HSFE50-15-R-0018.pdf

1. THIS CONTRACT IS A RATED ORDER RATING PAGE OF PAGES

UNDER DPAS (15 CFR 700)

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

SEALED BID (IFB)

NEGOTIATED (RFP)

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

9. Sealed offers in original and _____________________________ copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in until local time _______________________ (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All Offers are subject to all terms and conditions contained in this solicitation.

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

AREA CODE NUMBER EXT.

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

A SOLICITATION/CONTRACT FORM I CONTRACT CLAUSES

B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

C DESCRIPTION/SPECS./WORK STATEMENT J LIST OF ATTACHMENTS

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

E INSPECTION AND ACCEPTANCE

F DELIVERIES OR PERFORMANCE

G CONTRACT ADMINISTRATION DATA L INSTR., CONDS., AND NOTICES TO OFFERORS

H SPECIAL CONTRACT REQUIREMENTS M EVALUATION FACTORS FOR AWARD

K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

12. In compliance with the above, the undersigned agrees, if this offer is accepted within ________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%) (See Section I, Clause No. 52-232-8)

14. ACKNOWLEDGEMENT OF AMENDMENTS AMENDMENT NO. DATE AMENDMENT NO. DATE

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated:

DUNS: DUNS+4: CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 15A. NAME AND

ADDRESS OF

OFFEROR

(Type or print)

15B. TELEPHONE NUMBER 17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT. 15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM (4 copies unless otherwise specified)

10 U.S.C. 2304(a) ( ) 41 U.S.C. 253(c) ( )

24. ADMINISTERED BY (If other than Item 7) 25. PAYMENT WILL BE MADE BY CODE CODE

PHONE: FAX:

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

(Signature of Contracting Officer)

(REV. 9-97)

10. FOR INFORMATION CALL:

11. TABLE OF CONTENTS

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 33

Previous edition is unusable Prescribed by GSA-FAR (48 CFR) 53.214(c)

SOLICITATION, OFFER AND AWARD

SOLICITATION

OFFER (Must be fully completed by offeror)

AWARD (To be completed by Government)

1 XXXX N/A 87

HSFE50-15-R-0018

X

FEDERAL EMERGENCY MANAGEMENT AGENCY

MT. WEATHER EMERGENCY OPERATIONS CENTER

ATTN: CHRISTINE TODD, 540-542-5283

19844 BLUE RIDGE MOUNTAIN ROAD

MT WEATHER, VA 20135-2006

CHRISTINE TODD 540-542-5283 christine.todd@fema.dhs.gov

X A-1

X B-1

X C-1

X D-1

X E-1

X F-1

X G-1

X H-1

X I-1

X J-1

X K-1

X L-1

X M-1

FEDERAL EMERGENCY MANAGEMENT AGENCY

FEMA Finance Center

ATTN: VENDOR PAYMENTS, 540-504-1899

P.O. Box 9001 Winchester VA 22604

MATTHEW RAIBLE

Table of Contents

PART I - THE SCHEDULE ........................................................................................................................... A-1

SECTION A - SOLICITATION/CONTRACT FORM ............................................................................... A-1

SF 33 SOLICITATION, OFFER AND AWARD .............................................................................. A-1

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS ............................................................... B-1

B.1 NOTICE OF HYBRID CONTRACT ................................................................................................. B-1

B.2 IDIQ LABOR CATEGORIES……………………………………………………………………….B-1

B.3 MINIMUM AND MAXIMUM AMOUNTS………………………………………………………...B-2

B.4 TRAVEL AND ODCS……………………………………………………………… ……………...B-2

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK..................................... C-1

STATEMENT OF WORK REFERENCE………………........................................................................C-1 [For this Solicitation, there are NO clauses in this Section] ...................................................................... C-1

SECTION D - PACKAGING AND MARKING .......................................................................................... D-1

D.1 NOTICE OF HYBRID CONTRACT ................................................................................................ D-1 [For this Solicitation, there are NO clauses in this Section]…………………………………………….D-1

SECTION E - INSPECTION AND ACCEPTANCE .................................................................................... E-1

E.1 NOTICE OF HYBRID CONTRACT ................................................................................................. E-1 E.2 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE ...................... E-1

E.3 INSPECTION AND ACCEPTANCE………………………………………………………………E-1

E.4 PERFORMANCE EVALUATION…………………………………………………………………E-1

SECTION F - DELIVERIES OR PERFORMANCE ................................................................................... F-1

F.1 NOTICE OF HYBRID CONTRACT ................................................................................................. F-1 F.2 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE .................... F-1

F.3 ORDERING PERIOD……………………………………………………………………………….F-1

F.4 PRINCIPAL PLACE OF PERFORMANCE…………………………………………………………F-1

F.5 NOTICE OF DELAY…………………………………………………………………………………F-1

F.6 DELIVERY SCHEDULE…………………………………………………………………………….F-2

F.7 REPORTS OF WORK………………………………………………………………………………..F-2

SECTION G - CONTRACT ADMINISTRATION DATA ......................................................................... G-1

G.1 NOTICE OF HYBRID CONTRACT ................................................................................................ G-1 G.2 IDENTIFICATION OF GOVERNMENT OFFICIALS ................................................................... G-1

