HSTS01-13-R-AMT001_Amendment_00002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

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7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

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9B. DATED (SEE ITEM 11)

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11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

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IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

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Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

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14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

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8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

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16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

00002

Marvin Grubbs Contracting Officer

A. The purpose of this amendment is to provide a response to the questions submitted and update the RFP and SOW. A summary of changes is below:

- The SOW is revised to add Section 7 to include Staffing Requirements (Attachment 1)

- Questions and Answers (Attachment 2)

- Updated RFP and SOW (Attachment 3) B. All other terms and conditions remain unchanged

US. DEPARTMENT OF HOMELAND SECURITY

TRANSPORTATION SECURITY ADMINISTRATION

OFFICE OF ACQUISITION TSA-25

601 S 12TH STREET

ARLINGTON VA 20598

US. DEPARTMENT OF HOMELAND SECURITY

TRANSPORTATION SECURITY ADMINISTRATION

OFFICE OF ACQUISITION TSA-25

601 S 12TH STREET

ARLINGTON VA 20598

21-13-203-AMT001

HSTS01-13-R-AMT001

PMD

1 1

03/07/2013

HSTS01-13-R-AMT001 - Amendment 00002 A00001

ATTACHMENT 1

SPECIFIC CHANGES ARE HIGHLIGHTE$.

The SOW is revised to add Section 7. Staffing Requirements:

7. Staffing Requirements:

The contractor shall be required to provide proven technical expertise and competence and be able to demonstrate (1) a broad property management knowledge base, (2) experience in conducting inventories and (3) strong oral and written communication skills.

The contractor shall have the full complement of Key Personnel available to complete the Electronic Questionnaire for Investigative Processing (e-QIP) within 14 calendar days of contract award in order to expedite the TSA badging process. The following positions are considered Key Personnel: Project Manager and Team Lead.

Other staffing positions must be filled, and the completition of e-Quip for each within 30 calendar days of contract award date. In the case of staff turnover, 30 calendar days will be allowed for identification of replacement staff. PMD reserves the right to approve all personnel assigned to the property management support contract. Resumes of proposed staff members must be provided for approval by the TSA contracting Officer Representative prior hiring. Replacement staff must complete the e-QIP within 14 days of approval from PMD.

One example of acceptable staffing requirements for a full time dedicated staff is as follows:

• One (1) Project Manager (Key Personnel) (contractor’s location) and One (1) Team lead (Key Personnel) or One (1) Project Manager / Team lead (Key Personnel) (HQ location)

• Three (3) Program Analyst (one assigned to Fleet and Transportation, one assigned to information systems support and one assigned to administrative support)(HQ location)

• Two (2) Material Coordinator/Warehouse Specialist (one assigned to Springfield, VA warehouse and one assigned to Dallas, TX warehouse)

• Thirteen (13) Property Specialist (Three assigned to the western area, two assigned to the southern area, two assigned to the northern area, four assigned to the eastern area, two assigned to the southeastern area)

The Staffing Plan must outline the proposed organizational structure intended by the Contractor to provide service coverage using these positions and maximizing the specialties of each position to ensure that all requirements outlined in the SOW can be met.

Project Manager Description: Performs day-to-day management of contract support operations, possibly involving multiple tasks and groups of personnel at multiple locations, on a single project. Demonstrates skills in the scope of work encompassed by the task order; provides technical guidance to the project team in performance of the work, and reviews the quality of all work products. Organizes, directs, and coordinates the planning and production of all contract support activities.

Responsible for staffing, project planning, project financials, and staff direction and oversight. The Project Manager maintains and manages the client interface at the COR levels of the client organization.

Manages the contract performance.

Experience & Education: Minimum of 5 years of experience and Bachelor’s Degree michael.cabero Typewritten Text

Team Lead Description: Experienced in task management, responsible for ensuring successful task completion within the scheduled timeframe consistent with the established scope of work. Organizes, directs, and coordinates the planning and production of all activities associated with assigned tasks in addition to perform Program Analyst duties. May perform Project Management duties if needed.

Experience & Education: Minimum of 3 years of experience and Bachelor’s Degree

Program Analyst Description: Performs entry and mid-level analytical/operation analyses for any section of management, organization. In addition, provides administrative-type support to technical and management-level personnel. This includes, but is not limited to, documentation planning and support (including create and run Structured Query Language (SQL) scripts/data analysis), project administration, program management support, event planning and administration, May perform other duties as assigned.

Experience & Education: Bachelor’s of Science or Bachelor’s of Art degree and two (2) years of relevant experience.

Material Coordinator/Warehouse Specialist:

Description: Performs a variety of warehousing duties that require an understanding of the establishment's storage plan. Work involves most of the following: verifying materials against receiving documents; noting and reporting discrepancies and obvious damages; routing materials to prescribed storage locations; storing, stacking, or palletizing materials in accordance with prescribed storage methods; preparing reports and enter data in Property Management System of record, supports inventories and control reviews, rearranging and taking inventory of stored materials; examining stored materials and reporting deterioration and damage; removing material from storage and preparing it for shipment. Position requires OSHA forklift certification.

