Amendment 0002 - HT940624Q0020.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to 1) Remove the requirements for one unit of Clinical Pastoral Education and a Master of Divinity Degree;

2) Revise the Period of Performance to begin 26 March 2024; 3) Update the Performance Work Statement; and 4) Extend the due date for quote submission.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 18

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Mar-2024

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HT940624Q0020

X 9B. DATED (SEE ITEM 11)

30-Jan-2024

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Mar-2024

CODE

DHA CONTRACTING OFFICE TIDEWATER HT9406

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042

HT9406 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HT940624Q0020

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 06-Feb-2024 10:00 AM to 12-Mar-2024 09:00 AM.

The following have been modified:

BASIS FOR AWARD

EVALUATION CRITERIA

(a) The Government will award a Contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Offerors must meet each of the requirements noted in the performance work statement at time of quote submission.

The following factors shall be used to evaluate offers:

Factor 1: Capability/workforce

Factor 2: Price

Factor 3: Part Performance

Award Consideration: The Government intends to award a Contract to the responsible Offeror whose quotation is the most advantageous and represents the best value after evaluation in accordance with the factors in this solicitation. The quote will be selected in compliance with the procedures in FAR 13.106-2 Evaluation of Quotations or Offers. The Government may accept other than the lowest priced quote where the perceived benefits of the higher priced quote merit the additional price. Conversely, the Government may select a lower-priced, lower rated quote if the Government determines that the premium associated with the higher rated quote is not justified. The importance of price as an evaluation factor will increase with the degree of equality in overall technical merit of competing quotes.

*The Government reserves the right to cease further evaluation of a quote following identification of a quote deficiency or Unacceptable rating in any one Factor, if determined by the Contracting Officer in the best interest of the Government.

Factor 1: Capability/workforce

Evaluation of this factor is a subjective evaluation of the Contractor's demonstrated resources, capability, and methods to meet all requirements. This factor will be evaluated on an Acceptable/Unacceptable basis. The

Contractor’s submittals will be evaluated on the adequacy of the Offeror's plan to support all areas of the PWS with qualified personnel as well as the availability of those individuals. Failure to demonstrate a clear and unambiguous capability approach to meeting the requirements will result in an “Unacceptable” rating for this factor.

Factor 2: Price

All quotes that remain otherwise eligible for award, will be evaluated for mathematical accuracy. The quoted price will be evaluated for reasonableness in relation to the solicitation requirements. The Government may limit the price assessments to those Contractors’ quotes that represent the most likely candidates for award based on information derived from the capability reviews.

Factor 3: Past Performance

Past performance is defined as how well a vendor has performed on meeting recent and relevant requirements in terms of scope, size, and complexity.

The basis of evaluation is a subjective evaluation of how well the Vendor performed on recent and relevant

Contracts regarding the RFQ requirement. This factor will be evaluated on an Acceptable/Unacceptable/Neutral basis. Vendors with an overall satisfactory past performance will be rated as “Acceptable.” Vendors with a less than satisfactory overall past performance will be rated as “Unacceptable.” Vendors who do not possess a performance record, or whose past performance cannot be evaluated, will be rated as “Neutral” and may not be evaluated favorably or unfavorably.

In Addition to the above, the Government may review System for Award Management (SAM) using Contractor’s

CAGE / Unique Identification number, Contractor Performance Assessment Reporting System (CPARS) ratings, and other existing past performance ratings on relevant Contracts. The Government may also review other relevant past performance information contained in local files and other sources, including Federal, State, and local Government agencies, Better Business Bureaus, published media and electronic databases. General trends in a Contractor’s past performance may also be considered.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding Contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

GENERAL INFORMATION

Contractor Compliance: The contractor shall not comply with any order, direction, or request of Government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract. Doing so places the contractor at risk of nonpayment.