G.3 ORDERING—BY DESIGNATED CONTRACTING OFFICIALS………………………………...G-1

G.4 TASK ORDER PROCEDURES……………………………………………………………………..G-2

G.5 INDIRECT RATES…………………………………………………………………………………G-3

G.6 BILLING INSTRUCTIONS (JUN 2014) ......................................................................................... G-4 G.7 DEFECTIVE OR IMPROPER INVOICES (JUN 2014) .................................................................. G-4 G.8 INVOICE APPROVAL (JUN 2014) ................................................................................................. G-4 G.9 INVOICE INSTRUCTIONS (JUN 2014) ......................................................................................... G-4

G.10 INVOICE INSTRUCTIONS FOR PROVISIONAL INVOICES UNDER FLEXIBLY PRICED

CONTRACTS (JUN 2014) ............................................................................................................. G-6

G.11 TRAVEL……………………………………………………………………………………………...G-9

G.12 TECHNICAL DIRECTION………………………………………………………………………….G-9

G.13 EVALUATION OF CONTRACTOR PERFORMANCE (Service) (Jan 2000)……………………..G-10

SECTION H - SPECIAL CONTRACT REQUIREMENTS ....................................................................... H-1

H.1 NOTICE OF HYBRID CONTRACT ................................................................................................ H-1

H.2 GOVERNMENT CONTRACTOR RELATIONS……………………………………………………H-1

H.3 HSAR 3052.215-70 KEY PERSONNEL OR FACILITIES (DEC 2003)……………………………H-2

H.4 INFORMATION TECHNOLOGY SECURITY AND PRIVACY TRAINING (MAR 2015)..….….H-2

H.5 SAFEGAURDING OF SENSITIVE INFORMATION………………………………………………H-3

H.6 GREEN PURCHASING UNDER FEMA SERVICE CONTRACTS………………………………..H-10

H.7 REPRODUCTION OF REPORTS (APR 1984)………………………………………………………H-10

H.8 PUBLICATION (APR 1984)………………………………………………………………………….H-11

PART II - CONTRACT CLAUSES .............................................................................................................. I-1

SECTION I - CONTRACT CLAUSES ...................................................................................................... I-1

I.1 NOTICE OF HYBRID CONTRACT ................................................................................................... I-1

I.2 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014) ..................................................................................................... I-3

I.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (JUL 2013) ................................................................................... I-3

I.4 52.215-23 LIMITATIONS ON PASS-THROUGH CHARGES (OCT 2009) ALTERNATE I (OCT

2009) ................................................................................................................................................. I-4

I.5 HSAR 3052.209-73 LIMITATION OF FUTURE CONTRACTING (JUN 2006)…………………I-5

I.6 52.216-7 ALLOWABLE COST AND PAYMENT (JUN 2013) ................................................... I-6

I.7 HSAR 3052.242-71 DISSEMINATION OF CONTRACT INFORMATION (DEC 2003)………I-10

I.8 52.216-18 ORDERING (OCT 1995) ............................................................................................ I-10 I.9 52.216-19 ORDER LIMITATIONS (OCT 1995) ........................................................................ I-11 I.10 52.216-22 INDEFINITE QUANTITY (OCT 1995) .................................................................. I-11 I.11 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) ...................................................... I-12 I.12 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ................. I-12

I.13 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JUL 2013)

........................................................................................................................................................ I-12 I.14 52.222-21 PROHIBITION OF SEGREGATED FACILITIES (FEB 1999) ................................ I-13

I.15 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR

RELATIONS ACT (DEC 2010) .................................................................................................... I-13 I.16 52.227-3 PATENT INDEMNITY (APR 1984).......................................................................... I-14 I.17 52.227-3 PATENT INDEMNITY (APR 1984) ALTERNATE I (APR 1984) ........................ I-15

I.18 52.232-7 PAYMENTS UNDER TIME-AND-MATERIALS AND LABOR-HOUR CONTRACTS

(AUG 2012) .................................................................................................................................... I-15 I.19 52.232-19 AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (APR 1984) ...... I-19 $ I.20 52.246-20 WARRANTY OF SERVICES (MAY 2001) ......................................................... I-19 I.21 52.249-14 EXCUSABLE DELAYS (APR 1984) ...................................................................... I-19 I.22 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) ................................. I-20

I.23 HSAR 3052.204-70 SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION

TECHNOLOGY RESOURCES (JUN 2006)…………………………………………………….I-20

I.24 HSAR 3052.204-71 Contractor EMPLOYEE ACCESS (SEP 2012) ALTERNATE I (SEP 2012) . I-21

I.25 HSAR 3052.209-70 PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES (JUN

2006) ............................................................................................................................................... I-22 I.26 HSAR 3052.209-72 ORGANIZATIONAL CONFLICT OF INTEREST (JUN 2006) .................... I-24

I.27 HSAR 3052.242-72 CONTRACTING OFFICER'S TECHNICAL REPRESENTATIVE (DEC

2003) ............................................................................................................................................... I-24 I.28 NARA RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS ................................... I-25

I.29 FAR 52.204-2 SECURITY REQUIREMENTS (AUG 1996)………………………………………I-25

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS ............................... J-1