Experience & Education: High school education and two (2) years of experience in warehouse operations.

Property Specialist Description: Performs physical inventories to all types of supplies, equipment, material, property (except real estate), preforms inventory reconciliation, prepares reports and enter data in Property Management System of record, supports inventories and control reviews, provides administrative-type support to management-level personnel. May perform other duties as assigned.

Minimum Education:

Experience & Education: Bachelor’s of Science or Bachelor’s of Art degree and two (2) years of relevant experience. In lieu of a degree, a Property Specialist will have a High School education plus minimum of three (3) years of progressive experience in the planning, analysis, and execution of logistical requirements.

Additional changes and updates on the SOW and RFQ are highlighted in the Attachment 3.

ATTACHMENT 2

Questions and Answers

QUESTION ANSWER

Is HSTS01-13-R-AMT001 new work or an existing contract or a combination of new work and partial incumbency?

Note: This is needed in order to determine an approach for a successful transition or start-up.

Referenced Section: II.20 H.5200.209.001 and SECTION I - CONTINUATION OF

BLOCK 20 ON SF 1449 – SCHEDULE OF SUPPLIES / SERVICES

This is a re-compete of an existing contract.

If HSTS01-13-R-AMT001 is all or in part a current contract, who is the incumbent prime contractor(s) and its subcontractors (if any)?

Note: This is needed to assist in the transition planning.

Referenced Section: II.20 H.5200.209.001 and SECTION I - CONTINUATION OF

BLOCK 20 ON SF 1449 – SCHEDULE OF SUPPLIES / SERVICES

E.L. Hamm and Associates Inc./Prime National Services/Sub

TSA has determined that this is an FFP contract (Reference: IV.2 52.216-1 -- TYPE OF CONTRACT (APR 1984)). In order to accurately submit an FFP price proposal, bidders have to establish an accurate level of effort (number of positions, and for each position: position title, required years of experience, required education, required qualifications, any required certifications, and hours per year to be worked). What is the current level of effort being performed by contractors for the services required under HSTS01-13-R-AMT001 for:

• TSA-HQ on-site contractor personnel?

• TSA-HQ off-site contractor personnel?

• Western Area contractor personnel?

• Southern Area contractor personnel?

• Northern Area contractor personnel?

• Eastern Area contractor personnel?

• South Eastern Area contractor personnel?

• Warehouse contractor personnel in Virginia?

• Warehouse contractor personnel in Texas?

Reference: SECTION I - CONTINUATION OF BLOCK 20 ON SF 1449 – SCHEDULE

See answer to answer 4 below.

QUESTION ANSWER

OF SUPPLIES / SERVICES and II.13 PLACE/ LOCATION OF PERFORMANCE/

DELIVERY

What is TSA’s target/expected contractor personnel level of effort (using the definition of level of effort in Question 003) for the services required under HSTS01-13-R-AMT001 for:

• TSA-HQ on-site contractor personnel?

• TSA-HQ off-site contractor personnel?

• Western Area contractor personnel?

• Southern Area contractor personnel?

• Northern Area contractor personnel?

• Eastern Area contractor personnel?

• South Eastern Area contractor personnel?

• Warehouse contractor personnel in Virginia?

• Warehouse contractor personnel in Texas?

Note: This is needed in order to determine an accurate level of effort and ultimately cost reasonable FFP price.

Reference: SECTION I - CONTINUATION OF BLOCK 20 ON SF 1449 – SCHEDULE OF SUPPLIES / SERVICES and II.13 PLACE/ LOCATION OF PERFORMANCE/

DELIVERY

See revised SOW Section 7. Staffing Requirements.

Contractors may propose different staffing support if appropriate.

In the RFP’s SECTION I - CONTINUATION OF BLOCK 20 ON SF 1449 – SCHEDULE OF SUPPLIES / SERVICES, TSA indicates that Team Lead and Fleet Operations personnel will perform under CLIN #001A on Government site. Does TSA mean that only the Team Lead and Fleet Operations Lead fall under CLIN #001A?

Note: This is needed in order to develop an accurate contractor staffing plan.

Reference: SECTION I - CONTINUATION OF BLOCK 20 ON SF 1449 – SCHEDULE

OF SUPPLIES / SERVICES

Yes

In the RFP’s SECTION I - CONTINUATION OF BLOCK 20 ON SF 1449 – SCHEDULE OF SUPPLIES / SERVICES, TSA indicates that “Award will either use CLIN #001B (on-site) or CLIN#001C (off-Site) for the remaining TSA-HQ personnel?” When will TSA make a determination as to where these performing contractor personnel will reside (on Government site or on contractor site)?

At the current time, the base period is anticipated to be on-site but conditions may change.

Note: This is needed in order to develop an accurate contractor staffing plan and transition plan.

Reference: SECTION I - CONTINUATION OF BLOCK 20 ON SF 1449 – SCHEDULE

OF SUPPLIES / SERVICES

What furniture, fixtures, and equipment, computers, networks, infrastructure, and security measures does TSA require for CLIN#001C (off-Site) contractor personnel performing on this contract?

