MDC PWS 1-30-09.doc

Federal Emergency Management Agency (FEMA) January 30, 2009 Performance Work Statement

Solicitation HSFELA-09-R-0010

SECTION C – PERFORMANCE WORK STATEMENT

1. SCOPE

The contractor shall provide all labor, material, supplies, transportation, and equipment to perform the tasks described in the Performance Work Statement (PWS) to include the following listed below. The contractor is responsible for obtaining all city, parish, state, and federal permits necessary for the transport of all doublewide office trailers. The contractor shall transport the THUs in accordance with all city, parish, state, and federal laws, regulation, codes, and ordinances

· Ensure that all Temporary Housing Units (THUs) will meet the Contract Maintenance Standard as defined by the PWS in Attachment A within the first 30 days after award.

· Ensure that all THUs are continuously maintained at the Contract Maintenance Standard during each Period of Performance.

· Ensure that a “Call Center” is established by the Contractor for the convenience of the applicants.

· Ensure Deactivation of all THUs in a timely manner as defined by this PWS so as to prevent vandalism and squatters. Ensure that all sites are returned to a groomed and ready condition for placement of new THU.

· Ensure Routine and Emergency Haul and Install, Reposition, and Relocation and Reinstallation of THUs including UFAS THUs occur within standards provided herein.

· Ensure all tasks occur within time constraints as defined in this PWS.

· This PWS includes Definitions (Attachment A) and defines Standards as required by this contract.

2. PERIOD OF PERFORMANCE

The Period of Performance will be Three years, to include a one (1) month transition period, Twelve (12) month base period, and Two (2)Twelve (12) month option periods. The periods of performance are as follows:

TRANSITION PERIOD: One (1) month (anticipated April 1, 2009 through April 30, 2009)

BASE PERIOD: Twelve (12) months (anticipated May 1, 2009 through April 30, 2010)

OPTION PERIOD 1: Twelve (12) months (anticipated May 1, 2010 through April 30, 2011)

OPTION PERIOD 2: Twelve (12) months (anticipated May 1, 2011 through April 30, 2012)

3. APPLICABLE DOCUMENTS

· The Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93-288), as amended

· Code of Federal Regulation Title 48, Federal Acquisition Regulations

· All applicable Federal, State, and Local laws, regulations, statutes and ordinances

· National Electrical Code (NEC)

· Uniform Federal Access Standards (UFAS)

· Federal Specification QQ-S-781 G for Type 1 Class B, Grade 1 strapping

· HUD Part 3280 Manufactured Home Construction and Safety Standards

· Wind Zone III

· Formosan Termite Initiative Act (LA R.S. 3:3391.1 through 3391.13)

· The Privacy Act

· Service Contract Act

4. CLINS

All CLINs (Contract Line Items) (except CLIN 0004 Health & Safety, and CLIN 0010 Miscellaneous) shall be priced. These CLINs will be funded with a Not To Exceed (NTE) amount.

CLIN 0001 (Transition) – This CLIN will be firm fixed price (FFP). FEMA will provide a 30-day “transition” period during which time the awarded contractor shall inspect all units in the assigned zone (s) to ensure the THU are in accordance with the Contract Maintenance Standard. FEMA will negotiate a firm fixed price per THU for this “transition” under CLIN 0001 of the solicitation and resulting contract. The contractor shall submit the inspection reports on the following day by 10:00am on a daily basis to the COTR.

The contractor shall invoice for transition (CLIN 0001) at the end of the 30-day transition period, or until all units are inspected.

CLIN 0002 (Maintenance) – The contractor shall provide a fixed unit price for maintenance of all units during the base year and each of the subsequent option periods. The agreed to unit price will be multiplied by the number of units that the contractor actually maintains during the monthly invoicing period.

CLIN 0003 (Deactivation) –There are 2 types of units (a) Mobile Homes/Park Models (CLIN 0003A) and (b) Travel Trailers (CLIN 0003B) . FEMA will negotiate a fixed “unit” price for CLIN 0003A and CLIN 0003B. Contractor will be advised by the COTR when deactivations are to occur. Invoices will be paid based on the negotiated unit price multiplied by the number of deactivations performed during the month. Deactivations will be considered complete only when contractor has conveyed the update to FEMA and after the staging yard has shown acceptance and the unit site is in a groomed and ready condition for placement of new THU. During movement of THUs, all liability rests on the contractor until the unit has arrived at the FEMA staging area, except those excess costs that are caused by failure arising from causes beyond the control and without the fault or negligence of the Contractor or his agent. Examples of such causes include (1) acts of God or the public enemy, (2) acts of the Government in its sovereign or contractual capacity, (3) fires, (4) floods (5) epidemics, (6) quarantine restrictions, (7) strikes, and (8) freight embargoes. In each instance the failure to perform must be beyond the control and without the fault or negligence of the contractor. FEMA accepts responsibility for failure or untimely performance by the electric utility companies and considered beyond the control of the contractor or subcontractor.

CLIN 0004 (Health & Safety) – It is FEMA’s intent to provide a Not to Exceed Amount for CLIN 0004, Health and Safety for unforeseen circumstances that will be negotiated individually on a case-by-case basis.

