HT0011-15-R-0010-0003-GRAMS_RFP_Amendment-03-23-15.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1.Add questions that w ere inadvertently missed (Q121 to Q143) to attachment 8(Questions and Answ ers).

2.Extend the question due date to March 25, 2015 No later than 08:00AM 3.Update 52.212-1 section 3.4.1(c), remove transition out from technical volume and 4.Correct Mid System Architect estimated level of effort in 52.212-1 section 7.2(1).

See highlighted changes for more information.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 14

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 23-Mar-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HT0011-15-R-0010

X 9B. DATED (SEE ITEM 11)

26-Feb-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

23-Mar-2015

CODE

DEFENSE HEALTH AGENCY-COD FC

7700 ARLINGTON BLVD

FALLS CHURCH VA 22042

HT0011 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HT0011-15-R-0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

LIST OF ATTACHMENTS

Attachment Number Document Name Number of Pages 1 Non-Disclosure Agreement 2 2 Draft QASP(updated) 10 3 Instructions for Contractor Access to DoD IT

Systems

4 Pricing Sheet(updated) dated 3-20-15 10

5 DD254 2

6 DD254 Continuation Page 1 7 Small Business Participation Plan 2 8 Questions and Answers dated 3-23-15 11

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (APR 2014)

Addendum to 52.212-1 SUBJECT: Request for Proposal (RFP) – Governance Requirements & Architecture Management Support

(GRAMS)

TO: All Qualified Offerors (Unristricted) NAICS Code: 541512

1. SPECIFIC REQUIREMENTS.

This requirement will be a firm fixed price (FFP) contract. Performance requirements for this contract are provided in the Performance Work Statement (PWS) of this RFP

2. PROPOSAL CONTENT AND FORMAT INSTRUCTIONS.

GENERAL INSTRUCTIONS

2.1 Offerors are cautioned to follow the instructions provided in this section carefully to assure the Government receives consistent information in a format that will facilitate proposal evaluation. Exceptions taken as to inclusion of specific requirements in the resultant contract shall not be considered. Offerors shall submit only one offer. Alternative offers will not be accepted or evaluated by the Government. If an Offeror does submit an alternative offer, neither offer will be accepted by the Government.

2.2 This section provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested in this solicitation and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the solicitation and applicable attachments. Non-conformance with the instructions provided in the solicitation and this section may result in an unfavorable proposal evaluation or rejection of the proposal. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

2.3 The Government reserves the right to evaluate proposals and contract(s) without discussions, therefore, the Offeror’s initial offer should contain the Offeror’s best terms from a price as well as a cost and technical standpoint and fails to do so at the offeror’s risk. If discussions are conducted, the Offerors will be notified as such by the Contracting Officer and discussions will be scheduled.

2.4 The proposal should not simply rephrase or restate the Government's requirements, but rather provide rationale to address how the Offeror intends to meet or exceed these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities, capabilities, and experience. The Government will base its evaluation on the information presented, plus any additional past performance information obtained by the Government from other sources.

2.5 Offerors should submit their anticipated organizational structure. The organizational structure must include the prime Contractor and first tier subcontractors. In the case of a joint venture or other business structure, a clear description of the organizational relationships must be disclosed. This should be included in the Price volume(4).

2.6 The remarks, explanations, and answers provided by Government representatives whether orally, or in writing, should not change or qualify any of the terms or conditions of the solicitation. The solicitation can only be changed by a formal written amendment issued by the Contracting Officer.

3. PROPOSAL PREPARATION AND SUBMISSION

3.1 Proposal Format

These instructions prescribe the format for proposals and describe the approach for the development and presentation of proposal data. They are designed to ensure the submission of information essential to the understanding and comprehensive evaluation of proposals. Offerors are cautioned to follow the instructions carefully. Non-conformance with the instructions provided in RFP Addendum 52.212-1- Instructions to Offerors may result in the proposal being deemed non-responsive.

The Offeror shall submit its proposal in electronic format as stated below, in accordance with the following instructions:

1. All proposal volumes shall be submitted in Microsoft Word format (must be compatible with Microsoft Office 2003). The font type shall either be Times New Roman or Arial, no smaller than 11-point, and no less than single-spaced. Tables and graphs may use a font size no smaller than 8-point. A page is defined as each face of a sheet of paper containing information. All pricing materials are to be submitted in Microsoft Excel format.