SECTION J - LIST OF ATTACHMENTS .................................................................................................... J-1

PART IV - REPRESENTATIONS AND INSTRUCTIONS .................................................................. K-1

SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF

OFFERORS ............................................................................................................................................ K-1

K.1 NOTICE OF HYBRID CONTRACT ................................................................................................ K-1 K.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (DEC 2014) ................. K-1 K.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013) ............... K-4

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS .............................. L-1

L.1 NOTICE OF HYBRID CONTRACT ................................................................................................. L-1 L.2 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE ........ L-1

L.3 52.215-22 LIMITATIONS ON PASS-THROUGH CHARGES--IDENTIFICATION OF

SUBCONTRACT EFFORT (OCT 2009) ....................................................................................... L-1 L.4 52.216-1 TYPE OF CONTRACT (APR 1984) ............................................................................ L-2

L.5 SINGLE OR MULTIPLE AWARDS (OCT 1995)………………………………………………..L-2

L.6 52.233-2 SERVICE OF PROTEST (SEP 2006) .......................................................................... L-2

L.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) L-3

L.8 NOTICE OF FILING REQUIREMENTS FOR AGENCY PROTESTS ......................................... L-3

L.9 PROPOSAL PREPARATION INSTRUCTIONS…………………………………………………L-6

L.10 DOCUMENTATION OF SECURITY REQUIREMENTS…………….…………………………L-12

L.11 NUMBER OF CONTRACT AWARDS AND IDENTIFICATION OF CONTRACT AWARDS

RESERVED FOR SMALL BUSINESS CONCERNS…………………………………………...L-12

SECTION M - EVALUATION FACTORS FOR AWARD ........................................................................ M-1

M.1 NOTICE OF HYBRID CONTRACT ............................................................................................... M-1

M.2 NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE ...... M-1

M.3 EVALUATION AND AWARD…………………………………………………………………..M-1

M.4 COST/PRICE EVALUATION CRITERIA……………………………………………………….M-1

M.5 TECHNICAL EVALUATION FACTORS/CRITERIA…………………………………………..M-1

M.6 TOP SECRET CLEARANCE DOCUMENTATION……………………………………………..M-4

M.7 AWARD……………………………………………………………………………………………M-4

STATEMENT OF WORK ................................................................................................................................ -1

HSFE50-15-R-0018 Section B

B-1

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 NOTICE OF HYBRID CONTRACT

This is a Hybrid Fixed Price/Time & Material type contract.

The following symbols will appear next to the applicable clauses and provisions throughout this document.

$ = applicable to Fixed-Price line items only.

& = applicable to Time-and-Material/Labor-Hour line items only.

PART I - THE SCHEDULE

B.2 IDIQ Labor Categories

Please complete the following tables with your firm’s appropriate labor categories. Use labor categories appropriate that will be needed to perform the work as described in the SOW. Technical Proposal labor descriptions including functional responsibilities and minimum education and experience levels will be incorporated into the contract. Time and Material hourly rates need to be fully loaded through profit. Tables may be expanded to include all labor categories that may be tasked during this contract.

IDIQ Contract - Base Year

CLIN Labor Category Contractor Off-Site T&M

Hourly Rate

Government On-Site T&M Hourly Rate

0001AA

0001AB

0001AC

0002 Travel (Not to exceed) $42,000.00 0003 Material (Not to exceed) $65,071.00 0004 Indirects on ODCs As a %

IDIQ Contract – Optional Period One

CLIN Labor Category Contractor Off-Site T&M

Hourly Rate

Government On-Site T&M Hourly Rate

1001AA

1001AB

HSFE50-15-R-0018 Section B

B-2

1002 Travel (Not to exceed) $42,000.00 1003 Material (Not to exceed) $67,000.00 1004 Indirects on ODCs As a %

IDIQ Contract – Optional Period Two

Off-Site T&M

Hourly Rate

Government On-Site T&M Hourly Rate

2001AA

2001AB

2002 Travel (Not to exceed) $42,000.00 2003 Material (Not to exceed) $70,000.00 2004 Indirects on ODCs As a %

B.3 MINIMUM AND MAXIMUM AMOUNTS

(a) The guaranteed minimum for this contract is $10,000.00.

(b) The maximum that than can be ordered during the Period of Performance of this contract is _ (to be filled in at award) _.

(c) The Contracting Officer will follow the Task Order procedures set forth in Section G.4 TASK ORDER PROCEDURES.

B.4 TRAVEL AND ODCS

Travel and ODCS will be incurred and charged on a cost reimbursable basis. Indirects on ODCs will be paid in accordance with firm’s CAS.

HSFE50-15-R-0018 Section C

C-1

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

SEE ATTACHMENT A “STATEMENT OF WORK”

[For this Solicitation, there are NO clauses in this Section]

HSFE50-15-R-0018 Section D

D-1

SECTION D - PACKAGING AND MARKING

D.1 NOTICE OF HYBRID CONTRACT

The following symbols will appear next to the applicable clauses and provisions throughout this document.

$ = applicable to Fixed-Price line items only.

& = applicable to Time-and-Material/Labor-Hour line items only.