CLIN 0005 (Hauling and Installing) – It is FEMA’s intent to negotiate a fixed unit price for Hauling and Installation of each type of unit as may be assigned by the COTR. The Contractor shall be paid the pre-negotiated rate based on the type and number of units hauled and installed during the month.

CLIN 0006 (Mileage Greater than 150 miles during Deactivations/Hauling) – The contractor shall provide a per mile price for miles traveled during deactivations and hauling greater than 150 miles, Mileage shall be determined as: one-way from the point of pick up to an assigned site using the most direct, legal route from origin to destination, taking into consideration state transportation regulations, shall determine mileage.

CLIN 0007 (Reposition) – The contractor shall provide a fixed unit price for the Reposition of both types of units as may be assigned by the COTR. The Contractor will be paid the pre-negotiated rate based on the type and number of units repositioned.

CLIN 0008 (Relocation) – The contractor shall provide a fixed uint price per for the Relocation of both types of units as may be assigned by the COTR. The Contractor will be paid the pre-negotiated rate based on the type and number of units relocated.

CLIN 0009 (Reinstallation) – The contractor shall provide a fixed unit price for the Emergency Deactivation as part of Relocation and Reinstallation of Mobile Homes and Park Models as may be assigned by the COTR. The Contractor will be paid the pre-negotiated rate based on the type and number of units reinstalled.

CLIN 0010 (Miscellaneous Other) – It is FEMA’s intent to provide a Not to Exceed Amount for CLIN 0010, Miscellaneous for unforeseen circumstances that are not addressed within CLIN 0001-0009.

5. SUMMARY OF REQUIREMENTS

5.1 CLIN 0001 - Transition Period

FEMA will provide a 30 day transition period beginning April 1, 2009 – April 30, 2009, during which time the contractor shall inspect and note all repairs and send to the COTR for the current contractor to perform maintenance bringing all THUs to FEMA Contractor Maintenance Standard (CMS).

The Kickoff meeting will scheduled (date TBD) and chaired by FEMA. Phase in,(Transition), shall include discussions and reviews with FEMA COTRs, DHOPS, Logistics, Contracting Officer, and other branches, as appropriate, regarding Contractor’s established phase in procedures. The contractor shall provide written copies of their transition procedures to the COTR. The contractor shall take minutes of the meeting and provide copies to all FEMA attendees.

Requirements – The contractor shall accept all units in the zone assigned by the Contract award. If unit is found to be uninhabitable the contractor shall report this to the COTR for adjudication by 10:00 AM CST the next business day. FEMA performance monitoring will consist of random inspections by the COTR or designee. The contractor shall perform any and all efforts necessary during the transition period to ensure that the assigned units meet the CMS and habitability standards.

The contractors are expected to capture the following types of information in order to successfully perform their work during the Transition period: 1) Identification numbers and information regarding the specific models, 2) Locations, 3) Residents for each of the units monitored/maintained.

The contractor shall receive either a master key or individual keys for the units, if available, from the outgoing contractor or COTR. The contractor shall ensure that all unit keys are controlled and no key is used to gain unauthorized access to a unit. The contractor is responsible for making and controlling additional keys, as needed.

Unit inspections – A Unit Inspection Report shall be provided daily to the COTR outlining the status of maintenance issues and habitability, safety and security of all units in the state until the end of the Transition Period (CLIN 0001) April 30, 2009.

Performance standard - 100% of the THU shall be inspected each zone throughout the state.

Reports – The Transition Plan shall be due within 48 hours to the COTR and Contracting Officer after fully execution of the award.

The Contractor shall accept all units from outgoing MDH&IC Contractor for maintenance immediately on May 1, 2009.

5.2 CLIN 0002 - Maintenance – (Routine/Emergency)

The Contractor shall provide maintenance services to all assigned units. This includes performing maintenance inspections, responding to routine maintenance calls, for units assigned to the contractor and/or identified by FEMA. This also includes emergency maintenance. The Contractor shall have the technical capacity to make necessary repairs to the units as specified in the description of Contract Maintenance Standard. The Contractor shall provide tools, equipment, materials, and labor necessary for performing maintenance services on assigned units. Mileage costs for maintenance shall not be invoiced.

Unit Acceptance – The Contractor shall accept all units from outgoing MDH&IC Contractor for maintenance immediately on May 1, 2009.

Maintenance Areas of Responsibility – This contract does not include grounds maintenance. The Contractor shall be responsible for all interior and exterior components of the unit to include, but not limited to:

Plumbing System – Plumbing includes all water and sewer lines and tanks inside the unit and all external lines from the unit to the utility main or the park owner’s connection. This includes inspecting plumbing lines, valves, showerheads, faucets and bladders (if applicable), sewer lines and sewer connections.

Electrical System – Electrical includes all wiring and associated parts from the Utility Company’s connection on the meter loop pole or pedestal, to and throughout the unit, including underground entrance cable. When connecting to an approved power source the responsibility shall include all installed components up to the approved power source. This includes all appropriate inspections.

Heating Ventilation and Air Conditioning (HVAC– This includes all major components and ducts to include wiring and associated parts including air filters. This also includes inspecting gas lines, valves, vent and exhaust systems.

Replacement of Components – The Contractor shall replace all components necessary to make repairs. The Contractor is not responsible for replacing items as light bulbs, stoppers, drain baskets, providing extra door keys, etc. unless it is associated with the repair or replacement of a related component.