Contractor Notice Regarding Late Delivery/Performance: In the event that the contractor anticipates or encounters difficulty in complying with the contract delivery/Performance schedule or date, the contractor shall immediately notify, in writing, the Contract Specialist and Contracting Officer. The notice shall give the pertinent details; however, such notice shall not be construed as a waiver by the Government of any contract delivery/performance schedule, or of any rights or remedies provided by law or under this contract.

Payment: Payment for this action will be made by Electronic Funds Transfer (EFT) through the Defense

Finance and Accounting Services (DFAS) utilizing Wide Area Work Flow (WAWF). See DFARS 252.232-

7006 Wide Area WorkFlow Payment Instructions for more information.

Contact Points of Contact (POC) Information:

Contracting Officer’s Representative (COR) -

Name: COR POC will be provided at time of award.

Email:

Contracting Officer – DHACA-SEHO-CD

Name: Carrie E. Gaither

Email: carrie.e.gaither.civ@health.mil

Contract Specialist – DHACA-SEHO-CD

Name: Cary Wolbrette mailto:carrie.e.gaither.civ@health.mil

Email: cary.m.wolbrette.civ@health.mil

Contractor/Vendor: TBD

POC:

Phone:

Email:

Cage:

UEI:

PRODUCT/SERVICES FOR: Naval Hospital Jacksonville (Navy Medicine Readiness and Training Command

Jacksonville) Florida

POC will be provided at time of award.

PERFORMANCE WORK STATEMENT

PART 1

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide Roman Catholic pastoral care to patients and staff as determined by the Command Chaplain. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government. Services will be performed in-person at the

Naval Hospital Jacksonville, FL.

1.2 Description of services/introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Roman Catholic services as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this PWS.

All work shall be accomplished within the guidelines of the Roman Catholic Church, Archdiocese for the Military

Services (AMS) Priests’ Manual, Chief of the Department of Ministry and Pastoral Care (DMPC) at NH

Jacksonville, and any applicable DHA policies and regulations. The Contractor shall abide by all DMPC

Memorandums of Understanding (MOU), policies, rules, regulations, and bylaws, as well as applicable Military regulations governing these services.

1.3 Background: To ensure personnel are supported in participation of their Roman Catholic beliefs, the facilitation of these services is requested to be supported by a Roman Catholic priest. The need for the Roman

Catholic services provided by the priest to meet the needs of the Roman Catholic community within the NH

Jacksonville.

1.4 Qualifications/Objectives: Services provided shall be conducted in accordance with the aforementioned regulations. After the award of the contract, the Contract Priest must obtain AMS faculties to service the contract.

Good relations with the AMS are required for the Contract Priest. Withdrawal of ecclesiastical endorsement or faculties by the AMS will result in termination of the resultant contract. The Catholic priest will provide Catholic

Mass according to the requirements of the Roman Catholic Liturgical Calendar and ministrations of those sacraments needed by the Catholic population at the Naval Hospital Jacksonville. The Contractor priest shall advise the Government Chaplaincy personnel as the Catholic subject matter expert (SME) regarding the policies of the

AMS, especially about the Catholic religious education program and Catholic community activities.

1.4.1 The contractor shall be responsible for providing the following per year:

52 Weekly Masses

8 Special Occasion Masses

16 Emergency ministrations (anointing, baptism, communion, and confession) mailto:cary.m.wolbrette.civ@health.mil

The services (total of 76) provided will include 52 weekly Masses, 8 Special Occasion Masses, and up to 16 emergency ministries (anointing, baptism, communion, and confession) to bona fide Roman Catholic adherents.

Weekly masses are normally scheduled for Thursdays at 11:30 a.m. The contractor is required to arrive in sufficient time to ensure everything is set up and ready for mass to begin as scheduled. Additionally, services may include

Roman Catholic pastoral care to patients and staff as determined by the Command Chaplain. Contractor shall be available during and after normal working hours, on weekends and holidays. Emergency ministries, those outside of normal working hours, must first be approved by the Command Chaplain. Contractor will report pastoral services provided to the Command Chaplain. The contractor (priest) agrees to perform on behalf of the U.S. Government duties of a Roman Catholic priest for spiritual care of active-duty military personnel, families, eligible civilian employees, and other beneficiaries per the terms and conditions of this solicitation.

