HT940625Q0003 0001 Amendment Q_A.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose for this amendment is to:

1. Respond to questions

1. CONTRACT ID CODE PAGE OF PAGES

J 1 4

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Dec-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X HT940625Q0003

X 9B. DATED (SEE ITEM 11)

25-Nov-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

04-Dec-2024

CODE

DHA CONTRACTING OFFICE TIDEWATER HT9406

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042

HT9406 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HT940625Q0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

RESPONSE TO QUESTIONS

Facility Access:

Q1. Will the government provide escort services or access permissions for contractor personnel to all listed facilities, or will it be the contractor's responsibility to secure access independently?

a. Contractor will have access permissions for all listed facilities only and work independently.

Q2. Will the government provide any assistance with obtaining required background checks or clearances for contractor personnel?

a. Defense Biometeric Identification System (DBIDS) is the only Enterprise Physical Access Control System (ePACS) authorized by Marine Corps Installations Command (MCICOM) at perimeter Electronic Case Files (ECFs). It addresses access management solutions for vendors, contractors, suppliers, delivery personnel, and all other service providers who require access to Marine Corps Base Camp Lejeune (MCB CAMLEJ) on a regularly reoccurring basis and are not eligible for a Common Access Card (CAC). The Contracting Vetting Office (CVO) will issue these locally produced credentials. DBIDS is the current ePACS authorized for MCB Camp Lejeune.

Q3. Are there specific security protocols for accessing the federal facilities mentioned in the solicitation?

a. Refer to section 2.4 of the Performance Work Statement.

Pick-Up/ Schedule/Tracking:

Q4. How many days per week will you need pick up?

a. Per section 1.5 of the Performance Work Statement is required once per week.

Q5. Is there a preferred day and time for the weekly pickups and onsite destruction, or can the contractor propose a schedule?

a. Pick-ups and onsite destruction is scheduled for Tuesdays. There will be no service required on federal holidays.

Q6. What is the expected volume of materials to be shredded weekly? Are there seasonal fluctuations or peak periods we should plan for?

a. Approximately 1400 lbs. per week with no seasonal fluctuations.

Q7. Are there specific requirements or preferences for the design and type of tracking system for the bins and consoles?

a. No

Q8. Can the tracking logs be maintained digitally, or are physical records required?

a. Either is acceptable but prefer digital.

Certification and Compliance Requirements:

Q9. Can you confirm if all document destruction must occur onsite, or are there exceptions for offsite shredding in case of emergency?

a. All documents must be destroyed on-site. No exceptions.

Q10. Are there specific recycling vendors or protocols the government prefers for disposing of shredded material?

a. Must have an approved/certified waste disposal practice of incineration, shredding or milling.

Q11. Beyond the NAID AAA certification, are there additional certifications or specific insurance requirements (e.g., liability coverage) expected from the contractor?

a. Per section 2.4 of the Performance Work Statement the contractor is required to “maintain all required insurance and bonding needed to legally service Naval Medical Center Camp Lejeune”.

Q12. Are there any government-approved recycling facilities or specific recycling protocols that need to be adhered to?

a. No preference

Q13. Can you also advise since it is a health facility would you want secured containers? This assist with helping all compliance with HIPPA for documentation and information?

a. Refer to section 2.1. of the Performance Work Statement.

Q14. Are the documents to be shredded in File Drawers or LL Banker Boxes?

a. Refer to section 2.1. and 2.1.2. of the Performance Work Statement.

Q15. If you give me a count of how many file drawers or banker boxes needed to be shredded?

a. Refer to Exhibit A (attachment) in the solicitation.

Performance Feedback and Quality Assurance Plan (QASP):

Q16. Can the government provide a sample or detailed expectations for the Quality Assurance Surveillance Plan (QASP) to better understand compliance metrics?

a. Part 7 of the Performance Work Statement provides the minimum acceptable levels for this requirement.

Q17. Will the government provide feedback on performance metrics regularly, or will issues only be communicated as they arise?

a. The COR makes an annual report on Contractor Performance (CPARS or other annual report). The Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within 5 business days of receipt identifying how future occurrences of the problem will be prevented.

Site Visits Q18. Will the government allow for site visits or facility tours?

a. The government will not allow any site visits or facility tours for this RFQ.

Contract Adjustments Q19. If new locations or additional bins/consoles are required during the contract term, will there be an opportunity to adjust pricing and timelines?

a. Currently the government has listed all required locations for this requirement. All changes to the contract are conducted via a bilateral modification.

Q20. Will there be opportunities to adjust pricing during the option years if material or labor costs fluctuate significantly?

a. This requirement is being awarded as a Firm-Fixed Priced contract. All option years shall be priced to include these factors.

Q21. Could you please specify if there is a maximum budget allocated for this contract?

a. The government will evaluate each proposal in accordance with Addendum to FAR 52.212-2.

Incumbent Information:

Q22. Can you advise if there is a current/previous incumbent? If so, please provide the award number/vendor name and award amount.

a. Previous contract number N6809322P0002, Always Shred, Inc.

Q23. Could you please inform us who the previous contract holder was for this service?

a. Refer to 22a.

Q24. What was the of the previous contract?

a. Refer to 22a.

Q25. Can I get the incumbent’s info for the above solicitation?

a. Refer to 22a.

Evaluation Criteria Q26. Is there a preferred format for documenting questions and submitting them by the deadline?

a. Proposals shall be submitted in accordance with Addendum to FAR 52.212-1.

Q27. How will past performance be evaluated if subcontractors are included in the proposal?

a. This is a small business set- aside. The evaluation will only be based on the primes past performance.

Q28. Are there any specific “enhancing factors” that the government prefers to see in the technical proposal?

a. The government will evaluate each proposal in accordance with Addendum to FAR 52.212-2.

Subcontracting Guidelines:

Q29. Are there any restrictions on using subcontractors for specific tasks like recycling or staffing?

a. This is a total small business set-aside requirement. Refer to FAR 19.505.

Q30. If subcontractors are allowed, are there additional documentation or approval processes required?

a. Refer to 29a.

(End of Summary of Changes)