2. Page size shall be 8.5 x 11 inches. Tracking, kerning, and leading values shall not be changed from the default values of the word processing or page layout software. Use at least 1 inch margins on the top and bottom and ¾-inch side margins.

3. Pages shall be numbered sequentially by Volume. The Offeror shall use a standard page numbering system to facilitate proposal references. That includes numbering consecutive pages within the sections of the proposal.

Charts, graphs and other insert materials shall be page-numbered as part of the page numbering system.

4. Page limitations are identified for each volume of the proposal. Proposal preparation below, and will be treated as maximums. If exceeded, the proposal may be considered non-responsive. Cover Sheets, Table of Contents, Glossaries do not count against the page limitations for their respective volumes.

5. All pricing information shall be addressed ONLY in the Price Proposal. Cost trade-off information, work hour estimates, and material kinds and quantities may be used in other sections only as appropriate for presenting rationale for alternatives or design and trade-off decisions.

6. Each volume shall contain a more detailed table of contents to delineate the subparagraphs within that volume.

7. Each volume should contain a glossary of all abbreviations and acronyms used, and with an explanation for each.

Glossaries do not count against the page limitations for their respective volumes.

8. Offerors may not submit an alternate proposal.

9. Proprietary information shall be clearly marked.

3.2 Solicitation Questions

Questions concerning this solicitation shall be submitted to the Contracting Officer ( Ms. Gina Walker) and Contract Specialist (Mr. Alim Koroma) at gina.m.walker2.civ@mail.mil , and alim.a.koroma.civ@mail.mil ; no later than March 25, 2015, by 08:00AM, no questions will be accepted after this cutoff. Questions will only be accepted in written form. Offerors shall submit one set of questions only; multiple sets of questions will not be accepted.

3.3 Submission of Proposal (Due Date/Time)

Proposal shall be submitted electronically to Contracting Officer ( Ms. Gina Walker) and Contract Specialist (Mr. Alim Koroma) at gina.m.walker2.civ@mail.mil , and alim.a.koroma.civ@mail.mil, no later than April 06, 2015 by 12:00PM Offers received after the time and date specified will be considered late. Only email submission will be accepted.

3.4 Proposal Preparation

To assure timely and equitable evaluation of proposals, Offerors must follow the instructions contained herein. Proposals must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of Four (4) volumes and divided into sections as indicated below:

3.4.1 Volume 1 – Technical Proposal (55 pages limit)

(A) Technical Approach

(B) Staffing Approach (Resumes for Key Personnel and Letters of Intent are not included in the

55 page limit and have no page limit).

(C) Transition In (excluded from page count)

(D) Quality Control Approach (excluded from page count)

3.4.2 Volume 2 – Present/Past Performance ( no more than 8 references)

3.4.3 Volume 3 – Small Business Participation Plan (no page limit)

3.4.4 Volume 4 – Price (no page limit)

3.5 Proposals may be reviewed for completeness and compliance with the solicitation and preparation instructions. If an Offeror (1) fails or refuses to assent to any of the terms and conditions of the RFP, (2) proposes additional terms and conditions of this RFP, or (3) fails to submit any of the information required by this RFP, then DHA may consider the offer to be unacceptable, which could make the offer ineligible for contract award. Offerors shall not include price information anywhere in the proposal package, other than in the Price Proposal volume. All pages of each proposal shall be appropriately numbered and identified with the solicitation number.

3.6 If final proposal revisions are required (if requested by the Contracting Officer); the Offeror shall follow the final proposal revision instructions provided by the Contracting Officer.

4.0 TECHNICAL (Volume 1): This volume shall be organized into four sections.

(i) Section: Technical Approach. This section shall describe:

The offeror’s understanding of the requirement, including understanding the objectives of the PWS and specific tasks;

o The Offerors specific methods and/or processes for addressing the following specific tasks as defined under the PWS:Assisting the DHA Requirement Managers with developing and managing MHS IM/IT Functional Requirements; to include JCIDS processes and documentation.

o Supporting the IM/IT Governance process and ;and o Supporting the Architecture, Management and Review Process

The Offerors shall also demonstrate their ability to address anticipated potential problem areas, and any solutions to problems and future integration of new processes and technology enhancement for the areas listed above

(ii) Section: Staffing Approach. This section shall describe:

An explanation on how the Offeror proposes a comprehensive staffing plan that supports all the requirements defined under the PWS.