[For this Solicitation, there are NO clauses in this Section]

HSFE50-15-R-0018 Section E

E-1

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE OF HYBRID CONTRACT

The following symbols will appear next to the applicable clauses and provisions throughout this document.

$ = applicable to Fixed-Price line items only.

& = applicable to Time-and-Material/Labor-Hour line items only.

E.2 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

$52.246-4 INSPECTION OF SERVICES—FIXED –PRICE AUG 1996

&52.246-6 INSPECTION--TIME-AND-MATERIALS AND MAY 2001

LABOR-HOUR

E.3 INSPECTION AND ACCEPTANCE

Final inspection and acceptance shall be by the Contracting Officer or his/her duly authorized representative at:

Inspection: DHS/FEMA 500 C Street Washington, DC 20472

Acceptance: Same as above

E.4 PERFORMANCE EVALUATION

The Government reserves the right, at all reasonable times, and upon reasonable notice to the Contractor or Subcontractor, to inspect or otherwise evaluate the work performed or being performed at the location at which it is being performed.

If any inspection or evaluation is made by the Government on the premises of the Contractor, or a Subcontractor, the

Contractor shall provide and shall require the Subcontractor to provide all reasonable facilities and assistance for the safety and convenience of the Government representatives shall be performed in such a manner as will not unduly delay work.

The Government will endeavor to conduct all audits, inspections and evaluations in accordance with the highest levels of established professional auditing practices and standards. If a written report of such inspection or evaluation is prepared which reflects deficiencies or proposed corrective actions to be taken by the Contractor, or Subcontractor, a copy of those deficiencies and/or proposed corrective actions shall be furnished to the Contractor. Any corrective action proposed to be taken as a result of such inspection(s) shall be discussed with Government prior to implementation. The Government representative are extended to include agents i.e., auditors, and/or other contractors.

HSFE50-15-R-0018 Section F

F-1

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE OF HYBRID CONTRACT

The following symbols will appear next to the applicable clauses and provisions throughout this document.

$ = applicable to Fixed-Price line items only.

& = applicable to Time-and-Material/Labor-Hour line items only.

F.2 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" contained in this document. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

$ 52.242-15 STOP-WORK ORDER AUG 1989

F.3 ORDERING PERIOD

The ordering period for this contract shall be from the effective date of the contract through 36 months. The period of performance for task orders shall not extend beyond 1 year from the last day of the ordering period of the contract.

F.4 PRINCIPAL PLACE OF PERFORMANCE

The effort required under this contract shall be performed at the contractor’s facility and

Department of Homeland Security/FEMA Chemical Biological Radiological Nuclear Explosive (CBRNE) Branch 500 C Street SW Washington, DC 20472

F.5 NOTICE OF DELAY

If the Contractor becomes unable to complete the contract work at the time specified because of technical difficulties, notwithstanding the exercise of good faith and diligent efforts in the performance of the work called for hereunder, the Contractor shall give the Contracting Officer written notice of the anticipated delay and the reasons therefore. Such notice and reasons shall be delivered promptly after the condition creating the anticipated delay becomes known to the Contractor but in no event less than forty-five (45) days before the completion date specified in this contract, unless otherwise directed by the Contracting Officer.

When notice is so required, the Contracting Officer may extend the time specified in the schedule for such period as deemed advisable.

F-2

F.6 DELIVERY SCHEDULE

All services under this contract shall be delivered in accordance with the terms and conditions set forth in this contract and/or as contained in properly executed task orders pursuant to the provisions of this contract. Types of services required along with specific delivery/performance parameters, milestones, invoicing schedules, dates, and locations will be specified in each Task Order.

F.7 REPORTS OF WORK

Task Orders issued against the IDIQ contract could result in any of the following deliverables. This list is not all-inclusive, but it is representative of the deliverables that could be produced under the resulting contract:

1.0 Monthly Progress Reports

The contractor will submit a Monthly Progress Report by the 21st of each month following the monthly reporting period. The suspense date of the report will be the same as those used for invoicing by the primary contractor.

Any and all subcontractor/consultant data will be current through the “as of” date of the report.

The report will be unclassified. E-mail submission is encouraged. The specific format will be approved by the Contracting Officers Representative (COR) and the Contracting Officer (CO). The following information will be provided as a minimum:

1.1 Task Order Reporting Requirements

(a) Technical data

1. Discuss efforts performed during the reporting period.

2. Discuss the status of any assigned deliverables. This will include the deliverable reference, deliverable title, date due and date delivered.

3. Identify any problems encountered (technical/schedule/cost) and resolutions.

4. Specifically note if there are any unresolved problems/issues at the end of the reporting period.

5. The final report for each contract period will include a cumulative list of all deliverable items provided.

Detail will be the same as that provided in monthly reports.

(b) Expenditure data

1. Provide current and cumulative expenditures of both hours and dollars; illustrate expenditures separately by

Task Order and the amount funded as well as compute a funding balance.

2. Provide line graphs illustrating expenditures of both hours and dollars. These graphs will demonstrate planned expenditures as well as funding levels.

3. Provide the names of all personnel charging to the Task Order. Organize the data by contract labor category and illustrate both current and cumulative hours charged for each person. Reveal separate uncompensated hours and total time to account for hours worked (if applicable).

