 450-8313

HT0460

1001 POP 01-MAY-2026 TO

30-APR-2027

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 01-MAY-2027 TO

30-APR-2028

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 01-MAY-2028 TO

30-APR-2029

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 01-MAY-2029 TO

30-APR-2030

N/A (SAME AS PREVIOUS LOCATION)

CLAUSES INCORPORATED BY REFERENCE

52.203-18 Prohibition on Contracting With Entities That Require

Certain Internal Confidentiality Agreements or Statements--Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-7 System for Award Management OCT 2018 52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-17 Ownership or Control of Offeror AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and

Certifications.

DEC 2014

52.204-22 Alternative Line Item Proposal JAN 2017 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.204-26 Covered Telecommunications Equipment or Services-- Representation.

OCT 2020

52.204-29 Federal Acquisition Supply Chain Security Act Orders-- Representation and Disclosures.

DEC 2023

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

SEP 2023

52.212-2 Evaluation - Commercial Items NOV 2021 52.212-4 Contract Terms and Conditions--Commercial Products and Commercial Services

NOV 2023

52.222-22 Previous Contracts And Compliance Reports FEB 1999 52.223-5 Pollution Prevention and Right-to-Know Information MAY 2024 52.223-22 Public Disclosure of Greenhouse Gas Emissions and

Reduction Goals -- Representation.

DEC 2016

52.223-23 Sustainable Products and Services. MAY 2024 52.229-11 Tax on Certain Foreign Procurements--Notice and

Representation

JUN 2020

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.233-1 Disputes MAY 2014 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.247-34 F.O.B. Destination JAN 1991 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights

DEC 2022

252.203-7005 Representation Relating to Compensation of Former DoD Officials

SEP 2022

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

MAY 2024

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

JAN 2023

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7024 Notice on the Use of the Supplier Performance Risk System

MAR 2023

252.211-7003 Item Unique Identification and Valuation JAN 2023 252.223-7008 Prohibition of Hexavalent Chromium JAN 2023 252.225-7000 Buy American--Balance Of Payments Program

Certificate

FEB 2024

252.225-7001 Buy American and Balance of Payments Program FEB 2024 252.225-7048 Export-Controlled Items JUN 2013 252.232-7003 Electronic Submission of Payment Requests and

Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.244-7000 Subcontracts for Commercial Products or Commercial

Services

NOV 2023

252.246-7004 Safety of Facilities, Infrastructure, and Equipment for Military Operations

OCT 2010

252.247-7023 Transportation of Supplies by Sea OCT 2024

CLAUSES INCORPORATED BY FULL TEXT

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MAY 2024)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision --

"Covered telecommunications equipment or services" has the meaning provided in the clause 52.204- 25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Economically disadvantaged women-owned small business (EDWOSB) concern" means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service-https://www.sam.gov/

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

"Highest-level owner" means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

"Immediate owner" means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

"Inverted domestic corporation" means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

"Manufactured end product" means any end product in product and service codes (PSCs) 1000-9999, except--

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

"Place of manufacture" means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

"Predecessor" means an entity that is replaced by a successor and includes any predecessors of the predecessor.

"Reasonable inquiry" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Restricted business operations" means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate--

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

"Sensitive technology"--

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically--

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

"Service-disabled veteran-owned small business (SDVOSB) concern" means a small business concern—

(1)(i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definition, means a veteran as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16), and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs' Veterans Benefits Administration, as a service-disabled veteran.

"Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program" means an SDVOSB concern that--

(1) Effective January 1, 2024, is designated in the System for Award Management (SAM) as certified by the Small Business Administration (SBA) in accordance with 13 CFR 128.300; or

(2) Has represented that it is an SDVOSB concern in SAM and submitted a complete application for certification to SBA on or before December 31, 2023.

"Service-disabled veteran-owned small business (SDVOSB) Program" means a program that authorizes contracting officers to limit competition, including award on a sole-source basis, to SDVOSB concerns eligible under the SDVOSB Program.

"Small business concern"--

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

"Small disadvantaged business concern, consistent with 13 CFR 124.1001", means a small business concern under the size standard applicable to the acquisition, that--

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by--

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding the threshold at 13 CFR 124.104(c)(2) after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2);

and

(2) The management and daily business operations of which are controlled (as defined at 13 CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

"Subsidiary" means an entity in which more than 50 percent of the entity is owned--

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

"Successor" means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

"Veteran-owned small business concern" means a small business concern--

(1) Not less than 51 percent of which is owned and controlled by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

"Women-owned business concern" means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

"Women-owned small business concern" means a small business concern--

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

"Women-owned small business (WOSB) concern eligible under the WOSB Program" (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300.

(b) (1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by http://www.sam.gov/ submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications--Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by…