Attachment_J003_-_Labor_Categories_&_Qualifications.xlsx

Sheet1

Project Manager (50) Construction Manager (40) 2 years in field of expertise (with an undergraduate degree) or

• Reviewing information gathered during the Preliminary Damage Assessment (PDA) for assigned Applicants

• Conducting Exploratory Calls to gather information from Applicants using assigned templates

• Developing an understanding of each Applicants’ projects and recovery priorities

• Conducting and facilitating Recovery Scoping Meetings with Applicants using assigned documents

• Working with Applicants to logically group and prioritize projects based on the Applicant’s recovery priorities

• Establishing regular meetings with the Applicant to facilitate the program delivery and recovery process

• Tracking and following-up with the Applicant on FEMA’s Requests for Information and documentation submission

• Coordinating transmittal of documents and information between the Applicant and FEMA’s Consolidated Resource Centers utilizing a web-based tool, phone, and email

• Scheduling site inspections with the Applicants and coordinating them with the Site Inspector Task Force Leader

• Identifying need for and engaging technical specialists and environmental/historic preservation compliance specialists when appropriate throughout the program delivery process

• Reviewing and validating damage details, scopes of work, and costs with the Applicant

• Participating in regular FEMA meetings by providing updates on work status

• Evaluating claims and making recommendations to FEMA as to whether the claim is eligible

• Discussing and resolving eligibility issues

• By day 55 after the Recovery Scoping Meeting, verifying with the Applicants that all disaster-related damages have been identified and documented

• Assist with the development of the Determination Memo by completing appropriate sections and communicating final determinations to the Applicants

• Conducting Exit Briefing with the Applicant using assigned documents Mid 65 5 years in field of expertise (with an undergraduate degree) or 10 years in field of expertise Senior 20 10 years in field of expertise (with an undergraduate degree) or 15 years in field of expertise

(with an undergraduate degree) or 5 years in field of expertise None • 0634 Introduction to FEMA’s Public Assistance Program

• 0777 Project Worksheet Development (1-day course)

• 0865 Public Assistance Site Inspector (5-day course) Two (2) months These individuals will conduct site inspections for sites with minor damage (e.g., minor damage to roads, non-structural building damage, etc.) to validate infrastructure damage and record detailed damage descriptions during the inspection. Specific tasks include:

• Communicating and coordinating with other PA staff involved in the PA Program delivery process for Applicants

• Performing accurate quantification and detailed description of disaster related damage, including debris

• Taking representative photographs that depict damage claims

• Completing sketches of sites to supplement photographs and capture profile and cross sectional perspectives

• Writing a detailed damage description

• Obtaining the Applicant representative’s agreement that all disaster-related damage was described and quantified correctly

• Delivering the completed site inspection information to the Site Inspection Task Force Leader and Program Delivery Manager in a timely manner

• Developing scopes of work, including related code and standard requirements

Mid 40 5 years in field of expertise (with an undergraduate degree) or 10 years in field of expertise Senior 10 10 years in field of expertise (with an undergraduate degree) or 15 years in field of expertise

Public Assistance Crew Leader First 0 Project Manager (25) 2 years in field of expertise (with an undergraduate degree) or

These individuals will manage the PA grant delivery process (from Applicant assignment to Exit Briefing) for an average amount of eight (8) individual applicants simultaneously. The number of applicants will vary from approximately 1 to 15 depending on the number of projects and complexity of projects that an applicant claims. Additionally, these individuals will manage up to seven (7) Project Specialists. These individuals must ensure program delivery in a timely, professional, customer-centric manner that meets all assigned Applicant’s recovery priorities. Tasks include:

• Reviewing information gathered during the Preliminary Damage Assessment (PDA) for assigned Applicants

• Conducting Exploratory Calls to gather information from Applicants using assigned templates

• Developing an understanding of each Applicants’ projects and recovery priorities

• Conducting and facilitating Recovery Scoping Meetings with Applicants using assigned documents

• Working with Applicants to logically group and prioritize projects based on the Applicants recovery priorities