Plan to provide a sufficient pool of qualified personnel to perform this effort as defined under the PWS;

Demonstration of the ability to plan, achieve and maintain staffing levels to support GRAMS requirements to include meeting the Government’s requirements in the entire PWS, but especially IAW PWS paragraph 11.

Key Personnel and Letters of Intent. Resumes for Key Personnel (IAW PWS paragraph 11)

(iii) Section: Transition. Provide a incoming Transition Plan that specifically addresses efficient collaboration, coordination and communications, reducing risk, and minimizing disruption of GRAMS services. Transition methodology/approach is required for the incoming transition to include:

Approach to ensuring that DHAs’ GRAMS requirements are met during the transition period;

Methodology: include phases, assumptions, phased timelines, descriptions and resultant deliverables;

Understanding of the potential risks and proposed mitigation strategies;

Understanding of the key activities/tasks during the transition;

Use of pre-existing tools and templates;

Ability to leverage and reuse knowledge capital from prior engagements of a similar nature;

Illustrate how the transition will progress from phase-to-phase, identify exit criteria for each phase, key decision points and milestones

(iv) Section: Quality Control Approach. Provide a draft Quality Control Plan , including a self-inspection plan, and an outline of the procedures that the Contractor will use to maintain quality, timeliness, responsiveness, customer satisfaction, and any other requirements set forth in this solicitation.

5.0 PAST PERFORMANCE (Volume 2) The Offeror shall identify at least three (3) and no more than eight (8) contracts/task orders with the Federal Government and/or commercial customers that demonstrate recent and relevant past performance. References may include past and present contracts of a proposed major subcontractor, defined as at least 15 percent of total proposed contract value. At least one reference must include past and present contracts of the prime offeror. Recent is defined as within the last three years. Relevant is defined as work similar in scope, magnitude, and complexity to the work described in the GRAMS PWS.

(i) Include the following information:

Project title Description of the project Contract and, if applicable, task order number Contract amount Government Agency/Organization COR’s name, address, email address and phone number (email is mandatory) Contracting Officer’s name, address, and phone number Current status, e.g., completed and/or if in progress, start and estimated completion dates Dollar value and type of contract Name of company being referenced PWS paragraphs that the reference applies to Key personnel (please highlight those individuals who worked on the relevant project(s) and are also being proposed for this effort.)

A brief narrative of why you deem the reference to be relevant to this effort

(ii) The Government may also consider information obtained through other sources. Past performance information will be utilized to determine the quality of the contractor’s past performance as it relates to the probability of success of the required effort. A questionnaire will be used to solicit information from identified references.

6.0 SMALL BUSINESS PARTICIPATION PLAN (VOL 3)

6.1 Small Business Participation (Small and Large Businesses)

Offerors shall submit small business participation plan information on attachment 7 with their proposal.

The offeror shall provide evidence of its commitment to implementing these proposed opportunities by providing signed subcontracting agreements and/or other letters of intent with attachment 7.

The successful offeror’s small business participation plan will be incorporated into the contract if the successful offeror is a large business.

6.2 Sub-Contracting Plan (Large Businesses only)

Large business offerors shall include their small business subcontracting plan in Volume III pursuant to FAR 19.702, FAR 19.704, FAR Clauses 52.219-8, Utilization of Small Business Concerns; FAR 52.219-9, Small Business Subcontracting Plan; and DFARS 252.219-7003, Small Business Subcontracting Plan (DoD Contracts). Offeror's small business subcontracting plan shall include offeror’s good faith efforts to subcontract a minimum of 36.7% of the total annual planned subcontracting dollars to small businesses. The level of participation can be obtained in any combination of vendor subcontracts, purchases, or other business arrangements. The DHA subcontracting program goals are stated below.

DHA Small Business Subcontracting Goals, Fiscal Year 2014 Small Business Category GOAL % of Total Planned

Subcontracting Dollars

Small Business (SB) 36.7% Small Disadvantaged Businesses (SDB)

5.0%

Woman-Owned Small Business (WOSB)

5.0%

Service-Disabled Veteran- Owned Small Business

(SDVOSB)

3.0%

HUBZone Small Business 3.0% Ability One 1.0%

Small Business Exception to Subcontracting Plan: In lieu of submitting a subcontracting plan, a small business offeror shall make an affirmative statement of their small business status, identify the specific small business category(ies), and describe any teaming arrangements the offeror intends to use in support of the offeror’s technical proposal at time of proposal submission.

