HSTS01--12-Q-RES471 SF 30 A00001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

A00001

Evelyn Tyndell Contracting Officer

A. The purpose of this amendment dated August 22, 2012 is to amend the existing RFQ, and to provide a response to the questions submitted. The changes and responses are Attachment 1 of this amendment, the updated SOW is Attachment 2 of this amendment. A summary of changes is below:

- The Statement of Work is updated to include new cleaning space and services as shown in Attachment 2.

- Questions and Answers.

B. All other terms and conditions remain unchanged.

US. DEPARTMENT OF HOMELAND SECURITY

TRANSPORTATION SECURITY ADMINISTRATION

OFFICE OF ACQUISITION TSA-25

601 S 12TH STREET

ARLINGTON VA 20598

US. DEPARTMENT OF HOMELAND SECURITY

TRANSPORTATION SECURITY ADMINISTRATION

OFFICE OF ACQUISITION TSA-25

601 S 12TH STREET

ARLINGTON VA 20598

21-11-202RES471

HSTS01-12-Q-RES471

RDU

1 1

07/27/2012

HSTS01-12-Q-RES471 A00001 RDU

ATTACHMENT 1

Specific changes are annotated by and underlined and bold

SOW Section 6.7.1.1(ii) is updated to include additional services:

6.7.1.2 Monthly Services: (Shall be scheduled with the TSA RDU POC and will take place after

7:30 p.m.)

i.Shampoo all carpeting and strip and wax all VCT flooring.

ii.Terminal 1 and 2 leased space, HVAC return and supply ceiling registers will be cleaned.

SOW Section 9 is updated to include new space:

9. DETAILED SPACE INFORMATION

CHECKPOINT SPACE

Terminal 1

Passenger Checkpoint: B

Southwest 2,392 Sq. Ft.

Baggage Checkpoint:

Southwest Airlines 1488 Sq. Ft.

Terminal 2

Passenger Checkpoint: 12,220 Sq. Ft.

Baggage Checkpoint: 5,195 Sq. Ft.

Over Sized Bag Room 80 Sq. Ft.

CT 80 South Bag Room 500 Sq. Ft.

CT 80 North Bag Area 100 Sq. Ft.

Total: 21975

LEASED SPACE

Terminal 1 2547Sq. Ft.

Terminal 1 K9 (Room N-2015) 818 Sq. Ft.

Terminal 2 1273 Sq ft.

Total: 4638

QUESTIONS AND ANSWERS

Question #1: Are the janitorial duties for the new solicitation the same, decreased or increased?

Answer #1: The janitorial duties are the same .

Question #2: Who is the current contractor and what is the current contract amount?

Answer #2: The current contractor is Brown and Pipkins LLC, 2859 Fairburn Rd SW. Atlanta, GA 30331. The value of this contract is $890,420.16 for five (5) years of performance. Additionally, see Question #1.

Question #3: I am not a veteran nor am I disabled. Does this lock me out of bidding on this contract?

Answer #3: This procurement has been set aside for Service-Disabled Veteran-Owned Small

Businesses (SDVOSB). You are not eligible for award if your business is not

SDVOSB.

Question #4: Are there bid forms for the project (RDU)? If so where do we find them.

Answer #4: There is no bid form for this RFQ. Please, follow the instructions outlined in the

RFQ Section IV, Paragraph 7.0 Proposal Preparation Instructions

Question #5: Who is your current contractor for this location?

Answer #5: See Question #2.

Question #6: What is the annual cost for this location?

Answer #6: See Question #2.

Question #7: May I have the contact information for the rental space for janitorial supplies in

Terminal 1 and 2?

Answer #7: Please contact Karen Quinn Reynolds, Properties & Insurance Officer at (919)

840-7740

Question #8: Is the bid due on August 17th or 31st, and what are the payment terms, net 30, 60, etc.?

Answer #8: Quotes are due on August 31, 2012 at 3:00 pm Local Time (Washington DC), more information regarding the submission can be found in the RFQ Section IV, Paragraph 6.0 Proposal Submission Instructions

Question #9: Could you provide the contact person with RDU in order to determine the cost for leasing the required janitorial space. Any help would be appreciated…

Answer #9: See Question #7.