Note: This is needed in order to develop an accurate contractor staffing plan, transition plan, and FFP bid.

Reference: SECTION I - CONTINUATION OF BLOCK 20 ON SF 1449 – SCHEDULE

OF SUPPLIES / SERVICES

TSA will provide Government Furnished Equipment (laptops) to be used for TSA work. If TSA exercises CLIN#001C, it is contractor’s determination what furniture or fixtures or space will be provided for its employees.

What position(s) on this effort has TSA determined to be Key Personnel?

Note: This is needed in order to develop an accurate contractor staffing plan.

Reference: II.9 3052.215-70 KEY PERSONNEL OR FACILITIES (DEC 2003)

As stated in revised SOW Section 7, the Program Manager (off-site) and Team Lead (on-site) or Program Manager/ Team Lead (on-site) are designated as key personnel. Contractor may propose other personnel as Key Personnel as deemed appropriate.

What contractor personnel/position(s) on the current contract are Key Personnel?

Note: This is needed in order to develop an accurate contractor staffing plan.

Reference: II.9 3052.215-70 KEY PERSONNEL OR FACILITIES (DEC 2003)

Program Manager; however, as stated in revised SOW Section 7, the RFP requires Program Manager (off-site) and Team Lead (on-site) or Program Manager/ Team Lead (on-site) as key personnel.

What facilities on this effort has TSA determined to be Key facilities?

Note: This is needed in order to develop an accurate contractor staffing plan.

Reference: II.9 3052.215-70 KEY PERSONNEL OR FACILITIES (DEC 2003)

There are no key facilities on this requirement.

What contractor facilities on the current contract are Key facilities?

Note: This is needed in order to develop an accurate contractor staffing plan.

Reference: II.9 3052.215-70 KEY PERSONNEL OR FACILITIES (DEC 2003)

There are no contract key facilities.

On the current work, what “associate contractors” do the currently performing contractor personnel interface with? What services and/or products do these “associate contractors” deliver?

At the Texas warehouse, the contractor may interact with “associate contractors” that are co-located in the same facility when they turn over “excess equipment” to the contractor for proper

Note: This is needed in order to develop an accurate contractor management plan inclusive of a transition plan.

Reference: II. 18 H.5200.244.001 INTERRELATIONSHIP OF ASSOCIATE

CONTRACTORS

reutilization/disposition.

At Headquarters there will be interaction from contractors from various program offices requesting data/reports.

In the RFP Section II.18 H.5200.244.001 TSA indicates “Where the Contractor and Associate Contractors are required to collaborate to deliver a service;” What services (and those services level of effort) do the current performing contractor personnel collaborate with associate contractors to deliver these services?

Note: This is needed in order to develop an accurate contractor staffing plan and to determine a FFP cost.

Reference: II. 18 H.5200.244.001 INTERRELATIONSHIP OF ASSOCIATE

CONTRACTORS

The TSA may enter into contractual agreements with other Contractors. Currently the contractor is not collaborating with other contractors to deliver services. We do not anticipate any contractor requiring collaboration as clarified in answer 12.

In the RFP Section II.18 H.5200.244.001 TSA indicates “Where the Contractor and Associate Contractors are required to collaborate to deliver a service;” What services (and those services level of effort) does TSA envision for performing contractor personnel to collaborate with associate contractors to deliver these services in the future?

Note: This is needed in order to develop an accurate contractor staffing plan and to determine a FFP cost.

Reference: II. 18 H.5200.244.001 INTERRELATIONSHIP OF ASSOCIATE

CONTRACTORS

See answer 12.

Are the Deputy Property Management Officials (DPMOs) identified in the SOW Section 4.6 contractor personnel performing on this contract?

Note: This is needed in order to develop an accurate contractor staffing plan and to determine a FFP cost.

Reference: SOW, Section 4.6

No, the DPMOs are Federal employees.

In the SOW Section 5.1.1 TSA indicates “This position also entails working with program offices to refresh legacy assets….” Request TSA define “this position” as to what position the SOW is referring?

See revised SOW Section 5.1.1 to determine a FFP cost.

Reference: SOW, Section 5.1.1

In the SOW Section 5.1.1 there is reference to performing “contractors” and “this position.” Request TSA clarify the number and types of personnel it is referring in this section.

Note: This is needed in order to develop an accurate contractor staffing plan and to determine a FFP cost.

Reference: SOW, Section 5.1.1

See answer 16

On the current contract how many contractor personnel (please indicate those assigned to the location and those that are required to travel there) are required to perform on the physical inventories at TSA HQ and TSA’s Warehouse facilities when they are conducted?

Note: This is needed in order to develop an accurate contractor staffing plan and to determine a FFP cost.

Reference: SOW, Section 5.1.2

Currently, physical inventories at TSA HQ: 5-6 contractor’s staff from Eastern and Southern regions for approximately 2 weeks.

Physical inventories at Warehouse facilities: 2-3 contractors’ staff from the warehouse’s MSC for approximately 1 week in TX and 2 weeks in VA.

Are the following personnel at the warehouses performing contractor personnel on this contract, TSA employees, or other:

• Accountable Property Officer?

