RFP_HSFE90-14-R-0001_12-26.docx

HSFE90-14-R-0001 Section M

1. CONTRACT IS A RATED ORDER

RATING

PAGE OF

PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER

3. SOLICITATION NUMBER

4. TYPE OF SOLICITATION

5. DATE ISSUED

6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

(If other than Item 7) NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9 See Section L for Instructions until local time _______________________ (Hour) (Date) CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME

B. TELEPHONE (NO COLLECT CALLS)

C. E-MAIL ADDRESS

AREA CODE

NUMBER

EXT.

(X)

SEC.

DESCRIPTION

PAGE(S)

(X)

SEC.

DESCRIPTION

PAGE(S)

PART I - THE SCHEDULE

PART II - CONTRACT CLAUSES

A

SOLICITATION/CONTRACT FORM

I

CONTRACT CLAUSES

B

SUPPLIES OR SERVICES AND PRICES/COSTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C

DESCRIPTION/SPECS./WORK STATEMENT

J

LIST OF ATTACHMENTS

D

PACKAGING AND MARKING

PART IV - REPRESENTATIONS AND INSTRUCTIONS

E

INSPECTION AND ACCEPTANCE

F

DELIVERIES OR PERFORMANCE

G

CONTRACT ADMINISTRATION DATA

L

INSTR., CONDS., AND NOTICES TO OFFERORS

H

SPECIAL CONTRACT REQUIREMENTS

M

EVALUATION FACTORS FOR AWARD

K

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

10 CALENDAR DAYS (%)

20 CALENDAR DAYS (%)

30 CALENDAR DAYS (%)

CALENDAR DAYS (%)

(See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS

AMENDMENT NO.

DATE

AMENDMENT NO.

DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

DUNS:

DUNS+4:

CODE

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

15A. NAME AND

ADDRESS OF

OFFEROR

(Type or print)

15B. TELEPHONE NUMBER

17. SIGNATURE

18. OFFER DATE

AREA CODE

NUMBER

EXT.

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED

20. AMOUNT

21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

(4 copies unless otherwise specified) 10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7)

25. PAYMENT WILL BE MADE BY

CODE

CODE

PHONE:

FAX:

26. NAME OF CONTRACTING OFFICER (Type or print)

27. UNITED STATES OF AMERICA

28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS (REFERENCE PAGE 2)

AUTHORIZED FOR LOCAL REPRODUCTION

STANDARD FORM 33

Previous edition is unusable Prescribed by GSA-FAR (48 CFR) 53.214(c)

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror) AWARD (To be completed by Government)

HSFE90-14-R-0001

11-27-2013 Federal Emergency Management Office of the Chief Procurement Officer 395 E Street, S.W., PP 5th Floor Washington DC, 20472 Proposals will be accepted 10:00 a.m. EST 01/06/2014 Candice Burch Candice.Burch@FEMA.DHS.GOV x

CONTINUATION Page Table of Contents

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE……………..F-1

H.1 ACCESSIBILITY OF MEETINGS, CONFERENCES, AND SEMINARS TO PERSONS

WITH DISABILITIES……………………………………………………………………...……...H-1

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS…………………..L-1

SECTION M- EVALUATION FACTORS FOR AWARD………………………………………………..M-1

HSFE90-14-R-0001

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PRICING

This is a Hybrid Firm Fixed Price and Time and Materials Contract.

Labor Rate Contract Line Items

The Direct Labor Rate Contract Line Items in Attachment 2 – Price Schedule Spreadsheet represent fully-burdened hourly rates for each labor classification. The fully-burdened labor rates include all direct labor and all indirect costs applicable to that direct labor, such as fringe benefits, G&A, and overhead. The contractor shall utilize the excel sheet of Attachment 2 – Price Schedule to propose pricing for the base and four option years. Although suggested labor categories have been provided, the Contractor can propose additional or alternative labor categories. However, a labor category description must be provided in the proposal along with an explanation on why each proposed category is needed.

B.2 PRICE TABLE

See Attachment 2 - Price Schedule Spreadsheet for the specific contract line items and suggested labor categories.

B.3 MINIMUM AND MAXIMUM AMOUNT

The minimum guaranteed dollar value under this contract will be established at $2,500.00. The maximum aggregate dollar value of all task orders under this contract is hereby established at a ceiling amount of $16,823,485.96.