• Establishing regular meetings with the Project Specialists and Applicants to facilitate the program delivery and recovery process

• Identifying need for and engaging technical specialists and environmental/historic preservation compliance specialists when appropriate throughout the program delivery process

• Reviewing damage details, scopes of work, and costs with the Project Specialists

• Participating in regular FEMA meetings by providing updates on work status

• Evaluating claims and making recommendations to FEMA as to whether the claim is eligible

• Discussing and resolving eligibility issues

• Assist with the development of the Determination Memo by completing appropriate sections and communicating final determinations to the Applicants

• Conducting Exit Briefing with the Applicant using assigned documents

Mid 5 5 years in field of expertise (with an undergraduate degree) or 10 years in field of expertise Senior 20 10 years in field of expertise (with an undergraduate degree) or 15 years in field of expertise

(with an undergraduate degree) or

• Communicating and coordinating with other PA staff involved in the PA Program delivery process for Applicants

• Scheduling and conducting site inspections with the Applicants

• Identifying need for and engaging technical specialists and environmental/historic preservation compliance specialists when appropriate throughout the program delivery process

• Performing accurate quantification and detailed description of disaster related damage, including debris

• Taking representative photographs that depict damage claims

• Completing sketches of sites to supplement photographs and capture profile and cross sectional perspectives

• Writing a detailed damage description

• Obtaining the Applicant representative’s agreement that all disaster-related damage was described and quantified correctly

• Developing the completed site inspection information in a timely manner

• Working with Applicants to logically group and prioritize projects based on the Applicants recovery priorities

• Establishing regular meetings with the Applicants to facilitate the program delivery and recovery process

• Tracking and following-up with the Applicant on FEMA’s Requests for Information and documentation submission

• Developing scopes of work, including related code and standard requirements

• Validating applicant-provided scopes of work, including related code and standard requirements

• Developing and reviewing cost estimates

• Evaluating hazard mitigation proposals and developing benefit-cost analyses

• Developing cost estimates for infrastructure projects

• Evaluating applicant-provided cost claims for reasonableness

• Reviewing information provided and identifying additional information needed

• Reviewing applicant labor policies, pay rates, and fringe benefit information

• Reviewing timesheets and employee work logs

• Participating in regular FEMA meetings by providing updates on work status

• Evaluating claims and making recommendations to FEMA as to whether the claim is eligible

• Discussing and resolving eligibility issues

• By day 55 after the Recovery Scoping Meeting, verifying with the Applicants that all disaster-related damages have been identified and documented

• Assist with the development of the Determination Memo by completing appropriate sections and communicating final determinations to the Applicants

Mid 20 5 years in field of expertise (with an undergraduate degree) or 10 years in field of expertise Senior 10 10 years in field of expertise (with an undergraduate degree) or 15 years in field of expertise

Site Inspector / Project Specialist (major damage)** First 30 Civil Engineer (9) Electrical Engineer (8) Structural Engineer (8) Engineering Technician (7) Mechanical Engineer (6) Soil/Geotechnical Engineer (6) Architect (5) Geologist (5) Hydrologist (5) Coastal Engineer (1) Environmental Engineer (1) Hydraulic Engineer (1) Sanitary Engineer (1) Health Scientist (1) Industrial Hygienist (1) Undergraduate Degree with 2 Years in field of expertise and professional registration or Undergraduate Degree with 5 years in field of expertise None • 0634 Introduction to FEMA’s Public Assistance Program

• 0777 Project Worksheet Development (1-day course)

• 0865 Public Assistance Site Inspector (5-day course) Two (2 ) week intervals on any given Task Order POP and provided intermittent support from the contractor’s office FEMA will require individuals with specific technical expertise to conduct site inspections on sites with major damage (e.g., destroyed facilities; facilities with extensive damage; facilities with significant damage to mechanical, electrical and plumbing components, etc.) to document disaster-related damage. These individuals will conduct site inspections to validate infrastructure damage and record detailed damage descriptions during the inspection to include the following additional tasks:

• Reviewing and analyzing professional architectural/engineering reports and designs or as-built plans