4. Total expenditures will be compared to those invoiced for the same period and differences explained.

The above detail information will be provided for current contract period Task Orders only. Information required by paragraph 1.1 above will also be provided for each previous Task Order so as to provide a summary for the Task Order

Distribution requirements: The report will be distributed as indicated on individual Task Orders.

2.0 Annual Plan of Action and Milestones (POA&M and Staffing Plan)

The contractor will develop a POA&M for each work area within the Statement of Work (SOW) and/or as identified by the Task Order. The SOW area is defined as the level of task identified in the SOW/Task Order. The POA&M is due within twenty-one (21) calendar days after the Task Order award, Exercise of Option, Technical Instruction Issuance, and/or Modification to the Technical

F-3

Instruction or the Task Order which affect the Level of Effort or dollar ceilings. While contractor format is acceptable, with the Task Order Monitors (TOMs) and Contracting Officer’s, the following information, as a minimum, will appear in each POA&M.

2.1 Task Order Statement of Work

(a) Date POA&M prepared (and revision number if applicable)

(b) Work Area

(c) POA&M applicable period of performance

(d) Work summary to include a listing of planned deliverables

(e) Estimated Man-Years required for the period to include subcontractors

(f) Names of personnel to be assigned and estimated Level of Effort stated in terms of man-years.

3.0 In Progress Reviews (IPR)

The contractor will participate in both formal and informal IPRs of work being performed. Formal reviews will be scheduled by the Government and will be conducted in Governmental spaces. At the time the review is scheduled, the Government will communicate the specific purpose of the review and advise the contractor as to the desired content of the presentation. The contractor will provide copies of slides presented to all attendees. An initial IPR will be conducted within sixty (60) days of the Task Order award date and will follow an agenda agreed to by the TOM. Subsequent IPRs will be conducted approximately every ninety (90) days thereafter unless waived by the Government.

4.0 Task Prioritization Meetings

The contractor will participate in periodic Task Prioritization Meetings with individual Task Area Points of Contact (POC). The purpose of these meetings is to convey the Government’s technical program schedules and priorities and to identify corresponding task priorities for this order. The TOM and/or the Alternate TOM (A-TOM) may attend these meetings. Results of these meetings will be included in the Monthly Progress Report.

HSFE50-15-R-0018 Section G

G-1

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 NOTICE OF HYBRID CONTRACT

The following symbols will appear next to the applicable clauses and provisions throughout this document.

$ = applicable to Fixed-Price line items only.

G.2 IDENTIFICATION OF GOVERNMENT OFFICIALS

The Government Officials assigned to this contract are as follows:

Administrative Contracting Officer:

Name: TBD AT TIME OF AWARD

Phone:

Fax:

Technical Point of Contact hereby delegated authority to accept goods and services and review and approve invoices for this contract:

Name: TBD AT TIME OF AWARD

Phone:

Alternate Technical Point of Contact hereby delegated authority to accept goods and services and review and approve invoices for this contract:

Name: TBD AT TIME OF AWARD

Phone:

G.3 ORDERING—BY DESIGNATED CONTRACTING OFFICIALS

(a) The Government will order any supplies and services to be furnished under this contract by issuing Task Orders on Optional Form 347, or an agency prescribed form, from the effective date of the contract through the expiration date of the contract. Task Orders will only be issued by a Contracting Officer.

G-2

(b) A Standard Form 30 will be the method of modifying Task Orders.

(c) Each T&M type Task Order will have a ceiling price, which the Contractor may not exceed. For Time and Materials type tasks orders: when the Contractor has reason to believe that the labor payment and support costs for the order, which will accrue in the next (30) days, will bring the total cost to over 85 percent of the ceiling price specified in the order, the Contractor shall notify the Contracting Officer and Contracting Officer’s Representative (COR) in writing.

(d) The Government may also place Firm Fixed Price Task Orders, when possible. Firm Fixed Task Orders will be utilized when the task order requirement can be defined.

G.4 TASK ORDER PROCEDURES

(a) One or more Task Orders (TOs) will be issued during the performance of this contract. In accordance with the Federal Acquisition Streamlining Act and FAR 16.505(b), which is incorporated by reference, the Contracting Officer will give each awardee a fair opportunity to be considered for award for each Task Order. Procedures and selection factors to be considered for each TO that provides fair opportunity are set forth in FAR 16.505(b)(1), which is incorporated by reference and (b) below:

(b) Request for Task Order Proposal Process

(1) Except as provided in FAR 16.505(b)(2), the Contracting Officer will issue a Task Order proposal request to all awardees. The proposal request will include a Statement of Work (SOW) that includes a detailed description of work to be accomplished, a listing of the deliverables, and additional information as appropriate. The proposal request will also include specific instructions for the submission of proposals, the Task Order type (Time & Materials or Firm Fixed Price) the selection criteria factors and other information deemed appropriate.

(2) Awardees will generally be allowed between 7 and 14 calendar days to prepare and submit proposal. However, more or less time may be necessary, based on the requirements. The due date shall be set forth in each Task Order proposal request. Awardees may “NO BID” at their own discretion. However, all “NO BIDS” must include a brief statement as to why the awardee has chosen not to participate.

