Disaster_Warehouse_Final_SOW_3-19-13_(3).docx

STATEMENT OF WORK

GENERAL REQUIREMENTS

DISASTER WAREHOUSE INSTALLATION

REGION X

PROJECT TITLE

Federal Emergency Management Agency (FEMA) Region X, Federal Regional Center (FRC) Disaster Warehouse Installation.

1. GENERAL

The objective of this project is to construct a 30’x50’ metal structure to serve as a disaster equipment warehouse and preparation space.

1.1 SCOPE OF WORK

The contractor shall provide FEMA - Region X with site preparation and construction services for the FRC Disaster Warehouse installation in accordance with approved design intent drawings.

The contractor shall furnish all labor, management, cost estimating, scheduling, equipment, tools, materials, shop drawings, product data submittals, supervision and other items and services necessary, except those specified as Government furnished to complete the required project in accordance with this document, specifications, drawings and applicable codes and industry standards and the documentation listed in Section 7 of this statement. Davis Bacon Wage Determination is applicable to this contract, Decision WA130041 applies.

1.2. BACKGROUND INFORMATION.

1.2.1. The Federal Regional Center (FRC) is the primary work site for the Response, Recovery, and RRCC activities for FEMA, Region 10. There is currently a lack of space to store and prepare disaster support equipment. Components for the erection of a metal structure have been acquired to serve as a disaster warehouse and preparation space. The identified building site for this structure must be prepared including construction of the foundation and a retaining wall, the structure assembled in accordance with the manufacturers design drawings, and the structure installed with the necessary power, heating, and computer network infrastructure and connection of such to the existing systems. It will also be necessary to make certain modifications to the existing structures and systems to accommodate the new construction. Requisite details are found in the schedule of schedule J in the Solicitation, Offer and Award form.

1.3. PERSONNEL

1.3.1. CONTRACTOR

Contractor shall possess a General Contractor’s license in good standing issued by the State of Washington authorizing him/her to act as a general contractor for a project of this size and scope.

1.3.2. CONTRACT MANAGER

The contractor shall provide a contract manager and/or superintendent who will be responsible for the performance of the work and shall be authorized to make decisions, representations, and communications which may be relied upon by the contracting officer as the agency’s representative and be binding upon the contractor. Communications made by the contracting officer to the contract manager/superintendent on site shall be deemed sufficient and adequate notice to the general contractor. The name of this person and an alternate, who shall act for the contractor when the manager is absent, shall be designated in writing to the Contracting Officer. This contract manager and/or superintendent will also be responsible for attending weekly meetings with the Region X officials to update all work and discuss any discrepancies encountered.

1.4. SAFETY REQUIREMENTS

1.4.1. In order to provide safety controls for protection of the life and health of employees and other persons; for prevention of damage to property, materials, supplies, and equipment; and for avoidance of work interruptions in the performance of this contract, the Contractor shall comply with all applicable Federal laws and regulations with such additional measures as the government may deem necessary. Applicable provisions of Occupational Safety and Health Administration (OSHA) 29 CFR, Environmental Protection Agency (EPA), and the State of Washington regulations will be applied to all work under this contract.

1.4.2. The contractor shall ensure all tools, equipment, and machinery is in good working order. Material Safety Data Sheets for products containing hazardous chemicals will be reviewed by the government before they are used on the project. Contractors will have to provide this information during the pre-construction meeting.

1.4.3. Contractors are required to provide their personnel with the Personal Protective Equipment (PPE) necessary to complete the project. .

1.4.5. Contractors are expected to designate a qualified employee as a project Safety Representative.

1.4.6. If at any time during the life of the contract, the government determines that continued unsafe work practices occur, the Contracting Officer may direct the contractor to revise and/or supplement the present organization structure with additional qualified personnel trained in safety issues at no additional cost to the government or time extensions to the contract.

1.4.7. The Contracting Officer will notify the Contractor of any non-compliance with the foregoing requirements. The contractor shall, after being notified, immediately take corrective action. If the contractor fails, or refuses, to comply promptly, the Contracting Officer may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such Stop Work Orders shall be legal grounds for an extension of time or for additional cost or damages incurred by the contractor.

