Area A Power Upgrade Pre-Proposal Conference and Site Visit 8-26-08.ppt

DHS Office of Procurement Operations Pre-Proposal Conference and Site Visit August 26, 2008 Area A Power Upgrade

HSHQDC-08-R-00070

August 26, 2008

Opening Remarks

Paul Nusbaum – Contract Specialist Office of Procurement Operations

Agenda

Mount Weather Overview William McClure, Engineering Branch Chief FEMA/Mount Weather Emergency Operations Center Requirement Overview

Security Overview

Security Specialist FEMA/Mount Weather

Solicitation Highlights

Michael Gruden, Contract Specialist

Topics

Important Milestones

Amendments

Evaluation Factors

Evaluation Process

Important Milestones

Amendments

Evaluation Factors

Factor 1: Key Personnel Experience

Factor 2: Participation in E-Verify, SDB and DHS Mentor-Protégé Programs

Factor 3: Past Performance

Factor 4: Pricing

Evaluation Process Award will be made to the Offeror that is determined to be the lowest price technically acceptable.

The technical evaluation proposal, except for Past Performance, will be rated as follows:

Acceptable: The Offeror meets the minimum requirements of the RFP.

Unacceptable: The Offeror fails to meet the requirements.

Past Performance will be rated as follows:

Acceptable: The Offeror’s record indicates it is not likely to have problems meeting the requirements of the RFP.

Unacceptable: The Offeror’s record indicates it is likely to have problems meeting the requirements of the RFP.

Neutral: No past performance/experience is available for evaluation.

The Government may award a contract without discussions, according to the provisions of FAR 15.306(a). Accordingly, each initial offer should include the most favorable and advantageous price, technical and past performance that the Offeror can submit to the Government.

Mount Weather Overview

William McClure Engineering Branch Chief

Requirement Overview

Anthony Congo Electrical Engineer

Closing

Paula Nusbaum, Contract Specialist

Questions

Remarks and explanations made at this conference shall not qualify the terms and conditions of the solicitation, nor are they to be construed as changes to the solicitation or specifications. Changes to the terms and conditions, if any, shall be made in the form of a written amendment to the solicitation.

UNKNOWN-0.ppt

Pre-Proposal Conference

August 6, 2007

General Construction and Design-Build Services

HSHQDC-07-R-00050

August 6, 2007

Agenda

I. Opening Remarks

LaShonda Keith – Contracting Officer, Office of Procurement Operations

II. Procurement Overview

LaShonda Keith – Contracting Officer, Office of Procurement Operations

III. Requirement Overview

Bill McClure – Chief, Engineering Branch , FEMA, Mt. Weather Emergency Operations Center

IV. Solicitation Overview

LaShonda Keith – Contracting Officer, Office of Procurement Operations

V. Security Requirements For Awardees

Gene Griffe – Industrial Security Officer, Office of Security

VI Q&A

VII Closing

Opening Remarks

LaShonda Keith, Contracting Officer

Requirement Overview

Bill McClure

Chief, Engineering Branch

Solicitation Highlights

LaShonda Keith, Contracting Officer

Topics

Requirements

Important Milestones

Amendments

Source Selection Team

Evaluation Factors

Evaluation Process

Questions

Requirements

The Contractor shall provide all labor, materials, tools, management, supervision, and equipment as required for the completion of various General Construction and Design-Build construction projects in support of the Federal Emergency Management Agency’s (FEMA) Mount Weather Emergency Operations Center (hereinafter referred to as the Facility) in Mt. Weather, Virginia 20135 and its satellite location in Gaithersburg Maryland (hereinafter referred to as Olney).

Requirements (cont)

General Construction Services: Construction work required by the Contractor will involve all trades normally utilized in construction, to include but not limited to, installation and movement of heavy equipment, electrical, plumbing, mechanical, masonry, carpentry, sheet metal, and painting. The Contractor shall manage, administer, supervise and inspect the construction. The coordination and supervision of all work shall be the Contractor's responsibility.

Requirements (cont)

Scope of Design Services: Limited design and planning may include but is not limited to developing a scope of work, preparing construction documents, and/or providing client space planning services as required to perform any type of tenant fit-up/build-out of space alterations to the Government facilities.

Important Milestones

Solicitation closing date: 1:00 pm EST, Tuesday, Aug 28, 2007

Cut off date for additional questions: 3:00pm EST, Monday, August 20, 2007 to Mt.Weather.Construct@hq.dhs.gov .

Anticipated contract award date: on or about Thursday, September 27, 2007

Amendments

Two (2) Amendments have been issued to date

As stated in Section L.8 b, The conference sign-in sheet will be publicized via an amendment to the RFP

Q &As will be posted on FEDBIZOPPS.GOV

Continue to check FEDBIZOPPS.GOV for Amendments

Source Selection Team

Source Selection Authority

Paul Ladd

ICE Director, Office of Resource Management

Source Selection Advisory

Committee

Tom

Trotto

, Chair

National Firearms and Tactical Training Unit

Business and Past Performance

Evaluation Committee

Iva

Capps, Chair

Technical and Past Performance Evaluation Committee

FPS

General Construction and Design-Build Procurement

Source Selection Organization

Advisors

Soraya

Correa, Director ICE Office of

Procurement

Michael K Cameron, ICE Office of Principal

Legal Advisor

Source Selection Authority

Procuring Contracting Officer (PCO)

Source Selection Advisory Committee

Business Evaluation

Committee

Advisors

Evaluation Factors

Factor 1: Demonstrated Corporate Capability. In order to facilitate the evaluation of the Offeror’s corporate capability the Offeror shall present the following information :

Management Plan

Organizational Plan

Staffing Plan

Quality Control Program

Bonding Capability

Evaluation Factors (cont)

Factor 2: Mobilization Capability. In order to facilitate the evaluation of the Offeror’s capability to mobilize for task order performance the Offeror shall present the following information.