(3) Bid and proposal (B&P) Costs: B&P costs of preparing a Task Order proposal will not be reimbursed as a direct cost to this contract.

(4) Technical Proposals: Written technical proposal requirements may include the following information:

Technical Approach Personnel Quantities/Hours of personnel by labor category Other Direct Costs Risks Schedule Teaming Arrangements, if applicable

The technical proposal information should be brief, i.e., 3-5 pages stating compliance or exception to TO requirements, risks, assumptions, and conflict of interest issues. Proposals shall not merely restate Task Order SOW requirements.

(5) Price Proposals: A written price proposal will be required for each Task Order. This part of the proposal shall include detailed pricing amounts for all resources required to accomplish the task (labor, travel, etc.). As a minimum, the following data will be provided:

(i) Identify labor categories in accordance with the Section B – Schedule and the number of hours required for performance of the task.

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(ii) Other Relevant Information: This information shall be in writing and shall address other relevant information, as required by the contract or requested by the TO proposal request.

(6) If necessary, during the evaluation of proposals the Government may contact an awardee with questions concerning their proposal. However, such contact does not constitute discussions as defined by FAR 15.306.

(c) Selection Criteria for Awarding Task Orders: Once proposals are received, the Government will evaluate the proposals in accordance with the selection criteria contained in the RFQ. The Government’s award decision will be based, as a minimum, on selection criteria that addresses past performance, technical/management approach and price. Individual Task Order selection criteria may include other factors relevant to the particular Task Order. The order of importance for the factors may be identified on each individual request.

(d) Proposal Process for Award under other than Fair Opportunity to be Considered Provisions: The proposal process for excepted requirements as defined in FAR 16.505(b)(2), will be processed in accordance with FAR 16.505(b)(2)(ii)(A, B, C, & D), & 16.505(b)(3, 5, 6, 7).

(e) Unauthorized Work: The Contractor is not authorized to commence task performance prior to issuance of a signed Task

Order, or verbal approval provided by the Contracting Officer, which will be followed up with a written Task Order within 5 days.

(f) Task Funding Restriction: No unfunded tasks are permitted.

(g) Task Order Issuance: Task Orders may be distributed issued by electronic mail.

(h) Ombusdsman Description: In accordance with FAR 16.505(a)(10) and (b)(8), no protest under FAR Subpart 33.1 is authorized in connection with the issuance or proposed issuance of an order under a task-order contract or delivery-order contract, except for—

(A) A protest on the grounds that the order increases the scope, period, or maximum value of the contract; or

(B) A protest of an order valued in excess of $10 million. Protests of orders in excess of $10 million may only be filed with the Government Accountability Office, in accordance with the procedures at 33.104.

(ii) The authority to protest the placement of an order under (a)(10)(i)( B) of this section expires on September 30, 2016, for agencies other than DoD, NASA, and the Coast Guard (41 U.S.C. 4103(d) and 41 U.S.C. 4106(f)). The authority to protest the placement of an order under (a)(10)(i)(B) of this section does not expire for DoD, NASA, and the Coast Guard.

The head of the agency shall designate a task-order and delivery-order ombudsman. The ombudsman must review complaints from contractors and ensure they are afforded a fair opportunity to be considered, consistent with the procedures in the contract. The ombudsman must be a senior agency official who is independent of the contracting officer and may be the agency's advocate for competition.

Complaints to the FEMA Ombudsman must be forwarded to:

Clifford Oliver Branch Chief, Acquisition Program and Planning Branch Federal Emergency Management Agency 395 E Street SW RM 223 Washington, D.C. 20472-3210 Clifford.Oliver@dhs.gov

(202) 646-4631

G.5 INDIRECT RATES

mailto:Clifford.Oliver@dhs.gov

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Until final annual indirect cost rates are established by the contractor’s cognizant audit agency for any period, the Government shall reimburse the Contractor at the following billing rates established by the cognizant audit agency, in accordance with FAR 42.704. The billing rates are currently as follows:

TBD will apply the following indirect rate to ODC and Travel: TBD AT TIME OF AWARD%.

These billing rates may be prospectively or retroactively revised by mutual agreement, at the request of either the Government or the Contractor, to prevent substantial overpayment or underpayment.

G.6 BILLING INSTRUCTIONS (JUN 2014)

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) located at http://www.gsa.gov/portal/forms/type/SF when submitting a payment request. A payment request means any invoice or request for contract financing payment requesting reimbursement for supplies or services rendered. The Contractor shall not be paid more frequently than on a monthly basis.

Contractors must submit vouchers electronically in pdf format to the FEMA Finance Center at FEMA-Finance-Vendor-Payments@fema.dhs.gov. A copy of the voucher must be submitted electronically to the contracting officer identified within this contract. The submission of vouchers electronically will reduce correspondence and other causes for delay to a minimum and will facilitate prompt payment to the Contractor. Paper vouchers mailed to the finance center will not be processed for payment. If the Contractor is unable to submit a payment request in electronic form, the contractor shall submit the payment request using a method mutually agreed to by the Contractor, the Contracting Officer, and the payment office.