1.4.2. The contractor shall perform within the parameters of his ordination and the tenets of the Roman Catholic

Church.

1.4.3. The contractor shall have the ability to serve on an ecumenical ministry team.

1.4.4. The Contractor shall speak, read, and write English fluently and enunciate with sufficient clarity to be understood by individuals with whom the Contractor interacts in the performance of services.

1.5 Scope: This PWS defines the requirements/deliverables of the contractor; ensuring the individual Free Exercise of Religion for military personnel, family members, and authorized personnel; a statutory requirement under USC

Title X.

1.5.1. The resultant contract does not create an employer-employee relationship between the Government and

Contractor, or any corporation, partnership, business association, other party, or legal entity with which the

Contractor may be associated. The Government assumes no responsibility for costs incurred for services performed by the contractor that are not included in this contract. There are no provisions for lodging, employee benefits, medical care, retirement, or Workmen's Compensation Insurance.

1.5.2. The Contractor shall provide support for those services for which no Religious Support Team (RST) members

(Chaplains and enlisted service member), DPMC military Civilians and volunteers can provide. The contract cannot duplicate duties required or provided by these entities as contracted services are an exception to policy.

1.5.3. No RST member, military member, Civilian, fellow contractor, or volunteer may supervise or direct the

Contractor or control the method by which he performs the required tasks. Under no circumstances shall a work schedule be prepared for the Contractor, or the impression be given that the Contractor is an employee of the

Government. It is the responsibility of the Contractor to guard against any actions that are of the nature of personal services, give the impression of personal services or portray his/her position as that of an employee. As a non-personal services contractor, the contract priest is not a member of the Commander’s Staff or Command Chaplain’s

Staff.

1.6 Period of Performance (PoP): 26 March 2024 – 25 March 2025, renewable for 4 option years through 25

March 2029, with the potential for an additional 6-month extension through 25 September 2029.

1.6.1 Transition: Services include Regular and Special Masses and emergency ministrations. The contractor shall provide Roman Catholic pastoral care during transition-in and transition-out periods.

1.6.1.1 Transition-in period: Full performance start date is, 26 March 2024. Transition-in performance is defined as job performance in accordance with the PWS. During the transition-in period, the contractor shall prepare to meet all contract requirements and ensure incoming personnel are functionally trained and qualified on the full performance start date except cybersecurity requirements, which must be fully adhered during transition and full performance periods.

1.6.1.1.1 The contractor shall comply with transition-in requirements of the DHA, as listed in paragraph 1.11.1, for contractors needing to be issued Common Access Card (CAC) identification, including Department of Defense

(DoD) and DHA-directed training and forms submission, prior to network access.

1.6.1.2 Transition-out period: The transition-out plan shall facilitate the accomplishment of a seamless transition from the incumbent to an incoming contractor/Government personnel at the expiration of the contract. See Part

7.1.4 – Technical Exhibit 1.

1.6.1.2.1 The contractor shall comply with transition-out requirements of the DHA for contractors who have been issued a CAC or who generate “records”, as defined by DoD (records manual), including DoD-directed disposition of records, and others displayed on the In/Out (I/O) Processing Portal.

1.7 Administrative specifications

1.7.1 Place of performance: The work shall be performed at Naval Hospital Jacksonville (Navy Medicine

Readiness and Training Command Jacksonville), 2800 Child Street, Jacksonville, Florida, building #2080.

1.7.2 Recognized Federal holidays:

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Day Christmas Day

Independence Day

1.7.3 Hours of operation: Contractor to be available during normal working hours (Monday – Friday, 7:30 a.m. –

4:00 p.m), after hours and emergency ministries (4:00 p.m. – 7:30 a.m.), on weekends, and holidays for conducting

Roman Catholic services. Exceptions include Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. In such circumstances, emergency ministry must be approved through Command Chaplain. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the

Government facility is not closed for the above reasons.