Question #10: Will there be any storage area available to store cleaning supplies.

Answer #10: No, there is no storage space available onsite (See SOW Paragraph 6.3). See question #7

Question #11:I attend the bid walk on 8/13, and there was an area not listed on the space information, that was located under Terminal 1 ( CSA North and South), will this square footage be added along with the scope of work?

Answer #11: The updated SOW reflect the new spaces (see Attachment 2).

Question #12:I would like to know what the current contractor is being paid.

Answer #12: Please, see Question #2.

Question #13: In the "Statement of Work" pages 1 and 2, it says that we should have 3 janitors and one Lead Janitor each working 7.5 hours per day, which total 30 hours per day. Is this a mistake?

Answer #13: Yes, the requirement is to have a minimum staff of 4 Janitors, one of the 4 Janitors being the Lead Janitor each working 7.5 hours per day, which total 30 hours per day. The daily services for the Leased space shall take place between the hours of

8:00 p.m. and 1:30 a.m. Daily services for the non-leased Passenger and Baggage

Checkpoint space shall take place between the hours of 10:00 p.m. and 3:30 a.m.

An example of how to accomplish this requirement is to schedule 3.5 hours of work for all 4 janitors in the morning shift and 4 hours of work for all 4 janitors in the night shift. There are many other combinations that can meet the requirement but is your business decision how you would schedule your staff to meet the required hours.

Question #14: We are preparing the bid for this contract. Please, may I have the contact information for the rental space for janitorial supplies in Terminal 1 and 2?

Answer #14: See Question #7.

Question #15: Is there an hourly wage that we have to use according to government regulations .

Or is it determine by us the bidder on the hourly wage that we want to pay the employee.

Answer #15: Yes, use Department of Labor Wage Determination 2005-2402 Revision No.: 14.

(See RFQ, Attachment III)

ATTACHMENT 2

Updated SOW

STATEMENT OF WORK

JANITORIAL SERVICES FOR RALEIGH-DURHAM INTERNATIONAL AIRPORT

1. REQUIRING ORGANIZATION

Transportation Security Administration (TSA)

Office of Real Estate Services (ORES)

601/701 South 12th Street

Arlington, VA 20598-6017

1.1 Services to be provided at:

Raleigh-Durham International Airport

Terminal 1

1600 John Brantley Boulevard

Terminal 2

2400 John Brantley Boulevard

Raleigh, NC 27623-0068

2. OBJECTIVE

To provide janitorial services for space occupied by TSA at RDU. Generally, this space is dedicated to the screening of passengers (“passenger” or “checkpoint” screening), the screening of checked baggage (“baggage” screening), break rooms, offices, and one K9 office.

3. BACKGROUND

The TSA at RDU performs checkpoint and baggage screening on approximately 21,375 square feet of space that is not leased from the airport. TSA uses two break rooms and one office on approximately 4,637 square feet of space that is leased from the airport. That space requires janitorial services that include cleaning and trash removal. TSA is obliged to contract for those services.

4. SCOPE

4.1. TSA RDU requires janitorial services with a minimum staff of 4 Janitors, one of the 4

Janitors being the Lead Janitor, seven (7) days a week to include cleaning, vacuum and trash removal. The total staff shall work a minimum of 30 hours during the daily services hours. The daily services for the Leased space shall take place between the hours of 8:00 p.m. and 1:30 a.m. Daily services for the non-leased Passenger and Baggage Checkpoint space shall take place between the hours of 10:00 p.m. and 3:30 a.m. The amount of space requiring service is currently measured to be approximately 26,012 square feet.

The Contractor shall be responsible for all labor, supervision, uniforms, cleaning supplies, and consumables (to include trash receptacle liners, etc.) necessary for the janitorial maintenance of TSA-occupied space at RDU. In the event the rooms to be cleaned are not open, the contractor’s personnel will call the TSA Coordination Center at

919-468-4053 to gain access.