• Property Custodian?

• Vehicle Custodian?

to determine a FFP cost.

Reference: SOW, Section 5.1.2

All the positions mentioned are Federal employees.

What is the time duration that is allowable for “quick re-alignment of personnel”?

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

SOW, Section 5.1.3 (Re-alignment of personnel) refers to selecting contractors assigned to a specific region to travel to another region to support a specific inventory event. This can be done in a matter of 2 to 3 days. This occurs approximately 3 – 5 times per year.

Reference: SOW, Section 5.1.3

On what CLIN should the offeror place the costs for quick re-alignment services and ODCs?

Note: This is needed in order to develop an accurate FFP cost.

Reference: SOW, Section 5.1.3

Re-alignment of contractors does not require separate costs. These costs are reimbursed in accordance with the Federal Travel Regulation as stated in RFP Paragraph 11.14.

On the current contract what is the contractor personnel make-up of the travel teams going to the TSA MSCs?

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

Reference: SOW, Section 5.2.1.1

In accordance with SOW 5.2.1.1, travel teams do not go to the MSCs.

They are on-site at the MSC. The personnel located at MSCs may travel to other locations if needed.

How many contractor travel teams are traveling to TSA MSCs at any one time?

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

Reference: SOW, Section 5.2.1.1

See answer to answer 22.

On the current contract what is the contractor personnel make-up of the travel team(s) going to the annual financial field audit (approximately 15 locations)?

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

Reference: SOW, Section 5.2.1.8

In accordance with SOW 5.2.1, the airports in each region are supported by the contractors on-site at those regions MSC. Travel teams are made depending on the size and location of the airport (usually 1 or 2 members of contractor staff per team). See answer 4.

How many contractor travel teams are traveling to annual financial field audit locations at any one time?

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

Reference: SOW, Section 5.2.1.8

See answer 24.

On average, how long in duration does a single annual financial field audit take?

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

This can vary depending on the size, location of each individual airport. Average 1-2 days.

Reference: SOW, Section 5.2.1.8

Request TSA clarify “(currently there are 6).” Are there 6 checklists per audit?

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

Reference: SOW, Section 5.2.1.11

Yes

On average, how long in duration does an Accountability and Compliance Audit take to complete?

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

Reference: SOW, Section 5.2.1.11

Average 3-4 hours

What is the make-up of the contractor audit team for an Accountability and Compliance Audit?

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

Reference: SOW, Section 5.2.1.11

The audit is done in conjunction with the inventory and consists of the team from the MSC sent to assist in the inventory.

Historically, how many questions from the field does the contractor team receive each day?

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

Reference: SOW, Section 5.2.1.13

The number of questions varies on a day to day basis. The approximate average is 5 questions per day, per person.

Historically, how many questions from the field does the contractor team receive each day?

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

Reference: SOW, Section 5.2.1.13

See answer 30.

On the existing contract what is the contractor level of effort being performed in order to meet the requirements of the HQ Office Administrative Tasks?

See answer 4.

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

Reference: SOW, Section 5.3.1

In the RFP, TSA indicates, “Offerors shall submit resumes of its key personnel to meet the requirements of the Statement of Work reflecting experience, education, and special qualifications or certifications relevant to the ability of these individuals to perform under the Statement of Work.” The Statement of Work does not provide these experience levels, education levels, and special qualifications or certifications relevant to the ability of these individuals.

Request TSA provide which positions are Key Personnel and their associated / required experience levels, education levels, and special qualifications or certifications so that the offeror may staff and submit their associated resumes correctly.

Note: This is needed in order to develop an accurate contractor staffing plan, and to determine a FFP cost.

Reference: SOW and B. Factor 2 – Corporate Experience and Staffing Approach, Paragraph 3.

See answer 4.

In the RFP, TSA indicates, “Project management and Team Lead qualifications should demonstrate experience managing a nationwide effort….” This indicates that the Project Management and Team Lead(s) are separate positions. Does TSA expect the contractor to provide both Team Lead(s) and a Project Manager that are direct labor FTEs?

Note: This is needed in order to develop an accurate contractor staffing plan, and to determine a FFP cost.

Reference: B. Factor 2 – Corporate Experience and Staffing Approach, Paragraph 3.

This could be separate positions or one position with both functions depending on the solution proposed. See answer 4.

Will TSA provide the Offerors with the opportunity to present follow-on questions based upon our analysis of TSA’s answers to the initial set of questions submitted on or before Noon local time, March 21, 2013?

No

36 On the existing contract what is the contractor level of effort being performed in order to meet the requirements of the database analysis, database

See answer 4 administration, and system administration?

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

Reference: SOW, Section 5.4.1.1, 5.4.1.3, 5.4.1.4, 5.4.1.6, 5.4.1.7, 5.4.1.8, 5.4.1.9, 5.4.1.10, 5.4.1.11

On the existing contract what is the contractor level of effort being performed in order to meet the requirements for SAMS user issues?

