HSW PDF Q-2 ARFQ25-02.pdf

This document is an Announcement of Request for Qualifications (ARFQ) issued by the West Virginia Purchasing Division on behalf of the West Virginia Department of Health and Human Resources (DHHR) for a Heating, Ventilation, and Air Conditioning (HVAC) Maintenance Services contract.

The ARFQ seeks qualified vendors to provide HVAC maintenance services for various DHHR facilities across the state for an initial 1-year term with the option to renew for up to 4 additional 1-year periods. The services include scheduled preventative maintenance, on-call repairs, and emergency services. Responses are due by January 24, 2023, and the contract is anticipated to begin on April 1, 2023. A mandatory pre-bid conference will be held on January 11, 2023 for all interested vendors.

The ARFQ provides detailed instructions for the submission of qualifications, which must include information on the vendor's experience, personnel, equipment, and financial stability. Pricing will be evaluated based on fully loaded hourly labor rates and percentage discounts off manufacturer list prices for parts. The contract will be awarded to the vendor determined to be the highest scoring responsive and responsible bidder. Funding for this contract will come from the DHHR budget.