1.4.8. The contractor shall include the provisions of this section (1.4 Safety Requirements) in all subcontracts and purchase orders. However, such requirement in the contractor’s lower-tier subcontracts or purchase orders shall not relieve the contractor of its obligation to assure compliance with the requirements of this clause for all aspects of the work whether performed by the Contractor or its lower-tier subcontractors.

1.5 FEMA SECURITY

1.5.1. Security requirement of this facility include, but are not limited to a 100% identification check, sign-in and distribution of FEMA visitors badge. Contractor personnel will be escorted at all times.

1.5.2. All boxes, crates, toolboxes, etc. are subject to random search, and shall not be left unattended in public areas, except by prior approval of the FEMA Region X Facility Manager or Contracting Officer (CO). Such containers and toolboxes shall be locked and secured when unattended and shall be clearly labeled to indicate general contents and a point of contact in case of emergency. The Contractor shall make available and keep a current roster of employees working at the FEMA Region X site.

1.5.3. Contractor shall provide notification 24 hours in advance to the project contracting officer’s representative (COR) for coordination, and approval or disapproval of all delivery schedules from vendors and suppliers.

1.5.4. Contractor employees and employees of lower-tier subcontractors whose conduct is determined to be prejudicial to the interest of the Government shall be immediately removed from the work upon notification by the Contracting Officer.

1.5.5. The government reserves the right at all times to issue instructions pertaining to the contractor’s jurisdiction and general conduct of its security program and shall have the right to examine procedures, methods, records, and facilities used by the contractor in complying with the requirements of the government.

1.5.6. The contractor shall require employees requiring on-site access to display visitor identification badging as may be approved and directed by the Security Officer. All prescribed identification badges shall immediately be returned to the government for cancellation upon release of any employee.

1.5.7. The contractor shall be responsible to adhere to any and all FEMA security requirements (as specified in this section) and regulations imposed by the Government. The contractor is responsible for the physical security of all materials, supplies, equipment of every description, and government property to be incorporated into the completed structure. Physical areas include contractor work site, designated storage areas, and areas occupied jointly by the Contractor and by the Government.

1.5.8. Region X is designated as a workplace free of Alcohol and Substance Abuse problems associated with drugs and other chemical substances. It is the Contractor’s obligation to comply with this policy.

1.5.9. All visitors must report to the guard station at the FRC building entrance for badging before proceeding to the job site. Visitors shall have picture identification for verification purposes. The Contracting Officer Representative (COR) will arrange for the necessary badging of Contractor personnel, as appropriate. All job site security and/or law enforcement related matters shall be processed through the Security Officer.

1.5.10. The entire security requirement section (1.5) shall be included by the Contractor in all subcontracts and purchase orders and further requires lower-tier Contractors and vendors to include these same requirements in their subcontracts and purchase orders.

1.5.11. Compliance with the foregoing provisions of this section by lower-tier subcontractors shall be the responsibility of the Contractor and there shall be no additional costs to the government for such action.

1.6. QUALITY CONTROL

1.6.1. The contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements of this contract are provided as specified. This plan shall be submitted to the Contracting Officer for review and approval within 10 working days following award of a contract.

1.6.2. The plan shall describe the methods of identifying and preventing defects in the quality of service performed before the level of performance becomes unacceptable.

1.7. QUALITY ASSURANCE

1.7.1. Specific Government quality assurance methods will be determined after contract award, depending on the method of contract. Even though not specifically identified within this package it is expected that quality assurance provided by the Government will be consistent with FAR 52.246-12 (Inspection of Construction).

1.7.2. Should this project expect to take longer than 45 days to complete from Notice to Proceed to completion a construction schedule will be required in accordance with FAR 52.236-15.

1.8. HOURS OF OPERATION

1.8.1 Working hours of the building occupants designated to assist with this project are from 6:00 AM to 6:00 PM – Monday through Friday, excluding Federal Holidays. Work performed under this contract shall be performed during the hours designated above, unless otherwise approved in advance by the COR or Contracting Officer (CO).

1.8.2 The contractor shall coordinate progress and completion of work items during normal working hours with the COR or Contracting Officer (CO).

1.8.3 The Contractor shall make requests for exception to the work hours indicated above to the COR or Contracting Officer (CO), at least 48 hours prior to the proposed deviation from the above work hours.

