Amendment 4 Historical Data Ordering Instructions.docx

TRICARE OVERSEAS PROGRAM (TOP)

DATA ORDERING INSTRUCTIONS

Potential offerors may request historical workload information.

Available data includes the following categories:

Claims Data- CY 23-CY25 Summary Enrollment Data- CY25 Referral Data-CY25 Aeromedical Evac Data- 01SEPT24-31AUG25 Authorization Requests-CY25 Customer Service Data- CY24-25 Historical Translation Data- 01SEPT24-31AUG25 Medical Capability Reports -01SEPT23-31AUG25 Notification of Case (NOC) Data- FEB25-JAN26 TOP21 Claims Processing Volumes-CY22-CY25 TRICARE Service Center Walk-Ins- CY25

This data is designated "Controlled Unclassified Information (CUI)" pursuant to DoD Manual 5200.01, DoD Information Security Program, which must be safeguarded from unauthorized disclosure. For that reason, DHA will only provide the data to potential offerors who submit a request for the data.

There is one attachment to this notice. Potential offerors are highly encouraged to review these attachments prior to submitting their request for data. Any firm requesting data must be a potential offeror. An offeror is defined in FAR 2.1 as an "offeror or bidder." Any potential offeror who requests this data shall sign and return the following attached to this notice:

a. Historical Data Attachment 1, Non-Disclosure Agreement.

To request the TOP data, potential offerors shall email their signed Non-Disclosure Agreement, with its website address, Commercial and Government Entity (CAGE) Code, and Data Universal Numbering System (DUNS) number. If a potential offeror does not have either a CAGE code or DUNS number, please state this in your e-mail. The potential offeror will also provide the name, address and telephone number of the company's point of contact to:

Mr. Matthew Lechner, Contract Specialist, at matthew.d.lechner2.civ@health.mil, with a courtesy copy to Mr. Matthew Anderson, Contracting Officer, matthew.l.anderson18.civ@health.mil and Dawn Ruther, Senior Program Analyst at dawn.r.ruther.civ@health.mil.

Please include the following in the email subject line: "TOP 2028 Data Request."

After DHA receives a complete and compliant request, DHA will confirm the requester is a potential offeror for the TOP 2028 requirement. DHA, at its sole discretion, will determine if a requester is a potential offeror. If DHA determines the firm is a potential offeror, DHA will send the available data through the “DoD Safe” website. Each approved potential offeror will receive a DoD Safe web link via email, which will enable the retrieval of the historical data. If DHA determines a requester is not a potential offeror, DHA will notify the requester that DHA will not provide the data.