HSFE80-17-R-0003_RFP_for_CONUS_Final.pdf

COMBINED SYNOPSIS/SOLICITATION

for

Continental United States Responder Support Camps

Synopsis: This is a combined synopsis/solicitation for commercial services prepared in accordance with (IAW) the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation

Number is HSFE80-17-R-0003 and is issued as a Request for Proposal (RFP) IAW FAR Parts 12 and 15, utilizing procedures in subpart 15.2.

The Department of Homeland Security (DHS)/Federal Emergency Management Agency’s

(FEMA) mission is to support our citizens and first responders to ensure that as a nation we work together to build, sustain, and improve our capability to prepare for, protect against, respond to, recover from and mitigate all hazards.

One of FEMA’s responsibilities is to ensure the effectiveness of emergency response personnel in responding to emergencies and disasters. Types of disasters and emergencies that could happen in the Continental United States (CONUS), as well as Outside the Continental United States

(OCONUS) locations include, but are not limited to, hurricanes, floods, earthquakes, cyclones, tornadoes, blizzards, acts of terrorism, tsunamis, and avalanches. FEMA uses responder camps to house first responders and other authorized personnel and assets deployed for occurrences or events requiring a federal government response permitted under the Robert T. Stafford Disaster

Relief and Emergency Assistance Act.

The goal of this contract FEMA is seeking to procure services for Responder Support Camps

(RSC) in which to stage responders and other authorized personnel and assets deployed for occurrences or events requiring a federal government response. The CONUS Responder Support

Camps contract will be used by FEMA. During disaster situations or other events, federal, state and local responders may need a place that provides shelter, food, and additional basic needs. The

CONUS Responder Support Camps contracts will be used by those responding to Federal disaster or emergency needs, or any other situation where FEMA or an agency working through FEMA needs a RSC. FEMA shall be able to call upon vendor(s) to provide RSC services throughout the

Continental United States (CONUS), also referred to as the lower 48 contiguous states excluding

Alaska and Hawaii.

This solicitation incorporates all mandatory commercial item provisions and clauses that are in effect through Federal Acquisition Circular (FAC) 2005-95, effective January 19, 2017.

The North American Industrial Classification System (NAICS) code is 561210 and the Small

Business Size Standard in millions of dollars is $38.5M.

It is the responsibility of the contractor to be familiar with the applicable clauses and provisions as included in Section I of the RFP. The clauses may be accessed in full text at:

1. https://www.acquisition.gov/far/

2. http://www.acq.osd.mil/dpap/dars/dfarspgi/current/index.html.

The Government contemplates awarding a Firm Fixed Price type contract resulting from this solicitation.

Questions are due to the Contracting Officer, NLT 2:00 pm EST, July 5, 2017.

Proposals are due to the Contracting Officer, NLT 2:00pm EST, Jul 25, 2017 via the instructions listed in the Section L.5 of the RFP.

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

The Continental United States (CONUS) Responder Support Camps (RSC) is a Multiple Award, Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract to provide RSC services as described in the

Section C, Performance Work Statement. The Contractor shall provide, in accordance with issued Task

Orders (TOs), all necessary labor, supervision, equipment, tools, materials, fuel, and supplies necessary to provide the items and services on an IDIQ basis.

B.1 PRICE/COST SCHEDULE

All TOs issued on a Firm Fixed-Price (FFP) basis will be subject to the unit pricing set forth in Section J

(List of Attachments, Attachment J-3, and Pricing Table) with the exception of the line items to be priced at the TO level. The established unit prices reflect full prices per person for each line item and include all labor, other direct costs (ODCs) (supplies, travel, transportation, etc.), materials, indirect costs (such as fringe benefits, overhead, G&A), and profit. The contractors may elect to propose lower unit prices on issued task orders. In any case, proposed unit prices for TOs shall not exceed the ceiling prices established in the contract.

For Firm Fixed Price (FFP) type TOs, the number of occupants in the TO requirement will be multiplied against the unit prices listed in this schedule, or as negotiated if lower unit prices are proposed for the TO.

The extended total of all items will define the fixed price for the TO.

B.2 MINIMUM AND MAXIMUM FUNDING LIMITATION

This contract is in support of major disasters. The guaranteed minimum order for the life of the contract is the annual training for the base year and each exercised option year not to exceed $40,000 per awardee;

however, the minimum guarantee shall be reestablished for each option year, if exercised. The contract maximum for each contractor receiving an award is $81M for the base year and all option periods, if options are exercised. The contract maximum is not a contractual guarantee. However, in the event of a

Presidential Declaration for a disaster, the Government will utilize this contract to respond to the disaster, if necessary, by increasing the ceiling of the contract to perform services in the specific State(s) and/or the affected areas.

END OF SECTION B

SECTION C – DESCRIPTION/SPECIFICATIONS

PERFORMANCE WORK STATEMENT

CONTINENTAL UNITED STATES

RESPONDER SUPPORT CAMP (CONUS RSC) SERVICES

C.1 BACKGROUND

The Department of Homeland Security (DHS)/Federal Emergency Management Agency’s (FEMA) mission is to support our citizens and first responders to ensure that as a nation we work together to build, sustain, and improve our capability to prepare for, protect against, respond to, recover from and mitigate all hazards.