2. DEFINITIONS

2.1. CONTRACTING OFFICER

Person duly appointed with the authority to enter into and administer contracts on behalf of the government.

2.2. CONTRACTING OFFICER’S REPRESENTATIVE (COR)

An individual designated and authorized in writing by Contracting Officer to perform specific technical or administrative functions under the contract.

2.3. GOVERNMENT PROPERTY

All property owned by or leased to the Government or acquired by the Government under the terms of this contract. Government property includes both Government-furnished property and contractor acquired property as defined in FAR Part 45.

2.4. QUALITY ASSURANCE

Those actions taken by the Government to assure services meet the requirements of the Statement of Work and other service outputs.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES

The government will provide to the contractor, except as otherwise specified, at no charge to the contractor, the following materials, facilities, and services listed hereunder for incorporation into the work and/or use in performance of the work. Any work or action indicated to be accomplished by the contractor, including the furnishing of materials therefore unless otherwise specified, shall be at the contractor’s expense.

3.1. SERVICES

3.1.1. OPERATIONS AND STORAGE AREAS

Areas will be designated by the COR in the vicinity of the work site for use by the contractor for work and storage areas.

3.1.2. WAREHOUSE MATERIALS PACKAGE

A Warehouse Materials Package was previously purchased by FEMA from General Steel. This package includes all structural, assembly, and finishing materials minus anchor bolts. This package will be provided to the contractor for use in this project. Contractor will inspect, inventory and immediately notify the COR of any missing or previously damaged items. Means of replacement for any missing or previously damaged items will be determined by the Contracting Officer. Any Components not identified by the Contractor in his initial inventory and inspection and reported to the COR at the commencement of the project shall be deemed to have been lost or damaged by the Contractor and the cost of replacement of the missing or damaged component shall be deducted from proceeds payable to the contractor pursuant to the contract terms. The Contractor shall not replace, repair or fabricate replacement components without the knowledge and consent of the Contracting Officer, and said consent must be given, in advance of any such effort by the Contractor. Any expense associated with the Failure or omission of Contractor to obtain this prior consent shall be at the Contractor’s expense.

3.1.3. ELECTRICAL POWER

The contractor shall utilize existing building electrical service to power any equipment needed during construction.

3.1.4. EMERGENCY SERVICES

This government facility does not have trained emergency medical personnel on site and Contractor should not rely upon the Agency for any emergency medical services. In the event of an emergency or accident on the Contractor’s site, Contractor shall immediately notify the COR, FEMA security, or FEMA personnel. Medical services, costs, and expenses for Contractor personnel are the responsibility of the Contractor.

4. CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1. GENERAL

Except for those items or services specifically stated to be Government furnished in Section 3, the contractor shall furnish everything required to perform this contract.

5. ADDITIONAL REQUIREMENTS

5.1. Appropriate measures should be taken to minimize damage to surrounding grounds, structures, and shrubbery during all work requirements and processes. Contractor must repair surrounding grounds, structures, and shrubbery due to construction, and/or damage from construction. Grass areas should be re-sown with grass seed and appropriate straw or replaced with sod in areas of a sod grass. Damaged shrubbery should be properly restored or replaced, and damaged structures should be repaired to original appearance and function.

5.2. Details not shown are similar in character to those detailed. Where specific dimensions, details or design intent cannot be determined, consult with the government representative before proceeding with the work.

5.3. If work involves digging in or around utilities the contractor will be responsible for locating commercial utility service lines by contacting the commercial locator service, and/or the required utility companies designated locating personnel.

5.4. CONTRACTOR

The contractor shall repair/replace any utility that is within the six (6) feet of the new foundation location and damaged by the contractor’s operations. All repairs shall be performed within 24 hours from the time of breakage unless otherwise directed by the COR. Notify the Contracting Officer or his/her Representative immediately of breakage. Repair materials shall be approved by the COR.