B.4 TASK ORDER ISSUANCE

HSFE90-14-R-0001 Section B Task Orders obligate funds under this IDIQ contract. The contract line item number (CLIN) structure for each task order issued under the contract will be established at the time of issuance of the task order. All Task Orders shall be Firm Fixed Price or Time and Material Task Orders.

B-1

SECTION C - DESCRIPTION/SPECIFICATIONS/Performance Work Statement

Federal Emergency Management Agency Doctrine Support for the Response Directorate Assistant Administrator Performance Work Statement

1. PROJECT TITLE: Federal Emergency Management Agency (FEMA) Doctrine Support for the Response Directorate Assistant Administrator and the Recovery Directorate Assistant Administrator.

2. BACKGROUND: The primary mission of the Federal Emergency Management Agency (FEMA) is to reduce the loss of life and property and protect the Nation from all hazards, including natural disasters, acts of terrorism, and other man-made disasters. The range of FEMA’s responsibilities is broad, far-reaching, and at times complex and controversial. Consequently, FEMA has a need for independent, objective technical analyses on critical issues and actions facing the Agency today and into the future.

The Response Directorate coordinates the federal operational and disaster response capability needed to save and sustain lives, minimize suffering, and protect property in a timely and effective manner in communities that become overwhelmed by natural disasters, acts of terrorism, or other emergencies. Operational activities include the coordination of all federal emergency management response operations and response preparation, and the integration of federal, state, tribal and local disaster programs. This coordination ensures efficient and effective delivery of immediate emergency assistance to individuals and communities impacted and overwhelmed by these disasters, emergencies, or acts of terrorism.

The Recovery Directorate seeks to support communities in rebuilding so individuals, civic institutions, businesses, and governmental organizations can function on their own, return to normal life, and protect against future hazards. The directorate is comprised of two divisions the Individual Assistance and Public Assistance Divisions. The Public Assistance Division assists communities in recovering from the devastating effects of disasters by providing technical assistance and financial grants in an efficient, effective, consistent, and customer-friendly manner. The Individual Assistance Division ensures that individuals and families that have been affected by disasters have access to the full range of FEMA programs in a timely manner and that the best possible level of service is provided to applicants in the administration of these programs.

The Doctrine Unit of the Response and Recovery Directorates conduct comprehensive reviews and revisions of each directorate’s guiding documents, identifies voids, and creates new documents in order to guide FEMA response operations at the incident, regional, and national levels. The unit reviews, revises, updates and/or develops incident management and support doctrinal materials incorporating NIMS components, terminology, principles, and policies in accordance with Homeland Security Presidential Directive 5 and establishes a hierarchy of doctrine documents. In addition, the Doctrine Unit designs and implements a comprehensive and permanent program for continual development and maintenance of FEMA disaster operations doctrinal materials that guide FEMA response operations at the incident, regional, and national levels. The Doctrine Unit develops the materials on which training will be based.

3. SCOPE: The purpose of this effort is to obtain doctrine support services for the FEMA Response Directorate Assistant Administrator and Recovery Directorate Assistant Administrator. Doctrine support includes technical editing, facilitation, research and analytic, graphic and writing support. Doctrinal documents will be typed as described below:

· Significant change in doctrine, regulation or policy that is hierarchically superior to the doctrine being considered.

· New doctrine, regulation or policy that is hierarchically superior to the doctrine being considered.

· Internal changes that have significant impacts to incident management and support personnel.

1 year/2000 hours

5 one week sessions

· Error or omission in existing doctrine.

· Change in technology, practice or method.

· Two year cycle completed for doctrinal half-life.

6 months/520 hours

2 one week sessions

4. APPLICABLE DOCUMENTS: Each document type shall be developed in accordance with the framework of the following documents:

1. Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93-288, as amended, 42 U.S.C. 5121-5207).

2. Title 44 of the Code of Federal Regulations (CFR), Emergency Management and Assistance.

3. Homeland Security Act (Public Law 107-296, as amended, 6 U.S.C. §§ 101 et seq.).

4. Homeland Security Presidential Directive 5 (HSPD-5), 2003.

5. Post-Katrina Emergency Management Reform Act of 2006 (Public Law 109-295), October 4, 2006.

6. National Response Framework (NRF), January 2008.

7. National Incident Management System (NIMS), December 2008.

8. Incident Management and Support Keystone, January 2011.

9. Presidential Policy Directive 8 (PPD-8), “National Preparedness,” March 30, 2011.

10. National Preparedness Goal, September 2011.

11. National Disaster Recovery Framework, September 2011.

12. National Preparedness System, November 2011.

5. SPECIFIC TASKS:

1. Doctrine Development:

1.1. Development of new doctrinal documents.

The Contractor shall provide assistance and Subject Matter Experts to:

1.1.1. Develop doctrinal documents, as specified in the Task Order, in accordance with NRF, CFR 44, NIMS, NDRF, Stafford Act and other authoritative documents relevant to FEMA’s legal responsibilities. Documents should incorporate workgroup input.

