Attachment J.4 HSHQDC-09-R-00008(D).pdf

Attachment J-4

Attachment 5-4 Representative Task Order Statement of Objectives for

SEDI 2009 Core Research Plan

Directorate of Science & Technology U.S. Department of Homeland Security

Operations Analysis Division /SEDI Program Office

I. Background

The purpose of this FFRDC is to provide special technical expertise to Department program managers that transforms program-level operational requirements and performance metrics, constrained by cost and schedule, into a preferred documented configuration of sustainable deliverables through the insertion of new technologies and prototypes and commercial off the shelf technologies (COTS) into federal, state, local, tribal, public and private sector systems and platforms. The SEDI shall generally work on the most complex homeland security systems that will evolve capabilities through pre-planned spiral developments. The SEDI will promote fair and open competition for the development and delivery of Department capabilities by providing independent and objective technical expertise in the development of technical concepts, standardized technical data packages, development modeling and simulation, and development testing and lab experiments, in tandem with the government's acquisition process. The SEDI shall ensure a logical optimization of system and sub-system level tradeoffs across the system's lifecycle. Overtime, this FFRDC will help the Department develop a DHS system of systems approach that will promote development process efficiencies and synergies through best practices and standardized documentation. Through its long term relationship with the Department, the SEDI shall promote compatibilities across the various homeland security platforms and equipment to reduce our Nation's risk to terrorism and catastrophic incidents through, among other things, improved interoperability and information sharing within the homeland security enterprise.

The Government envisions through a 5% surcharge on task ordered projects the SEDI shall establish procedures to: quickly initiate new tasks and or new task direction; provide critical quick-response program analysis, develop strategic program concept evolution capabilities, and to track and document lessons learned and best practices. These tasks will be referred to as "core" projects because they will generally have benefits across the Department and the entire homeland security enterprise although they are developed within a specific task. For the purpose of this task the SEDI may assume a projected accumulation of surcharges from task ordered projects in the amount of $2M which will accumulate linearly between month 4 and 12 of CY09.

This statement of objectives (SOO) is issued pursuant to the prime contract between the Department of Homeland Security (DHS) and the operator of the Homeland Security Systems Engineering and Development Institute (SEDI).

Distribution is authorized to U.S. government agencies only. Contains information that may be exempt from public release under the Freedom of Information Act. Before this SO0 is released to the public, approval is required by the

Department of Homeland Security Directorate of Science and Technology.

Attachment J 4

11. Scope

SEDI shall perform the following tasks described in this SOO:

1. Propose a method for collecting, managing and allocating the surcharges from task orders to the CY09 SEDI Core Research Plan. The Government has provided a sample 5% surcharge approach, please provide similar or alternative approaches to meeting this requirement.

2. Provide analytic support for integrating systems engineering and development standards, best practices and lessons learned across the DHS and the homeland security enterprise.

3. Research and develop evolutionary, cross-cutting concept tools and test-beds necessary to provide a forward-looking perspective to major homeland security acquisition programs, to anticipate problems and issues and so preclude simply reacting to events;

4. Consult with DHS representatives a DHS FFRDCs, private industry, institutions of higher education, and nonprofit institutions.

5. Propose solutions to exercise sound financial control over the HS SEDI's resources by allocating resources for quick starts to tasks and other methods for leveraging new work.

6. The SEDI is expected to adopt an integrated systems engineering approach for evaluating homeland security programs at all lifecycle stages of development, deployment, and use. This approach requires thorough knowledge of: (a) the DHS systems engineering and acquisition protocols and best practices; (b) program performance objectives, time and cost constraints, and management of program risk (c) knowledge of homeland security systems and platforms, operational constraints, and technology readiness of innovative concepts and prototypes. The SEDI approach also requires a deep understanding of evolving DHS processes for development test and evaluation, systems interoperability, configuration and interface management, lifecycle management, and related O&M, logistics and training practices.

7. SEDI may organize meetings/workshops related to the task with federal officials on behalf of the sponsor; however federal government personnel shall approve the agenda and shall chair any federal intra-agency / inter-agency meetings. SEDI shall produce an objective assessment on the technical merits discussed in these meetings; and include an evaluation of their strengths and weaknesses of the various discussion points.