1.7.4 Emergency Services: On occasion, emergency Roman Catholic pastoral care services may be required outside the normal duty hours. The contractor priest will be required to show in person to the hospital within 2 hours of being notified to provide the required services.

1.8 Contractor travel: Reserved

1.9 Other Direct Costs (ODC): Reserved

1.10 Quality

1.10.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure nonrecurrence of defective services. The contractor’s QC program is the means by which the work complies with stated requirements. Contractor will be notified of work and reporting requirements within 30 days of being awarded the contract. After acceptance of the Quality Control Plan (QCP) the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC system. See Part 7.1.4 –

Technical Exhibit 1.

1.10.2 Quality assurance (QA): The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan provides a systematic method for the

Government to evaluate performance and to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.11 Contractor personnel

1.11.1 CAC requirements: For all contractors who will work in Government facilities, the Facilities Security

Officer (FSO)/Company's Security point of contact (POC) will provide the Government all the required information per the DHA CAC request process current version 2.1, January 2018, or more recent when updated. A CAC is the standard identification for eligible DoD contractor personnel.

1.11.1.1 The contractor shall return all CACs to the COR upon the departure of the contractor(s).

1.11.2 Contractor onboarding and training. The contractor shall complete all requirements, training, and forms as prescribed in the following requirements:

1.11.2.1 The DHA’s “Onboarding Checklist for Contractor Employees” is located at the DHA Onboarding and

Offboarding Portal at https://info.health.mil/cos/admin/hr/IO/SitePages/Home.aspx

1.11.2.2 The DHA’s contractor training instructions embedded at Part 7 Section 7.1.2.

1.11.2.3 The contractor shall comply with onboarding requirements of the DHA for contractors needing to be issued

CAC identification, including DoD- and DHA-directed training and forms submission, prior to network access, as displayed in the In/Out-Processing Portal at: https://info.health.mil/cos/admin/hr/IO/SitePages/home.aspx (note:

Public Key Infrastructure (PKI)-restricted, printed versions available).

1.11.2.4 The DHA’s new employee handbook at Part 7 Section 7.1.3.

1.11.3 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.12 Key personnel (Contractor): The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:30 a.m. to 4:00 p.m, Monday through Friday except

Federal holidays or when the government facility is closed for administrative reasons.

1.13 Data rights: Reserved

1.14 Reporting

1.14.1 Contractor Manpower Reporting (CMR): Reserved

1.14.2 Non-Disclosure Agreement (NDA): Reserved

1.14.3 Government’s COR: Reserved

1.14.4 Post award conference/periodic progress meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart

42.5. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the CO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being https://info.health.mil/cos/admin/hr/IO/SitePages/Home.aspx https://info.health.mil/cos/admin/hr/IO/SitePages/home.aspx experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.15 Contractor Identification

1.15.1 Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. Include a title block in all emails that states the fact that the person is contractor support personnel. Ensure all those with whom the person interacts in any face-to-face dealings while supporting DHA/DAD-A/HCA understands that the person is contractor support personnel.

1.15.2 Reserved

1.15.3 Contractor personnel, while performing in a contractor capacity, are prohibited from using their retired or reserve component military rank or title in any written or verbal communications associated with the contracts in which they provide services.