1.1.2. Develop draft doctrine text based on validated, value-added ideas from training exercise and workgroup results. The Contractor shall anticipate drafting concept related doctrinal inputs for the aforementioned documents.

1.1.3. Comment adjudication. Consolidate inputs from stakeholders on various draft documents into a single comment matrix and incorporate approved changes into documents.

1.1.4. Conduct workgroups to validate draft doctrine through facilitation, identification of issues and gaps within the draft and subject related documents for discussion, preliminary outline, draft invites and concepts of operation.

1.1.5. Ensure that documents developed meet the following specifications:

1. In accordance with applicable Government policies, including proper formatting in line with GPO and DHS house style guidance.

2. Documents shall be based on research and analysis conducted by the Contractor.

3. Documents content shall incorporate workgroup results, validated concepts, proven joint capabilities, lessons learned, and established best practices.

4. Development requirements driven by the revision of NRF, NIMS, CFR 44, NDRF, Presidential Directive 8, Stafford Act and Doctrine Unit requirements.

1.1.6. Review Lessons Learned, Best Practices, and Insights. In addition to the routine research of lessons learned during doctrine assessment and development, the Contractor shall review and comment on specific draft and final “lessons learned,” “best practices,” and “insights” reports and/or documents as directed by the Doctrine Unit to determine their potential impact on doctrine.

2. Provide recommendations for the revision of documents

2.1. The Contractor shall provide an analysis of documented best practices from exercises and training for use during development and provide written recommendations for the revision of doctrine and determine if there is a need for additional doctrine.

3. Technical Editing and Graphic Support

3.1. Provide technical editorial support to include editing, formatting, and graphic design.

3.2. Collaborate with Federal staff to ensure documents communicate processes and information clearly, concisely and accurately.

3.3. Provide technical assistance in the development of graphics, briefings, and other products supporting document development

3.4. Provide a rigorous quality process that incorporates technical editing, formatting, and peer review by the Contractor prior to documents being submitted.

6. DELIVERABLES AND DELIVERY SCHEDULE:

Document Project Management Plan

· List of documents scheduled for development

· Spreadsheet maintained with identification of the following:

· Contractor’s points of contact for coordination during product development

· Due date to Doctrine Unit

· Due dates external to Doctrine Unit

· Status of development

· Potential risks that will cause delays

· Solutions to potential risks.

· Recommendations for development and maintenance of document development project(s)

Task 1: DOCTRINE Development

1.1.4 Workgroup Deliverables

· Develop Concept of operations to include goals, purpose, schedule objectives and issues/topics to be discussed. This Concept of operations will ensure that requirements for the 25%, 50% and 75% drafts are met.

25%, 50%, and 75% Drafts

· Includes a mission statement developed with SME/writing team input for the document that identifies purpose, scope, desired end state, and key tasks

· Identifies principle issues to be covered in document and the appropriate level of detail

· Consists of a content only draft that effectively captures principle themes, concepts and all required content

· Addresses all identified issues from the 25% draft

· Provides technical editing and unification of diverse voices from the content only draft

· Includes adjudication of comments from the 50% draft

· Incorporates graphics support for any figures, tables or diagrams within the document

· Final technical edit

· Final graphic development

· Packaging for executive review, publication and release

Task 2: Revision of Documents

· Identify gaps in existing doctrine as a result of exercises and lessons learned from incidents to ensure these gaps are addressed in emerging doctrine.

· Provide written recommendations for use in the doctrine development cycle

Task 3: Technical Editing and Graphic Support

Technical Editing and Graphic Support

· Federal staff will provide contractor the documents for technical editing support on as needed basis, the support services are expected to be completed within 5 days of receipt by the contractor

Unless otherwise specified, the Contractor must be able to provide written documents in electronic (i.e., source and pdf formats). Electronic copies provided must be compatible with Microsoft Project, Word, Excel, Access, PowerPoint, or other Microsoft Office 2007 software applications. The Contractor must be able to accept and send document files electronically.