5.5. The contractor will request a minimum of 24 hours advance notice, for the disruption of any function of the facilities. This includes, but is not limited to, any shut-down, relocation, rerouting, etc. of any utilities, services, roads, facilities, personnel, etc. The Contractor will not proceed with any disruptions, without the consent of the Contracting Officer or his/her Representative. When given approval for a disruption (Communications made by the contracting officer to the contract manager/superintendent on site shall be deemed sufficient and adequate notice to the general contractor), the Contractor will accomplish the work during the period agreed upon. The Contractor will be required to notify the Contracting Officer or his/her Representative immediately prior to any disruption and as soon as the work is completed and normal functions are restored.

5.6. The Period of Performance for this task shall not exceed 45 days from the issuance of the Notice to Proceed, unless otherwise approved by the Contracting Officer. The contractor must provide a construction schedule that will outline the period of performance required to complete this task for completion. The work described in this statement of work requires the contractor to work in employee-occupied buildings and facilities for a period of time and the government reserves the right to approve the work schedule for planning purposes in developing alternative solutions for building occupants, if needed.

5.7. Construction debris, waste materials, packaging material and the like shall be removed from the project area daily. Any dirt or mud which is tracked onto surfaces shall be cleaned away. Stored material not in trailers, shall be neatly stacked when stored. The premises shall be left broom clean. Stains, foreign substances, and temporary labels shall be removed from surfaces. Carpet and soft surfaces shall be vacuumed. Equipment and fixtures shall be cleaned to a sanitary condition. Filters of operating equipment shall be cleaned. At the conclusion of the construction project and the acceptance of completion by the Agency, the contractor shall have waste, surplus materials, rubbish, temporary structures, barricades, project signs, and construction facilities removed and shall notify the contracting officer the construction premises are ready for a final inspection by the Agency before the contractor vacates the premises.

5.8. The contractor is responsible for final cleanup of all work included in the project.

6. APPLICABLE CODES, RULES, PUBLICATIONS, REGULATIONS, FORMS, REGULATORY AGENCY APPROVAL & INDEPENDENT REVIEW(S)

6.1. All work shall be in compliance with applicable requirements of federal and state laws, codes, rules, regulations, ordinances, and standards including but not limited to the latest edition of those outlined below and the accepted industry practices.

a. 2009 International Building Code (IBC)

b. 2009 International Existing Building Code (IEBC)

c. International Code Council/American National Design Institute (ICC/INDI) A-117.1

d. 2009 International Mechanical Code (IMC)

e. Washington State Ventilation and Indoor Air Quality Code

f. 2009 International Fire Code

g. National Fire Protection Association (NFPA)

h. Uniform Plumbing Code (UPC)

i. 2008 National Electrical Code (NEC) (NFPA 70)

j. 2009 Washington Cities Electrical Code

k. 2009 Washington State Energy Code

l. Washington Administrative Code (WAC) - State Building Code Council Amendments

m. Life Safety Code

n. National Energy Code

o. Americans with Disability Act

p. Occupational Safety and Health Administration (OSHA)

6.2. Design Professional shall have copies available of applicable codes and regulations for ready reference.

7. SPECIFIC TASKS

7.1 DESCRIPTION

This project requires providing site preparation and construction services for the FRC Disaster Warehouse installation in accordance with approved design intent drawings. The project will include but not limited to construction of a retaining wall and foundation, the warehouse structure assembled in accordance with the manufacturers design drawings, and the installation of necessary power, lighting, heating, computer network infrastructure and connection of such to the existing systems. It will also be necessary to make certain modifications to the existing structures and systems to accommodate the new construction based on the following contract documents:

(Refer to Section J-1 of SF1442 Solicitation)

7.2. SITE PREPARATION, RETAINING WALL AND FOUNDATION

(Unless otherwise noted, contractor is to provide)

· Field verify existing conditions. Design is derived from record documents and shall be used only in conjunction with field verification.

· Locate and mark existing underground utilities.

· Provide and install retaining wall in accordance with the MSE Wall Design Report using Alternative #2: Fill Buttress Option in the Addendum to MSE Wall Design Report.

· Testing shall be done to ensure all structural fill is compacted to at least 95% of the maximum dry density determined by ASTM D1557 Modified Proctor.

· Geotechnical observation of foundation conditions, installation of wall elements, and testing during placement and compaction of structural fill shall be conducted per guidance in the HWA Geosciences, MSE Wall Design Report and Addendum.

· Provide and install footings and foundation slab to be poured per the Foundation Design by DHP Engineering.