G.7 DEFECTIVE OR IMPROPER INVOICES (JUN 2014)

Name, title, phone number, and email of officials of the business concern who are to be notified when the Government receives an improper invoice.

G.8 INVOICE APPROVAL (JUN 2014)

The following FEMA individual (in addition to the Contracting Officer) is hereby delegated authority to accept goods and services and to review and approve invoices for this contract:

Authorized Invoice Approver

Name: Shannon Richardson Title: Administrative Specialist Phone: 202-646-3040 Email: Shannon.Richardson@fema.dhs.gov

G.9 INVOICE INSTRUCTIONS (JUN 2014)

Invoices shall be submitted as follows:

mailto:FEMA-Finance-Vendor-Payments@fema.dhs.gov

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Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other Than Personal) and SF 1035 Continuation sheet when requesting payment for supplies or services rendered. The voucher must provide a description of the supplies or services, by line item (if applicable), quantity, unit price, and total amount. The item description, unit of measure, and unit price must match those specified in the contract. Invoices that do not match the line item pricing in the contract will be considered improper and will be returned to the Contractor.

SF 1034 and 1035 instructions:

SF 1034--Fixed Price

The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:

(1) U.S. Department, Bureau, or establishment and location insert the names and address of the servicing finance office unless the contract specifically provides otherwise.

(2) Date Voucher Prepared - insert date on which the public voucher is prepared and submitted.

(3) Contract/Delivery Order Number and Date - insert the number and date of the contract and delivery order, if applicable, under which reimbursement is claimed.

(4) Requisition Number and Date - leave blank.

(5) Voucher Number - insert the appropriate serial number of the voucher. A separate series of consecutive numbers, beginning with Number 1, shall be used by the contractor for each new contract. When an original voucher was submitted, but not paid in full because of suspended costs, resubmission vouchers should be submitted in a separate invoice showing the original voucher number and designated with the letter "R" as the last character of the number. If there is more than one resubmission, use the appropriate suffix (R2, R3, etc.) The last voucher of every contract or task order should be marked with the next sequential number, with the words "FINAL" (e.g. Invoice No. 1234-FINAL).

(6) Schedule Number; Paid By; Date Invoice Received - leave blank.

(7) Discount Terms - enter terms of discount, if applicable.

(8) Payee's Account Number - this space may be used by the contractor to record the account or job number(s) assigned to the contract or may be left blank.

(9) Payee's Name and Address - show the name of the contractor exactly as it appears in the contract and its correct address, except when an assignment has been made by the contractor, or the right to receive payment has been restricted, as in the case of an advance account. When the right to receive payment is restricted, the type of information to be shown in this space shall be furnished by the Contracting Officer.

(10) Shipped From; To; Weight Government B/L Number - insert for supply contracts.

(11) Date of Delivery or Service - show the month, day and year, beginning and ending dates of supplies or services delivered.

(12) Articles and Services - insert the following: "For detail, see Standard Form 1035 total amount claimed transferred from Page ___ of Standard Form 1035." Type the following certification, signed by an authorized official, on the face of the Standard Form 1034.

"I certify that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the contract."

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(Name of Official) (Title)

(13) Quantity; Unit Price - insert for supply contracts.

(14) Amount - insert the amount claimed for the period indicated in (11) above. This amount should be transferred from the total per the SF 1035 Continuation Sheet.

INVOICE PREPARATION INSTRUCTIONS SF 1035

The SF 1035 will be used to identify the specific item description, quantities, unit of measure, and prices for each category of deliverable item or service. Suitable self-designed forms may be submitted instead of the SF 1035 as long as they contain the information required.

The information which a contractor is required to submit in its Standard Form 1035 is set forth as follows:

U.S. Department, Bureau, or Establishment - insert the name and address of the servicing finance office.

Voucher Number - insert the voucher number as shown on the Standard Form 1034.

Schedule Number - leave blank.

Sheet Number - insert the sheet number if more than one sheet is used in numerical sequence. Use as many sheets as necessary to show the information required.

Number and Date of Order - insert payee's name and address as in the Standard Form 1034.

Articles or Services - insert the contract number as in the Standard Form 1034.

Amount - insert the total quantities contract value, and amount and type of fee payable (as applicable).

A summary of claimed current and cumulative goods and services delivered and accepted to date. - Invoices shall include an itemization of all goods and services delivered and accepted for the period by item and by CLIN. Each invoice shall include sufficient detail to identify goods and services as compared to and in accordance with contract terms and conditions. Invoices that do not match the line item pricing in the contract will be considered improper and returned to the contractor. In addition, each invoice shall detail the total charges by showing current and cumulative goods and services both currently invoiced and cumulative to date.

G.10 INVOICE INSTRUCTIONS FOR PROVISIONAL INVOICES UNDER FLEXIBLY PRICED

CONTRACTS (JUN 2014)

Contractors will use Standard Form 1034 (Public Voucher for Purchases and Services Other than Personal) and the Standard Form 1035 Continuation Sheet. The voucher must include a statement of cost and supporting documentation for services rendered.

This statement should include, as a minimum, a breakout by cost or price element of all services actually provided by the Contractor, both for the current billing period and cumulatively for the entire contract.