8. Personnel provided by SEDI shall have the skills and technical background necessary to successfully complete the tasks described in this SOO. As appropriate and necessary to fulfill the requirements of the SOO, SEDI may recommend and use the services of other DHS FFRDCs andlor DHS approved sub-contractors and consultants holding specialized expertise. SEDI shall implement and manage the technical approach, organizational resources, and management controls to be employed to meet the cost, performance and schedule requirements throughout

Distribution is authorized to U.S. government agencies only. Contains information that may be exempt from public release under the Freedom of Information Act. Before this S O 0 is released to the public, approval is required by the

Attachment J 4 HSHQDC-09-R-00008(D) task order execution. A draft project management plan shall be submitted 15 days after contract award, with a final submittal reflecting government input due 30 days after contract award.

111. Other Task Order Details

1. Period of Performance. The period of performance for this task is from the date of the first task award through 3 1 December 2009.

2. Travel. Travel on the order of 6 CONUS trips over 15 workdays may be necessary to meet and coordinate interagency exchanges of information on this task. The DHS Task Sponsor, the SEDI Contracting Officer's Representative (COTR), the DHS S&T Special Assistant for International Policy, and the contracting officer must approve all foreign travel. Thirty day advance notice is required for all foreign travel. SEDI must notify the DHS Task Sponsor, the SEDI COTR, the DHS S&T Special Assistant for International Policy, and the S&T Security Officer before arrival of visitors from foreign countries.

3. DHS-Furnished Information.

a. DHS shall provide DHS information, materials, and forms unique to DHS to SEDI to support tasks under this SOO. Such DHS-provided information, materials, and forms shall remain the property of DHS, unless otherwise indicated in writing by DHS, and may not be distributed beyond SEDI project performers without DHS's prior written permission.

b. The DHS Task Sponsor identified in this SO0 shall be the point of contact for identification of any required information to be supplied by DHS.

c. SEDI shall prepare all documentation (e.g., report deliverables or monthly status reports) according to the guidelines provided by DHS.

4. Place of Performance. SEDI will generally perform the work under this SO0 at SEDI facilities. SEDI may perform work under this SO0 at a federal government facility designated by DHS.

5. DHS-Furnished Facilities, Supplies, and Services. If work at DHS facilities is necessary for the services being performed under this SOO, such facilities will be provided at offices in Washington, D.C. Parking facilities are not provided. Basic facilities such as work space and associated operating requirements (e.g., phones, desks, utilities, desktop computers, and consumable and general purpose office supplies) will be provided to SEDI personnel.

6. DHS-Furnished Property. Additional DHS property will not be provided to SEDI unless otherwise agreed in a task order issued under this SOO. In such cases, SEDI shall maintain property records. Before purchasing any individual item equal to or exceeding $5,000 that is required to support technical tasks performed pursuant to this SOO, SEDI shall obtain the DHS

Distribution is authorized to U.S. government agencies only. Contains information that may be exempt from public release under the Freedom of Information Act. Before this SO0 is released to the public, approval is required by the

Attachment J 4 HSHQDC-09-R-00008(D)

Task Sponsor and DHS Program Manager's concurrence prior to the Contract Officer's written consent. The DHS Program Manager may lower or raise the aforementioned $5,000 threshold at hisher discretion and on written notice to SEDI via the Contracting Officer. If the DHS Task Sponsor and Program Manager consent to such purchase, such item shall become the property of DHS. SEDI shall maintain any such items according to the base contract property accountability procedures.

7. Deliverables. SEDI shall provide all deliverables (including point papers, white papers, briefings, presentations, background studies and interim reports) directly to the Task Sponsor (5 copies), DHS Program ManagerICOTR (3 copies) with a copy of the transmittal letter to the Contracting Officer. Unless otherwise specified in this SOO; an electronic draft of major deliverables shall be provided 28 calendar days prior to the due date for a 10 calendar day review and comment period by the government. This will allow for additional coordination suggestions, expanded points-of-contact to be identified, and a robust inclusion of comments for subject matter experts within the federal government. Major deliverables are final reports and presentations, as opposed to briefs, memos, whitepapers and program plans which may be reviewed by the sponsor using a less formal process. The final deliverables shall be printed and bound and shall include an electronic version provided in Microsoft Office format (12 pt font).