One of FEMA’s responsibilities is to ensure the effectiveness of emergency response personnel in responding to emergencies and disasters. Types of disasters and emergencies that could happen in the

Continental United States (CONUS), as well as Outside the Continental United States (OCONUS) locations include, but are not limited to, hurricanes, floods, earthquakes, cyclones, tornadoes, blizzards, acts of terrorism, tsunamis, and avalanches.

C.2 OBJECTIVE

To support this mission, FEMA is soliciting for services for CONUS Responder Support Camp(s) (CONUS

RSC) in order to stage responders, other authorized personnel, and assets deployed for occurrences, or events, requiring a Federal Government response in CONUS locations, including U.S. States, territories and commonwealths. The CONUS RSC contract will be used by FEMA, or by other Federal agencies through

FEMA, consistent with the specific authorities of the agency utilizing the contract’s services. During

CONUS disaster situations or other events, Federal, State and local responders may need a place that provides shelter, food, and additional basic needs. The CONUS RSC contract will be used by those responding to Federal disaster or emergency needs, or any other situation where FEMA or an agency working through FEMA needs a CONUS RSC solution. FEMA shall be able to call upon those contractors awarded contracts under this acquisition, to provide CONUS RSC services throughout the Continental

United States (CONUS), also referred to as the lower 48 contiguous States excluding Alaska and Hawaii.

C.3 SCOPE

The scope of this Performance Work Statement (PWS) includes providing CONUS RSC services inclusive of CONUS RSC housing solutions, mobilizations, site preparation, installation, CONUS RSC management and operations, and demobilizations as set forth herein and in task orders. The contractor shall provide all necessary labor, supervision, equipment, tools, materials, fuel, supplies and transportation, except as Stated in this paragraph, necessary to provide the items and services described herein and set forth in subsequent task order (s). For the purposes of this PWS, vendor provided transportation is defined as all necessary vendor provided/contracted resources required to transport contractor personnel, equipment and supplies to a suitable aerial port of embarkation (APOE), or sea port of embarkation (SPOE); completion of required load planning; providing/securing required material handling equipment as required to on-load/off-load aircraft/ships/barges; suitable air/sealift to move personnel, equipment and supplies from the APOE/SPOE to suitable aerial ports of debarkation (APOD), or sea ports of debarkation (SPOD) and resources required to transport contractor personnel, equipment and supplies to locations as specified in the associated task order. At the Government’s discretion and as part of the task order process, the Government may elect to provide transportation services for large scale events. For the purposes of this PWS, Government provided transportation includes, including airlift/sealift from the designated APOEs/SPOEs, to designated

APODs/SPODs and material handling equipment/equipment operators at designated

APOEs/SPOEs/APODs/SPODs CONUS RSC.

The Contractor shall have the capability to construct RSCs that meet the minimum and maximum capacity which ranges from 50 to 2,000 occupants Contractor services include:

CONUS Responder Support Camp (CONUS RSC) design

Mobilization

Site Preparation

Installation and maintenance of all contractor provided equipment

All services necessary to efficiently manage and operate the CONUS RSC

Demobilization

The Contractor shall house all authorized CONUS RSC occupants in facilities with, but not limited to, tents with leveled plywood floors (or equivalent), modular units, or other solutions such as barges, ships or other means capable of meeting all applicable design loads for wind, snow, seismic, flood, extreme temperatures, extreme humidity, and other potential hazards. All housing solutions shall be equipped with heating and air conditioning (HVAC) to meet all environmental conditions and capability of maintaining the interior temperature between 68 and 72 degrees Fahrenheit as well as providing bedding, meal services, kitchen, dining hall, limited recreation facilities, operations center, medical unit, refrigerated trucks, shower units, hand wash units, potable (drinking) water, water purification and manifold distribution systems, toilets, on-site manifold distribution of black and grey water and associated on-site sanitation systems, complete laundry service, trash removal and dumpster service, industrial generators, light towers, identification cards, fencing and barricades.

C.4 RESPONDER SUPPORT HOUSING CAPACITY

The Contractor shall have the capability to construct/provide the CONUS RSC to meet the minimum and maximum capacities as specified in C.3. CONUS RSC population or occupancy is defined as the number of individuals actually lodging at the CONUS RSC. The Government does not guarantee that the CONUS

RSC will be fully occupied to meet the CONUS RSC maximum capacity. CONUS RSC occupancy or population may change significantly over the duration of the task order. The Contracting Officer’s

Representative (COR) and Task Order COR will give the Contractor 24-hour notice prior to any changes in the estimated CONUS RSC population. The COR and Task Order COR may only adjust CONUS RSC populations to levels within the CONUS RSC minimum and maximum capacity, listed in C.3. The

Contractor must be capable of scaling the CONUS RSC size up or down in population increments of 25 within 24 hours and 100 occupants within 72 hours of notification.

C.5 HOURS OF CONUS OPERATIONS

CONUS RSC hours of operations are 24 hours a day, seven days a week.

C.6 COMMUNICATION

The Contractor shall ensure that communications are established and maintained throughout the provisioning of CONUS RSC support services between personnel and Government.