· Life safety items such as batteries for the smoke detectors are items that the Contractor shall replace.

· The Contractor shall replace Air Filters as often as necessary to maintain optimum efficiency.

Entrance/Exit components – This includes all work associated with servicing, building, and repairing doors, windows, screens, stairs, ramps, and securing the unit as needed.

Appliances – This includes servicing all unit appliances such as ranges, refrigerator, microwave, water heater, furnace, air conditioner, etc.

LP Gas tanks refills and servicing (as applicable) – The Contractor shall provide a full tank to make unit “ready for occupancy”. The Contractor shall be responsible for maintenance of the pipes, hoses, regulators, valves, and all other components for the LP gas system. The occupant is responsible to re-fill LP gas tanks as needed.

Interior Components – The Contractor shall perform repairs and maintain the unit cabinetry, countertops, doors and doorways, ceiling, walls, furnishings, appliances, mirrors, life-safety items (like batteries for smoke alarms) and other FEMA-provided accessories.

Exterior Components – The Contractor shall make repairs to the exterior of the unit as required. This includes all exterior components to include but not limited to panels, sidings, windows, screens, blocking, anchoring, skirting, roofing, exterior doors, leveling of THU and other FEMA provided accessories.

Stairs and Ramps – The Contractor shall maintain and make minor repairs to stairs and ramps serving the unit as required. These repairs shall be included as part of the monthly maintenance and is subject to the same requirements. If stairs are significantly damaged, the contractor shall notify the COTR prior to performing work.

Scheduling – The Contractor shall provide at a minimum 24 hours notice to the Occupant, prior to arrival to perform routine/preventive maintenance. Occupant or occupant representative 18 years or older shall be present for all maintenance calls.

All routine maintenance service call repairs shall be completed within 96 hours (including weekend hours) after receipt of the requirement. When a 96- hour completion time would expire on a Federal Holiday, the 96-hour time period will extend to the following business or workday.

The Contractor shall complete routine/preventive maintenance items requested by the occupant that was not listed on the Contractor-generated work order while at the unit. The Contractor shall report additional repairs performed.

Performance Standards – The Contractor shall repair 90% of all routine/preventive service calls on the first visit. 100% of services calls shall be complete within 96 continuous hours of initial visit.

Reporting – The Contractor shall provide a daily report summarizing the routine/preventive maintenance performed and written justification for any non- service for maintenance requested by applicant. This report shall be delivered to the COTR by 10:00 AM CST the following work day.

Backorders - When the Contractor has backordered repair parts for major appliances to include the furnace, A/C, refrigerator, or range, or is otherwise unable to repair these appliances within 48 hours of receiving the work request, the Contractor shall provide a temporary appliance for the occupant. For furnaces and air conditioning, the Contractor shall provide temporary replacement items within six (6) hours when the ambient temperature threatens the health and safety of the unit occupant as defined under Emergency Maintenance Section 5.W.1.iv and 5.1.W.v in this PWS. The cost for the temporary item shall be the responsibility of the Contractor.

All parts replaced shall be new unless provided by FEMA and shall be of a quality equal to, or better than the part being replaced.

Performance Standards – 100% of all maintenance shall be accomplished within specified timeframes (6 hours to respond and mitigate; and 96 hours to complete maintenance).

Reports – A daily report of maintenance shall be provided to the COTR by 10:00 AM the following work day and is included in the 49 Field Report or upon implementation of FEHMAP 100% of the time.

Emergency Maintenance

May be requested by the unit occupant to mitigate or eliminate a threat or hazard to the health, safety or security of the unit occupant or property. Mileage costs for Emergency maintenance are included under CLIN 0002.

· Expectations of Emergency maintenance are typically required in response to, but not limited to, one of the following problems:

Gas leak.

Major water leak:

· Shut off valve cannot be located

· Poses a threat to persons and property

· Required immediate action to restore water service

Actual sewage leak (health concern).

· Heating unit inoperable when outside temperature is, or is expected (according to local forecast) to go below 50 degrees Fahrenheit.

· Air conditioning inoperable when outside temperature is, or is expected (according to local forecast) to go above 75 degrees Fahrenheit.

· Electrical failure (excluding local power company failure, or for termination of service due to non-payment).

· Emergency Maintenance shall include temporary repairs to resolve or mitigate the immediate threat or problem and continue to make repairs as routine maintenance to permanently resolve issue.

· Permanent repair of temporary emergency repairs shall be completed within 96 hours so that the unit is fully functional.

· If a temporary heating appliance is used, it shall be equipped with an automatic shut-off that activates if the heater is accidentally tipped over.

· Such temporary appliances shall be provided, at no additional cost to the Government or the occupant, until such time as the permanent appliances are fully operational.

Scheduling – The Contractor shall respond to an Emergency Call within 6 hours with tools, equipment, and supplies necessary to make repairs.

Permanent repair of temporary emergency repairs shall be completed within 96 hours so that the unit is fully functional.

Performance Standards – 100% of emergency calls responded to within 6 hours as defined.

Reports/Notification If emergency involves loss of life, the COTR shall be notified immediately!