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

Reference: SOW, Section 5.4.1.2

See answer 4

On the existing contract what is the contractor level of effort being performed in order to meet the requirements for TSA HQ operation of the a motor pool of 20 vehicles?

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

Reference: SOW, Section 5.5.1

See answer 4.

On the existing contract what is the contractor level of effort being performed in order to meet the requirements for TSA HQ management assistance for the 3,000 vehicles in field locations?

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

Reference: SOW, Section 5.5.1

Field vehicles are inventoried by the respective MSC contractors during the course of the airport inventory.

What contractor positions on the current contract are being performed as wage determination under the Service Contract Act (location, occupation code, title)?

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

Reference: Attachment IV and Attachment V

41 What contractor level of effort on HSTS01-13-R-AMT001 is expected to be The contractor may propose the staffing plan as deemed performed as wage determination under the Service Contract Act (location, occupation code, title)?

Note: This is needed in order to develop an accurate contractor staffing plan, management plan and to determine a FFP cost.

Reference: Attachment IV and Attachment V appropriate. See answer 4.

In reviewing the workload information, there is a total asset posture given. To accurately determine the staffing requirements, we are requesting that the government provide the typical airport inventory requirements and the asset posture of the two warehouses (VA and TX).

See answer 128, airport inventories vary per location and size of the airport. See answer 4.

11.33 H.5200.237.006 Substitution of Key Personnel: The RFP states that “No changes in key personnel will be made unless the contractor can demonstrate that the qualifications of prospective replacement personnel are equal to or better than the qualifications of the key personnel being replaced or otherwise meet the standards applicable to the contract.” The very next sentence states the same replacement criteria of equal to or better, but omits the meets the standards applicable to the contract. Why is it listed twice? And why is the criteria different (omission of standards applicable to the contract)?

The assumption is the key personnel being substituted already meet the standard. So, the prospective replacement shall have equal or better qualifications.

11.38 H.5200.207.001 Contract Status Review: Under Reporting Frequency, it states monthly/bi-monthly/quarterly/semi-annual and the states choose the appropriate frequency. Please clarify the reporting frequency?

The RFQ Section II.38 has been updated to reflect the frequency of the review. The frequency is Monthly.

45 Para 4.7 PWS: Is there a system to track vehicle usage/reservations/scheduling of maintenance/etc.?

We use an MS Excel spread sheet for tracking the HQs vehicles.

Para 5.3.1.4 PWS: States that the contractor shall create 5 training modules. Are there existing training modules that will be available upon award or is this requirement a new requirement that the contractor shall create?

There are 3 existing training modules that will need to be updated when required. Training modules may be required for APO, PC and VC training. There may be a need in the future to create new ones.

Training modules consist of Power Point slides referring guidance and policy. See answer 46. At the present time there is no requirement for new modules. This work is done by HQ on-site contractor.

Page 9, (c) – (7) 52.222-17 - Nondisplacement of Qualified Workers (Jan 2013) (E.O. 13495): Will TSA release the names, positions, salaries and qualifications of the incumbent work force so that the bidder has an opportunity to provide a

In accordance with FAR Clause 52.222-17 –.

the list will contain names, anniversary dates of employment of each service employee under the current contract and its predecessor competitive FFP price for the required labor CLINs? May the bidder contact the incumbent workforce on a non-interference basis prior to proposal submission?

contracts with either the current or predecessor contractors or their subcontractors. The list will be available after contract award.

Page 11, II.7 52.237-3 – Continuity of Services (Jan 1991): Does TSA expect the contractor to propose a phase in period for incumbent employee transition to the winning bidder and for training of new employees? If so, what is the expected transition Period of Performance? Will TSA provide a Transition CLIN to capture the proposed costs?

No.

Page 13, II.9 3052.215-70 – Key Personnel or Facilities (Dec 2003): Will TSA identify the staff positions and facilities defined as KEY under the current contract? Are these positions and/or facilities considered KEY for this solicitation? If not, is TSA expecting offerors to identify the KEY personnel and facilities unique to their proposals?

See answer 4.

Page 19, II. 18 H.5200.244.001 – Interrelationship of Associate Contractors: Will TSA identify those support requirements that may be allocated to other contractors and also those deliverables required under this solicitation that may require coordination between the successful bidder and potential associate contractors?

See answer 13

Page 23, II.29 H.5200.223.001 – Workplace Violence Prevention: Will TSA identify all TSA-directed training required through the TSA Online Learning Center and the approximate time to complete such training? What is billability of this training?

TSA will identify training that will be required. All training is on-line at TSA intranet and can be done during the work day. This is not billable.

Page 32, Submission Requirements: The table in paragraph 2 specifies that the Volume I page limit is 20 pages (exclusive of Past Performance). However, on Page 34, C. Factor 3-Past Performance, the narrative states that the past performance summaries are excluded from the 15 page limitation. (Note: The 15 page limitation is also referenced in B. Factor 2. Item 3). What is the page limit for Volume I?

The page limitation of volume 1 is 20 pages (Factor 1 and Factor 2 combined). Past Performance (Factor 3) and resumes are excluded from the page limitation requirement. See revised RFQ Paragraph

IV.5.C.