C.7 GENERAL INFORMATION

The Contractor shall be capable of establishing and maintaining a RSC within disaster-impacted areas within 72 hours of task order award. The RSC task order will specify the initial RSC capacity, but the capacity will be no less than 50 RSC occupants and no more than 2,000 RSC occupants. Additionally, the contractor shall have the capability for early phasing, if requested in the task order, to provide partial RSC support (sleeping, feeding, i.e. commercial ready to eat meals, medical and sanitation) for 100 personnel 36 hours after task order award. The remaining RSC initial capacity must be ready for occupancy no later than

72 hours after task order award. The Contractor shall provide complete, turn-key RSC operations as designated by the Government within the designated disaster area.

The Contractor shall staff the RSC with a team of trained specialists to professionally set-up, operate and manage the camp. At a minimum, the following four key personnel will be included: 1) RSC Manager, 2)

Quality Assurance Manager, 3) Nurse, and 4) Food Service Manager. Additional staff will also be needed to manage and operate the camp, for example staff to check-in and check-out of personnel (occupants and authorized visitors) entering and exiting the RSC, food service workers, maintenance and cleaning staff.

The Contractor shall have the capability of scaling the CONUS RSC size up or down in population in increments of 25 within 24 hours and 100 in 72 hours based on changing mission needs and camp population, not to exceed the maximum or minimum RSC capacity. The Contractor shall have sufficient equipment readily available for rapid deployment as well as preventive maintenance programs to ensure optimum equipment readiness levels at all times.

As required, the Contractor shall have the capability to provide engineering, environmental baseline, site design and phasing analysis to assist in effective planning and use of the RSC sites.

C.8 GOVERNMENT FURNISHED PROPERTY/EQUPMENT/SERVICES

As necessary for CONUS RSC facilities, the Government will furnish land and be responsible for the site lease for the CONUS RSC. The site conditions for a CONUS RSC may vary significantly. CONUS RSC

Security will be provided by the Government. The Government reserves the right to provide any other equipment or services to support CONUS RSC operations. Any other Government furnished equipment or services shall be set forth in the task order. To the maximum extent practical, the Contractor will furnish all other supplies, equipment and personnel. The Contractor will comply with environmental purchasing regulations and Presidential Executive Order 13423 when acquiring products and services used in performance of the CONUS RSC contract. Specifically the Contractor will acquire bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products, and use paper of at least 30 percent post- consumer fiber content. For more information, visit http://www.biopreferred.gov/BioPreferred/, http://www.epa.gov/epawaste/conserve/tools/cpg/index.htm and http://www.epa.gov/epp/.

C.9 SAFETY STANDARDS

The CONUS RSC shall be kept in compliance with applicable OSHA rules in 29 CFR Part 1926 & 29 CFR

1910, specifically 29 CFR 1910.142 Environmental Protection Agency (EPA) regulations outlined in 40

CFR and all other local, State and Federal regulatory standards and conditions for safety and health and environmental management.

C.10 CODE ADHERENCE/COMPLIANCE REPORT

The Contractor is responsible for adherence to applicable Federal, State, territorial, commonwealth and local regulations and laws. This includes but is not limited to all local, State, territorial and commonwealth

Occupational Safety Health and Environmental Management Department regulations, the 2006 http://www.epa.gov/epp/

International Building Code, 2006 International Fire Code – Chapter 24 and NFPA 101 – Life Safety Code for the occupancies being constructed.

FEMA will support the Contractor’s efforts to expedite the permit process responsible for obtaining all required permits prior to CONUS RSC acceptance. The Contractor shall notify the Contracting Officer and

COR immediately if the circumstances raise any concerns about the Contractor’s ability to obtain the necessary permits. In addition, throughout all phases of the responder support CONUS RSC lifecycle, the

Contractor shall comply with all applicable local, State, territorial, commonwealth and Federal rules and regulations associated with the operations of CONUS RSC support systems and operate within the conditions of any permits obtained or applied. This includes, but not limited to, the operation of portable water systems, wastewater treatment systems, collection, storage, and disposal of hazardous and regulated waste; and collection and disposal of solid waste.

The Contractor shall be responsible for meeting manufacturer recommended installation specifications. The

Contractor shall perform a local code review of jurisdictional area where the CONUS RSC is located and implement any requirements determined to be more stringent than the National Codes indicated in the

Performance Work Statement. A written compliance report shall be provided to the Government upon completion of this code review 7 days of the task order award (See C.19 Item 2 Contract Data Requirement

List (CDRL)).

C.11 ACCESS AND FUNCTIONAL NEEDS

The Contractor is responsible for accommodating individuals with functional needs. This includes, at a minimum, the application of Uniform Federal Accessibility Standards (UFAS) along with any other

Federal, State, territorial, commonwealth or local regulations. The facilities within the CONUS RSC that must meet these standards include, but are not limited to, billeting areas, administrative areas, restrooms, shower facilities and hand-washing stations. Fifteen percent of the facility must meet the UFAS standard.