If the Contractor makes temporary repairs, the Contractor shall attempt to notify the COTR or designee by 10:00 AM Central Standard Time the next business day. This notification shall be to all of the COTR’s methods of contact. The Contractor shall document their attempts to contact the COTR and document it in the emergency repair work order. If the COTR or designee cannot be reached they shall be notified by 10 AM Central Standard Time on the next business day.

Clean and Make Ready (THU) for a New Applicant

FEMA shall perform a move-out inspection.

This move-out inspection consists of identifying the condition and preparing the unit for re-occupancy. FEMA will notify the contractor to perform a “clean and make ready”. This includes cleaning and performing minor maintenance to the unit. The Miscellaneous Health and Safety CLIN 0004 is to be used if the unit is going to be reoccupied. Refer to Haul and Install, Make Ready for Occupancy Section Performance Standards – 100% of units shall be Clean & Made Ready within 72 hours of work order issuance.

Reporting – Clean and Make Ready (CMRs) reports for new applicant is due to the COTR by 10:00 AM Central Standard Time the following work day. This report is included in the “49 Field Report” or will be included when FEHMAP is instituted by FEMA.

Maintenance – Fumigations and Pest Control (THUs) – The goal of Zero Tolerance Pest Level shall be accomplished by performing pest control inspections. These inspections shall be included as part of the monthly maintenance and is subject to the same requirements. All Pest Control services shall be in accordance with EPA, DEQ and other regulatory mandates and performed by a certified pest control technician.

Pest Control Inspections and Services – This includes treatment of the unit and surrounding area.

Ensuring that treatment is rendered as appropriate to control, prevent, and/or otherwise mitigate the presence of pests such as, but not limited to: insects, fleas, termites, wasps, bees, cockroaches, ants, fleas, ticks, spiders, hornets, Japanese beetles, and other invertebrate pests.

Ensuring that treatment is rendered as appropriate to control, prevent, or otherwise mitigate the presence of pests such as, but not limited to: rats, mice, pigeons, reptiles and other vertebrate pests. Treatment shall include rodent traps and bait stations, animal captures and carcass removal.

Identify any problem areas, structural features, potential areas for pest infestation, or personnel operational practices contributing to pest infestations, and any other factor and report them to the COTR in monthly report.

Storage/Disposal – The Contractor shall maintain, secure, and operate storage facilities for applicable equipment and dangerous material substance in a manner that precludes or minimizes health hazards or environmental contamination. The contractor shall be responsible for damage or loss to the Contractor’s stored supplies or equipment.

Scheduling – The Contractor shall provide the occupant of the unit with at least 72 hours notice prior to a fumigation or pest control visit.

Performance Standards – 100% of units treated for the eradication of pests as required.

Reporting – The Contractor shall provide a monthly schedule of the planned routine/preventive, pest control inspections; a monthly report summarizing the findings gathered during these inspections; and written justification for units not serviced shall be provided to COTR within one week after the beginning of the month.

5.3 CLIN -0003 Deactivation (MH/PM/TT) The Contractor shall deactivate, remove from site, and have units ready for transportation to locations identified and directed by the COTR. Mileage costs for Deactivation are included under this CLIN up to 150-miles from point of pickup to assigned point of drop-off. Distances beyond the 150-miles for Deactivations of temporary housing units are additive contract costs per mile beyond 150-miles from the point of pickup to assigned point of drop-off.

Minimum Standards for Deactivation and Transport

· Remove all anchors, poles where necessary, straps, clamps, and tie down bolts, backfill all holes resulting from installation.

· No anchors shall be cut and left in the ground.

· Remove any skirting that has been placed around the base of the unit as applicable.

· Remove and dispose of steps, ramps, or, platform steps.

· Shut off and disconnect the LP gas at the source.

· Disconnect the gas line at the entrance to the unit and securely cap the unit supply line, as appropriate.

· Notify the gas supplier in writing that services are no longer required (if applicable).

· Disconnect the electric power source at the service entrance box and at the unit junction box. The electrical service entrance cable is to be cut off a minimum of six (6) inches below grade, as appropriate.

· Locate the cable and telephone lines and appropriately disconnect if applicable.

· Shut off the water supply at service box. and disconnect the water connection.

· Disconnect and remove the heater cable and insulation on water line (if applicable)

· Disconnect the water connection pipe from the THU supply pipe. Cut water line at both ends 4” to 6” inches below ground level when applicable and cover with dirt unless directed otherwise.

· Ensure that the toilet, sanitary line, and holding tank (if applicable) are free of sewage. Holding tanks shall be rinsed, the contents emptied until the liquid runs clear and free of any solids, and the valve shall be closed during transport. The Contractor shall have a suitable container to catch any liquid that may escape from the tank during the valve opening procedure. The Contractor shall properly dispose of any material that escapes into the Contractor provided container.

1. The valve shall be opened at the staging/storage site to ensure compliance with the above requirements. The Contractor shall have a suitable container to catch any liquid that may escape from the tank during the valve opening test procedure. The Contractor shall properly dispose of any material that escapes into the Contractor provided container.

2. Cut the unit drain line beneath the unit leaving 4” to 6” of pipe protruding from the unit. The cut should be made in such a manner as not to adversely affect a future connection. Units provided with a threaded end on the sanitary drain line shall have the service disconnected at this point rather than by cutting the line.