(1) Statement of Cost: The following instructions are provided for use by the Contractor in the preparation and submission of the Statement of Cost:

(i) Statement of Cost must be completed in accordance with the Contractor's cost accounting system.

(ii) Costs claimed must be only those recorded costs authorized for billing by the payment provisions of the contract.

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(iii) Indirect costs claimed must reflect the rates approved for provisional billing purposes by the Contracting Officer in accordance with FAR Part 42.7.

(iv) The total fee billed, retainage amount, and available fee must be shown.

(vi) The Contractor must prepare a Statement of Cost for each Contract Line Item (CLIN) and a summary for the total invoiced cost.

(2) Supporting Documentation

Direct costs (e.g., labor, equipment, travel, supplies, etc.) claimed for reimbursement on the Statement of Cost must be adequately supported. The level of detail provided must clearly indicate where the funds were expended. For example, support for T&M labor costs must include the labor category (e.g., program manager, senior engineer, technician, etc.) the hourly rate, the labor cost per category, and any claimed overtime; equipment costs must be supported by a list of the equipment purchased, along with the item's cost; supporting data for travel must include the destination of the trip, number and labor category of travelers, transportation costs, per diem costs, and purpose of the trip; and supplies should be categorized by the nature of the items (e.g., office, lab, computer, etc.)

and the dollar amount per category.

Indirect rates used for billings must be clearly indicated, as well as their basis of application. When the cognizant Contracting Officer approves a change in the billing rates, include a copy of the approval.

All claimed subcontractor costs must be supported by submitting the same detail as outlined herein.

Payments of invoices or vouchers shall be subject to the withholding provisions (if any) of the contract. In the event that amounts are withheld from payment in accordance with provisions of this contract, a separate invoice for the amount withheld will be required before payment for that amount may be made.

SF 1034 and 1035 instructions:

SF 1034 - Provisional/Interim Payment instructions

The information which a contractor is required to submit in its Standard Form 1034 is set forth as follows:

(1) U.S. Department, Bureau, or establishment and location insert the names and address of the servicing finance office unless the contract specifically provides otherwise.

(2) Date Voucher Prepared - insert date on which the public voucher is prepared and submitted.

(3) Contract/Delivery Order Number and Date - insert the number and date of the contract and delivery order, if applicable, under which reimbursement is claimed.

(4) Requisition Number and Date - leave blank.

(5) Voucher Number - insert the appropriate serial number of the voucher. A separate series of consecutive numbers, beginning with Number 1, shall be used by the contractor for each new contract. When an original voucher was submitted, but not paid in full because of suspended costs, resubmission vouchers should be submitted in a separate invoice showing the original voucher number and designated with the letter "R" as the last character of the number. If there is more than one resubmission, use the appropriate suffix (R2, R3, etc.) The last voucher of every contract or task order should be marked with the next sequential number, with the words "FINAL" (e.g. Invoice No. 1234-FINAL).

(6) Schedule Number; Paid By; Date Invoice Received - leave blank.

(7) Discount Terms - enter terms of discount, if applicable.

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(8) Payee's Account Number - this space may be used by the contractor to record the account or job number(s) assigned to the contract or may be left blank.

(9) Payee's Name and Address - show the name of the contractor exactly as it appears in the contract and its correct address, except when an assignment has been made by the contractor, or the right to receive payment has been restricted, as in the case of an advance account. When the right to receive payment is restricted, the type of information to be shown in this space shall be furnished by the Contracting Officer.

(10) Shipped From; To; Weight Government B/L Number - insert for supply contracts.

(11) Date of Delivery or Service - show the month, day and year, beginning and ending dates of incurrence of costs claimed for reimbursement. Adjustments to costs for prior periods should identify the period applicable to their incurrence, e.g., revised provisional or final indirect cost rates, award fee, etc.

(12) Articles and Services - insert the following: "For detail, see Standard Form 1035 total amount claimed transferred from Page ___ of Standard Form 1035." Type "COST REIMBURSABLE-PROVISIONAL PAYMENT" or "INDEFINITE QUANTITY/INDEFINITE DELIVERY-PROVISIONAL PAYMENT" on the Interim public vouchers. Type "COST REIMBURSABLE-COMPLETION VOUCHER" or "INDEFINITE QUANTITY/INDEFINITE DELIVERY-COMPLETION VOUCHER" on the Completion public voucher. Type the following certification, signed by an authorized official, on the face of the Standard Form 1034.

"I certify that all payments requested are for appropriate purposes and in accordance with the agreements set forth in the contract."

(Name of Official) (Title)

(13) Quantity; Unit Price - insert for supply contracts.

(14) Amount - insert the amount claimed for the period indicated in (11) above. This amount should be transferred from the total per the SF 1035 Continuation Sheet.

INVOICE PREPARATION INSTRUCTIONS SF 1035

The SF 1035 will be used for additional information required by the Contracting Officer and should be submitted as a continuation sheet to the SF 1034. Suitable self-designed forms may be submitted instead of the SF 1035 as long as they contain the information required. The information required on the SF 1035 may differ in format and content depending on the type of cost reimbursable contract (cost plus fixed fee, cost plus incentive fee, time and materials, etc.)

Amounts claimed on vouchers must be based on records maintained by the contractor to show by…