Page 34, C. Factor 3 – Past Performance: The offeror is required to submit summary information for at least 3 but no more than 5 contracts. Are these summaries exclusive to the prime offeror or may offeror proposals include subcontractor past performance references?

The past performance references could either be as prime or subcontractor as long as demonstrates performance similar or relevant to the solicitation performance requirements.

SOW Section 4.2:

Would TSA please provide a mapping of the SOW Technical Requirements and Tasks to the five PMD programs: Policy and Disposal; Field and Systems; Fleet and Transit; Office of Law Enforcement (OLE) Property; and OLE Logistics?

The requirements are listed in the SOW.

Policy and Disposal - SOW 5.1 Field and Systems - SOW 5.2 Fleet and Transit - SOW 5.5 Office of Law Enforcement (OLE) Property - SOW 5.2 OLE Logistics - SOW 5.2

SOW Section 4.2:

Of the 120,000 assets valued at $3.5B, how many are located, by asset category, at TSA’s: HQs in Arlington, VA; Warehouse in Springfield, VA; Logistics Center in Coppell, TX; and, each of the five field offices (and their respective regions) to include the number of assets at each of the 440 facilities (both CONUS and

OCONUS)?

See answer 57 and answer 128.

SOW Section 4.3: What approximate number of site operations will be inventoried during Jan – Aug 2014, most of which period should be within the contract Base Period?

In accordance with SOW 5.2.1.1, 300 locations will be inventoried each year.

SOW Section 4.4: SOW 4.2 states that TSA manages approximately 120,000assets, but SOW 4.4 states that TSA retains records on 25,000 capitalized assets, 30,000 accountable assets, and 470,000 sensitive assets, plus an unspecified number of administratively controlled assets, a total of at least 525,000 assets. SOW 4.4 also states that only 170,000 asset records are currently posted to the SAMS database.

SOW Section 4.4 has been updated to correct the typo. These numbers flux constantly as TSA buys and disposes of assets. There are currently 175,556 assets in SAMS. Of these, 33,874 are considered administratively controlled and are tracked and managed locally by the sites with no oversight by PMD. The remaining 141,662 assets consist of capitalized, sensitive and accountable assets which is what we are looking for support with. Some assets are considered both sensitive and capitalized which is why the numbers don’t look right (470,000 is a typo that was overlooked and the right number should be 70,000)

SOW Section 4.4: Would TSA please clarify the numbers and categories of assets currently managed by the agency versus the number of these assets currently recorded in the SAMS database?

Categories Agency # SAMS # ADM CTRL Count 33874 33874 ELECTRONIC Count 17177 17177 GENERAL PURPOSE Count 435 435 IT EQUIPMENT Count 75216 75216

SECURITY Count 46790 46790 VEHICLES Count 2064 2064 Grand Count 175556 175556

SOW Section 4.4: Does the apparent difference in the number of assets and the number of SAMS asset records indicate an existing backlog of assets to be recorded in SAMS? If so, will the contractor need to work off this backlog and within what period of time after contract award?

There is no current backlog, see #57

SOW Section 5.1.1: Are warehouse stock records maintained in SAMS or does the contractor maintain the records of each warehouse inventory using another tool? If so, what type of tool is currently used?

In accordance with the SOW Section 5.1.1 all the records are maintained in SAMS.

SOW Section 5.1.1: How much excess property is received on a monthly basis at each warehouse by number of pieces, by asset type?

The Springfield warehouse receives an average of 3000 pieces per month, the Dallas warehouse referred to as TSALC1 receives an average of 2000 pieces per month (material handling equipment and furniture related items) and the Dallas TSALC 3 receives no excess.

SOW Section 5.1.1: What type of HAZMAT may receive materials potentially contain?

The warehouse will provide protective gloves to handle Hazmat test kits.

The Hazmat is contained in the Mistrial Colorimetric test kits that are occasionally shipped out. The hazmat is defined as: DESCRIPTION:

Reagent ampoules for the determination of dissolved oxygen in water. Each CHEMet contains approximately 0.50 mL of liquid reagent sealed under vacuum. Each Vacu-vial contains approximately 2 mL of liquid reagent sealed under vacuum.

63 SOW Section 5.1.2: Are the APO, PC, and VC positions staffed by government personnel or by associate contractors?

Federal employees

64 SOW Section 5.1.2: Are all 12,000 assets at TSA headquarters and two warehouses inventoried over the two weeks or only a statistical sampling?

All assets are inventoried over the 2 weeks.

SOW Section 5.1.2: How many Reports of Survey forms are prepared during an average HQ physical inventory?

On average approximately 8 Reports of Survey are prepared for the HQ physical inventory. During the entire inventory campaign the contractor may assist in the preparation of approximately 100 Reports of Survey.

SOW Section 5.2.1: Please clarify whether the terms “Field Support Offices” (used in SOW 2.), Field Support Centers” (used in SOW 4.6), and “Mission Support Centers” (used in SOW 5.2.1) are the same organizational entities or

Mission Support Centers are the duty station for field contractors.

