BPA Terms and Conditions for Anti-Fatigue Floor Mats.docx

Blanket Purchase Agreement for Anti-Fatigue Floor Mats

1. Description of agreement:

Under this firm fixed price Blanket Purchase Agreement (BPA), the supplier shall furnish Anti-Fatigue Floor Mats (hereinafter “mats”) to the Transportation Security Administration (TSA), if and when ordered by a TSA Warranted Contracting Officer, or authorized Ordering Official (OO). All Contract Line Item Numbers (CLINs) will be activated by means of BPA Calls.

2. Identification of Supplies

Each BPA Call will specify the specific mat(s), sizes, and quantities thereof. Over the next 36 months, a total approximate quantity of 6,000 mats may be ordered. The Government is obligated only to the extent of authorized purchases actually made under the BPA.

The majority of Calls (approximately 90%) will require shipment of mats to airports with TSA presence within the 48 Contiguous United States (CONUS), with most remaining Calls shipped to airports with TSA presence outside the 48 Contiguous United States (OCONUS), to include Alaska, Hawaii, Caribbean territories (e.g., San Juan, St. Thomas and St. Croix) and the Pacific territories (e.g., Guam, American Samoa and Pago Pago). Some of the mats will be shipped to the TSA Warehouse at the location specified below.

The TSA is exempt from sales tax. TSA’s FEIN# 80-0038533.

The contractor shall provide the following supplies in accordance with the Specification identified section 3. below. All Calls resulting from this BPA will be firm fixed price.

3. Specifications

Nitrile Anti-Fatigue Floor Mats:

Description: Made out of Nitrile rubber, with a non-slip top surface and beveled edges on all four sides for trip prevention. The mats must contain Nitrile rubber but have the option of being blended with Polyvinychloride (PVC). All surfaces sealed to prevent absorption of cleaning fluids and other liquids.

Thickness: 9/16” – 5/8” overall (combined sponge and tread surface thickness) Color: Black with yellow borders around the 4 sides Sizes: 2’x3’, 3’x5’, 3’x8’, and 3’x12’ Warranty: Manufacturer’s standard commercial warranty for products of this type/quality. All mats are to be indelibly marked on the underside with the date of shipment to the TSA or date of manufacture.

4. Ordering

Ordering may be accomplished via Purchase Order or via Online Ordering.

Online Ordering:

The contractor shall provide an online ordering mechanism for authorized OOs to place orders under the BPA. The online ordering mechanism shall be user friendly and allow for typical commercial online shopping functions such as shop, search, select and check out using the P-Card as the method of payment. Items offered online must be listed at the BPA price or allow for price reduction and adjustments to be entered online.

The online ordering mechanism must be capable of:

· Recognizing the OO procurement authority (individual purchase dollar limit) as specified herein by their respective user ID and permit purchases up to that authority without the need for a Merchant Category Code (MCC) or other override.

· Annotating each order with the corresponding TSA ReMAG reference number to indicate approval of the mat request by the TSA Office of Security Capability (TSA/OSC).

When orders are placed by OOs at airport locations, the following process shall be followed:

1. OO submits a request (known as a TSA ReMAG) to TSA/OSC for the mats required.

2. TSA/OSC reviews the request and sends an email from TSA ReMAG to the OO and vendor approving or denying the request.

3. If approved, the OO places mat order using the vendor’s online order system citing the corresponding ReMAG approval reference number for the order and using the P-Card as the method of payment. (Orders may not exceed the OO’s respective procurement authority.)

4. The vendor ships mats in size, quantity, and to the location specified in the online order and approval email. All OOs must have a corresponding ReMAG approval email before being processed/shipped by the vendor.

Extent of Obligation:

The Government is obligated only to the extent of authorized purchases actually made under the BPA.

Individuals Authorized to Purchase Under the BPA:

Individuals authorized to purchase under the BPA may be identified either by title of position or by name of individual and organizational component, with the dollar limitation per purchase for each position title identified. All warranted TSA Contracting Officers and authorized Ordering Officials, acting within the scope of their delegated procurement authority, are authorized to place orders against this BPA.

TSA Ordering Officials are appointed by the TSA Office of Acquisition Division Director for the Mission Essentials Division. The names of authorized Ordering Officials will be provided to the vendor by the Contracting Officer or Contracting Officer’s Representative (COR).

Purchase Limitations:

The dollar limitation for each individual order placed under the BPA shall not exceed the following limitations:

· Individual purchases/orders placed by Government Purchase Card (P-Card) holders shall not exceed $3,000.00.

· Individual purchases/orders placed by authorized Ordering Officials shall not exceed $25,000.00.

· Individual purchases/orders placed by a Warranted Contracting Officer shall not exceed $100,000.00.

