General_or_No_Category.pdf

Industry Day Questions General | No Category

Question Answer

Are there issues with how you coordinate (share information, authenticate users, etc.) with other organizations (federal, state, and local) in day-to-day and in emergency operations?

No. Current processes and systems allow for proper exchange of information and authentication.

Are there issues with dealing with Personally Identifiable Information (PII) and its proper protection?

No. Proper security controls in place maintain the safety of PII information.

What security clearance level is required for contractor staff assigned to these programs?

O&M Specific: Various clearance levels may be required as detailed in Section L (Security)

Paragraph 4 (Contractor Personnel) of the DRAFT SOW. Each subsequent task order will detail the clearance levels required.

Will FEMA consider cloud services for application development?

TBD

Will FEMA consider commercial past performances?

Yes

Recommend the government consider making multiple awards in the Operations and

Maintenance competition to ensure that FEMA receives best value support across the broad range of information technology systems.

Currently, the acquisition strategy is for a single award.

How much transition time will be allocated for each contract?

O&M Specific: Task #7 states transition not to exceed 60 days. PMO - There is currently no contract in place for PMO support. Should there be one the transition would be three months.

What measures will be in place to ensure smooth integration and coordination across all contracts?

PMO - Achievement of performance objectives defined in each issued Work Order.

Question Answer

Please clarify the COI rules as they pertain to subcontractors on different solicitations. That question was under review on Industry Day.

PMO - Excluded from participation on any other contracts.

Will FEMA consider a subcontractor’s past performance in evaluating a solicitation response? If so, what weight will a subcontractor’s past performance be given compared with the prime?

PMO - Yes and TBD

Who are the incumbents for each contract, if any

O&M Specific: Current contract is labeled COMMITS. 5 vendors: Dell-Perot Systems, Unisys Corporation, Science Applications International Corporation (SAIC), BAE Systems Information

Technology, Inc, HP-Electronic Data Systems, LLC.

PMO: no incumbent

What is the current LOE for each SOW. PMO - Will be defined in each Work Order issued

For the small business awards, will any of them have a socio-economic set-asides? And if so, when will that determination be released.

PMO - TBD

How does the OCIO Roadmap impact or complement the FEMA Mission and Program

Areas. Will we see, in the future, all IT procurements coming through the OCIO office or will Mission Areas still procure IT and other Program Services directly through their own offices? Is it the intent of OCIO to consolidate all agency IT decisions and procurements across

FEMA? Do all procurements at FEMA run through the OPO before release?

PMO - It is intended that all project and program management support for the Agency be acquired through this contract vehicle.

Question Answer

Emerging Technology is listed as one of the eleven requirement areas on the Socioeconomic

Disadvantage Concerns document. Which of the seven lines of business are each of the requirements associated with?

PMO - Emerging Technologies includes remaining current on project and program methodologies and practices of the PMI and ITIL frameworks.

Would FEMA please describe the relationship of different contract areas (namely Program

Management Oversight, Mission Needs and Requirements, Application Development, Engineering and Sustainment, Quality Assurance and IV&V, Production Management (O&M), Information Technology Security, and Hardware/Software BPAs) while providing scope and interactions among them?

The PMO Contract provides for PM support in two ways. First, in support of the OCIO PMO in its oversight, monitoring, supporting and reporting of PM activities across the agency; second, as a vehicle from which individual FEMA Programs can acquire PM services should they not have Government staff with the requisite skills.

Question Answer

Please confirm the clearance requirements vary from Secret to Top Secret/SCI by Task as stated in the draft RFQ. Reference: pg. 16 The Offeror shall develop new security documentation as required by the Government and maintain existing NIST/DHS Security Authorization -required documentation for each AMC all information systems programs. Each of the programs identified in Appendix 1 are at different phases in the security life cycle; therefore, the security documentation status of each program is also at various stages.

Please provide data on the information systems that are included within the scope of this effort.

How many systems? Complexity? Etc.

O&M Specific: Various clearance levels may be required as detailed in Section L (Security)

Paragraph 4 (Contractor Personnel) of the DRAFT SOW. Each subsequent task order will detail the clearance levels required. The requirement for the IT Security contracts is a Top Secret/SCI.

Will there be award limitations across all procurements for a single company? Can a single company be awarded multiple contracts?

For some areas, but FEMA must comply with OCI regulations in accordance with the Federal

Acquisition Regulation.

Question Answer

Are clearance requirements noted in the draft SOWs final or will they be revised for the final

SOW?

O&M Specific: Various clearance levels may be required as detailed in Section L (Security)

Paragraph 4 (Contractor Personnel) of the DRAFT SOW. Each subsequent task order will detail the clearance levels required. Prior to releasing the final SOWs, the government will evaluate and release SOWs based upon the government requirements. PMO - Clearances up to TS-SCI may be required and when needed will be defined by individual work orders.

Can the government provide an estimated Level of Effort for each SOW?

Prior to releasing the final SOWs, the government will evaluate and release SOWs based upon the government requirements. PMO - Will be defined in each Work Order issued.

Can FEMA identify the incumbent contractors and contract numbers for each SOW?

O&M Specific: Current contract is labeled COMMITS. 5 vendors: Dell-Perot Systems (IDIQ # HSFEHQ-09-D-0484), Unisys Corporation (IDIQ #

HSFEHQ-09-D-0482), Science Applications International Corporation (SAIC) (IDIQ # HSFEHQ-

09-D-0483), BAE Systems Information Technology, Inc (IDIQ # HSFEHQ-09-D-0485), HP-

Electronic Data Systems, LLC (IDIQ # HSFEHQ-09-D- 0486). PMO: no incumbent

Can FEMA provide the anticipated annual productive hours? (i.e. 1880, 1920, etc.)