1.16 Contractor Access to Health Affairs (HA)/DHA Network(s): Reserved

1.17 Personnel Security

1.17.1 The contractor shall comply with DoD 8570.01-M, “Information Assurance Workforce Improvement

Program, CH4” November 10, 2015 as amended; 8500.01, “Cybersecurity”, dated March 14, 2014; DoD Manual

(DoDM) 6025.18, “Implementation of the Health Insurance Portability and Accountability Act (HIPAA) Privacy

Rule Compliance in DoD Health Care Programs” dated March 3, 2019, Department of Defense Instruction (DoDI)

6025.18 “HIPAA Privacy Rule Compliance in DoD Health Care Programs”, dated March 13, 2019; and DoDM

5200.02 “Procedures for the DoD Personnel Security Program (PSP),” incorporation change 3, effective September

24, 2020. Contractor responsibilities for ensuring personnel security include, but are not limited to, meeting the following requirements:

1.17.1.1 Follow the DHA Personnel Security Office guidelines for submittal of security clearances. Contact the

DHA Personnel Security Office for guidance on the appropriate background investigation required for personnel on the contract. The DHA Personnel Security Office can be reached at (703) 275-6038.

1.17.1.2 Initiate, maintain, and document personnel security investigations appropriate to the individual’s responsibilities and required access to Controlled Unclassified Information (CUI).

1.17.1.3 DHA Personnel Security Office does not deny any access to any automated information system (AIS), network, or Controlled Unclassified Information (CUI). If a contractor receives an unfavorable background investigation, the request for access will be sent back to the FSO for further action. Any unfavorable adjudication will result in DHA Personnel Security Office not signing off on any access request.

PART 2

2.0 DEFINITIONS, ACRONYMS, AND APPLICABLE PUBLICATIONS/INSTRUCTIONS

2.1 Definitions: Reserved

2.2 Acronyms: Reserved

2.3 Applicable Publications, DHA Administrative Instructions (AI), etc.: Reserved

PART 3

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

The Requiring Activity Authority has assessed the need for Government Furnished Property, Equipment, and

Services and determined:

3.1 Services: The Government:

☒ Will NOT provide Government Furnished Services in support of this contract/task order. As a result, this paragraph is Not Applicable.

☐ WILL provide Government Furnished Services required in support of this contract/task orders. These Services are described below: provide

3.2 Facilities: The Government:

☐ Will NOT provide Facilities in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ WILL provide Facilities in support of this contract/task orders. The Government provided Facilities are described below:

Chapel and office space in Naval Hospital Jacksonville (Navy Medicine Readiness and Training Command

Jacksonville), 2080 Child Street, Jacksonville, Florida, building #2080.

3.3 Utilities: The Government:

☐ Will NOT provide Utilities in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ WILL provide Utilities in support of this contract/task orders. The Government provided Utilities are described below:

All utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS.

3.4 Equipment: The Government:

☐ Will NOT provide Equipment in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ WILL provide Equipment in support of the resultant contract. The Government provided Equipment is described

The Government will provide equipment needed to fulfill PWS requirements in addition to telephones, facsimile copiers and computer equipment to computers for use in performance under the resultant contract. This equipment is authorized for transaction of official Government business only and shall not be used for personal business.

Personal long distance calls are not authorized and the cost of all personal long distance calls made by contractor or subcontractor employees may be deducted from the contractor/s invoice payments. Telephones, and computers are subject to communications security monitoring at all times. Contractor may be issued keys signed for at scheduled and unscheduled key control inspections. The contractor shall be required to reimburse the Government for lost keys, or lockset (if lockset is required to be replaced) as a result of lost keys. The cost of replacement of keys/locksets may be deducted from payments to the contractor. Items issued will remain the property of the

Government and the contractor will maintain proper accountability of issued equipment. Equipment shall not be removed from the facilities shown in paragraph 3.2 above, unless otherwise specified in the PWS. They are to be used, turned in and/or disposed of as directed by the COR or Contracting Officer.

3.5 Materials: The Government:

☐ Will NOT provide Materials in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ IS providing Materials in support of the resultant contract. The Government-provided Materials are described

The Government will provide religious materials needed to fulfill PWS requirements in addition to equipment needed as referenced above (see 3.4).

PART 4

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 Services: The Contractor:

☐ Will NOT provide Contractor Furnished Services in support of this contract/task order. As a result, this paragraph is Not Applicable.

☒ WILL provide Contractor Furnished Services required in support of the resultant contract. See Part 5.

