Award_Term_Evaluation_Process_for_NBACC_v1.vsd

Award-Term Evaluation Period Ends

Performance Evaluation Board (PEB) Convenes and Evaluates Contractor Performance

Other DHS Evaluation Data

Contractor Self-Assessment

Other Government Performance Information

PEB Determines Performance Ratings

PEB Chairperson Prepares Evaluation Ratings/ Documents

Preliminary Findings Briefing (PFB)

Preliminary Findings Briefing (PFB)

PEB Chairperson Provides Executive Agent (EA) with PFB for review/approval

EA reviews PFB submission

If not acceptable, EA sends PFB back to PEB Chairperson To correct until acceptable

If acceptable, EA will forward the PFB approval to PEB Chairperson for action

Government, led by EA, provides PFB to NBACC FFRDC Contractor

Contractor Decides to provide reclama

Contractor submits reclama to Government for consideration

Contractor elects not to submit reclama.

PEB finalizes PFB comments into Preliminary Report and submits to EA For review

PEB will evaluate reclama and generate PR for EA Review

EA reviews PR

Government will provide Contractor with Final PR for Evaluation Period

Preliminary Report (PR)

EA reviews PR

If acceptable, the EA will provide the PEB Chairperson with his written approval.

If not acceptable, the EA will send back to PEB Chairperson for corrections until acceptable

If acceptable, the EA will provide the PEB Chairperson with his written approval

If not acceptable, the EA will send back to PEB Chairperson until acceptable

Evaluation Process for the Semi-Annual Evaluation of Contractor Performance

Exhibit 1 to Attachment 5 to Award-Term Plan for NBACC FFRDC Management and Operations Project

Evaluation Process for the Annual Evaluation of Contractor Performance

Award-Term Evaluation Period Ends

Performance Evaluation Board (PEB) Convenes and Evaluates Contractor Performance

Contractor Self-Assessment

Other DHS Evaluation Data

Other Government Performance Information

PEB

Determines Ratings/Scores

PEB Chairperson Prepares Evaluation Ratings and Documents

Preliminary Findings Briefing (PFB)

Draft Final Performance Report (DFPR)

PEB Chairperson provides Executive Agent with PFB/DFPR for review/approval.

EA reviews

PFB/DFPR

If not acceptable, EA sends PFB/DFPR back to PEB Chairperson to correct until acceptable

If acceptable, EA will forward PFB/DFPR approval to PEB Chairperson for action.

Government, led by EA will provide PFB to NBACC FFRDC Contractor

Contractor Decides to Reclama

Contractor Elects to not submit reclama

Contractor elects to submit reclama

PEB Finalizes DFPR and submits to EA for review/approval.

EA reviews DFPR

Contractor submits Reclama to Government for consideration

PEB will evaluate reclama and will update the DFPR as required

EA Reviews DFPR

If acceptable, the EA will forward it onto the Term Determining Official for review

If not acceptable, the EA will send DFPR back to the PEB Chairperson until acceptable

If not acceptable, the EA will send back to PEB Chairperson until acceptable

FDO reviews

DFPR

If acceptable, the EA will forward it onto the Fee Determining Official

If TDO does not concur, he/she will provide comments and send back to EA until acceptable

If acceptable, TDO will approve the DFPR and provide written approval and comments to EA

EA prepares Final Performance Report and NBACC Debriefing based on the TDO comments

NBACC FPR Debriefing

Final Performance Report

EA provides CO with original signed copy of the written TDO determination

EA chairs a meeting with Contractor to conduct NBACC FPR Debriefing

CO issues contract modification for award-term

Exhibit 1 to Attachment 6 to Award-Term Plan for NBACC FFRDC Management and Operations Project