Prior to releasing the final SOWs, the government will evaluate and release SOWs based upon the government requirements.

Question Answer

Can FEMA provide the type of Socioeconomic Set-a-Side anticipated for each SOW?

TBD

Can FEMA provide a more detailed timeline for release of the RFPs?

The IT Security SOW will be released in FY15

Will there be a Question & Answer period after the final SOWs are released?

Yes

The vendor specific training mentioned includes vendor proprietary content. Can the training content be provided as an Other Direct Cost?

A hybrid solution would be preferred.

Please define Socioeconomic Set-a-Side as identified on the Socioeconomic Disadvantage

Concerns Flyer

Set asides are defined in Federal Acquisition Regulation, Part 19.

Are any of the IDIQ’s re-competition of existing contracts? If so, can the Government provide existing contract information, including incumbent names?

O&M Specific: Current contract is labeled COMMITS. 5 vendors: Dell-Perot Systems (IDIQ # HSFEHQ-09-D-0484), Unisys Corporation (IDIQ #

HSFEHQ-09-D-0482), Science Applications International Corporation (SAIC) (IDIQ # HSFEHQ-

09-D-0483), BAE Systems Information Technology, Inc (IDIQ # HSFEHQ-09-D-0485), HP-

Electronic Data Systems, LLC (IDIQ # HSFEHQ-09-D- 0486). PMO: no incumbent

How many awards will be made on the Multiple IDIQ contracts?

PMO - TBD

Will there be an Organizational Conflict of Interest (OCI) between any of the IDIQ’s? If so, can the Government provide information on which will have OCI?

PMO - Currently, PMO contractor will be excluded from participation on any other contracts.

Question Answer

A number of the procurements indicate the competition type will be a socioeconomic set-aside. Will FEMA please indicate whether the procurements will be small-business set-asides or set aside for other socioeconomic categories, such as 8(a), WOSB, etc., further limiting the field of small businesses who are eligible to prime each procurement?

PMO - TBD

Would FEMA please clearly define the OCI and Limitation on Future Contracting restrictions associated with each SOW?

PMO - Excluded from participation on any other contracts.

Similarly, for the PMO SOW, would the OCI disclosure and mitigation apply to subcontractors on the team?

PMO - Yes

Please provide a schedule sequencing the procurement activity for all OCIO procurements addressed during the FEMA IT Industry Day, to include solicitation release dates and estimated timeframes for award.

This information ready for publication at this time. PNO: 2015

Please clarify the COI rules as they pertain to subcontractors on different solicitations.

PMO - Excluded from participation on any other contracts.

Will FEMA consider a subcontractor’s past performance in evaluating a solicitation response? If so, what weight will a subcontractor’s past performance be given compared with the prime?

PMO - Yes, TBD

Question Answer

Who are the incumbents for each contract, if any?

O&M Specific: Current contract is labeled COMMITS. 5 vendors: Dell-Perot Systems (IDIQ # HSFEHQ-09-D-0484), Unisys Corporation (IDIQ #

HSFEHQ-09-D-0482), Science Applications International Corporation (SAIC) (IDIQ # HSFEHQ-

09-D-0483), BAE Systems Information Technology, Inc (IDIQ # HSFEHQ-09-D-0485), HP-

Electronic Data Systems, LLC (IDIQ # HSFEHQ-09-D- 0486). PMO: no incumbent. IV&V: Captiva, Inc., The Federal Working Group, and Zolon Tech, Inc.;

AD: IBM; Security: BAE Systems, eGlobalTech, IBM, NSS Plus

What is the current level of effort for each SOW? PMO - Will be defined in each Work Order issued

Does the government plan to use any specific contracting vehicle such as Alliant, CIOSP3, or

OASIS?

PMO - No

For projects that adopt Agile methodology, teams composed of Project Managers, Functional/Requirement Analysts, Architects, Developers, Testers, and etc., have to work together to meet the objectives of each sprint. If the required team members of the project come from different vehicles, does FEMA foresee risk with contracts, task orders, etc. that may impact one vendor and subsequently impact the entire sprint of the project?

PMO - The PMO contract will support enterprise level oversight, monitoring, and reporting of project and program activities. Projects and programs will be managed individually. The PMO contract may be used to acquire project and program support specific to any given effort.

Where does Enterprise mobility, wireless LAN, and BYOD solutions fit?

The O&M requirement. Task #6 (Telecommunications Management Support) within the DRAFT SOW

Question Answer Does the Government anticipate providing the

"Statements of Work and Statements of Objectives" that were referenced in the

FedBizOpps posting of Nov. 14?

They were provided prior to the Industry Day.

Updated OCI Language

FEMA understands its responsibility to conduct the acquisition process with the highest of integrity and in a manner that is fair, impartial, and biased toward none. To this end, FEMA will execute its Information Technology acquisitions in compliance with the guidelines that govern both

Conflicts of Interest (COI) and Organizational Conflicts of Interest (OCI). These guidelines include the criteria set forth at Federal Acquisition Regulation (FAR) Subpart 9.5, Subpart 3.11, and other sources which serve to govern the identification, prevention, and handling of COIs and OCIs during the conduct of the federal acquisition process.

Is the single O&M contract award a replacement for COMMITS or COMMITS II? If not, how is work targeted for each contract vehicle differentiated?

Yes, it will be a follow-on to COMMITS.

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