For deliverables, the Contractor shall ensure that all reports are written in clear, concise English without typographical or grammatical errors. The Contractor shall meet all of the report writing guidelines in the United States Government Printing Office Style Manual, which is viewable at: http://www.gpoaccess.gov/stylemanual/browse.html

Any/all electronic and information technology (EIT) procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at: http://www.section508.gov.

All information relating to the items to be delivered or services to be performed under this contract may not be disclosed by any means without prior approval of the CO. Dissemination of public disclosures includes, but is not limited to: permitting access of such information by foreign national or by any other person, entity, and publication of technical or scientific papers, advertising, or any other proposed public release. The contractor shall provide adequate physical protection to such information so as to preclude access by any person or entity not authorized such access by the Government.

7. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION: The government will provide doctrine documents not publically available.

8. CONTRACTOR-FURNISHED EQUIPMENT AND INFORMATION: The contractor shall provide personnel with workspace, equipment, computers, software, office supplies and related service necessary to perform assigned tasks for work performed at the contractor and government facilities.

9. MEETING FACILITIES

If a FEMA or other Government space cannot be located for work group meetings, alternative space can be proposed by the contractor. The cost of the meeting space shall be pre-approved and found to be fair and reasonable by the Contracting Officer prior to the contractor incurring any costs for reserving the meeting space. This will be included in the requirements on a task order basis.

10. PLACE OF PERFORMANCE:

The primary place of performance will be at the contractor’s own facility. There may be instances where the contractors are required to be at FEMA Headquarters (meetings, workshops, etc).

The Contractor may be required to attend frequent meetings and planning sessions for coordination and planning purposes at:

Federal Emergency Management Agency Headquarters 500 C St SW Washington DC 20472

11. PERIOD OF PERFORMANCE: FEMA anticipates a single award base indefinite-delivery, indefinite quantity contract for one year from date of award with four one-year option periods.

12. SECURITY: All work performed under this SOW is unclassified unless otherwise specified by DHS. All unclassified “For Official Use Only” (FOUO) work is expected to occur at the “medium” level per the NIST 800-60 (FIPS Security Categorization) and the Federal Information Security Management Act (FISMA). Any work at the “high” FOUO level per the FISMA, or any work at the classified level, shall be performed on a stand-alone computer system accredited in accordance with the FISMA and applicable DHS policies.

13. LABOR CATEGORIES

Senior Consultant Description: The Senior Consultant shall serve as a senior leader with experience in project and task management. The Senior Consultant ensures successful task completion within the scheduled timeframe in accordance with the established scope of work, to include both the technical and financial solutions. The Senior Consultant shall organize, direct, and coordinate the planning and production of all activities associated with assigned tasks.

Experience & Education: Minimum of 12 years of relevant experience with experience in writing emergency management documents and Bachelor’s Degree in relevant field.

Consultant Description: The Consultant is a team member contributing to consulting staff client assignments within specified guidelines. The Consultant shall perform tasks that require practical experience, theoretical understanding, and technical knowledge in emergency management and/or FEMA public assistance and individual assistance programs. The Consultant shall understand the overall purpose of task assignment, identify discussion topics, and develop agendas and concepts of operations for working groups and facilitates meetings.

Experience & Education: Minimum of 5 years of relevant experience and Bachelor’s Degree in relevant field

Analyst Description: The Analyst is a senior expert with extensive knowledge and experience in developing and applying analytic methodologies and principles. The Analyst leads the application of analytic techniques and helps define project objectives and strategic direction. The Analyst is responsible for providing leadership and vision to client and project teams around the methodology. The Analyst resolves complex problems, which require an in-depth knowledge of analytic methodologies and principles.

Experience & Education: Minimum of 5 years of relevant experience and Bachelor’s Degree in relevant field

Writer Description: The Writer works with consultants and analysts to research, write, edit, and proofread data for use in documents or sections of documents such as manuals, procedures, specifications, special reports, and any other customer deliverables and documents. The Writer shall interpret and write information for documents in an easily understandable language. The Writer shall write original drafting of management operations and business documentation requiring an understanding of the basic concepts, practices and vocabulary relevant to the subject matter. The Writer ensures documentation is accurate, complete, meets editorial and client specifications, and adheres to standards for quality, graphics, coverage, format, and style.