For more information, visit https://www.disability.gov/resource/uniform-Federal-accessibility-standards-ufas/

C.12 REQUIREMENTS

C.12.1 CONTRACTOR STAFFING

The Contractor’s staff shall be comprised of multi-disciplined personnel operating around the clock while the CONUS RSC is in operation. Staff shall be appropriately trained and equipped to operate in locations mentioned in C.3. Staff sizing shall be dependent on the size and scope of the CONUS RSC operation and shall be sufficient to ensure that the CONUS RSC is managed efficiently and effectively. Whenever practical, displaced citizens shall be given the first opportunities for employment within the CONUS RSC, assuming skills and capabilities are pertinent for the open positions. The Contractor shall have the capability to provide engineering, site design and phasing analysis to assist in effective planning and use of the CONUS RSC site. The Contractor and its staff shall adhere to Federal privacy laws, including the

Privacy Act of 1974. All Contractors’ personnel shall be able to pass a background check in accordance with the FEMA Contractor Eligibility and Personal Identification Verification (PIV) Process, (DHS Clause

3052-204.71). (**NOTE: Prior to CONUS RSC acceptance, contractor(s) shall be authorized to perform services as Stated under the Section C.4 “Responder Support CONUS RSC Housing Capacity” in the event that the screenings are not complete).

https://www.disability.gov/resource/uniform-federal-accessibility-standards-%20ufas/ https://www.disability.gov/resource/uniform-federal-accessibility-standards-%20ufas/

C.12.2 SITE LAYOUT PLAN

The Contractor shall provide with each task order proposal: site specific design plans; CONUS RSC site requirements and layout in accordance with the CONUS RSC site spacing provided by the Government

(See C.19 item 5 Contract Data Requirement List (CDRL)).

C.12.3 TRANSITION PLAN

The Contractor shall provide a Transition Plan (See C.19 Item 4 Contract Data Requirement List (CDRL)) with the task order proposal to ensure a smooth transition from task order award to full CONUS RSC operational status (phase-in). The Transition Plan for the phase-in period shall include, at a minimum:

mobilization; site preparation; transition with existing CONUS RSC contractor (if necessary); contractor employee training and orientation; assessment of potential security risks; and assumption of full operational responsibility. A site specific Transition Plan shall be submitted w i t h the task order proposal.

A similar plan shall be provided for phase-out seven days prior to the CONUS RSC closing.

C.12.4 EQUIPMENT INVENTORY LIST

The Contractor shall have the capability to provide assets that can be expanded and reduced based on mission needs and CONUS RSC population. The Contractor shall provide an Equipment Inventory Report weekly (See C.19 item 1 Contract Data Requirement List (CDRL)) to the Contracting Officer (CO), COR, and Task Order COR. The Equipment Inventory Report shall include all equipment used to erect and operate the CONUS RSC. The report shall state if the equipment is owned/leased. The Contractor shall have sufficient equipment available for rapid deployment and preventive maintenance programs to ensure optimum equipment readiness levels at all times.

C.12.5 DAILY LOGS

The Contractor shall maintain daily CONUS RSC logs (See C.19 Item 3 Contract Data Requirement List

(CDRL)). Copies of the logs shall be made available to the CO/COR/Task Order COR and FEMA CONUS

RSC Coordinator. Daily logs shall include, but not be limited to:

Daily occupancy counts;

Summary of any technical direction provided by the National COR/Task Order COR and contractor action taken;

Results of water testing samples (when tested);

Summary of the daily menu;

Number of meals served per day;

Any billeting issues;

Number, type, and severity of medical incidents; and

Summary of any significant CONUS RSC daily laundry services, cleaning of shower facilities, janitorial

Daily log must be signed by the COR, Task Order COR and the Contractor CONUS RSC Manager. The

Contractor’s employees, including sub-contracted employees, shall not be included in occupancy, meal or laundry counts for billing purposes, but shall be included as a separate category in the daily CONUS RSC summary reports to aid the CONUS RSC Coordinator in the event of an emergency or evacuation situation.

C.12.6 MEDICAL PLAN

The Contractor shall develop and maintain CONUS RSC specific medical plans (See C.19 Item 8 Contract

Data Requirement List (CDRL)) to be submitted with the task order proposal that include CONUS RSC processes and procedures in the event of an emergency that the RSC medical staff cannot handle. The plan shall include but not be limited to the medical aid station staffing plan, identification of local medical facilities, transportation routes and other information.

C.13 MOBILZATION

C.13.1 RESPONDER SUPPORT CAMP MOBILIZATION

CONUS RSC setup shall be completed to the CONUS RSC capacity set forth in the task order. If required in the task order, the Contractor shall phase in partial CONUS RSC support (sleeping, feeding, medical and sanitation) as listed in C.7, General Information.

Changes to accommodate increases or decreases in CONUS RSC population and associated services

(within the limits of the CONUS RSC capacity set forth in the task order) shall be completed within 2 4 hours after notice or as directed by the CO. Any changes to exceed CONUS RSC capacity set forth in the task order must be approved by the Contracting Officer and must be completed within 72 hours of notice provided by the Contracting Officer.

C.13.2 SITE DESIGN

The Contractor shall provide with each task order proposal, site specific design plans (See C.19 Item 6

Contract Data Requirement List (CDRL)). The plans shall address site requirements and layout in accordance with the CONUS RSC site spacing provided by the Government. The Contractor shall implement storm water erosion controls in accordance with Federal, State, and local regulations including but not limited to: obtaining permits, performing all necessary site improvements, and restoring the site to meet or exceed original site conditions.