4.2 General: Reserved

4.3 Secret Facility Clearance: Reserved

4.4 Materials: Reserved

4.5 Equipment: Reserved

4.6 Facilities: Reserved

PART 5

5.0 SPECIFIC TASKS

5.1 Services Provided (Annually):

5.1.1 52 Weekday Masses and 8 Special Occasion Masses for a total of 60.

5.1.2 Contractor will perform services in accordance with Roman Catholic tenets of faith. Contractor will provide a monthly report to the Command Chaplain identifying the number and type of Roman Catholic services that were provided in accordance with the contract requirements. This report will be due to the Command Chaplain on the first business day of the following month.

5.1.3 A total of 16 emergency ministrations (anointing, baptism, communion, and confession) are authorized per the contract, as approved by the Command Chaplain. Contractor will provide a monthly report to the Command

Chaplain on all emergency ministries performed. This report will be due to the command Chaplain on the first business day of the following month. During visitation, the contractor will deliver the sacraments of the Roman

Catholic Church as needed.

5.2 Special Qualifications: Contractor will perform the functions of a Roman Catholic priest in all services provided.

5.2.1 The contractor shall:

- Be a validly ordained Roman Catholic priest in good standing with his diocese or religious order and maintain certification for the entire contract period. The government reserves the right to request proof of qualification at any time during contract period.

- Have ecclesiastical endorsement, in writing, from their diocese or religious order and be recognized by the Archdiocese for the Military Services, USA; this will be presented to the command chaplain and sent to the chief of chaplains for further verification.

5.2.2 Personal Appearance. The contactor shall be neat, well-groomed, and in appropriate clergy clothing when in patient care and public care areas. The contactor shall display the identification badge provided by security any time while at work. The contractor shall provide all clothing which is deemed personal.

5.2.3 Government Regulations. The contractor shall become acquainted with and obey all pertinent command, Navy, DHA and DoD regulations, shall perform in a manner which precludes any waste of utilities, and shall not use government equipment for personal business. Eating and smoking by the contractor are prohibited in patient care areas and are restricted to designated areas.

5.2.4 Absences. The contractor shall advise the Command Chaplain, or acting substitute, of any planned or unplanned absences. The contractor shall provide a competent substitute with equivalent credentials who will provide catholic coverage during periods of contractor absences.

5.2.5 Substitute. The contactor shall provide a competent priest substitute with equal credentials who will cover during period of contactor absences. Note that the contractor shall be responsible for actions of substitute priest and shall make any and all required payments for service to substitute priest.

5.2.6 Medical and Dental. All medical, dental and professional liability insurance is the responsibility of the contractor.

5.2.7 Tips and donations. The contractor shall comply with all DoD, DHA, Navy, and command policies and regulations during the performance of their duties. Contractor shall not accept tips and donations for services rendered.

PART 6

6.0 INFORMATION TECHNOLOGY & SECURITY

6.1 All work under this contract is unclassified.

6.2 Cybersecurity Requirements for Non-DoD IT or Covered Contractor IS:

6.2.1 Cyber Incident Reporting Requirement

6.2.1.1 When the contractor discovers a cyber incident that affects a covered contractor information system or the covered defense information residing therein, or that affects the contractor’s ability to perform the requirements of the contract that are designated as operationally critical support and identified in the contract, the contractor shall:

6.2.1.2 Conduct a review for evidence of compromise of covered defense information, including, but not limited to, identifying compromised computers, servers, specific data, and user accounts. This review shall also include analyzing covered contractor information system(s) that were part of the cyber incident, as well as other IS on the contractor’s network(s), that may have been accessed as a result of the incident in order to identify compromised covered defense information, or that affect the contractor’s ability to provide operationally critical support; and

6.2.1.3 In accordance with DFARS clause 252.204-7012, rapidly report (within 72 hours) cyber incidents involving

DoD CUI to DoD Cyber Crime Center (DC3) via https://dibnet.dod.mil/portal/intranet/. In the event of a cybersecurity incident involving a CUI-Specific breach (i.e., PII/PHI), the contractor, in addition to reporting to the

DC3, shall follow the incident reporting guidance prescribed in the TRICARE Operations Manual, Chapter 1, Section 5, “Compliance with Federal Statutes” at https://manuals.health.mil/

6.2.1.4 Cyber incident report: The cyber incident report shall be treated as information created by or for DoD and shall include, at a minimum, the required elements as prescribed at the https://dibnet.dod.mil/portal/intranet/.