7.0 PRICE (Volume 4) The price volume shall be submitted as a Firm Fixed Price (FFP) proposal.

7.1 The Offeror shall submit their proposed PRICE as a Firm-Fixed Price (FFP),

1. A pricing sheet must accompany the proposal for each individual year plus a consolidated summary sheet for all years and a breakdown. See attachment 4 for more information.

2. Offerors must submit a one to two page separate roll-up summary sheet that includes all costs for all years within their price proposal. The summary must break out the base and each option year for labor, subcontractor labor (if any), ODCs, and travel. The summary must include the following for the base year, for each option year, the transition periods, and for the total contract value that includes:

Total Price for Labor Total Price for Subcontractors' Labor Total Price for All Labor Other Direct Costs (excluding travel)

Price for Travel Other Costs Total Proposed Base Price(including Option Periods) Transition In Price Transition Out Price Anticipated Organizational Structure

3. TRAVEL: Arrangements for and costs of all travel, transportation, meals, lodging, and incidentals are the responsibility of the Contractor. Travel costs shall be incurred and billed in accordance with FAR Part 31.

Costs for these expenses will be reviewed, certified and approved by the COR. All travel and transportation shall utilize commercial sources and carriers provided the method used for the appropriate geographical area results in reasonable charges to the government. The Government will not pay for business class or first-class travel. Lodging and meals shall be reimbursed in accordance with regulations defined in FAR

PART 31.

Anticipated travel is in the table below. Offeror should include any additional travel needed to support their approach with the rationale for the proposed travel.

From To Days Number of

People Number of Trips

Washington

DC

Chicago, Il 5 5 5

Washington

DC

San Antonio, TX

3 5 5

Washington

DC

Aurora, CO 5 5 3

Washington

DC

NATO

(Brussels)

10 1 2

Washington

DC

San Diego, CA 5 2 3

Washington

DC

Seattle, WA 5 2 3

Optional ODCs in Support of DHMSM (if exercised)

From To Days Number of People

Number of Trips

Washington

DC

Chicago, Il

5 5 3

Washington

DC

San Antonio, TX

3 5 3

Washington

DC

Aurora, CO

5 5 3

7.2 ESTIMATED LEVEL OF EFFORT: The Government's estimated LOE for this procurement is shown below in direct labor hours by labor category. The estimate reflects the Government's perspective of the requirements, but does not necessarily reflect the best technical solution. Offerors may propose different labor categories and quantities, but should also provide rationale in the technical volume for the proposed level of effort. The Offeror’s allocation of labor to a subcontractor shall be evident in the price volume.

(1) Governance, Requirement & Architecture Management Support (GRAMS) (PWS 5.0 – 5.17)

Labor Category Base

(11 Months)

Option 1 (12

Months)

Option 2 (12

Months)

Option 3 (12

Months)

Option 4 (11

Months) Program Manager* 1727 1880 1880 1880 1727 Sr. Project Manager (Requirements)* 1727 1880 1880 1880 1727 Sr. Project Manager (Joint Capabilities)*

1727 1880 1880 1880 1727

Sr. Project Manager (Architecture)* 1727 1880 1880 1880 1727 Sr. Project Manager (Requirements (Readiness)))*

1727 1880 1880 1880 1727

Configuration Management Specialist 3454 3760 3760 3760 3454 Sr. Business Process Reengineering Specialist

15543 16920 16920 16920 15543

Sr. Business Analyst 15543 16920 16920 16920 15543 Mid Business Analyst 12089 13160 13160 13160 12089 Mid Subject Matter Expert (Architecture)*

1727 1880 1880 1880 1727

Mid Subject Matter Expert (Joint Capabilities)*

1727 1880 1880 1880 1727

Mid Subject Matter Expert 1727 1880 1880 1880 1727 Quality Assurance Manager* 1727 1880 1880 1880 1727 Mid System Architect 12089 13160 13160 13160 12089 Mid System Architect (Lead)* 1727 1880 1880 1880 1727 Mid Information Engineer 1727 1880 1880 1880 1727 Mid Systems Engineer 1727 1880 1880 1880 1727

Total Hours 79442 86480 86480 86480 79442

*Key Personnel

((2) Optional Task 1 - Optional Task 1 - DHMSM Support (PWS 5.17.1)