• Thoroughly documenting analyses in writing

• Developing scopes of work, including related code and standard requirements

• Validating applicant-provided scopes of work, including related code and standard requirements

• Developing and reviewing cost estimates

• Advising FEMA staff on the technical validity of claims presented under FEMA’s arbitration process. Should arbitration hearings occur, testify as an expert witness on FEMA’s behalf

Mid 20 Undergraduate Degree with 5 years in field of expertise and professional registration or

or Undergraduate Degree with 15 years in field of expertise PE, CIH or comparable

Certified Public Accountant, Financial Analyst and Accountant First 4

CPA (3)

Financial Analyst (13) Accountant (1) Undergraduate Degree with 2 Years in field of expertise None • 0634 Introduction to FEMA’s Public Assistance Program Three (3) months to six (6) months 1) • Reviewing applicant labor policies, pay rates, and fringe benefit information

• Reviewing timesheets and employee work logs

2) Provide financial analysis and consulting services in support of the Public Assistance Division’s Community Disaster Loan Program. Specific tasks include:

• Meet with local governmental officials with the purpose of evaluating the local governments’ eligibility for a Community Disaster Loan(s), assist the local governments with their Community Disaster Loan application(s), and make recommendation on Community Disaster Loan amounts

• Request yearly financial audit files and supporting documentation from each active loan applicant, provide governmental accounting expertise to perform financial evaluations and make recommendations on disbursement of funds based on eligibility regulations

• Evaluating the local governments’ financial conditions, and make recommendations to FEMA regarding Community Disaster Loan cancellation amounts

• Support FEMA’s pre-cancellation activities, which include outreach and planning

• Work with FEMA and local governments on financial reconciliation

• Provide support on appeal activities to include research, analyses, cost estimation, review, writing decision paper and providing recommendations based upon historical data

Mid 7 Undergraduate Degree with 5 years in field of expertise and professional registration or

or Undergraduate Degree with 15 years in field of expertise CPA, CFA or comparable

Costing Specialist First 1 Estimator (6) 2 years in field of expertise (with an undergraduate degree) or

• Developing cost estimates for infrastructure projects

• Evaluating applicant-provided cost claims for reasonableness

• Reviewing information provided and identifying additional information needed

• Research, review and update equipment rates used in reimbursing applicants for the use of applicant-owned equipment while performing eligible work

Mid 2 5 years in field of expertise (with an undergraduate degree) or 10 years in field of expertise Senior 3 10 years in field of expertise (with an undergraduate degree) or 15 years in field of expertise

or

or Undergraduate Degree with 15 years in field of expertise PE

Insurance Specialist First 1 Commerical Property Insurance Specialist (4) 2 years in field of expertise (with an undergraduate degree) or

• Determining the amount of actual or estimated insurance proceeds for the work

• Ensuring there is no duplication of benefits in grant funding that is provided by insurance coverage

• Determining future insurance requirements for the damaged facility

• Determining any National Flood Insurance Program (NFIP) requirements

• Reviewing requests to modify insurance requirements

Mid 1 5 years in field of expertise (with an undergraduate degree) or 10 years in field of expertise Senior 2 10 years in field of expertise (with an undergraduate degree) or 15 years in field of expertise

Environmental and Historic Preservation (EHP) Specialist First 5 Environmental Planner (8) Biologist (5) Archaeologist (5) Architectural Historian (1) Historic Architect (1) Certified Floodplain Manager (1) Wetlands Specialist (1) Water Quality Specialist (1) Ecologist (1)

or

or Undergraduate Degree with 15 years in field of expertise PE, PWS, CWB, NCARB or comparable

Database Developer First 0 Computer Specialist (1) 10 years’ experience in information technology or related field

Report writing experience (Access, Excel or other)

Ability to work independently and as a team player

Strong analytical skills for problem solving

Appraiser First 0 Appraiser (2) 2 years in field of expertise (with an undergraduate degree) or 5 years in field of expertise None • 0634 Introduction to FEMA’s Public Assistance Program Two (2) months • Verifying legal descriptions in public records