6.2.1.5 Medium assurance certificate requirement: In order to report cyber incidents in accordance with this clause, the contractor or subcontractor shall have or acquire a DoD-approved medium assurance certificate to report cyber incidents. For information on obtaining a DoD-approved medium assurance certificate, see https://public.cyber.mil/

6.2.1.6 Malicious software: When the contractor or subcontractors discover and isolate malicious software in connection with a reported cyber incident, submit the malicious software to DC3 in accordance with instructions provided by DC3 or the Contracting Officer. Do not send the malicious software to the Contracting Officer.

6.2.1.7 Media preservation and protection: When a contractor discovers a cyber incident has occurred, the contractor shall preserve and protect images of all known affected IS and all relevant monitoring/packet capture data for at least 90 days from the submission of the cyber incident report to allow DoD to request the media or decline interest.

https://dibnet.dod.mil/portal/intranet/ https://manuals.health.mil/ https://public.cyber.mil/

PART 7

7.0 ATTACHMENTS/TECHNICAL EXHIBIT LISTING

7.1 The following forms are to be completed by the FSO/Security POC, or COR once the contractor is granted the proper background investigation.

7.1.1 Contractor CAC Request Process.

DHA CAC Request

Process.pdf

DMDC TASS

Application.xlsx

7.1.2 DHA’s contractor training instructions.

2023 MANDATORY

TRAINING LIST.pdf

7.1.3 DHA’s new employee handbook.

DHA CAE (J-4) New

Employee Handbook (Oct 2017).pdf

7.1.4 TECHNICAL EXHIBIT 1

Deliverable Frequency Medium/Format Submit To Applicable to:

CDRL A001 – Quality

Control Plan

Within 30 days of task order award

Contractors discretion CDRL A001 to CO All, See PWS 1.10.1

Monthly Report of

Services Rendered

1st business day of following month

Contractors discretion Command Chaplain 5.1.2, 5.1.3

Transition-in, Transition-out.

Transition-in:

Transition-out: As required

Contractors discretion Command Chaplain 1.6.1.1, 1.6.1.2.

QUOTE PREPARATION REQUIREMENTS

Quote Preparation Requirements

This solicitation represents the Government’s requirements and shall be the governing document. The RFQ solicitation does not commit the Government to pay any costs incurred in the preparation and submission of a quote or for any other costs incurred by any offeror submitting a quote in response to this solicitation.

The Government will not make assumptions concerning intent, capabilities, or experiences. Clear identification of quote details shall be the sole responsibility of the offeror. Failure to clearly address all submittal requirements and information requirements of the RFQ below may result in rejection of the submission.

The Offeror is required to prepare their quotes in accordance with the following organization, format, and content.

Written Quote Organization a SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS (SF 1449- RFQ) b Capability/workforce c Price d Past Performance

Format:

To maximize efficiency and minimize the time for proposal evaluation, all Offerors shall submit their proposals in accordance with the format and content specified. The electronic proposal shall be prepared so that if an evaluator prints the quote, it meets the following format requirements:

1) Submissions shall be clearly legible and on 8.5 x 11-inch paper.

2) All files shall be compatible with Microsoft Office Suite.

3) Adobe (pdf) files are allowable for documents containing original signatures.

4) The price proposal shall contain spreadsheets in Microsoft Excel software with all file names with the file extension "xls" or "xlsx". All spreadsheets provided SHALL INCLUDE ALL CALCULATIONS IN THE

CELLS (e.g., show formulas). Reviewers must be able to recognize what cells are involved in calculating results.