C.13.3 SITE PREPARATION

The Contractor shall perform all work necessary for site evaluation, preparation, installation and use. The

Contractor shall make the site ready for placement of all contractor and Government provided equipment, personnel and assets. Depending on the site, the Contractor shall perform all necessary site improvements to ensure positive drainage, expand s i t e capacities, create parking and common areas and perform selective clearing and grubbing in accordance with all Federal, State and local environmental regulations.

Additionally, the Contractor shall follow all EPA Storm Water Best Management Practices found at http://cfpub.epa.gov/npdes/stormwater/menuofbmps/index.cfm. For example, on a sloped site, the ground may be graded to allow water to drain away from the structures, while on a level site, the facilities m a y need to be elevated to ensure that water drains around them. The Contractor shall be responsible for designing and preparing the CONUS RSC site sufficient to establish positive drainage that ensures that the CONUS RSC remains dry at all times and that pools of water do not settle and stagnate in the CONUS

RSC area. The Contractor shall maintain CONUS RSC grounds on a periodic basis to include brush clearing, grass and brush cutting.

The Contractor shall meet requirements based on the National Environmental Policy Act (NEPA), National

Historic Preservation Act (NHPA), Endangered Species Act (ESA), Executive Order 11988: Floodplain

Management, Executive Order 12898: Environmental Justice, and other environmental planning and historic preservation laws by following the conditions established through FEMA’s environmental and historic preservation (EHP) review. These conditions shall be established by FEMA’s staff at task order award based on the unique characteristics of each site. These included:

• Complying with mitigation measures to reduce the impact to the environment as established by the EHP review (e.g. use of silt fences to reduce sedimentation, use of construction best http://cfpub.epa.gov/npdes/stormwater/menuofbmps/index.cfm management practices to reduce air quality issues, appropriate handling, disposition, remediation, or containment of hazardous materials in the project area, etc.).

• Acquiring applicable Federal, State, or local environmental permits required for the project

(e.g. Storm Water Pollution Prevention Permit [SWPPP], National Pollution Discharge

Elimination System [NPDES] permit, construction permits, Clean Water Act Section 404 for fill, etc.).

• Immediate cease of work and notification to FEMA Regional Environmental Officer

(REO) and CO if potential archeological resources are discovered during construction and ground disturbance work.

C.14 CONUS RSC SET-UP

C.14.1 BILLETING

The Contractor shall provide billeting for the personnel assigned to the CONUS RSC. Billeting shall be provided in commercially available climate controlled facilities which include floors, doors, lights, sleeping beds/cots, smoke alarms and fire extinguishers in accordance with all applicable OSHA 29 CFR

1910 and 29 CFR 1926 standards and requirements. All billeting facilities shall be installed in accordance with local codes, 2006 International Building Code, 2006 International F i r e Code – Chapter 24 and NFPA

101 – Life Safety Code – Chapter 28, New Dormitories. Such billeting shall be fully installed and ready for occupancy within 72 hours of t an s k order award unless directed otherwise on a task order specific basis.

Changes to accommodate increases or decreases in CONUS RSC population must be authorized through written modification by the Contracting Officer and shall be completed within 24 hours af te r notice provided by the COR/Task Order COR.

All billeting facilities shall be installed in accordance with referenced codes and manufacturers approved engineering data. All structure engineering data shall be maintained on file in the project site office. Air movement within structures shall be in accordance with ANSI Z.4.1.4. Billeting shall be segregated by gender (i.e. male and female).If tents are provided for billeting, they shall typically be one of two types: pole tents or frame tents. Pole tents shall comply with the California Fire Code, GA217 for Flame Retardancy and NFPA 701 Flame Retarding Fabric Requirements and 2006 International Fire Code – Chapter 24. Pole tents shall be rated to meet the wind loading requirements contained in Chapter 6 of the ANSI/ASCE 7-05

Minimum Design Loads for Buildings and Other Structure, for the location selected.

Frame tents shall be rated to meet design loading requirements contained in ANSI/ASCE 7-10 Minimum

Design Loads for Buildings and Other Structures, for the location selected as follows: wind loads contained in Chapters 26 – 31; Snow loads contained in Chapter 7; Seismic loads contained in Chapters

11-23; Flood loads contained in Chapter 5. The provisions of ANSI/ASCE 7-05 may also be used following the associated chapters; Chapter 6 for wind; Chapter 7 for snow; Chapters 11 – 23 for seismic;

and Chapter 5 for flood. Structures shall meet or exceed: the OSHA 29 CFR 1910, 29 CFR 1926, all locally adopted building code regulations or the provisions of the 2009, or 2006, editions of the

International Building Code; Chapter 24 of the 2009, or the 206, editions of the International Fire Code;

and the NFPA 101 – Life Safety Code – for occupancies constructed.