Experience and Education: Bachelor’s Degree and at least 4 years of experience as a technical writer of specifications, standards, and technical manuals. One additional year of relevant experience can be substituted for each year of education shortfall. Knowledge of client style guidelines, protocols, and procedures are required.

Technical Editor Description: The Technical Editor shall provide technical editing to ensure that documents meet Government Printing Office (GPO) standards. The Technical Editor shall review, rewrite, and edit a variety of documents including manuals, guides, and procedures. The Technical Editor shall review documents for errors in grammar, punctuation, syntax, and spelling. The Technical Editor shall check documents for style, readability, and ensure graphics accurately reflect the associated text.

Experience and Education: 5 years of relevant experience and Bachelor’s Degree in relevant field

HSFE90-14-R-0001 Section C

C-8

SECTION D - PACKAGING AND MARKING

Unless otherwise specified, all items to be delivered under this contract shall be preserved, packaged, and packed in accordance with normal commercial practices to meet the packing requirements of the carrier and ensure safe delivery to destination(s) at the most economical rate(s).

HSFE90-14-R-0001 Section D

D-1

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

52.246-6

INSPECTION - TIME-AND-MATERIALS AND LABOR - HOUR

MAY 2001

Final inspection and acceptance shall be by the Contracting Officer or his/her duly authorized representative at:

For the purpose of this clause, the Contracting Officer Representative named in the designation of Contracting Officer’s Representative Clause in this contract is the representative of the Contracting Officer. The Contracting Officer reserves the right to unilaterally designate other Government agents as authorized representatives. Should such other designations occur, the Contractor will be notified by written notice.

E.2 PERFORMANCE EVALUATION

The Government reserves the right, at all reasonable times, and upon reasonable notice to the Contractor or Subcontractor, to inspect or otherwise evaluate the work being performed at the location at which it is being performed. Pursuant thereto, the Government reserves the right to maintain representatives on the premises of the Contractor. If any inspection or evaluation is made by the Government on the premises of the Contractor, or a Subcontractor, the Contractor shall provide and shall require the Subcontractor to provide all reasonable facilities and assistance for the safety and convenience of the Government’s representatives in the performance of their duties. All inspections and evaluations by the Government’s representatives shall be performed in such a manner as will not unduly delay work. The Government will endeavor to conduct all audits, inspection and evaluations in accordance with the highest levels of established professional auditing practices and standards. If a written report of such inspection or evaluation is prepared which reflects deficiencies or proposed corrective actions to be taken by the Contractor, or Subcontractor, a copy of those deficiencies and/or proposed corrective actions shall be furnished to the Contractor. Any corrective action proposed to be taken as a result of such inspection(s) shall be discussed with the Government prior to implementation. Reports of the Contractors performance shall be placed in the contract file and will be subject to release to the public. The Government representatives are extended to include agents i.e., auditors, and/or other contractors. The Contractor agrees that such reports or deficiencies or proposed corrective action may be released to the public.

E.3 METHODS OF SURVEILLANCE

The Government may use a variety of surveillance methods to evaluate the Contractors performance. Attachment 3 - Quality Assurance Surveillance Plan (QASP) describes how government personnel will evaluate and assess Contractor performance. The QASP is based on the premise that the Contractor, not the Government, is responsible for managing and ensuring that quality controls meet the terms of the contract. The QASP provides a systematic method to evaluate the services the Contractor is required to furnish.

HSFE90-14-R-0001 Section E

H-1

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

F.2 PRINCIPAL PLACE OF PERFORMANCE

Contractor’s Facility: To Be Determined

F.3 NOTICE OF DELAY

If the Contractor becomes unable to complete the contract work at the time specified because of technical difficulties, notwithstanding the exercise of good faith and diligent efforts in the performance of the work called for hereunder, the Contractor shall give the Contracting Officer written notice of the anticipated delay and the reasons therefore. Such notice and reasons shall be delivered promptly after the condition creating the anticipated delay becomes known to the Contractor but in no event less than forty-five (45) days before the completion date specified in this contract, unless otherwise directed by the Contracting Officer. When notice is so required, the Contracting Officer may extend the time specified in the Schedule for such period as deemed advisable.

F.4 DELIVERY SCHEDULE

Delivery of items specified below shall be shipped F.O.B. destination in accordance with the following schedule:

As specified under individual task orders.

F.5 TERM OF CONTRACT

The contract shall be for a base period of one year plus four one-year option periods. The task order periods of performance will be specified in each task order. All task orders placed prior to the expiration date shall remain in full force and effect until deliveries have been completed and payment, therefore, have been made.