They contain a number of Federal employees that act as “satellite” Headquarters points of contact in multiple areas of expertise. Field different ones. If different, please explain the role and mission of each. Support Offices/Centers typically refers to Office of Law

Enforcement administrative locations.

67 SOW Section 5.2.1.1: What is the duration of the average site visit? This greatly depends on the size of the location. The site visit can vary from one day to 3 days.

68 SOW Section 5.2.1.1: Will the government provide the current site visit schedule and the schedule for the previous contract year?

Yes, the current schedule will be provided upon award. The previous contract schedule is irrelevant

SOW Section 5.2.1.2: SOW 5.2.1.2 states that the quantity of TSA assets to be inventoried includes 70,000 sensitive assets, but SOW 4.4 states that TSA manages 470,000 sensitive assets. Please clarify how many sensitive assets the contractor must account for in SAMS record maintenance and in physical inventories.

See #57

SOW Section 5.2.1.11: Will TSA please provide offerors copies of the six Accountability and Compliance Audit checklists or otherwise provide solicitation guidance regarding the contractor work hours typical of each of the 20 annual audits?

Checklists will be provided upon award. The audits are done in conjunction with the inventory site visit. audits are completed under regular work hours (8 hours per day)

71 SOW Section 5.2.1.14: Does the incumbent contractor currently maintain facility folders that will be transferred to the custody of the awardee?

Yes

72 SOW Section 5.2.1.14: Are these files electronically stored or are they paper files, or a combination of the two?

Combination of both.

73 SOW Section 5.2.1.14: If electronic records, what computer tool(s) is used and available for the awardee’s use?

Use of SAMS, MS Excel 2010 and Word 2010 software will be required.

74 SOW Section 5.2.1.14: If paper files, how many inches of files are currently stored at each location?

Approximately one to two average horizontal file cabinet drawers.

75 SOW Section 5.3.1.1: Will TSA provide offerors copies of TSA Management Directives 200.7 and 200.8?

Yes, upon award.

SOW Section 5.3.1.4: Are there existing training modules for APOs, PCs, VCs, Administratively Controlled Property, and general awareness training to be updated and maintained by the awardee, or will the awardee need to create these training modules?

See answer 46.

77 SOW Section 5.3.1.4: If the training modules must be created, within what time period after contract award will TSA require them to be delivered?

See answer 46.

78 SOW Section 5.3.1.5: For who does the contractor set-up the quarterly field telecons with APOs, PCs, and VCs?

The contractor will schedule the quarterly field telecons using MS Outlook for the Director of the Property Management Division.

5.3.1.5 states that the contractor must have “written transcriptions” of the content of each quarterly field telecom to all parties within 3 days after the calls are completed. Please clarify the requirement for “written transcriptions;” does TSA require a literal, word-for-word transcription of the calls with attribution to each speaker, or does TSA require an accurate and complete written summary of the substance of each call?

The contractor will be included in the telecom and take minutes on the discussion/questions. They will provide minutes to the attendees via email after previewed and approved by the COR. The minutes consist of an accurate and complete written summary of the substance of each call.

SOW Section 5.3.1.8: Please clarify the workload that may be associated with assisting in creation and distribution of monthly parking passes and providing customer support in the Transit and Parking Office. As an uncertain requirement, how should offerors account for this possible support in pricing CLINs x001B and x001C?

This may consist of one work day per month. See answer 186 and 198.

SOW Section 5.3.1.8: Does TSA contemplate that the contractor employee designated as a working Team Lead will serve as the contractor’s most senior employee assigned to the contract?

The Team Lead, a working member of the HQs site, would be the senior contractor employee on-site.

SOW Section 5.3.1.8: When is the contractor’s quality assurance plan due to

TSA?

Quality assurance plan described in SOW 5.3.1.8 is due within 30 business days after contract award as stated in SOW Paragraph 6, Deliverables.

The RFP states on page 34 “Resumes are limited to 2 pages per individual and are excluded from the 15 page limitation requirement” and “Past Performance summaries are limited to 2 pages per summary and are excluded from the 15 page limitation” However, on page 32, it is indicated that the page limitation is 20 pages and “past performance is excluded from the page limitation requirement. Question: Should everything be covered in 15 pages or 20 pages?

Also, should the page limitation include Factor 1 and Factor 2 minus the resumes? And since Factor 3 is past performance, it is also excluded from the page limitation?

See answer 52

In the pricing CLINs, CLIN 001B and 001C call out TSA HQ personnel, both on-site and off-site. Our assumption is that these are the same personnel, just bid two different ways. Can you clarify?

Your assumption is correct.

85 Can you provide the number of different line items and total quantity of items to be inventoried by airport or by region

The items and quantities vary per airport location and size.

86 Can you provide the last 3 years FY spend by CLIN, breaking out travel separately No, Travel CLIN is a not-to-exceed and is reimbursed in accordance with the Federal Travel Regulation

87 5.5.1 Fleet & Transportation. Can you tell us the number of hours / days / shifts per week that are required to support the motor pool capability at headquarters

Five 8 hour days per week.