For privacy and to accommodate 24/7 work schedules, windows are required to be able to close. Flooring shall be in compliance with OSHA 29 CFR 1910.142

Flooring shall be placed within all interior portions to provide a firm level working or living area. Prior to placing floors on the ground, an entomology service shall be utilized to eliminate potential bug or insect hazards. Periodic screenings and repeat applications shall be provided as needed to ensure inactivity.

(However, if pests become a problem, the contractor is responsible for getting rid of them). Additional pest control programs shall be put in place where applicable and in accordance with OSHA 29 CFR 1910 and other applicable Federal, State and local standards and requirements.

Lighting shall be provided at a rate of at least 20 foot candles and shall be placed on timers for blackout times to accommodate sleep schedules. All lights shall be National Electric Code (NEC) and Underwriters

Laboratories (UL) listed for outdoor and wet conditions. Egress and emergency lighting shall be provided per 2006 International Fire Code, section 2403.

Standard charging stations for electrical devices such as cellular phones and laptops shall be provided throughout the sleeping quarters to accommodate at least 20% of occupancy.

Fire Extinguishers shall be provided for each individual structure and sized appropriately for its occupancy and rated for Type ABC fires. Special areas such as kitchens may require other rated type extinguishers appropriate for their specific location.

Sleeping cots or beds shall be provided for all occupants. If cots are used, they shall be constructed of nylon and aluminum or equivalent and have a minimum 300 lb. capacity. If beds are used, then new mattresses shall be Standard Twin 36"W x 75"L x 6"H, or larger, with inner-springs or coils. Foam mattresses may be substituted if approved in advance by the Contracting Officer. Pillow, blanket, sheets and pillow cases shall be provided with each cot or bed. Cots shall be placed in compliance with all applicable OSHA 29 CFR 1910 and 29 CFR 1926 standards and requirements. The Contractor shall be required to provide sleeping bags or other items in the event the set billeting area temperatures are not maintained due to power failure, etc.

Each occupant shall be provided with a personal storage box and lock (combination or key). The storage box/locker should be a minimum capacity of 4 cubic feet and with dimensions that allow it to be easily stored under or beside their bed.

C.14.2 ADMINISTRATIVE AREAS

The Contractor shall provide administrative areas equipped with internet access. If possible, these areas shall be within tented facilities or office trailers. These areas shall be used to house the Contractor’s

CONUS RSC management and the Task Order COR and representatives operations. The number of

Government personnel shall be determined at the TO level. These shall also be the locations for in-processing and out-processing of CONUS RSC inhabitants and CONUS RSC information boards. The

Contractor shall provide secure containers where security can discharge (clear) their weapons in any of the main areas throughout the CONUS RSC.

C.14.3 SECURITY

Separate Security Housing outside the general population may be required but shall be identified in each

Task Order Proposal Request (TOPR).

C.14.4 FENCING AND BARRICADES

The Contractor shall provide fencing and barricades around the perimeter of terrestrial CONUS RSCs as set forth in the task order. The Contractor shall also provide fencing and barricades around areas which are “off limits” to occupants. Fencing a n d barricades are required within 36 hours for “phased” setup timeframes, and 72 hours for the rest of the initial setup timeframe. This is to ensure the health and safety of occupants. Fences, barriers, and implemented separation mechanisms shall comply with Federal, State, commonwealth, territorial, and other local regulation as applicable. Building codes, and regulations, as well as any applicable FEMA security requirements as defined by the Joint Field Office (JFO) Security Officer.

All fences or barriers shall comply as a minimum with requirements set forth in UFAS or the Americans with Disabilities Act or other Federal, State, commonwealth, territorial and or the local requirements. For non-terrestrial solutions such as barges or ships, the Contractor shall provide fencing and barricades to secure the entrance of the RSC.

C.14.5 COVERED WALKWAYS

Depending upon the location of the disaster covered walkways may be required. If covered, it must be in compliance with the National Fire Protection association NFPA, 101 “Life Safety Code”, International

Building Code (IBC) 2009 and American Society of Civil Engineers (ASCE) 7-05.

C.14.6 MEDICAL UNITS

The Contractor shall provide a medical unit staffed with, at a minimum, medical personnel certified in

Advance Cardiac Life Support (ACLS) procedures 24 hours a day, 7 days a week, unless directed otherwise by the CO. The medical unit shall be licensed in the location they have been requested to establish the camp in. The Medical Unit shall be equipped to provide basic care for minor illness and injury; this shall include dispensing of common over the counter medications. Medical conditions that the medical unit must be prepared to respond to include but are not limited to frostbite, hypothermia, heat stroke and other conditions brought on by extreme temperature conditions. Medical personnel shall provide medical services to occupants and contractor employees 24 hours a day, seven days a week.

The Contractor shall immediately notify the agency point of contact of any occupant injuries or illnesses requiring any level of documentation and shall forward completed forms (to include all required information on the accident or illness, including medical documentation, fund code and type of hire (Ex:

DAE, DTE, NDMS, etc.) to FEMA management via the agency’s point of contact within 24 hours of the notice to the Agency.

C.14.7 AUTOMATIC EXTERNAL DEFIBRILLATORS (AED)

Automatic External Defibrillators (AED) shall be placed in all areas of assembly (i.e., dining facility, Morale

Welfare and Recreation (MWR), billeting). AEDs shall be located in proximity to the main entrance door and be marked with a large predominate sign.