4.2. Janitorial services are provided in secure areas of RDU. All employees working in this facility require Secure Identification Display Area (SIDA) badge/background investigation completed by the Airport. Contractor employees must complete security training at the airport by the Department of Aviation (DOA) and pass a TSA pre-employment security screening as detailed in FAR Clause 52.204-9 and Section I3 of this

RFP. All fees associated with badging and background investigation are the responsibility of the contractor.

4.3. The Contractor shall use products and equipment consistent with FAR Subpart 23.7 that requires environmentally beneficial and/or recycled products that are phosphate-free, non-corrosive, non-flammable, and fully biodegradable. The Contractor shall minimize the use of harsh chemicals that may release irritating fumes. The contractor will coordinate with the RDU Airport Authority Building Maintenance to determine the type of cleaners used on the terrazzo floors at the passenger checkpoint.

4.4 The contractor shall not dust or clean any of the passenger screening machines/equipment.

4.5 The work described herein shall be performed by a minimum of three (3) Janitors and one (1) Lead Janitor within the following schedule outlined in Section 4.1. The minimum labor standard is illustrated below:

LABOR

CATEGORY

MINIMUM

NUMBER OF

EMPLOYEES

HOURS

PER DAY

EACH

HOURS

PER DAY

HOURS PER

YEAR

Janitors 3 7.5 22.5 8,212.5

Lead Janitor 1 7.5 7.5 2,737.5

TOTAL 4

30 10,950

The determination of the total daily productive man-hour requirements to meet all quality requirements herein is the sole responsibility of the Offerors. It is of utmost importance that the Contractor utilizes skilled and productive manpower to satisfactorily furnish the required level of services specified. Failure on the part of the contractor to utilize skilled and productive manpower may produce unsatisfactory results which may cause the Government to make deductions from the Contractors monthly invoices for unsatisfactory work or work not accomplished.

5. APPLICABLE DOCUMENTS and REFERENCES

5.1. Section C.9 describes detailed area of the lease and checkpoint space.

5.2. Section C.6.4 indicates the Daily and Monthly cleaning requirements for each location

5.3. The Department of Labor Wage Determination number 2005-2402 revision 14 is included Section III Attachment III

6. TECHICAL REQUIREMENTS/TASKS

6.1. The Contractor shall immediately report to the RDU Point of Contact (POC) any malfunctioning plumbing or lighting and any new stains or damage to floors, furniture, or appliances in either the leased or non-leased space.

6.2. The Contractor shall arrange for supervision of all work as outlined in this SOW. The

Contractor or supervisor (who shall be fully conversant in English) shall be available during the hours that work is in progress in order to receive notices, reports, or requests from the Contracting Officer or Contracting Officer’s Technical Representative (COTR).

The Contractor shall supply telephone and pager numbers to the RDU POC for use in contacting the Supervisor should the need occur.

6.3. There is no storage space available onsite. Contractor is responsible for providing storage for supplies offsite.

6.4. Water can be accessed from any restroom thru out the airport.

6.5. There is access to water closets to dump waste water or wash/rinse tools.

6.6. Waste/trash removal services - Garbage will be placed in Airport dumpster for disposal.

6.7. The following janitorial tasks shall be performed at each location as designated in

Section C.9. The Contractor shall provide janitorial services and ensure the facilities listed below are clean according to health, safety and industry standards. In the event the contractor the rooms to be cleaned are not open, the contractor’s personnel will call the

TSA Coordination Center at 919-468-4053 to gain access.

6.7.1. Leased Space

6.7.1.1.Daily Services:

i.Empty and remove all trash from receptacles, along with any boxes or articles appropriately marked “Trash” that are placed near the trash receptacles. Insert new trash liners in trash receptacles. Wipe out trash receptacles daily.

ii.Empty and remove paper strips from the shredder and replace the shredder bag.

iii.Dust surfaces of desks, bookshelves, printer stands, personnel lockers, vending machines, etc.

iv.Clean tables, sinks, counters, microwaves, and coffee pots v.Clean windows and mirrors to include glass wall mounted bulletin boards.

vi.Vacuum all carpets.

vii.Sweep and damp mop (disinfect) all hard surface floors Terminal 1 break room and K9 office, and Terminal 2 break room and hallway.