3. The drain line shall be removed in such a way as to prevent foreign objects from entering the sanitary sewer line.

4. The septic/sewer system should be returned to pre-installation condition.

Prepare for Transport

· Inflate tires to proper pressure and replace damaged or missing tires.

Check all wheel lugs and rim clamps for tightness. Check brake wires and install and/or reconnect as necessary.

· Inspect wheels, axle assemblies, springs, spring hangers, and equalizers for missing parts or cracked welds. Repair and/or replace as necessary.

· Inspect drawbar for defects that could affect transportability and repair/replace as required.

· Inspect coupler assembly and screw jack to ensure proper functioning.

Lubricate and/or repair or replace as required.

· Remove pier blocking or stabilizer jacks.

Note: Care should be taken that the unit is lowered evenly and in a safe manner to prevent damage or twisting of THU frame.

· The Contractor shall remove obstructions that may interfere with the movement of the unit.

Interior – The interior fixtures, equipment, and furnishings of the unit shall be secured as follows:

· All electrical fixtures shall be disassembled so that no glass domes/reflectors are left on the fixtures. These shall be wrapped in a manner to ensure no damage during transportation and secured in drawers or kitchen and bathroom sinks.

· The refrigerator and range shall be bracket mounted to the floor and wall stud of the unit.

· The furnace access door shall be properly secured.

· The fire extinguisher shall be placed under the kitchen sink cabinet and properly secured.

· The smoke detector shall be left in place.

· Drawers shall be removed and placed inverted on the floor against the front wall of each room. Drawers with RV latches should be left in the cabinet; drawers left in place shall be properly secured for shipment.

· At the time of shipment, the bedding should be placed in a normal position.

· Moveable items within the unit (kitchen table, coffee tables, air conditioner, etc) shall be secured in a manner so as not to damage the unit during the Deactivation Process including transport of unit.

· Curtains and drapes are to be left hanging.

· No nails, screws, or clamps shall be used to secure any furnishings or any part of the unit, unless specifically stated in this procedure.

Exterior – The exterior of the unit shall be secured. This includes but is not limited to the following:

· Removing exterior electrical fixtures, properly wrapping them and placing them in the kitchen sink. The fixture junction box shall be covered so as not to fall off during transport.

· The kitchen exhaust fan cover plate shall be securely closed and fastened to prevent damage and to ensure proper protection to the exhaust fan, motor, and control.

· Supply and drainpipes beneath the unit shall be properly secured.

· Functional anchor straps shall be coiled and secured with reinforced tape when applicable.

· Manufactured Metal Steps shall be disassembled and placed in the unit and secured in a manner that shall not cause damage to the unit.

Cleaning and Fumigating – All units shall be cleaned and fumigated

· The interior of the unit shall have all trash and rubbish removed.

· All appliances, counters and cabinets shall be cleaned inside and outside and free from foodstuffs and other items including grease. The counters, cabinets, stovetop, refrigerator/freezer, and other surfaces shall be wiped clean. All loose food particles shall be removed from the refrigerator/freezer and other surfaces and cabinets. The cabinets shall be empty.

· The refrigerator door shall be blocked and taped open to allow air circulation. The blocking shall not be placed against the door gasket seal. The refrigerator’s interior shall be wiped clean.

· The complete interior of the unit, including baseboards and areas under cabinets, in closets, in compartments, furnace, A/C and water heater compartments, shall be fumigated with approved pesticides to kill any insects that may be present.

· The unit floors shall be cleaned and the carpet (if any) shall be vacuumed.

· Secure the doors.

Formosan Termites – Contractor must provide a completed Imposition of Quarantine report, if applicable. This submission of this requirement has been minimal.

· Contractor must provide a completed Special Permission for Movement of Temporary Housing report if applicable. This submission of this requirement has been minimal.

· State of Louisiana Formosan Termite Quarantine – Any FEMA trailer to be moved out of a quarantined area into a non-quarantined area shall be inspected by a qualified inspector prior to movement out of the Quarantine area. The qualified inspector shall be a licensed pest control operator, an authorized employee of the state of Louisiana Department of Agriculture and Forestry (LDAF) or an authorized employee of a licensed pest control operator or a pest control company with a place of business permit, hereafter referred to collectively as “PCO”.

· The PCO shall visually inspect all accessible areas inside and outside of the FEMA Trailer, including but not limited to, all points of ground contact prior to movement.

· If the FEMA Trailer is found to be free of visible evidence of Formosan termites, a Formosan Subterranean Termite Inspection Report (LDAF-Q1) shall be issued with one copy posted in the inspected trailer; and, the FEMA Trailer shall be moved out of the quarantine area within seven (7) days.

· If the FEMA Trailer is not moved out of the quarantine area within seven (7) days after the inspection, the trailer shall not be moved out of the quarantine area unless a subsequent inspection is conducted at no cost to the government, a new Formosan Subterranean Termite Inspection Report (LDAF-Q1) is issued with one copy posted inside the inspected FEMA trailer and the trailer moved out of the quarantine area within seven (7) days after the subsequent inspection.