Labor Category Base

(11Months) Option 1

(12 Months)

Option 2 (12

Months)

Option 3 (12

Months)

Option 4 (11

Months) Program Manager 1727 1880 1880 1880 1727 Sr. Business Process Reengineering Specialist

10362 11280 11280 11280 10362

Mid System Architect 3454 3760 3760 3760 3454 Mid Subject Matter Expert 3454 3760 3760 3760 3454

Total Hours 18997 20680 20680 20680 18997

(3) Optional Task 2 –Additional DHMSM Support (PWS 5.17.2)

Labor Category Base

(11 Months)

Option 1 (12

Months)

Option 2 (12

Months)

Option 3 (12

Months)

Option 4 (11

Months) Project Manager 1727 1880 1880 1880 1727 Sr. Business Process Reengineering Specialist

5181 5640 5640 5640 5181

Mid System Architect 1727 1880 1880 1880 1727 Mid Subject Matter Expert 1727 1880 1880 1880 1727

Months)

Option 1 (12

Months)

Option 2 (12

Months)

Option 3 (12

Months)

Option 4 (11

Months)

Total Hours 10362 11280 11280 11280 10362

(4) Optional Task 3 – IPT Surge Support (PWS 5.17.3)

Labor Category Base

(11 Months)

Option 1 (12

Months)

Option 2 (12

Months)

Option 3 (12

Months)

Option 4 (11

Months) Sr. Project Manager 1727 1880 1880 1880 1727 Sr. Business Process Reengineering Specialist

1727 1880 1880 1880 1727

Mid System Architect 1727 1880 1880 1880 1727 Mid Subject Matter Expert 1727 1880 1880 1880 1727 Mid Business Analyst 3454 3760 3760 3760 3454

Total Hours 10362 11280 11280 11280 10362

(4) Optional Task 4 – Requirements Management Surge Support (PWS 5.17.4)

Labor Category Base

(11 Months)

Option 1 (12

Months)

Option 2 (12

Months)

Option 3 (12

Months)

Option 4 (11

Months) Sr. Project Manager 1727 1880 1880 1880 1727 Sr. Business Process Reengineering Specialist

1727 1880 1880 1880 1727

Mid System Architect 1727 1880 1880 1880 1727 Sr. Business Analyst 3454 3760 3760 3760 3454 Mid Business Analyst 3454 3760 3760 3760 3454

Total Hours 12089 13160 13160 13160 12089

(5) Optional Task 5 – Business Process/Architecture Support Surge Support (PWS 5.17.5)

Labor Category Base

(11 Months)

Option 1 (12

Months)

Option 2 (12

Months)

Option 3 (12

Months)

Option 4 (11

Months) Sr. Project Manager 1727 1880 1880 1880 1727 Mid System Architect 5181 5640 5640 5640 5181 Mid Subject Matter Expert 1727 1880 1880 1880 1727

Total Hours 8635 9400 9400 9400 8635

(6) Optional Task 6 – Wounded Warrior Support (PWS 5.17.6)

Labor Category Base

(11 Months)

Option 1 (12

Months)

Option 2 (12

Months)

Option 3 (12

Months)

Option 4 (11

Months) Sr. Project Manager 1727 1880 1880 1880 1727 Sr. Business Process Reengineering Specialist

1727 1880 1880 1880 1727

Mid System Architect 1727 1880 1880 1880 1727

Months)

Option 1 (12

Months)

Option 2 (12

Months)

Option 3 (12

Months)

Option 4 (11

Months) Mid Business Analyst 1727 1880 1880 1880 1727

Total Hours 6908 7520 7520 7520 6908

(7) Optional Task 7 – Governance Surge Support (PWS 5.17.7)

Labor Category Base

(11 Months)

Option 1 (12

Months)

Option 2 (12

Months)

Option 3 (12

Months)

Option 4 (11

Months) Mid Subject Matter Expert 1727 1880 1880 1880 1727 Sr. Business Analyst 3454 3760 3760 3760 3454

Total Hours 5181 5640 5640 5640 5181

(8) Optional Task 8 – Special Projects Surge Support (PWS 5.17.8)

(11Months) Option 1

(12 Months)

Option 2 (12

Months)

Option 3 (12

Months)

Option 4 (11

Months) Sr. Project Manager - 1727 1880 1880 1880 1727 Sr. Business Process Reengineering Specialist