6.7.1.2.Monthly Services: (Shall be scheduled with the TSA RDU POC and will take place after 7:30 p.m.)

i.Shampoo all carpeting and strip and wax all VCT flooring.

ii.Terminal 1 and 2 leased space, HVAC return and supply ceiling registers will be cleaned.

6.7.2. Checkpoint Space

6.7.2.1.Daily Services:

i.Empty all trash containers, insert new trash liners, and wipe out receptacles nightly ii.Empty and remove paper strips from the shredder and replace the liner.

iii.Dust base surfaces of crowd control stanchions to include the bases.

iv.Vacuum passenger screening area, (paying particular attention to the sides of equipment/machines, base of crowd control stanchions, and screening lane walls). (These areas are very susceptible to the gathering of dust, paper, and other items.)

v.Vacuum out all electrical core outlets in the passenger screening floors, commonly called poke thru’s.

vi.Clean all glass and dust the tops and ledges of the glass partitions in the passenger screening areas clean all passenger benches, chairs, and stools to remove grit and grime.

vii.Sweep and damp mop (disinfect) all hard surface floors

6.7.2.2.Bi-Annual Services:

i. Stripping/waxing with methods and chemicals being approved by the

Airport Authority to avoid discoloration. Shampoo carpets in the baggage areas. The Contractor shall coordinate with the Primary or

Alternate TSA POC before providing this service.

6.8. The Contractor shall use products and equipment consistent with FAR clause 52.223-10

Waste Reduction Program

(August 2000). Accordingly, all products shall be considered environmentally beneficial and/or recycled, phosphate-free, non-corrosive, non-flammable, and fully biodegradable.

The Contractor shall minimize the use of harsh chemicals that may release irritating fumes.

6.9. The Contractor shall use paper and paper products with recycled content conforming to

EPA specifications.

6.10. The Contractor shall have in place a formal and written quality assurance program covering all aspects of the services to be performed which shall be provided within five days of award. .

6.11. The Contractor will provide checklists at each of the passenger/baggage screening checkpoints within 5 days after award. Such checklists will allow the contractor to annotate the date and time each of the required activities were performed, as well as the name of the individual who performed them. This will allow TSA to help monitor whether the tasks are being done at the frequency for which they were contracted.

6.12. The Contractor will provide any other documents or documentation of standard operating procedures that will demonstrate the Contractor’s performance standards within 5 days after award.

6.13. The Contractor shall meet and maintain any insurance and bonding requirements as established by the Airport Authority for conducting business on airport property

7. Period of Performance The period of performance for this contract is anticipated to be a base year and four (4) one-year option periods.

8. Emergencies Under no circumstances shall the Contractor touch, smell, or attempt to clean up hazardous substances. The Contractor is not a first responder; a first responder is a qualified official who has specific training in resolving hazardous material situations.

Biohazards are not a requirement under subject contract. If there is blood, vomit, urine, feces, bodily fluids, tissue, or organs involved in the spill, do not clean as this is an airport authority responsibility.

9. DETAILED SPACE INFORMATION

CHECKPOINT SPACE

Terminal 1

Passenger Checkpoint: B

Southwest 2,392 Sq. Ft.

Baggage Checkpoint:

Southwest Airlines 1488 Sq. Ft.

Terminal 2

Passenger Checkpoint: 12,220 Sq. Ft.

Baggage Checkpoint: 5,195 Sq. Ft.

Over Sized Bag Room 80 Sq. Ft.

CT 80 South Bag Room 500 Sq. Ft.

CT 80 North Bag Area 100 Sq. Ft.

Total: 21975

LEASED SPACE

Terminal 1 2547Sq. Ft.

Terminal 1 K9 (Room N-2015) 818 Sq. Ft.

Terminal 2 1273 Sq ft.

Total: 4638

*Note: See attached drawing of the Terminal 1 checkpoint currently being renovated.

Projected completion date is Spring 2014; estimated square footage is of the passenger checkpoint is 3,780 square feet and the baggage room is 432 square feet.