· If the inspection reveals evidence of Formosan Termites, the PCO shall treat the trailer using LDAF and SPPC approved non-repellent liquid termiticides. The PCO shall Drill and treat all accessible voids with foam containing SPCC and LDAF approved non-repellant liquid termiticides. A Formosan Subterranean Termite Inspection Report (LDAF-Q1) shall be issued with one copy posted in the inspected trailer. The FEMA Trailer shall be moved out of the quarantine area within seven (7) days after the inspection date. If the FEMA Trailer is not moved within the seven (7) days after the inspection, the FEMA Trailer shall not be moved out of the quarantine area unless a subsequent inspection is conducted at no cost to the government, a new Formosan termite Inspection Report is issued and the FEMA Trailer shall be moved within seven (7) days after the subsequent inspection.

· Refer to Attachment C, Exhibit 1, “Imposition of Quarantine”

· Refer to Attachment C, Exhibit 2 “Special Permission for Movement of Temporary Housing.”

Water Removal

· Putting air pressure to the lines to clean out the water lines – contractor shall ensure all water is removed from lines and within THU.

· If the Government determines that Winterization is necessary the contractor shall accomplish using applicable commercial standards.

· The water inlet gate valve shall be left open.

Site Clean-up – Due to the safety and sanitary issues and concerns, the area immediately surrounding and under the deactivated unit shall be cleared of all material or debris. Site shall be cleaned groomed to a ready condition.

· At the time of deactivation, the Government will consider all installation materials material scrap except metal stairs/steps. The Contractor shall take possession of this scrap material. The material shall be removed for disposing with all debris and trash. All holes and ruts onsite shall be properly filled and tamped.

· The contractor may set up a temporary Staging / Designated Holding Area to temporarily stage the units up to 6 days after the issuance of a work order (at Contractor cost). The Contractor shall maintain units in a safe and secure environment until they are transported to a long-term storage facility.

· The contractor shall provide unit transportation to FEMA’s long-term storage facility.

· Upon completing transportation, the contractor shall properly block the base of the unit tongue. Material used for supporting the tongue shall be no less than one 4”x 4”x8” wooden block.

Performance Standards – 100% of the THUs shall be deactivated within 7 days of work order issuance or the government will invoke its rights in accordance with FAR 52.246-4 Inspection of Services and reduce the contract price at a rate reflecting the reduced value of the services performed.

Reporting – Deactivation Reports shall be provided to the COTR by 10:00 AM Central Standard Time on the next business day. This is included in the current “49 Field Report” and will be included in FEHMAP when it is instituted.

5.4 CLIN 0004 -Health & Safety It is FEMA’s intent to provide a Not to Exceed Amount for CLIN 0004, Health and Safety for unforeseen circumstances that will be negotiated individually on a case-by-case basis.

5.5 CLIN 0005 - Haul and Install

The Government’s expectation to meet the results of successful Haul and Install includes the following standards.

The Contractor’s responsibilities include obtaining all permits, to transport and install THUs. The Contractor shall provide all labor, equipment and materials to haul and install the THU. Installation of the unit shall comply with all Federal, State, and Local laws, regulations, statutes and ordinances.

Unit Installation (THU) – The unit installation shall include, but is not limited to, receiving the units from FEMA logistics centers, staging areas, individual lots, commercial pads, group sites, etc, The Contractor shall complete the following minimum tasks, as appropriate, in order to install units on sites or at locations identified by FEMA.

Summary – The unit installation includes, but is not limited to: placement of units on the designated locations, installing foundation piers or seismic pier system as required by State and Local codes and regulations, anchoring the units, and connecting utilities and a heating/air conditioning system as well as ensuring that they are in working order. Provide and install skirting for Mobile Homes and Park Models. Additionally, the Contractor shall winterize the unit and install steps or handicap ramps, as specified.

The units shall be installed and made ready for occupancy within 7 workdays following the work order issuance date. Installation includes cleaning installation, testing, and assembly of all furniture and appliances. Work orders issued after 2:00pm shall be counted toward the next workday. The unit shall meet the definition of Habitable (see Attachment A).

Site Preparation

This task includes the elimination of obstructions or debris hampering the placement or positioning of the unit on the proposed site, and exposing and/or trenching the lines within 50 feet of the unit. Ensuring access to all unit entrances, shut-off valves and electrical shut-offs.

Utilities, including potable water, sewer and electrical lines shall be located on each lot. The Contractor shall provide plumbing risers of an appropriate height and electrical distribution boxes ready for unit hook-up.

Blocking and Leveling

· The Contractor is responsible for determining the soil bearing capacity through contact with local building officials, soils engineers or other methods acceptable to local authorities.

· The number and location of piers shall be in accordance with industry standards unless other relevant codes, regulations or specifications are more stringent.

1. The Contractor is responsible for all necessary re-leveling and re-blocking of the unit following unit installation.

· The end piers should not be directly on the end of the unit’s frame, but approximately six inches in from the end of the frame.

· The space between the top of the pier’s solid cap blocks and the bottom of the unit’s I-beam frame shall not exceed seven inches (7”). Up to four inches (4”) of this space may be filled with a solid concrete block.

· Up to three inches (3”) of this space may be filled with treated blocking timber wedges laid perpendicular to the unit’s steel I-beam.

· The blocking piers shall not impinge, pinch, crimp or otherwise damage or affect the normal and safe function of any electrical lines, gas lines, pipes or waterlines. The Contractor shall clean away all bushes, shrubs, grass, roots, loose dirt, rocks or debris where the base of the piers rest.