5) Minimum font size shall be 10 points.

6) No ZIP files.

7) Photographs, hyperlinks, video/audio clips are not permitted.

Content:

(a) SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS (SF 1449- RFQ)

(1) This document, which may be used as part of the Contract award document, shall be fully executed, and returned as a separate document from the capability and price quote. Special attention should be taken to accurately enter the prices required in each Item Number (0001 – 5003), complete all fill-ins, and complete all

Representations and Certifications. Ensure that an authorized person signs the offer in Block 30a of Page 1. This document shall not be embellished with any covers or binding. The following provisions are included in this solicitation and require prospective Contractor’s input.

• 52.204-24

• 52.212-3

(2) Offerors are encouraged not to take exceptions to this solicitation, however, any exceptions taken to the specifications, or terms and conditions of this solicitation shall be identified in a cover letter and explained in detail in the appropriate section of the capability quotation.

(b) Capability/workforce

The capability quote should be specific and complete and shall not contain any reference to price. Legibility, clarity, and coherence are very important. Your responses will be evaluated against the Capability/workforce factor defined in the evaluation criteria section of this solicitation. By the Offeror’s quote submission, the Offeror is representing that the firm will perform all the requirements specified in the solicitation.

Offerors shall demonstrate their understanding of the PWS as well as their capability to accomplish tasking under the PWS by addressing the PWS requirements. Include resume(s) that best demonstrate the Offeror’s ability for successfully meeting the requirements of this Solicitation. Offerors shall also include Required Ordainment

Documentation and Ecclesiastical Endorsement per PWS Section 5.2.1.

(c) Price

No capability information shall be submitted as part of the price quote.

Submit a Microsoft Excel spreadsheet with the proposed firm fixed price per labor hour. The offeror shall propose a separate firm-fixed-price, FOB Destination, for each CLIN, the base year, and Option years. The spreadsheets provided shall include all calculations in the cells. The quote shall reflect whole dollars only for every cell except hourly rates, which shall only be taken out 2 decimal points.

Submitted pricing shall represent fully burdened rates (i.e. salary to the Priest plus all company expenses to include but not limited to profit, overhead, etc.)

(d) Past Performance

Provide the following information for a minimum of three companies / organizations / clients which the offeror has provided recent and similar services for Pastoral Care services.

a. Company/Organization/Client Name.

b. Address.

c. Brief description of services provided.

d. Point of contact.

e. Email and or phone number contact information.

Quote Validity Date: Quote shall remain valid for a period of 45 calendar days from the date quotations are due.

SPECIAL INSTRUCTIONS

Description: The Defense Health Agency Contracting Activity, Southeastern Healthcare Operations Contracting

Division intends to procure a Firm Fixed Price contract for Roman Catholic Pastoral Care services in support of

Naval Hospital Jacksonville (Navy Medicine Readiness and Training Command Jacksonville), Florida.

Competition Approach: This requirement is set aside for Small Business.

Questions or Clarifications: All questions are to be submitted via email to the Contract Specialist:

cary.m.wolbrette.civ@health.mil and Contracting Officer: carrie.e.gaither.civ@health.mil with email subject:

Requirement HT940624Q0020. The Government may not respond to questions received less than 4 days prior to the due date and time for receipt of quotations.

Submission of Quote and Due Date: Quotes are required to be submitted electronically to the Contract Specialist at cary.m.wolbrette.civ@health.mil and carrie.e.gaither.civ@health.mil on or before the date and time specified in the

SF 1449 -Block 8 of Page l.

Period of Performance: The period of performance shall be for one (1) Base year of 12 months and four (4) 12-month Option years, with the potential for a 6 month extension as described in 52.217-8. The estimated start date is

March 26, 2024.

Attachments:

Attachment 1 – Pricing Sheet

(End of Summary of Changes)