• Inspect new, existing, and damaged property, to include all parts of the structures taking into consideration condition, design, construction, and land value

• Photographing interior and exterior and all areas of the property

• Using comparable and other means to determine value

• Preparing detailed appraisal reports and presenting them to PA and FEMA

• Possessing good oral and written communications skills, good analytical skills, work well with numbers

Mid 1 5 years in field of expertise (with an undergraduate degree) or 10 years in field of expertise Senior 1 10 years in field of expertise (with an undergraduate degree) or 15 years in field of expertise

Document and Training Development Specialist First 1 General Planner (2) Technical Writer (2) Graphic Artist (2) or

Labor category based on training requirement Undergraduate degree and 2 years experience in disaster fieldwork or in field of expertise or 5 years of experience in disaster fieldwork or in field of expertise.

Training Specialists: Demonstrated knowledge and experience in Recovery arena, with some detailed knowledge in some specific area(s) within a program. See "Qualifications" Could encompass any of the below courses:

• 0201 Debris Technical Specialist (3-day course)

• 0239 406 Hazard Mitigation (2-day course)

• 0381 Project Specialist (5-day course)

• 0382 Public Assistance Coordinator Crew Leader (4-day course)

• 0479 Public Assistance Alternative Procedures (.5-day course)

• 0480 Public Assistance Cost Estimating Format (3-day course)

• 0632.a Introduction to Debris Operations (2 hour course)

• 0634 Introduction to FEMA’s Public Assistance Program (4 hour course)

• 0371 Public Assistance Eligibility (1-day course)

• 0378 Public Assistance Preliminary Damage Assessment (1-day course)

• 0383 PAC Crew Leader Refresher (1-day course)

• 0719 Insurance Specialist (1-day course)

• 0776 Project Specialist Refresher (1-day course)

• 0777 Project Worksheet Development (1-day course)

• 0865 Public Assistance Site Inspector (5-day course)

• 0866 Public Assistance Scoping and Costing

• 0867 Public Assistance Document Review and Validation

• 0868 Public Assistance Document Integrity

Training Specialists: Demonstrates first level requirements. Demonstrates ability to modify instruction based on target audience and setting. Can instruct the full spectrum of subject areas within respective programs. Has instructed at least 5 courses within a specifc program.

Senior 3 Undergraduate degree with 10 years of experience in disaster fieldwork or in field of expertise; a graduate level degree or professional registration with 5 years of experience in disaster fieldwork or in field of expertise; or 15 years of experience in disaster fieldwork or in field of expertise.

Training Specialists: Demonstrates Mid Level requirements. Plans, develops, reviews, updates, evaluates, and delivers Recovery Division training programs. Can act as lead instructor. Can instruct 3 or more program-specific courses or can instruct 2 or more Recovery Division program areas.

Cost Estimating Format (CEF) Implementation Specialist First 0 Technical writer (1) Graphic artist (1) Estimator (1) General Planner (1) 2 years in field of expertise (with an undergraduate degree) or

• Creating Regional and Field Teams to assist FEMA HQ CEF Coordinator in collecting data on completed CEF estimated projects from Regions

• Analyzing data collected from completed CEF projects and conducting interviews with estimators

• Assisting HQ CEF Coordinator in preparation of CEF annual report

Mid 2 5 years in field of expertise (with an undergraduate degree) or 10 years in field of expertise Senior 2 10 years in field of expertise (with an undergraduate degree) or 15 years in field of expertise

administrative or coordination efforts. During disaster TOPRs the contractor shall propose a suitable field labor category, i.e. first-level General Planner or first-level Project Manager, from the 400 staff to perform the TAC Coordinator functions.

FEMA may consider alternate labor categories inclusive of the 400 staff for the Public Assistance Crew Leader position during disaster TOPRs.

&"-,Bold"&12Federal Emergency Management Agency (FEMA) Recovery Directorate Public Assistance Division Performance Work Statement (PWS)

PA-TAC IV

ATTACHMENT 2

LABOR CATEGORIES, QUALIFICATIONS AND TASKS

&8&F &8&P of &N &D, &T