5. Packing and Marking Requirements

All supplies to be furnished under this contract shall be preserved, packed, and marked by the Contractor in accordance with standard practices as defined in ASTM-D-3951 (Standard Practice for Commercial Packaging) for the packaging of supplies and equipment. The Contractor shall ensure that packaging is sufficient to (a) prevent damage or deterioration to supplies, (b) ensure acceptance by common carriers, (c) sustain more than one shipment before installation, and (d) minimize packaging and shipment costs. The Contractor shall be fully liable for any damage, diminution in value, or losses incurred during shipment, handling, and installation that is attributed to improper packaging. The Contractor shall ensure shipping documentation contains the following information:

a. BPA Number,

b. Delivery Order/Contract Line Item Number (CLIN),

c. Contractor’s Name and Address,

d. List of Contents, and

e. Date of Submittal.

A copy of the document required above shall be simultaneously provided via email to the Contracting Officer’s Representative (COR) identified herein.

6. Shipping

The mats ordered shall be delivered to airports within the 48 Contiguous United States (CONUS), outside the Contiguous United States (OCONUS) or to the TSA Warehouse. Airport delivery addresses shall be as specified in the individual orders. The address for the TSA Warehouse is specified below:

4265 Trade Center Drive

Building G, Suite 400

Grapevine, TX 76051

The Contractor shall coordinate all outbound shipments and moves of Government property with the Government Property Administrator (PA), Annette Cuyler, and the Contracting Officer’s Representative (COR), Joseph Kuchta. The Contractor shall ship units Free On-Board (FOB) Destination for all shipment destinations. When shipping products, the Contractor shall provide: the Vendor Shipping and Receiving Report (TSA Form 251/251.1) for an order of 10 or fewer pieces of equipment. The TSA Form 251/251.1 “NOTE” portion shall be completed and submitted by the shipper once the asset(s) are ready for movement and sent to the PA for approval. For orders exceeding 10 pieces of equipment, the Contractor shall provide the Vendor Shipping and Receiving Report Extension, in addition to the TSA Form 251/251.1. Any shipping forms shall be sent to Annette Cuyler, at Annette.Cuyler@dhs.gov, five (5) days prior to shipping.

7. Delivery

Deliveries for CONUS and TSA Warehouse orders must occur within 14 calendar days after receipt of order. The delivery time will be extended for shipments to OCONUS locations in accordance with the contractor’s best available commercial delivery time without incurrence of expediting surcharges.

8. Notice(s) Regarding Late Delivery

Notices regarding late delivery shall be sent to the individual placing the order and the COR with a copy to the Contracting Officer.

9. Period of Performance

The period of performance is three years beginning on the date of BPA award.

10. Submission of Invoices

Contractors must submit proper invoices for Purchase Orders to the US Coast Guard Finance Center utilizing just one of three methods: regular mail; electronic mail; or facsimile transmission. The U.S. mail address provided below is for commercial contracts only. The submission address/information for each of these methods is as follows:

U.S. Mail:

United States Coast Guard Finance Center TSA Commercial Invoices P.O. Box 4111 Chesapeake, VA 23327-4111

Electronic Mail:

FIN-SMB-TSAINVOICES@USCG.MIL

Facsimile:

757-413-7314. Facsimile submissions should be addressed to TSA Invoices.

Payment Status: Contractors may inquire on the payment status of an invoice by any of the following means:

(1) Via the internet: https://www.fincen.uscg.mil Contact the FinCen Customer Service Section via telephone at 1-800-564-5504 or (757) 523-6940 (Voice Option #1). The hours of operation for the Customer Service line are 8:00 AM to 5:00 PM Eastern Time, Monday through Friday. However, the Customer Service line has a voice-mail feature that is available 24 hours per day, 7 days per week.

(2) Via the Payment Inquiry Form https://www.fincen.uscg.mil/secure/payment.htm

11. Point of Contacts

Contracting Officer (CO): The TSA Contracting Officer (CO) identified below, has the overall responsibility for this BPA. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the BPA terms, conditions, and requirements. No oral statement by any person, or written statement by anyone other than the Contracting Officer, or his or her authorized representative acting within the scope of his or her authority, shall be interpreted as modifying the terms and conditions of this BPA. The CO may delegate certain other responsibilities to his/her authorized representatives or Contracting Officer Representative (COR). The CO for this BPA is:

701 S. 12th Street Arlington, VA 20598-6025

2. Contracting Officer’s Representative (COR):

Joseph Kuchta (COTR) Transportation Security Administration (TSA-16) 701 South 12th Street Arlington, VA 20598-6025 Phone 571-227-2460 Email Address: joseph.l.kuchta@dhs.gov

12. Evaluation Factors for Award

a. Factor 1, Technical: CLINS 0001- 0036 must meet all the specifications as indicated under section 3, Specifications. The offeror may propose either an all Nitrile rubber mat or a blended Nitrile and PVC mat. Supporting literature is requested. The offeror is instructed to identify in the excel sheet entitled “Quote Fill in Table” whether the products offered meet or exceed the specifications.

b. Factor 2, Price/Cost: Offerors are instructed to identify unit pricing for all the CLINS in the “Quote Fill in Table”. The Government will take the average of the offeror’s respective unit prices and multiply that amount by 6,000 (approximate quantity to be ordered over three years) to determine the offerors total evaluated price. Award will be made on the basis of the lowest total evaluated price of quotes meeting or exceeding the acceptability standards for non-cost factors. Only one award will be made.

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