88 5.5.17- Can you provide more detail as to how often the lots are patrolled One 2 level parking lot is underground at the HQs buildings. Patrol is done once daily.

89 Would TSA be willing to share the total number of non-inventory positions at each of the eight locations identified where contractor support is required?

Non-inventory positions are located in HQ. See answer 4.

In the first section of the SOW, 2. Objective, it list 5 field operating sites that require contractor support, San Francisco, California; Coppell, Texas; Springfield, Michigan; Philadelphia, Pennsylvania; and Atlanta, GA. Later in the SOW, it mentions realigning warehouse support personnel to provide other warehouse locations at Springfield, VA, Coppell, TX or the OLE Atlantic City, NJ. Is there a requirement for on-site contractor support in Atlantic City or is it only on an as needed basis?

No requirement for on-site support in Atlantic City. This will be as needed.

91 SOW Section 5.5.1.1: Please identify what types and quantities of vehicles compose the TSA HQ motor pool fleet.

The HQ motor pool currently has 21 vehicles: 14 sedans, 6 passenger vans, and one cargo van.

92 SOW Section 5.5.1.1: Who is eligible to reserve these vehicles and what is the priority scheme for fulfilling requests?

Reservations are made by Federal employees only. It is a first come, first serve basis.

93 SOW Section 5.5.1.1: Is there a published protocol and, if so, will TSA please share it with the offerors?

There is an in-house tracking system. It will not be shared before award.

SOW Section 5.5.1.3: Will TSA please provide the agency’s accident experience for the last year?

The contractor will be the initial contact to collect accident reports, ensure accuracy, and review them for accuracy. Claims against TSA will be forwarded to the appropriate office for action, third party repairs require coordination with the insurance company, and repair to the government vehicle requires preparation of the authorization letter to be sent to the appropriate government employee for approval. The average number of accident reports per year is 225 (average of 19 per month).

95 SOW Section 5.5.1.3: What is the approximate average number of contractor work hours required for each incident reported over the last year?

The time will vary depending upon the severity of the incident; an estimated time per report would be 30-45 minutes.

SOW Section 5.5.1.7: Please describe the size of the TSA Headquarters parking garage and the average number of vehicles that the contractor must survey for proper parking.

One 2 level parking lot is under the HQ building. Patrol of the 836 spaces varies based on workload from daily to weekly. See answer 88.

97 SOW Section 5.5.1.7: How many parking citations has the incumbent contractor In all of FY 12, only 30 citations were issued. These typically would issued each month over the last year? be for parking in a handicapped, government only or visitor space.

SOW Section 5.5.1.8: On average, how many parking passes has the incumbent contractor issued per month over the last year?

TSA passes are generated automatically based on an electronic payment program. The 850-900 passes are sorted by office and batched for delivery once a month.

5.5.1.9: What is the source of the parking pass payment data that the contractor is to verify, and in contrast to what other data record is this verification to be made?

Parking passes are paid for with an on-line payment system. A review of payments is easily verified using this system.

SOW Section 5.5.1.12: Please clarify whether the printing of 250 Fleet Manuals is a one-time or a recurring requirement.

The SOW has been updated to modify the requirement. Instead of printing Fleet Manuals, the contractor will distribute them via email (MS Outlook).

101 SOW Section 5.5.1.12: If recurring, with what frequency? As needed.

SOW Section 5.5.1.12: Is the printing of the Fleet Manuals performed by the contractor using government computing and printing resources or contractor-provided resources?

Government provided resources.

SOW Section 7: May the contractor use company-provided computers and wireless networking devices inside TSA or other U.S. Government facilities under the contract for the purpose of performing essential project tasks, such as electronic time and expense reporting?

Yes; however such equipment shall not be connected to the TSA IT infrastructure or share flash drive or peripheral equipment.

104 Can you provide more detail as to the manpower required to perform the tasks in the SOW on this solicitation?

See answer 4.

105 I have a question about the RFP and specifically the forklift driver. Is possession of a current Commercial Driver License (CDL) a requirement?

No, an OSHA certification to the forklift is required.

106 Can you tell us the normal hours of operation in the warehouses? Core work hours are 7-4 pm, 8 hours per day, 5 days a week.

107 What CLIN should Phase-In and Phase-out be priced in? See answer 48.

On page 34 of the RFP it references a 15 page allowance on the technical volume under B Factor 2 - #3 and C factor Past Performance. The proposal submittal directions on page 33, under #10 reference no more than 20 pages on the technical volume. We would like clarification on whether the number of pages should be 15 or 20 for the technical volume.

See answer 52

109 Will the Government provide staffing estimates by labor category and WD mapping by CLIN?

See answer 4

110 Will the Government further provide the time the current staff has been on the contract to allow realistic estimates for the WD benefits level?

See answer 47

In Section 1 it clearly shows the areas of coverage for the unit rate;

(a) TSA-HQ Team Lead and Fleet Ops

(b) TSA-HQ on-site personnel

(c) TSA-HQ off-site personnel

(d) Western Area

(e) Southern Area

(f) Northern Area

(g) Eastern Area

(h) SE area

(i) Warehouse Personnel VA

(j) Warehouse…