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 IDENTIFICATION OF GOVERNMENT OFFICIALS

The Government Officials assigned to this contract are as follows:

IDIQ Contracting Officer:

Name: Sam Ansani

Email: SAM.ANSANI@FEMA.DHS.GOV

Senior Contract Specialist:

Name: Marcelle Loveday

Email: Marcelle.Loveday@FEMA.DHS.GOV

Contract Specialist:

Name: Candice Burch

Email: Candice.Burch@FEMA.DHS.GOV

G.2 TRAVEL COSTS

Costs for transportation, lodging, meals and incidental expenses incurred by contractor personnel on official company business are allowable subject to FAR 31.205-46, Travel Costs. These costs will be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulations and shall be reimbursed after submission of all required receipts along with invoices.

G.3 TECHNICAL DIRECTION AND SURVEILLANCE

(a) Performance of the work under this contract shall be subject to the surveillance and written technical direction of the COR, who shall be specifically appointed by the Contracting Officer in writing. Technical direction is defined as a directive to the Contractor which approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work of documentation items; shifts emphasis among work areas or tasks; or otherwise furnishes guidance to the Contractor. Technical direction includes the process of conducting inquiries, requesting studies, or transmitting information or advice by the COR, regarding matters within the general tasks and requirements in Section C of this contract.

(b) The COR does not have the authority to, and shall not, issue any technical direction which:

(1) constitutes an assignment of additional work outside the PWS;

(2) Constitutes a change as defined in the contract clause entitled "Changes";

(3) In any manner causes an increase or decrease in the total estimated contract cost, the fixed fee (if any), or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the specifications of the contract.

(c) All technical directions shall be issued by the COR.

(d) The Contractor shall proceed promptly with the performance of technical directions duly issued by the COR in the manner prescribed by this clause and within his/her authority under the provisions of this clause. Any instruction or direction by the COR which falls within one, or more, of the categories defined in (b)(1) through (5) above, shall cause the Contractor to notify the Contracting Officer in writing within five (5) working days after receipt of any such instruction or direction and shall request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer shall either issue an appropriate contract modification within a reasonable time or advise the Contractor in writing within thirty (30) days after receipt of the Contractor's Letter that:

(1) The technical direction is rescinded in its entirety

(2) The technical direction is within the scope of the contract, does not constitute a change under the "Changes" clause of the contract and that the Contractor should continue with the performance of the technical direction.

(e) A failure of the Contractor and Contracting Officer to agree that the technical direction is within scope of the contract, or a failure to agree upon the contract action to be taken with respect thereto shall be subject to the provisions of the "Disputes" clause of this contract.

(f) Any action(s) taken by the Contractor in response to any direction given by any person other than the Contracting Officer or the COR whom the Contracting Officer shall appoint shall be at the Contractor's risk.

G.4 INVOICES

An invoice is a written request for payment under this contract for supplies delivered or for services rendered. Payment of invoices submitted under this contract shall be made in accordance with the terms and conditions of the Prompt Payment clause and in accordance with the provisions of other clauses in this contract. Failure or refusal to provide the following information on all invoices submitted under this contract may result in the invoice being considered improper for payment in accordance with the Prompt Payment clause. In order to be proper, an invoice must include, as applicable, the following:

a. GENERAL INFORMATION

1. Name of Contractor

2. Invoice date

3. Contract number (including order number, if any), contract line item number, contract description of supplies or services, quantity, contract unit of measure and unit price, and extended total.

4. Shipment number and date of shipment (bill-of-lading number and weight of shipment will be shown for shipments on Government bills of lading).

5. Name, title, phone number and complete mailing address of responsible Official who can be contacted in the event of an improper invoice, if there are questions or additional information is needed by this agency to process payment.

6. Any other information or documentation required by other provisions of the Contract (such as evidence of shipment).

7. Invoices shall be prepared and submitted as follows:

Number Distribution

One electronic copy Contracting Officer

One electronic copy Contract Specialist

One electronic copy COR

One electronic copy FEMA-Finance-Vendor-Payments@fema.dhs.gov

b. ELECTRONIC FUNDS TRANSFER (EFT) INFORMATION

1. The contractor should include the EFT information set forth below on all invoices submitted for payment under this contract. Failure to provide the information or failure to notify this agency of changes to this information may result in delays in payments and/or rejection of the invoice in accordance with the Prompt Payment clause of this contract. The following EFT information should be submitted on each invoice:

(a) Routing Transit Number (RTN) - The contractor shall provide the current 9-digit RTN of the payee's bank

(b) Payee's account number

(c) Contractor's Tax Identification Number (TIN)

(The EFT information submitted must be that of the contractor unless there is an official Assignment of Claims on file with the payment office.)