C.14.8 RESTROOM FACILITIES

The Contractor shall provide portable restroom facilities with flushing toilets at each CONUS RSC to ensure compliance with all applicable OSHA 29 CFR 1910 and 29 CFR 1926 standards and requirements and all other Federal, State and local applicable requirements. These units shall be designed and certified for use by the Portable Sanitation Association International. All units shall be fully serviced at least once daily, or more frequently as the site capacity requires or if di rected by the COR/Task Order COR. All waste water shall be collected with vacuum trucks and transported offsite and disposed at permitted treatment facilities. When available, public utilities shall be utilized.

Facilities shall be p o s i t i o n ed , or the entrance to facilities shall be screened, to ensure privacy and prevent individuals walking by from seeing into the facility. The restrooms facilities shall be segregated by gender (i.e. male and female).

C.14.9 MOBILE SHOWER FACILITIES

The Contractor shall provide mobile shower facilities to ensure compliance at a minimum with OSHA 29

CFR 1910 and 29 CFR 1926 as well as UFAS standards. Facilities shall be positioned, or the entrance to facilities shall be screened, to ensure privacy and prevent individuals walking by from seeing into the facility. Shower facilities shall have individual stalls, sinks with mirrors and outlets for hairdryers and shaving equipment shall be provided. Units shall have hot and cold water and shall be serviced with an

American Society of Mechanical Engineers (ASME) rated propane water heater and an anti-scald valve for user safety. Heated water shall be provided at a minimum of 101 degrees Fahrenheit. Hand washing facilities shall be provided at CONUS RSC to meet CONUS RSC population demand. All showers and sink facilities shall be sanitized twice daily with a disinfecting solution. The shower facilities shall be segregated by gender (i.e. male and female).

C.14.10 LAUNDRY FACILITIES

The Contractor shall provide laundry services and shall ensure that clean, fresh linens and towels are available daily upon request by each occupant. This includes all towels for showers, bedding and any linens for the dining facility. These basic services shall be provided to all CONUS RSC occupants and shall be included in the daily contract price.

A drop and fold service for CONUS RSC occupants’ personal laundry shall be available for daily drop-off and pick-up. Laundry shall be done separately and individually for sanitation concerns. Drop off and pick-up service for CONUS RSC occupants shall be provided with a maximum 24 hour turn-around time and service shall be included in base price.

The Contractor is also authorized to provide self-pay drop off and pick-up laundry service to authorized holders of CONUS RSC Non- Occupant Visitor Identification cards. This service must be provided on a self-pay basis and the Contractor shall accept payment directly from the authorized CONUS RSC visitors.

No costs associated with providing this service shall be passed on to FEMA.

C.14.11 MORALE WELFARE AND RECREATION (MWR)

The Contractor may be required to provide a MWR facility, separate from the sleeping area. This requirement is not required within the timelines listed in C.2.0; however when required, it must be established within 72 hours after the setup of the CONUS RSC. This facility needs to be able to maintain a

10% capacity rate based on increase and decrease in CONUS RSC population. This area shall have lights, power, HVAC and flooring. This area shall also have tables and chairs for reading and doing personal paperwork. The area shall have television and movie capabilities and seating for inhabitants to relax. The contractor shall provide:

• TVs with DVD players—there is no set number or size, but there must be enough so that personnel can watch TV.

• Internet access—can be wired or wireless—though wireless can service more users, the signal must be strong enough to keep a good connection.

• Standard charging stations for equipment like cell phones and laptops shall be provided throughout the MWR to accommodate at least 10% of occupancy.

• Numerous magazines, newspapers, books, and games (Adult Content Prohibited).

• Refrigerators and microwaves commensurate with CONUS RSC capacity.

• Provide exercise equipment limited to treadmill and elliptical machine.

• Provide gathering of tables and chairs for occupants socializing.

C.14.12 HAND-WASHING STATIONS

The Contractor shall furnish sufficient hand-washing stations at each entrance to the dining area for personnel to use prior to entering and shall furnish sufficient hand-washing stations near restroom and billeting facilities in accordance with 29 CFR 1910 or 29 CFR 1926 requirements. Personnel shall not have to wait in line for more than five minutes to use a hand-washing station. The Contractor is responsible to ensure that the hand wash stations remain stocked with water (hot and/or cold), hand soap and paper towels throughout the dining period. Hand sanitizing stations may be used in addition to hand-washing stations.

C.14.13 POWER AND HVAC

The Contractor shall provide power and HVAC as required to power the requirements of the CONUS RSC.

Available site utilities shall be specified in each task order. Temporary power and HVAC, when needed, shall be provided via mobile diesel generators and heating and cooling units sized to support the facility as required. Units shall be self-contained, and mobile and over the road transportable. Units shall be sound attenuated with noise levels rated at no higher than 69 dBA and a reasonable distance from the billeting to allow for proper sleep of CONUS RSC occupants. Panels and transformers shall be placed as required by the site configuration. Distribution shall be provided with cam lock connectors and sized t o applications.