· Unit shall be set-up on concrete block piers. The base of piers shall be composed of ¾”x 24” x 24” exterior grade plywood or industry approved substitute (such as ABS pre-formed pads). The piers shall have, at a minimum, double block with solid cap block(s) on the base and at the tops of the piers.

· If, after the weight of the unit is transferred to these piers, the unit is not leveled properly, the Contractor shall reinstall the unit at no additional cost to the government. All concrete blocks used in the construction of the piers shall be of sufficient strength and weight rating to properly support the unit.

1. The concrete block piers shall be installed in a manner so that blocks are not stacked in the same directions, rather, each level of blocks shall be installed at a right angle to the previous level.

2. The capping level shall consist of solid concrete blocks installed opposite to the direction of the trailer frame.

· After the weight of the unit is transferred to the concrete piers, the piers shall be vertically aligned and tightly shimmed with hardwood wedges. If the piers are not vertical at the time of final inspection, they shall be removed and reinstalled by the Contractor at no additional cost.

1. The Contractor is responsible for all necessary re-leveling and re-blocking of the unit following unit installation.

Anchoring and Straps

· Anchoring and strapping for tie-down of unit shall be based on the Wind Zone and soil conditions of the installation site. The units shall be anchored to resist floatation, collapse, and lateral movement. The HUD Part 3280 Manufactured Home Construction and Safety Standards determine the wind zone.

· Industry Standards shall be followed in determining the location and number of unit tie-down connecting points and method of securing the anchors. The Contractor shall determine soil conditions pertinent to anchor pullout resistance through contact with local building officials, soils engineers or other methods acceptable to local authorities.

· Anchors shall be capable of resisting weight in accordance with Wind Zone III specifications.

1. If the above methods of anchoring do not pass anchor displacement tests, the Contractor shall notify the COTR and provide an equivalent alternate anchorage system for approval. This applies to MH/PM only.

· Each strap shall extend from one turnbuckle on the anchor head; wrap one time around the tongue or the back bumper; attach to the other turnbuckle on the anchor head.

1. The strap shall be 1.25” X .035” cold rolled galvanized steel.

2. The anchor straps shall be snug and in a near vertical position.

Install Standard Steps

· Steps and railings shall be constructed of exterior grade, pressure-treated lumber or composite materials.

· Nails or screws shall be coated and sized consistent with industry standard.

· The stairs shall be firmly supported on grade with support pads added where necessary. The Contractor shall determine the soil bearing capacity through contact with local building officials, soils engineers or other methods acceptable to local authorities and provide appropriate support to ensure stability and prevent settling.

· The Contractor shall install steps with a platform, 60” x 60” at each unit entrance/exit in accordance with local codes. At a minimum, steps shall be forty-eight inches (48”) wide.

· Handrails shall be constructed with 2” x 4” with the top edges rounded for gripping purposes, and shall be installed on both sides of steps and surround the platform on all sides.

1. Handrails shall be sanded and painted with one coat of white paint.

· The threshold platform shall be constructed with a level platform such that the platform is centered on the door of principal entry into the unit and flush with the doorsill unless otherwise specified by COTR for colder locations where freezing can cause the stairs to heave up. It should also allow the door to swing freely. At a minimum, the platform shall be 60” X 60”. Steps and platforms shall be placed so that they do not block either access to service ports, vents or impede utility hook-ups.

· The occupant shall be able to fully operate door without having to step off of the platform.

· Step components shall be square, level, and plum. The platform shall have a non-skid surface using materials that are State and Industry approved (sand added to paint is unacceptable). Other materials for step coatings that are approved by the State and Local code enforcement jurisdiction may be substituted. The Contractor is responsible for providing the supporting documentation of the State and Local approval.

Uniform Federal Accessibility Standards (UFAS) – The U.S. District Court for the Eastern District of Louisiana has set standards for installation of accessible THUs for persons with physical challenges. In the event UFAS THUs need to be utilized, the following standard shall be utilized.

The Contractor is responsible for researching the appropriate requirements and incorporating the requirements into the installation. The current Uniform Federal Accessibility Standards are available on the following website: http://www.access-board.gov/ufas/ufas-html/ufas.htm.

Installation of UFAS Platform Stairs

· Steps and railings shall be constructed of exterior grade, pressure-treated lumber or composite materials as approved by the COTR.

· Nails and screws shall be coated and sized consistent with industry standards.

· The Contractor shall install platform steps with dimensions of 36” x 36” per step and 60” x 60” for each landing.

· Handrails shall be constructed with 2” x 4” with the top edges rounded for gripping purposes, and shall be installed on both sides of steps and surround the platform on all sides. All handrails shall be constructed to comply with requirements of the most recent edition of the International Residential Code for platforms and stairs greater than 30” above ground.

· The threshold platform shall be constructed with a level platform such that the platform is centered on the door of principal entry into the unit and flush with the doorsill. It should also allow the door to swing freely. Steps and platforms shall be placed so that they do not block either access to service ports, vents, warning labels, or impede utility hook-ups. The occupant shall be able to fully operate door without having to step off the top platform.

· The platform stairs shall have a non-skid surface using materials that are State and Industry approved (sand added to paint is unacceptable). Other materials for steps that are approved by the State and Local code enforcement jurisdiction may be substituted. The Contractor is responsible for providing the supporting documentation of the State and Local approval.

