CDRL 0T010 Transition-In Plan v1.pdf

DD FORM 1423-1, FEB 2001

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

PREVIOUS EDITION MAY BE USED.

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services and Communications Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

TDP ________ TM _______ OTHER

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE

7. DD 250 REQ

8. APP CODE

9. DIST STATEMENT

REQUIRED

10. FREQUENCY

11. AS OF DATE

12. DATE OF FIRST SUBMISSION

13. DATE OF SUBSEQUENT

SUBMISSION

14. DISTRIBUTION

a. ADDRESSEE

b. COPIES

Draft Final

Reg Repro

15. TOTAL

16. REMARKS

17. PRICE GROUP

18. ESTIMATED

TOTAL PRICE

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

Page of Pages

A. CONTRACT LINE ITEM NO.

DD FORM 1423‐1, FEB 2001 Page ___ of ___ Pages

16. REMARKS (Continued)

CONTRACT DATA REQUIREMENTS LIST

(1 Data Item)

F. CONTRACTORE. CONTRACT/PR NO.

C. CATEGORY:

TDP _____ TM _____ OTHER ________________________________

D. SYSTEM/ITEM

B. EXHIBIT

Frequency: One Time Reporting Period Start Date: Contract Award Due Date: Within ten (10) calendar days following notice of contract award

SUBSEQUENT SUBMISSION: NONE

PHI/PII: No FILE FORMAT: Microsoft Word

CONTENT DETAILS:

1. The Transition-In Plan shall consist of the contractor's control policies and procedures in accordance with standard industry practices for project administration, execution and tracking

2. The Transition-In Plan shall address at a minimum:

a) Transition or establishment of all Section C requirements to include time lines, milestones, and documentation development.

b) A matrix of all essential personnel assigned to the transition and total aggregate level of effort for all transition activities.

c) Quality assurance processes and monitoring methods to ensure compliance with contract requirements and TRICARE manuals.

d) The contractor’s processes for notification to the Government of any government personnel support, documentation, or any Government Furnished Equipment/information required for accomplishing this contract.

e) Orientation phase and program to introduce Government personnel, programs, and users to the contractor's team, tools, methodologies, business processes, and records management processes.

f) The contractor’s process for tracking the status of the CDRLs related to Transition-In ie. due dates just prior to OP1. (CDRLs are listed in Section F and are included as Exhibit to the contract.)

g) The contractor’s plan to meet all DoD information assurance accreditation and certification requirements; requirements pertaining to Business Associate Agreement/Data Sharing Agreement; and personnel clearances to access DoD data systems.

Continued on next page

- Processes to obtain Information Security certification (NIST, Cloud Service)

- Processes to ensure Health Insurance Portability and Accountability Act (HIPAA) regulation compliance

h) Personnel system training for data systems, certifications, security clearances, Common Access Cards (CAC), and electronic health record systems

i) Government required training and certification processes

j) Transition of historical documents and data files, to include testing and verification, from the incumbent(s)

k) Transition of the management of existing website l)) The contractor's plan to prevent any gaps or delays in meeting Section C requirements to include data collection or submission; completion of medical reviews; meeting support; during or immediately following the transition period

m) Obtain all necessary business and/or technical documentation,

n) Risk identification, tracking and mitigation approach.