1727 1880 1880 1880 1727

Mid System Architect 1727 1880 1880 1880 1727 Mid Subject Matter Expert 1727 1880 1880 1880 1727 Mid Business Analyst 3454 3760 3760 3760 3454

Total Hours 10362 11280 11280 11280 10362

(9) Optional Task 9 – Requirements Repository Tool Support (PWS 5.17.9)

Labor Category Base

(11Months) Option 1

(12 Months)

Option 2 (12

Months)

Option 3 (12

Months)

Option 4 (11

Months) Mid Project Manager 3454 3760 3760 3760 3454 Sr. Database Management Specialist 1727 1880 1880 1880 1727

Total Hours 5181 5640 5640 5640 5181

(10) Optional Task 10 – Functional Task Support (PWS 5.17.10)

Labor Category Base

(11 Months)

Option 1 (12

Months)

Option 2 (12

Months)

Option 3 (12

Months)

Option 4 (11

Months) Sr. Project Manager 1727 1880 1880 1880 1727 Sr. Business Process Reenginnering Specialist

1727 1880 1880 1880 1727

Mid Business Analyst 1727 1880 1880 1880 1727

Total Hours 5181 5640 5640 5640 5181

11) Transition-In (PWS 12a.)

Labor Category Incoming Transition

Program Manager 80 Sr. Project Manager (Requirements) 80 Sr. Project Manager (Joint Capabilities) 80 Sr. Project Manager (Architecture) 80 Sr.. Project Manager (Requirements (Readiness)) 80 Configuration Management Specialist 80 Sr. Business Process Reengineering Specialist 160 Sr. Business Analyst 160 Mid Business Analyst 160 Mid Subject Matter Expert 160 Mid System Architect 160

Total Hours 1280

(12) Transition-Out (PWS 12b.

Labor Category Outgoing Transition (1 Month)

Program Manager 157 Sr. Project Manager (Requirements) 157 Sr. Project Manager (Joint Capabilities) 157 Sr. Project Manager (Architecture) 157 Sr. Project Manager (Requirements (Readiness)) 157 Configuration Management Specialist 314 Sr. Business Process Reengineering Specialist 1413 Sr. Business Analyst 1413 Mid Business Analyst 1099 Mid Subject Matter Expert 471 Quality Assurance Manager 157 Mid System Architect 1099 Mid Information Engineer 157 Mid Systems Engineer 157

Total Hours 7065

Travel: Estimated to be, and not to exceed, $40,000 in the base period and in the option periods. Travel will be required for the base and all option period.

Optional Travel: Estimated to be, and not to exceed, $10,000 in the base period and not to exceed $15,000 in the option periods. Optional Task 2 for the base and all option years will support DHMSM activities only, if exercised.

(w) The non-FAR Part 12 discretionary FAR and DFARS provisions included herein are incorporated into this solicitation either by reference or in full text. If incorporated by reference, see provision 52.252-1 for locations where full text can be obtained.

8.0 ORGANIZATIONAL CONFLICTS OF INTEREST.

The Offeror’s attention is directed to FAR, Subpart 9.5, “Organizational and Consultant Conflicts of Interest.”

(1) For the purpose of these provisions, the term “Offeror” means the offeror, its subsidiaries, affiliates, partners, marketing consultants, as defined by FAR, Subpart 9.501, or any of its successors or assignees.

(2) It is the position of DHA that the following companies, due to the nature of their performance with DHA, have an actual or potential organizational conflict of interest, which must be avoided, neutralized, or mitigated.

(i) ER Williams, Inc.

(ii) Information Technology Solutions and Consultant LLC (ITSC)

(iii) Visionary LLC

(iv) All contractors and subcontractors directly supporting Defense Healthcare Management

System(DHMS) Program Executive Office.

(3) The Offeror is hereby notified that the nature of the work to be performed may create an actual or potential organizational conflict of interest. The Contractor will have access to and assist in the preparation of information technology architecture artifacts and requirements, as well as cost and schedule estimates. To avoid conflicts which may create biased ground rules, impair the Contractor’s objectivity, or give the Contractor an unfair competitive advantage, it is agreed that the Contractor shall not offer or accept a contract with the Government for development or production of an information technology product; or services for installation, maintenance, repair, and training procured for support of the product under any one (1) of the following conditions:

(i) in response to a solicitation where the product requirement directly refers to or is constrained by the architecture artifacts and requirements, as well as cost and schedule estimates, for which the Contractor assisted in the Government’s preparation and review under this contract;

(ii) where the solicited product or support service is not a commercially available off-the-shelf item ; and

(iii) for a period from the start of this contract(including all options) to 2 years after completion of this contract.