If at any time during the term of this contract, the contractor changes any EFT information, (i.e. financial agent, RTN, account number, etc.) the new EFT information must replace the old EFT information on subsequent invoices submitted under this contract.

To avoid delays in processing invoices, the contractor must also submit written notification of EFT information changes to the office designated in this award document as soon as the new information is known to the contractor. This notification must be in writing and signed by the individual authorized by the contractor to make such changes.

HSFE90-14-R-0001

Section G

G-2

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 ACCESSIBILITY OF MEETINGS, CONFERENCES, AND SEMINARS TO PERSONS WITH DISABILITIES

The Contractor agrees as follows:

(a) Planning. The Contractor will develop a plan to assure that any meeting, conference, or seminar held pursuant to this contract will meet or exceed the minimum accessibility standards set forth below. This plan shall include a provision for ascertaining the number and types of disabled individuals planning to attend the meeting, conference, or seminar. The plan shall be submitted to the Contracting Officer for approval prior to initiating action. A consolidated or master plan for contracts requiring numerous meetings, conferences, or seminars may be submitted in lieu of separate plans.

(b) Facilities. Any facility to be utilized for meetings, conferences, or seminars in performance of this contract shall be accessible to persons with disabilities. The Contractor shall determine, by an on-site inspection if necessary, that the following minimum accessibility requirements are met, or suitable modifications are made to meet these requirements, before the meeting:

(1) Parking. (i) Where parking is available on or adjacent to the site one 12' wide space must be set aside for the car of each mobility impaired attendee. The space need not be permanently striped but may be temporarily marked by signs, ropes, or other means satisfactory to carry out this provision.

(ii) Where parking is not available on or adjacent to the site, valet parking or other alternative means must be available to assist disabled attendees. Alternate means must be satisfactory in the judgment of the Contracting Officer.

(2) Entrances. (i) ``Entrances'' shall include at least one accessible entrance from the street/sidewalk level, and at least one accessible entrance from any available parking facility.

(ii) The entrance shall be level or accessible by ramp with an incline that allows independent negotiation by a person in a wheelchair. In general, the slope of the incline shall be no more than 1" rise per foot of ramp length (1:12).

(iii) Entrance doorways shall be at least 30" in clear width and capable of operation by persons with disabilities. Revolving doors, regardless of foldback capability, will not meet this requirement.

(3) Meeting Rooms. (i) Meeting room access from the main entrance area must be level or at an independently negotiable incline (approximately 1:12) and/or served by elevators from the main entrance level. All elevators shall be capable of accommodating a wheelchair 29" wide by 45" long.

(ii) Meeting rooms shall be on one level or, if on different levels, capable of being reached by elevators or by ramps that can be independently negotiated by a person in a wheelchair. Doorways to all meeting rooms shall be at least 30" in clear width.

(iii) The interior of the meeting room shall be on one level or ramped so as to be independently negotiable for a person in a wheelchair.

(iv) Stages, speaker platforms, etc. which are to be used by persons in wheelchairs must be accessible by ramps or lifts. When used, the ramps may not necessarily be independently negotiable if space does not permit. However, any slope over 1:12 must be approved by the Contracting Officer. Each case is to be judged on its own merits.

(v) If a meeting room with fixed seating is utilized, seating arrangements for persons in wheelchairs shall be made so that these persons are incorporated into the group rather than isolated on the perimeter of the group.

(4) Restrooms. (i) Restrooms shall have level access, signs indicating accessibility, and doorways at least 30" in clear width.

(ii) Sufficient turning space within restrooms shall be provided for independent use by a person in a wheelchair 29" wide by 45" long. A space 60" by 60" or 63" by 56" of unobstructed floor space as measured 12" above the floor is acceptable by standard; other layout will be accepted if it can be demonstrated that they are usable as indicated.

(iii) There will be a restroom for each sex or a unisex restroom with at least one toilet stall capable of accommodating a wheelchair 29" wide by 45" long (by standard, the minimum is 3'-0" by 43'- 83"), with outswinging door or private curtains. Wall mounted grab bars are required.