Installation of UFAS-Compliant Platform and Ramp Up to 30 Feet

The Contractor shall prepare the grade and construct a ramp with level platform, such that the platform is centered on the door of principal entry into the Mobile home and flush with the doorsill.

· Contractor shall coordinate ramp design with local authorities to ensure compliance with the current Uniform Federal Accessibility Standards, and State, and Local requirements. The design is to conform to UFAS, State and Local requirements, which ever is most restrictive.

· If there are required changes the Contractor shall inform the COTR in writing for approval.

· If there is a dispute as to which standard is to be utilized, the Contractor shall request guidance from the COTR in a written format.

· All Ramps shall be pressure-treated, exterior grade framing lumber or composite materials as determined by the COTR. The handrail shall be 2” x 4” safety-edge lumber, sanded and painted white.

· Nails/screws shall be coated and sized consistent with industry standard.

· The overall length of the ramp and platform shall be fixed by the height above the grade of the Mobile home sill and the distance to either a point abreast of the unit, or to a suitable, firm surface, approach to the ramp.

· The ramp pitch shall be one-inch (1”) slope for each twelve inches (12”) in length (maximum).

· The ramp shall be firmly supported on grade, with mud seals added where necessary because of soil conditions. The ramp and the platform shall have a non-skid surface using materials that are industry approved (sand added to paint is unacceptable).

Install an electric assembly. The assembly shall be the appropriate AMP (120/240-volt service) with a weatherproof, rain-tight locally approved meter box and junction box containing the appropriate circuit breakers.

· Furnish and install temporary power pole/pedestal and meter-base.

· All components shall be installed in accordance with the National Electric Code (NEC). All conduit connections on the meter pole/pedestal shall be watertight. Power pole/pedestal dimensions shall meet minimum requirements.

· All appropriate permits and licenses shall be available if requested by the FEMA COTR. All State and local codes shall be met.

Winterize Utilities

· Winterize all P-traps and water lines per local conditions and/or Local State requirements. This includes all water lines and P-traps exposed to external conditions.

Make Ready for Occupancy (MRO)

· The Contractor shall clean, test and make ready for use all appliances and components associated with the unit to include but not limited to plumbing, electrical, air conditioner, furnace, exhaust fans, etc.

· This includes but is not limited to:

1. Assemble accessories and arrange for use:

2. Assemble and arrange all furniture for occupancy.

3. Clean and install storm window panels and screens.

4. Remove window clips, travel blocking and protective taping.

5. Ensure the approved and fully charged ABC type fire extinguisher is hanging in the kitchen area.

6. Mount exterior light fixtures, and install bulbs.

7. Install interior light globes and covers.

8. Re-install any fallen curtains.

9. Install cabinet door panels and drawers and handle hardware.

10. Activate utility systems and make minor repairs (Defective parts replaced shall be of same quality).

11. Test water system and make minor repairs (i.e., tighten, adjust, or replace fittings, flare nuts, faucet washers, ball cocks, shower diverters, faucet sets, etc.).

12. Verify hot/cold water lines, reverse if required.

13. Install toilet tank lid.

14. Tighten or replace loose drain line connections (traps, strainer assemblies, etc.), replace toilet wax ring and tank gaskets, as needed.

15. Tighten loose connections in electrical system.

16. Test electrical circuits and replace bulbs, breakers, switches, or receptacles, as needed.

17. Test exhaust fans for proper operation, repair as needed.

Unit Installation – Appliances

· Activate, test and make any necessary minor repairs to the refrigerator, range, furnace, air conditioner, and water heater for proper operation.

· Adjust pilots and burners, change orifices, water heater elements, etc., as needed.

· Test smoke, carbon monoxide, and LP gas detectors and replace if faulty.

Unit Installation – Exterior

· Steps/ramps shall be properly installed and secured.

· The unit is not missing any siding or roofing.

· The unit has no broken windows and/or doors.

· The unit is properly blocked, anchored, and leveled.

· The roof has been checked for leaking and/or damage.

· There are no water or sewer leaks.

· The ground is level and free of holes, trenches, or other safety hazards around the unit.

· All pipes have been properly secured and sloped, and appropriately marked if a tripping hazard.

Unit Installation – Final Clean-Up and Readiness

· Clean floors, counters, kitchen equipment, bath fixtures, and windows as needed. Refer to Definition of Clean.

· Remove unit packing debris and excess set-up material from premises.

Unit Installation – Discrepancies or missing items, report to COTR

· The Contractor shall provide written notification to the COTR not later than 10 AM CST the next day when unit is ready for occupancy (RFO).

· Final inspection. The COTR will inspect the Unit within 2 workdays.

· At final inspection, any items/issues that has not addressed/performed shall be captured writing and provided to the Contractor.

· These items shall be corrected within two (2) workdays after final inspection.

· The Contractor shall provide detailed documentation of what actions were taken to remedy addressed discrepancies.

Performance Standards – 100% of units shall be installed within 7 days of work order issuance.

Reporting of installations shall be reported daily, as described in Deliverables section of this PWS.

5.6 CLIN 0006 – (Transportation Mileage for Deactivation, Installation and Reinstallation (THU) over 150 miles from Point of Pickup) Transportation begins after a unit has been hooked up and removed from the site as described in the Hauling and Deactivation sections.