07 DHA FSO Guide CTR Request.pdf
PDF 257 KB Posted
- Attached to
- Teleradiology Federal contract opportunity
- Solicitation number
- HT001520R0063
- Issued by
- Defense Health Agency
About this file
This customer guide provides instructions for Facility Security Officers to request Common Access Cards for contractor personnel. It outlines the process for Facility Security Officers to identify personnel requiring cards, verify background checks, own clearances in the Joint Personnel Adjudication System, complete request forms, and submit them for processing. It also details coordinating with Trusted Agents for record updates, setting out-processing procedures to collect cards when affiliation ends, and responsibilities for returning unneeded cards.
The federal contract opportunity solicits teleradiology services to provide diagnostic radiology image interpretation and reports by board-certified radiologists. The Defense Health Agency requires these services to support case volume and on-call needs throughout the Military Health System at medical centers, hospitals, clinics and facilities worldwide, both within the continental United States as well as outside the continental United States and in U.S. territories.
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Text version
Customer Guide for Facility Security Officers (FSOs):
Request for Common Access Card
Version: 0.2D November 2018
Prepared By:
DHA Mission Assurance Branch
Personnel Security Office
This customer guide is for use by Facility Security Officers seeking to obtain CACs for their staff members.
Customer Guide for FSOs:
Request for Common Access Card (CAC)
Defense Health Agency (DHA)
Version 0.2D ii November 2018
REVISION HISTORY
Revision Date Type Change Created/Revised By Change Summary
0.1D 08/01/2018 U J. Kotowski Baseline Document.
0.2D 11/06/2018 U J. Kotowski Updated Based on Feedback.
Type Change: A – Addition, D – Deletion, M – Moved, U – Updated
Version 0.2D iii November 2018
TABLE OF CONTENTS
1.0 Overview
2.0 CAC Process Steps for FSO
3.0 Other Processes
4.0 CAC Request Process Flowchart
5.0 CAC Request Form and Instructions
Version 0.2D 1 November 2018
1.0 Overview
The Common Access Card (CAC) is the standard identification for active duty Uniformed Service personnel, Selected Reserve, Department of Defense (DoD) civilian employees, and eligible DoD contractor personnel. It is the principal card used to enable physical access to buildings and controlled spaces and provides access to DoD computer networks and systems.
Trust Associated Sponsorship System (TASS), is a web-based system that allows Affiliated Volunteers (requiring DoD network access), DoD and Uniformed Services, Contractors, Non- DoD Civil Service Employees, Non-Federal Agency Civilian Associates, Non-U.S. Non- Appropriated Fund (NAF) Employees, Outside Continental U.S. (OCONUS) Hires, and other Federal Agency Contractors to apply for a CAC through the internet. Government sponsors approve the application to receive government credentials.
2.0 CAC Process Steps for FSO
As the Facility Security Officer (FSO), your participation in the process of an applicant obtaining a CAC includes the following:
1) Identify contractor support personnel who require a CAC for accessing DHA information systems and facilities.
2) Verify the applicant’s background investigation. Work with your eQIP helpdesk Personnel Security Specialist (PSS).
3) Own applicants with a clearance in JPAS. Inform the PSS to own applicants with a Position of Trust and to grant IT level access in JPAS.
4) Step 3 must be completed before moving on to step 5.
5) Complete the DHA Form 33, following the DHA TASS Batch Upload Instructions (see
Page 3).
6) Email the completed form to dha.tass@mail.mil for processing.
7) Once the form is successfully uploaded into TASS, the applicant will receive an email with instructions to report to the nearest RAPIDS station for CAC issuance.
3.0 Other Processes
1) Coordinate with the Trusted Agent (TA), Defense Enrollment Eligibility Reporting System
(DEERS) for record updates (Name, SSN, DOB etc.).
2) Set up an out processing procedure to collect the CAC when an applicant has terminated with the company (see *Note on page 2).
3) Notify the TA (dha.tass@mail.mil) of an applicant’s CAC to revoke.
4) Return CACs to the TA or Defense Health Agency (ATTN: Mission Assurance Branch, 7700 Arlington Blvd, Falls Church VA 22042 or the nearest Real-Time Automated Personnel Identification Systems (RAPIDS) facility), and follow up with an email to (dha.tass@mail.mil) providing the name(s) of the CACs that were submitted to the facility.
5) Contact the TA when there are changes with the contract number and provide a list of name(s) affected by the change. Note: The TA can change the updated contract number in TASS.
mailto:dha.tass@mail.mil mailto:dha.tass@mail.mil mailto:dha.tass@mail.mil
Version 0.2D 2 November 2018
*Note: The government issued credential is the property of the U.S. Government and shall not be retained by the cardholder upon expiration, replacement, or when the DoD affiliation of the employee has been terminated. The Contractor (FSO), COR and TA have the responsibility to ensure the government issued credential is retrieved in accordance with local command or installation procedures. Unauthorized possession of an official credential, like a CAC, can be prosecuted criminally under Section 701, Title 18, United States Code.
4.0 CAC Request Process Flowchart
Version 0.2D 3 November 2018
5.0 CAC Request Form and Instructions
DMDC_TASS_Applic ationForCAC.xls
DHA_TASS+Batch+ Upload_Instructions
CAC Request Form (DHA Form 33)
CAC Request Form Instructions
(for DHA Form 33)
| Revision History |
| 1.0 Overview |
| 2.0 CAC Process Steps for FSO |
| 3.0 Other Processes |
| 4.0 CAC Request Process Flowchart |
| 5.0 CAC Request Form and Instructions |
File details come from the government source that posted it. Updated .