(iv) When separate restrooms have been set up for mobility impaired persons, they shall be located adjacent to the regular restrooms and shall be fully accessible.

(5) Eating Facilities. (i) Eating facilities in the meeting facility must be accessible under the same general guidelines as are applied to meeting rooms.

(ii) If the eating facility is a cafeteria, the food service area (cafeteria line) must allow sufficient room for independent wheelchair movement and accessibility to food for persons in wheelchairs, and cafeteria staff shall be available to assist disabled persons.

(6) Overnight Facilities. If overnight accommodations are required:

(i) Sufficient accessible guest rooms to accommodate each attendee who is disabled shall be located in the facility where the meeting, conference, or seminar is held, or in a facility housing the attendees which is conveniently located hereby, whichever is satisfactory to the Contracting Officer.

(ii) Overnight facilities shall provide for the same minimum accessibility requirements as the facility utilized for guest room access from the main entrance area shall be level, ramped at an independently negotiable incline (1:12), and/or served by elevators capable of accommodating a wheelchair 29" wide by 45" long.

(iii) Doorways to guest rooms, including the doorway to the bathroom, shall be at least 30" in clear width.

(iv) Bathrooms shall have wall mounted grab bars at the tub and water closet.

(v) Guest rooms for persons with a disability shall be provided at the same rate as a guest room for other attendees.

(7) Water Fountains. Water fountains shall be accessible to disabled persons, or have cup dispensers for use by persons in wheelchairs.

(c) Provisions of Services for Sensory Impaired Attendees.

(1) The Contractor, in planning the meeting, conference, or seminar shall include in all announcements and other materials pertaining to the meeting, conference, or seminar a notice indicating that services will be made available to sensory impaired persons attending the meeting, if requested within five (5) days of the date of the meeting, conference, or seminar. The announcement(s) and other material(s) shall indicate that sensory impaired persons may contact a specific person(s), at a specific address and phone number(s), to make their service requirements known. The phone number(s) shall include a teletype number for the hearing impaired.

(2) The Contractor shall provide, at no cost to the individual, those services required by persons with sensory impairments to insure their complete participation in the meeting, conference, or seminar.

(3) As a minimum, when requested in advance, the Contractor shall provide the following services:

(i) For hearing impaired persons, qualified interpreters. Provisions will also be made for volume controlled phone lines and, if necessary, transportation to local teletype equipment to enable hearing impaired individuals to receive and send meeting related calls. If local teletype equipment is not available, the Contractor shall provide on-site teletype equipment. Also, the meeting rooms will be adequately illuminated so signing by interpreters can be easily seen.

(ii) For vision impaired persons, readers and/or cassette materials, as necessary, to enable full participation. Also, meeting rooms will be adequately illuminated.

(iii) Agenda and other conference material(s) shall be translated into a usable form for the visually and hearing impaired. Readers, braille translations, and/or tape recordings are all acceptable. These materials shall be available to sensory impaired individuals upon their arrival.

(4) The Contractor is responsible for making every effort to ascertain the number of sensory impaired individuals who plan to attend the meeting, conference, or seminar. However, if it can be determined that there will be no sensory impaired person (deaf and/or blind) in attendance, the provision of those services under paragraph (c) for the non-represented group, or groups, is not required.

H.2 REPRODUCTION OF REPORTS

Reproduction of reports, data, or other written material, if required herein, is authorized provided that the material produced does not exceed 5,000 production units of any page and that items consisting of multiple pages do not exceed 25,000 production units in aggregate. The aggregate number of production units is to be determined by multiplying pages times copies. A production unit is one sheet, size 8 1/2x11 inches or less, printed on one side only, and in one color. All copy preparation to produce camera-ready copy for reproduction must be set by methods other than hot metal typesetting. The reports should be produced by methods employing stencils, masters, and plates which are to be used on single-unit duplicating equipment no larger than 11 by 17 inches with a maximum image of 10 3/4 by 14 1/4 inches and are prepared by methods or devices that do not utilize reusable contact negatives and/or positives prepared with a camera requiring a darkroom. All reproducibles (camera-ready copies for reproduction by photo offset methods) shall become the property of the Government and shall be delivered to the Government with the report, data, or other written material.

H.3 COORDINATION OF FEDERAL REPORTING SERVICES

In the event that it is a contractual requirement to collect information from 10 or more public respondents, the provisions of 44 U.S.C.