HSS27002-BRSTFDPERF_appE.docx
DOCX document 23 KB Posted
- Solicitation number
- HSS27002-BRSTFDPERF
- Issued by
- Kent County, Delaware
About this file
This is a Project Cost Proposal form (Appendix E) for RFP HSS 27 002, a support contract for the WIC Breastfeeding Performance Improvement Project administered by the State of Delaware's Division of Public Health. The procurement requires contractors to implement a Software-as-a-Service (SaaS) product through a structured project lifecycle consisting of five phases: Planning, Configuration and Customization, Testing and Deployment, Operations and Support, and Project Transition-Out. The project plan submitted by the contractor will define the payment schedule, with compensation provided upon successful completion and approval of deliverables and activities for each phase. Deliverables across the planning and implementation phases include project schedules, change management plans, continuity of operations plans, data conversion plans, architecture diagrams, training plans, test plans, product deployment plans, user guides, and data element dictionaries. The contract begins with Base Year 1 and extends through Base Year 3, with the option for the Division of Public Health to extend annually for an additional seven years beyond the initial three-year term.
The firm fixed cost comprises two components: Project Lifecycle Cost (Phases 1–3, covering planning through deployment) and Annual Operations and Support Cost (Phase 4, post-deployment). Contractors must itemize Phase 1, Phase 2, and Phase 3 costs separately and specify annual operations and support costs for Years 1–3, which may be presented as a single all-inclusive category or broken into itemized categories such as product hosting, staffing, supplies, and mailing costs. The contractor must prorate Base Year 1 costs to exclude project lifecycle expenses based on the projected start date of the Operations and Support Phase outlined in the project plan. The total project cost represents the sum of all lifecycle phases and three years of operations and support costs, with Phase 5 (Project Transition-Out) costs also included in the total. This cost structure ensures transparent pricing aligned with project milestones and deliverable completion.
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Other files
| File | Type | Posted |
|---|---|---|
| HSS27002-BRSTFDPERF_appD.docx | DOCX document | |
| HSS27002-BRSTFDPERF_appB.pdf | ||
| HSS27002-BRSTFDPERF_appC.xlsx | XLSX spreadsheet | |
| HSS27002-BRSTFDPERF_rfp.pdf |
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Text version
RFP HSS 27 002 Appendix G Appendix E Project Cost Proposal
G1. Firm Fixed Cost Forms The contractor shall complete sections E1.1 (Project Lifecycle Cost) and E1.2 (Annual Operations and Support Cost), the sum of which represents the firm fixed cost for the contract presented in section E1.3 (Total Project Cost).
E1.1 Project Lifecycle Cost The following represents the deliverables and activities per the project lifecycle and phases presented in Appendix B, Section 1.2 (Project Lifecycle). In effect, the contractor’s Project Plan defines a payment schedule; and upon the successful completion and approval of the deliverables and activities for each phase, the contractor will be paid the set amount. This section covers the cost through deployment, and section E1.2 covers the cost post-deployment.
Phase 1
| Project Phase Deliverables & Activities |
| Project Cost |
Planning Phase
Activity: Schedule and conduct meetings
Activity: Finalize contractor and stakeholder staffing
Activity: Finalize subcontractor and/or vendor contracts, if applicable
Deliverable: Project Schedule
Deliverable: Change Management Plan
Deliverable: Continuity of Operations Plan
Deliverable: Data Conversion Plan
Deliverable: Architecture Network Diagram
| Project Phase Cost |
| $ |
Phase 2
| Project Phase Deliverables & Activities |
| Project Cost |
Configuration and Customization Phase
Activity: Schedule and conduct meetings
Activity: Spin-up the cloud instance for the SaaS product
Activity: Configure the product
Activity: Customize the product, if applicable
Activity: Implement the Data Conversion Plan
Deliverable: Training Plan
Deliverable: Test Plan
Deliverable: Product Deployment Plan
| Project Phase Cost |
| $ |
Phase 3
| Project Phase Deliverables & Activities |
| Project Cost |
Testing and Deployment Phase
Activity: Schedule and conduct meetings
Activity: Implement the Test Plan
Activity: Implement the Training Plan
Activity: Implement the Product Deployment Plan
Deliverable: User Guide
Deliverable: Data Element Dictionary
| Project Phase Cost |
| $ |
E1.2 Annual Operations and Support Cost The contractor shall set the annual operations and support cost, which can be specified as a single all-inclusive cost category or itemized into separate cost categories (e.g., product hosting cost, mailing cost, supply cost, contractor staff position, etc.). The contract effective date begins Base Year 1 of the contract, and the firm fixed cost for the contract includes Base Year 1 through Base Year 3. The Division of Public Health has the option to extend the contract annually for an additional seven years.
The annual operations and support cost begins with phase 4 of the project lifecycle, Operations and Support Phase, per Appendix B, Section 1.2 (Project Lifecycle). As such, the contractor shall prorate at a minimum Base Year 1 to exclude the Project Lifecycle Cost stated in section E.1.1, based on the projected start date of the Operations and Support Phase stated in the contractor’s Project Plan. This covers the post-deployment cost, and section E1.1 covers the cost for the project lifecycle phases through deployment.
| Operations and Support Cost Category |
| Year 1 Cost |
| Year 2 Cost |
| Year 3 Cost |
Cost Category 1
Cost Category 1
Cost Category n
| Total Annual Cost |
| $ |
| $ |
| $ |
E1.3 Total Project Cost The contractor shall state the total project cost as the sum of sections E.1.1 and E.1.2.
| Project Cost Category |
| Project Cost |
Phase 1 – Planning Phase
Phase 2 – Configuration and Customization Phase
Phase 3 – Testing and Deployment Phase
Phase 4 – Operations and Support Phase – Year 1
Phase 4 – Operations and Support Phase – Year 2
Phase 4 – Operations and Support Phase – Year 3
Phase 5 – Project Transition-Out
| Total Project Cost |
| $ |
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