GFCI outlet boxes shall be placed throughout the facility as design requires. Wherever cabling crosses roadways or pedestrian areas, cable ramps shall be used for safety and protection. All electrical equipment shall be UL Listed and rated for NEMA 3R and 4 applications. Electrical systems shall be installed to

NEC standard (National Electrical Codes) by licensed electrical personnel. When Required, HVAC shall be provided for all structures in sufficient capacities to meet different environmental conditions. All mobile

HVAC units shall be operated on a digital thermostat control.

C.14.14 ENVIRONMENTAL CONTROL

The Contractor shall ensure that all facilities within the CONUS RSC are equipped with reverse cycle (Heat and A/C) Environmental Control Units (ECUs) or comparable environmental control system capable of maintaining the ambient temperature inside the facilities at 72 +/-5 degrees Fahrenheit at all times.

C.15 CONUS RSC OPERATIONS

C.15.1 PHOTO IDENTIFICATION CARDS

The Contractor shall furnish identification cards for all CONUS RSC occupants and non-occupants requiring entry into the CONUS RSC. Please see Section J for the standard format that shall be used when awarded a task order. (See C.19 Item 7 Contract Data Requirement List (CDRL)).

The Occupant Identification Card shall be used to access lodging, CONUS RSC facilities, meals, and laundry services. The Occupant Identification Card shall be clearly distinctive from other categories of identification cards.

Non-Occupant Identification cards shall also be provided to authorized, non-occupant CONUS RSC visitors and shall allow these authorized visitors access to the CONUS RSC dining and laundry on a self-pay for services basis. The Non-Occupant Identification Card shall be clearly distinctive from other categories of identification cards.

All Contractor employees, including sub-contractors, shall have identifiable markings on their outer clothing displayed at all times. Contractor Identification badges shall display their name and photograph identifying they are employees of the Contractor which shall be visible at all times. These ID badges shall be clearly distinctive from other categories of I D badges stating “Under Contract to FEMA”. FEMA

Security shall have a badge machine at the CONUS RSC to issue badges to contractor personnel that have background checks and fingerprints completed on file.

(**NOTE: Contractor workers building the CONUS RSC shall need badges at all times; this requirement applies to work performed even prior to full acceptance of CONUS RSC Site).

C.15.2 MEAL SERVICES AND DINING FACILITY

The Contractor shall provide a dining facility at each CONUS RSC which shall meet or exceed OSHA 29

CFR 1910, 29 CFR 1926, and 2006 International Fire Code – Chapter 26 and NFPA 101 – Life Safety

Code – Chapter 12 -New Assembly occupancy. Hours of operation will be specified at the task order level.

Contractor shall provide food preparation services capable of providing meals per feeding sufficient to meet CONUS RSC occupancy levels. All meals may be prepared in accordance with the Army 14 Day

Menu program (or equivalent like NIFC Mobile Food Services contract http://www.fs.fed.us/fire/contracting/index.htm) and may be enhanced based on individual chef specialties and skills. The Contractor shall prepare three meals per day (breakfast, lunch and dinner).

Lunch meals shall be prepared as “take- away” bagged meals or hot boxed meals. Dinners shall be hot meals. The Contractor shall accommodate special meal needs such as vegetarian, vegan, kosher, halal or other special dietary menu needs. Vegetarian meals shall at a minimum be prepared for the Ovo-Lacto vegetarian classification level and shall consist of the same quantities and items as regular meals with the exception that no meat, fish, or poultry shall be included. Non-meat protein substitutes shall be used in vegetarian sack lunches in lieu of meat, fish or poultry.

Snacks: Hot coffee, tea, bottled water and assorted snacks shall be made available twenty-four hours per day.

Food supplies shall be staged in appropriate storage equipment, dry vans or refrigerated/freezer trailers until prepared. Meal counts for each meal shall be provided to the National COR/Task Order COR on a daily basis. The Contractor shall provide a dining facility adequate to feed the CONUS RSC population within a four hour window or within a schedule as agreed to by the Contracting Officer via the National

COR/Task Order COR. The dining facility shall have adequate seating capacity to accommodate a minimum of 1/3 of the CONUS RSC occupancy level.

The Contractor shall ensure that all personnel entering or working in food preparation and/or serving areas shall be in compliance with local and State Health Codes and Regulations (i.e., wearing hairnets or disposable hats, washing hands, etc.). The Contractor shall ensure that food is prepared, stored, served and disposed of in accordance with all local, State and Federal requirements and is subject to inspections from applicable public health personnel. Single-use, food-grade gloves shall be worn when serving meals.

The Contractor shall ensure that each Mobile Food Service Unit Manager and Supervisory Cook has a current Certificate of Completion for food service management, handling and sanitation training.

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C.15.3 MEAL PAYMENT

The Contractor is also authorized to provide meals to authorized holders of CONUS RSC Non-Occupant

Visitor Identification cards. These meals must be provided on a self-pay basis and the Contractor shall accept payment directly from the authorized CONUS RSC visitors. No costs associated with providing this service shall be passed on to FEMA.

C.15.4 SANITATION INSPECTIONS

In addition to evaluations by the National COR/ Task Order COR, FEMA Safety, Health and Medical

Readiness (SHMR) HMR representatives shall have access to the kitchen and dining area(s) to check for compliance with sanitation standards as required by local, State and…