PMD_Industry_Day__Slides_2013.pdf

Property Management Support Services Industry Day Date 03/18/2013

HSTS01-13-R-AMT001

Agenda

• Introduction Michael Cabero

• Property Management Program Kurt Ettenger

• Warehouse Support Larry Rowe

• Field and PMD Systems Support Joseph Senger

• PMD Office Support Jannie Pratte

• Fleet and Transportation Martha Kobliska

• Source Selection Overview Isabel Roman-Cogswell

• Milestones Michael Cabero

Purpose

• Pre-Proposal Conference / Industry Day o FAR15.201 “Exchanges with Industry before receipt of proposals” o The purpose of Industry Day is to:

−Exchange information to improve the understanding of the

Government’s requirements;

−Enhance the Government’s ability to obtain quality supplies and services at reasonable prices;

Introduction

• Sign-in Sheet

• No one-on-one discussions

• Questions will be provided in writing and answers will be provided via amendment to the solicitation.

Introduction Points of Contact Michael Cabero – 571-227-4935 Michael.Cabero@dhs.gov

Isabel Roman-Cogswell–571-227-2461 Isabel.Cogswell@dhs.gov

Program Kurt Ettenger Director of Property Management Division Office of the Chief Administrative Officer TSA Headquarters Arlington, VA

Property Management Program Overview

• Objective: To seek vendor support for TSA’s national property management program

• TSA Property Scope:

120,000 Accountable Assets ($3.5 billion in value)

Examples: Security Equipment, IT Equipment, Communications Equipment, Vehicles

Located at 460 locations Vendor support on site at TSA HQ and 8 offsite locations Extensive travel required

Warehouse Support

Larry Rowe Branch Chief Property Policy, Compliance and Disposal Office of the Chief Administrative Officer

Highlights of the Warehouse Positions

• 3 warehouses – 1 in Springfield, VA , 1 in the Dallas, TX area

• Occupational Safety and Health Administration (OSHA) Fork Lift Certification required

• Provide normal warehouse support : receiving, shipping, inventorying, storing

• Prepare weekly status reports, maintain files

• Must be customer service oriented

Field and Property Management Division (PMD) Systems Support

Joseph Senger Branch Chief Property Field and Systems Support Office of the Chief Administrative Officer

Field and PMD Systems Support

• Inventory o Divided into 4 regions o Campaign lasts January through August o Sites include airports, IT sites o Provide information

• System o Create and run SQL reports o Perform data loads/migrations o Data reconciliations

Division Office Support

Jannie Pratte Special Assistant Property Management Division Office of the Chief Administrative Officer

HQs Property Mgmt. Div./Office Support

• Maintenance of official records

• Develop correspondence

• Track supplies, travel, and training expenditures

• Create training materials/track employee training

• Communications Plan support:

o Quarterly Property Tele-cons/Newsletter o Maintenance of all distribution lists. Accountable Property

Officer/Property Custodian/vehicle Custodian o Support Transit Subsidy/Parking Pass program

Fleet and Transportation

Martha Kobliska Branch Chief/Fleet Manager Fleet and Transportation Services Office of the Chief Administrative Officer

Highlights of Fleet Position

• Driving is a mandatory requirement

• Accident Management – est 250 reports per year

• HQ Garage Liaison – work with building management, real estate, parkers

• Working knowledge of excel for data tracking

• Customer oriented individual mandatory

• Assists in all areas of program as outlined in the

SOW

Solicitation Overview

Michael Cabero Contract Specialist Office of Acquisition

Procurement Overview

• Request for Proposal (RFP) Set Aside for

SDVOSB

• Contract Type: Firm Fixed Price with one Cost

Reimbursable Line Item for Travel.

• CLIN Structure BASE YEAR (12 Months From Date of Award)

ITEM NO SUPPLIES/SERVICES

0001A Base Year - Firm Fixed Price (FFP) (12 months) (TSA-HQ on-site personnel – Team Lead and Fleet Operations)

0001B Base Year - Firm Fixed Price (FFP) (12 months) (TSA-HQ on-site personnel) 0001C Base Year - Firm Fixed Price (FFP) (12 months) (TSA-HQ off-site personnel) 0001D Base Year - Firm Fixed Price (FFP) (12 months) (Western Area personnel) 0001E Base Year - Firm Fixed Price (FFP) (12 months) (Southern Area personnel) 0001F Base Year - Firm Fixed Price (FFP) (12 months) (Northern Area personnel) 0001G Base Year - Firm Fixed Price (FFP) (12 months) (Eastern Area personnel) 0001H Base Year - Firm Fixed Price (FFP) (12 months) (South Eastern Area personnel) 0001IA Base Year - Firm Fixed Price (FFP) (12 months) (Warehouse personnel VA) 0001IB Base Year - Firm Fixed Price (FFP) (12 months) (Warehouse personnel TX) 0002 Base Year – Travel (NTE)

• Clauses, Terms and Conditions (RFP Section II, pages

6-30) o Suitability Determination For Contractor Employees

(RFP Section II.36, pg.26) o Key Personnel (RFP Section II.9, pg.13)

• Submission requirements o 2 volumes o Page limitation / File size limitation o Content of each volume (see RFP IV.5 Proposal Content)

Source Selection Process Overview

Isabel Roman-Cogswell Contracting Officer Office of Acquisition

Source Selection Overview

• Basis of Award o Best Value Approach o Anticipates one (1) award

• Award Selection o Anticipates award without discussions o The Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary

Source Selection Overview

• Evaluation Factors o Factor 1 – Technical and Management Approach o Factor 2 – Corporate Experience and Staffing

Approach o Factor 3 – Past Performance o Factor 4– Price

• Relative Order of Importance

• Factors 1, 2 and 3 are equal in importance and are more important than factor 4

Milestones

Michael Cabero Contract Specialist Office of Acquisition

Milestones

*The Government reserves the right to change this date#

MILESTONE SCHEDULE DATES

Release of the solicitation 3/7/2013 Industry Day 3/18/2013 Receive questions from vendors 3/21/2013 Proposal Due Date 4/4/2013 Contract Award 5/24/2013 Contract start period 8/1/2013

QUESTIONS?

Submit your questions to

Michael.Cabero@dhs.gov before March 21, 2013 (12:00pm)