Task Milestone* Deliverables* 1 ~ e ~ c h ~ a n a l ~ z e , prepare initial program plan

Research, analyze, prepare brief(s) on finding and recomendations.. .

Research, analyze, prepare report(s), whitepaper(s), 15 days after award deliver to task sponsor 30 days after award deliver to task sponsor Quarterly beginning 3 months after award deliver to task sponsor 30 June 2009 deliver to task sponsor

5 copies of draft Program Plan

5 copies of final Program Plan

3 copies of Briefing(s)

3 copies of Interim Report(s), Whitepaper(s), Memo(s), etc final report 1 task sponsor

* IdentzJL minimum requirements (e.g., due dates, quantities, and recipients). Required time periods are measuredfiom the contract award date.

memo(s), etc. on . . .

Research, analyze, prepare

8. Publications and Communications Concerning Work Performed Under This SOO.

SEDI shall mark all technical data or computer software pursuant to the terms of the base contract. This shall include, for copyrighted works, an appropriate notice acknowledging DHS's sponsorship of the work (see below) and. license rights and the appropriate copyright notice.

9. Acknowledgement. SEDI shall include the following acknowledgement in any technical document that is produced from DHS funding: "The U.S. Department of Homeland Security (DHS) is acknowledged as the sponsor of this work."

3 1 December 2009 deliver to

Distribution is authorized to U.S. government agencies only. Contains information that may be exempt from public release under the Freedom of Information Act. Before this S O 0 is released to the public, approval is required by the

3 copies of Final Report

Attachment J-4 HSHQDC-09-R-00008(D)

10. Monthly Program Status Report. SEDI shall deliver a monthly program status report as specified in the prime contract to the DHS Task Sponsor (3 copies), DHS COTRlProgram ManagerIExecutive Agent (3 copies) containing metrics pertaining to financial, schedule, technical progress, deliverable status, and risk information related to the task. The SEDI task lead and the sponsor will discuss relevant issues in evaluating the task priorities for the next period; and update the program plan as necessary.

11. Security Requirements.

a. All work performed under this SO0 is unclassified unless otherwise specified by DHS.

All unclassified "For Official Use Only" (FOUO) work is expected to occur at the "medium" level per the NIST 800-60 (FIPS Security Categorization) and the Federal Information Security Management Act (FISMA). Any work at the "high" FOUO level per the FISMA, or any work at the classified level, shall be performed on a stand-alone computer system accredited in accordance with the FISMA and applicable DHS policies.

b. The SEDI shall comply with all requirements of the Protected CII (PCII) Program set out in the CII Act, in the implementing regulations published in the Interim Rule, and in the PC11 Procedures Manual as they may be amended from time to time, and shall safeguard Protected CII in accordance with the procedures contained therein.

c. The SEDI shall ensure that each of its employees, consultants, and subcontractors who work on the PC11 Program have executed Non-Disclosure Agreements (NDAs) in a form prescribed by the PC11 Program Manager. The SEDI shall ensure that each of its employees, consultants and subcontractors has executed an NDA and agrees that none of its employees, consultants or sub-contractors shall be given access to Protected CII without having previously executed a NDA.

d. If classified work is required under this SOO, DHS will provide specific guidance to SEDI as to which work will be conducted in a classified manner and at which classification level. If such DHS-guidance conflicts with other applicable guidelines (e.g., DOE, DOD, etc.), SEDI shall adhere to the more stringent guidelines as determined by the DHS Task Sponsor and DHS Program Manager. SEDI shall also adhere to other applicable Government orders, guides, and directives pertaining to classified or confidential work. This SO0 may require access to information at the Secret level.

IV. Points of Contact

The DHS POCs are:

DHS Task Sponsor - TBD DHS Program Manager - TBD

DHS COTR - TBD

Distribution is authorized to U.S. government agencies only. Contains information that may be exempt from public release under the Freedom of Information Act. Before this SO0 is released to the public, approval is required by the

Attachment 5 4 HSHQDC-09-R-00008(D)

DHS may change the individual designated as a POC upon notice to SEDI of such change.

Distribution is authorized to U.S. government agencies only. Contains information that may be exempt from public release under the Freedom of Information Act. Before this S O 0 is released to the public, approval is required by the

D e p m e n t of Homeland Security Directorate of Science and Technology.