State of PA recompete____Attachment 3

Attachment 3. PSO Personnel File Outline for PSO Security Services SOW Boilerplate for 2015

Standard. 7.2.5 The Contractor shall organize and maintain electronic PSO personnel files as outlined below. An example of the PSO personnel file outline has been provided in [Attachment 3].

1. Each PSO shall have an electronic personnel file.

2. The electronic personnel file shall be established in the following manner:

a. A main folder designated to each PSO

i. Three (3) subfolders [with varying documents]

1. Employee Personal Data Validation

a. Exhibit 7a completed

b. Items listed under Contractor employee personal data shall be reviewed and validated by the Contractor using Exhibit 7a, Contractor’s Validation of Employee Personal Data (Education, Experience, Language, SSN Card, I-9/e-Verify document, etc.)

2. Pre-employment Validation

a. Exhibit 7b completed

b. Items listed under Pre-employment Validation shall be reviewed and validated by the Contractor and the COR, using Exhibit 7b, Contractor’s Validation of Pre-employment Requirements, prior to the PSO taking the PSO basic training examination.

3. Current Training and Certification

a. Items listed under Current Training and Certifications are subjected to administrative audits; only the most current documentation or certification is required to be maintained.

Extraneous documentation shall be removed and maintained in accordance with applicable regulations or instructions.

b. All training and certification shall be documented using, Exhibit 7, Contractor’s Certification of Training and Qualification.