· Provide and install all reinforcements to include the building anchor bolts will be provided by the contractor.

· Concrete will be sealed by contractor.

· Remaining excavated material will be left on site, in a pile, at a location designated by the COR for FEMA’s future use.

7.3. CONSTRUCTION OF WAREHOUSE

(Unless otherwise noted, contractor is to provide)

· Contractor will assemble new warehouse in accordance with provided manufacturer design drawings and installation instructions.

· FEMA will provide structural steel, roof & wall panels, trim, doors and door hardware, downspouts, insulation and vinyl facing, closure strips and tape sealant, and all assembly fasteners except the anchor bolts(Contractor will inspect, inventory and immediately notify the COR of any missing or previously damaged items. Means of replacement for any missing or previously damaged items will be determined by the Contracting Officer. Any items damaged after inspection will be the responsibility of the Contractor).

· Provide and install ¾” CDX plywood (8ft) on insulated exterior walls.

· Downspouts will terminate to splash blocks.

· Provide and install 21 double duplex electrical receptacles.

· Provide and install 5 duplex network boxes terminating at switch location.

· Receptacle/boxes located on the south wall will be at 36”.

· All cabling to be Cat6 CMR rated cable and will terminate at a 48-port wall mounted network switch (FEMA provided).

· All cabling will be terminated, labeled and tested.

· Provide and install a 100A 3-phase service panel.

· Provide and install applicable cable and conduit from the Service Panel #1 in existing warehouse.

· Provide and install 2ea 5000w Qmark MUH05-81 heaters with external thermostats.

· Provide and install “line-of-sight” disconnects for each heater.

· Provide and install 8ea GL-4-632-EBHW3/3-UNV Williams low-profile T8 Industrial lamps, 4 lamps on each switched circuit.

· Provide and install 2 separate switches, 1ea for the north and south bank of lamps.

· Provide and install exterior area flood lights above roll-up and personnel doors.

· Provide and install interior emergency/exit lights.

· Provide and install conduit from existing warehouse, chase way, and termination box for access card reader.

· Pour a concrete driveway apron connecting the existing asphalt parking area with the new building foundation.

· Test operation of all systems with acceptance of FEMA Facilities and IT staff.

7.4. ADDITIONAL ELECTRICAL/NETWORK REQUIREMENTS

(Unless otherwise noted, contractor is to provide)

· Replace existing 30 KVA 480V -120/208V 3 phase transformer with a new 45KVA 480V -120/208V 3 phase transformer.

· Reroute existing feeder cable to transformer, and remove from 45A disconnect enclosure to meet code requirements.

· Change existing main breaker in Panel #1 to 125 amp.

· Provide and install a 2” conduit chase way from the existing fiber termination in Rm 236 (Comm Center) to the junction box located at the east end of the loading dock platform.

· Provide and install a 6-strand Multi-Mode 62.5/125 indoor/outdoor fiber from termination board in Rm 236 to network switch in the new warehouse.

· Provide and install 2 CAT6 CMR rated cables from Rm 236 to the access card readers in Bay B and the new warehouse.

· All fiber strands will be terminated and tested with acceptance of FEMA IT staff.

8. SUBMITTALS

8.1. DELIVERABLES

a. Certification Documents.

b. Warranty Documents.

c. Operation and Maintenance Documentation.

d. Training on items covered in operations and maintenance manual.

e. Equipment listing to include quantities, make, model, and serial number.

8.2. PRELIMINARY SUBMISSION (FOR GOVERNMENT APPROVAL)

a. Site specific work plan.

b. Phasing/logistics plan.

c. Temporary protection plan.

d. Product submittals.

e. Specifications.

f. Calculations, as applicable.

8.3. FINAL SUBMISSION (FOR GOVERNMENT APPROVAL)

a. Provide signed and stamped set of construction drawings based off the changes from the preliminary submission set.

b. Specifications.

c. Product submittals.

d. Calculations, as applicable.

8.4. FINAL AS-BUILT

Upon construction completion, the contractor shall submit as-built drawings and documents for installed systems. The contractor shall revise all engineering plans and specifications throughout the duration of the project. The contractor shall maintain up-to-date red line drawings (as specified in the Solicitation Package and Award) onsite during construction.

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