Mobilization Plan.

Factor 3: Past Performance/Experience. In order to facilitate the evaluation of the Offeror’s past performance/experience, the Offeror shall present the following information for its references in Volume II.

Submit a minimum of five (5) references for on-going contracts or contracts completed within the past five (5) years.

Provide a “Past Performance Evaluation Questionnaire” for a minimum of five (5) references. Offerors shall not submit past performance questionnaires with their proposals.

Factor 4: Price. The Offeror shall prepare a Business Proposal that contains all information necessary to allow for a comprehensive evaluation of the prices proposed by the Offeror.

The Offeror may propose on:

Both Classified and Unclassified CLINs, Classified CLINs only, OR

Unclassified CLINs only

During task order solicitations, the contractor may only propose on the type of CLIN their contract award is based on, i.e. classified, unclassified, or both. This preclusion also includes any exercised option periods.

Evaluation Process

The determination of best value will be made by comparing the differences in the value of the Demonstrated Corporate Capability Factor, Mobilization Capability Factor and Past Performance/Experience Factor and differences in the prices proposed between Offerors. Demonstrated Corporate Capability is more important than Mobilization Capability. Mobilization Capability is more important than Past Performance/Experience. When combined, Demonstrated Corporate Capability, Mobilization Capability, and Past Performance/Experience are significantly more important than the Price. However, the Government will not make an award at a significantly higher overall cost to the Government to achieve only slightly superior technical capability.

“Statements expressing opinions, sentiments, or conjectures are not considered valid questions, Offerors are reminded that DHS will not address hypothetical questions aimed towards receiving a potential “evaluation decision” from the Office of Procurement Operations.”

Security Requirements

Gene Griffe

Industrial Security Officer

FEMA Office of Security

Suitability Terms

SUITABILITY: Identifiable character traits and past conduct which are sufficient to determine whether or not a given individual is likely to carry out the duties of a job with appropriate integrity. Suitability-screening standards and determinations are distinct from security clearance standards and determinations, which address whether an individual is eligible for access to classified information.

SUITABILITY SCREENING: The process of determining a person’s suitability for employment to work or provide services as a contractor to DHS.

SENSITIVE INFORMATION: Information, the loss, misuse, disclosure, or unauthorized access to or modification of which could adversely affect the nation or homeland security interest, or the conduct of Federal programs, or the privacy to which individuals are entitled under section 552a of Title 5, United States Code (the Privacy Act), but which has not been specifically authorized under criteria by an Executive Order or an Act of Congress to be kept secret in the interests of national defense, homeland security or foreign policy.

Requirements for Contract Applicants

Be a U.S. Citizen or Lawful Permanent Resident

Have Resided in the U.S. Three of the last Five years

Complete a Security Package consisting of:

Questionnaire for Public Trust Positions (Standard Form 85P)

Fingerprint Cards (FD Form 258)

Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit Reporting Act

Conditional Access to Sensitive But Unclassified Information Non-Disclosure Agreement

Processing of Contract Applicants

ENTRY ON DUTY DETERMINATION

Receipt of All Security Paperwork

Review of Paperwork

Credit Check

Fingerprint Check

Check of Indices of other Government Agencies

FINAL SUITABILITY DETERMINATION

Completion of Background Investigation

Adjudication of Background Investigation

Security Overview

Operational Security

OpSec Briefing and Certification

Limited Facility Access

Maintenance of Eligibility

Reporting requirements to DHS/FEMA Industrial Security Office

Employees providing Support

Transporting/Transmission/Safeguarding

Courier Card

DHS/FEMA Document Control

Audits

Security Overview cont…

Contractor IT Equipment

FEMA Provided Office Space

Public Release of Information

Security Incidents/Violations

Reporting Requirements

Facility Clearance (FCL)

General: A facility clearance (FCL) is an administrative determination that a facility is eligible for access to classified information or award of a classified contract.

An FCL is valid for access to classified information at the same, or lower, classification level as the FCL granted.

FCLs will be registered centrally by the U.S. Government.

Contractors are eligible to possession of classified material, if they have an FCL and storage capability approved by the CSA.

Contractor shall not use its FCL for advertising or promotional purposes.

Eligibility Requirements for Facility Clearance

A contractor or prospective contractor cannot apply for its own FCL. A GCA or a current cleared contractor may sponsor an uncleared contractor for an FCL.

The contractor must need access to the classified information in connection with a legitimate U.S. Gov’t or foreign requirement.

The contractor must be organized and existing under the laws of any of the fifty states, the District of Columbia, or Puerto Rico, and be located in the U.S. and its territorial areas or possessions.

The contractor must have a reputation for integrity and lawful conduct in its business dealings.

The contractor and its key managers, must not be barred from participating in U.S. Gov’t contracts.

The contractor must not be under foreign ownership, control, or influence (FOCI) to such a degree that the granting of the FCL would be inconsistent with the national interest.

Processing of Facility Clearance

DSS will advise and assist the company during the FCL process. As a minimum, the company will:

Execute DSS-designated forms.

Process key management personnel for personnel clearances (PCLS).

Appoint a U.S. citizen employee as the facility security officer (FSO).

Personnel Clearances Required in Connection with the FCL

The senior management official and the FSO must always be cleared to the level of the FCL.

Closing