(4) The Offeror is hereby notified that the nature of the work to be performed may create an actual or potential organizational conflict of interest.. Restrictions on the successful Offeror are identified in Addendum to 52.212-4, Special Instruction 001 Prohibition on Organizational Conflicts of Interests.]

(5) The Offeror shall represent in writing within the proposal that, to the best of the Offeror’s knowledge, there are no relevant facts or circumstances concerning any past, present, or potential contracts or financial interest relating to the work to be performed, which could give rise to an organizational conflict of interest, as described in FAR, Subpart 9.5. In the event an actual or potential organizational conflict of interest exist, the Offeror shall submit a mitigation plan to the Contracting Officer, no later than ten calendar days prior to the proposal due date, that effectively demonstrates how the Offeror will mitigate any actual or potential organizational conflict of interest while supporting this contract and any other DHA contract. As a part of the proposal, the Offeror shall provide the Contracting Officer with information of previous or ongoing work that is in any way associated with this solicitation.

(6) The Contracting Officer will review all mitigation plans to determine whether award to the Offeror is consistent with FAR, Subpart 9.5. If the Contracting Officer determines that no conflict would arise or that the mitigation plan adequately protects the interest of the Government, the Offeror will be eligible for award. If the Contracting Officer determines that the mitigation plan is inadequate, remedial actions will be considered, including elimination from the solicitation process, termination of related contract efforts already awarded, or negotiation of the mitigation plan.

(7) The above restrictions shall be included in all subcontracts, teaming arrangements, and other agreements calling for performance of work which is subject to the organizational conflict of interest restrictions identified in these provisions.

(8) The Offeror acknowledges the full force and effect of these provisions. The above provisions may be modified or deleted at the discretion of the Government. The Government reserves the right, in case of a breach, misrepresentation or nondisclosure, to terminate the resultant contract, disqualify the Offeror from subsequent related contractual efforts, or pursues any remedy permitted by law, regulation or the terms and conditions of this solicitation.

9.0 IMPROPER BUSINESS PRACTICES AND PERSONAL CONFLICTS OF INTEREST.

(1) The Offeror’s attention is directed to FAR, Part 3 and DFARS, Part 203, “Improper Business Practices and Personal Consultant Conflicts of Interest.”

(2) 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011)

(i) Definition. “Covered DoD official” is defined in the clause at 252.203-7000, Requirements Relating to Compensation of Former DoD Officials.

(ii) By submission of this offer, the offeror represents, to the best of its knowledge and belief, that all covered DoD officials employed by or otherwise receiving compensation from the offeror, and who are expected to undertake activities on behalf of the offeror for any resulting contract, are presently in compliance with all post-employment restrictions covered by 18 U.S.C. 207, 41 U.S.C. 2101-2107, and 5 CFR parts 2637 and 2641, including Federal Acquisition Regulation 3.104-2.

3) Use of Former DoD/Defense Health Agency (DHA) Employees and Uniformed Service Members in Proposal Preparation. The involvement of a former DoD/DHA employee/member in an offeror’s proposal preparation may give rise to an unfair competitive advantage or the appearance thereof, if the former DoD/DHA employee/ member acquired non-public, competitively-useful information in his or her former position. Such knowledge could include proprietary information of competitor’s performance on past or current contracts with similar requirements or source selection sensitive information pertaining to this procurement. Consequently, the Offeror is required to list in iits proposal all DoD/DHA employee who have assisted the offeror in the preparation of its proposal and identify what areas of the proposal they were involved in, with whom the former DoD/DHA employee worked, whether or not the former DoD/DHA employee had access to proprietary information, and if so, what it was and when the former DoD/DHA employee ended their employment with DoD/DHA. Based on the notification from the offeror, the Contracting Officer will make a determination whether involvement of the former DoD/DHA employee/member in proposal preparation could create an unfair competitive advantage or appearance thereof. The Contracting Officer will further determine whether any mitigation measures taken or proposed by the offeror are adequate to alleviate this concern or whether the offeror will be disqualified from the competition. Failure to comply with these procedures may result in the offeror’s disqualification for award.

(End of provision)

(End of Summary of Changes)