SOW_PAO_Conference_Room_AV_Install_2015.pdf

STATEMENT OF WORK

A. GENERAL INFORMATION

1. Title of Project: PAO Conference Room Audio Visual Upgrade

2. Scope of Work: The contractor shall provide all resources necessary to provide conference room audio visual upgrades to the Pacific Area Office (PAO) located at 546 Bonney

Loop, Building 520, Fort Shafter, Hawaii 96858-5000. The upgrades shall include, but not limited to, purchasing audio visual equipment, installation of new and government owned equipment, and all other work as specified within this document.

The work shall include providing supervision, materials, tools, labor, and services as need for a completed and finished job as required by these requirements. Impacts to the PAO from this upgrade shall be mitigated by the contractor at no additional cost to the government.

3. Background: The PAO has been at this location for approximately 12 years. The facility is 8,423 square feet in size. Located in the main conference room is audio visual equipment used for meetings, VTCs and conference calls. The PAO staff relies heavily on the audio visual equipment due to their remoteness to the other offices and partners they interact on a frequent basis.

4. Performance Period: The contractor shall complete the work required under this SOW in 60 calendar days or less from date of award, unless otherwise directed by the Contracting

Officer (CO). If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractor’s proposed completion date shall prevail.

All scheduling of services shall be mutually agreed upon between the Government and the

Contactor prior to the start of services. The contractor shall complete the entire project within 15 calendar days upon commencement of work.

Work performed is expected to be during regular business hours, Monday through Friday, 8am to

4pm. Any work performed outside the regular business hours shall be approved by the CO and coordinated with the on-site point of contact.

5. Type of Contract: Firm-Fixed-Price

B. GENERAL

Work shall proceed expeditiously and during schedule timeframes as coordinated with the on-site point of contact. After-hours work may be approved for this project to limit the impact to the Government.

Impact to the office and staff shall be minimized and mitigated in a way that limits disruption to the functioning of the facility. Dust, dirt, and debris shall be contained and removed. Furnishings and floors will be protected. Mitigations shall be approved by the on-site point of contact prior to start of work.

Statement of Work – PAO Audio Visual Upgrade

Parking is limited at the Fort Shafter and cannot be guaranteed during the business day.

Contractor shall arrange significant deliveries for off peak periods. Car Pooling is encouraged.

Parking restrictions are strictly enforced.

C. STATEMENT OF WORK

1. Contractor will mount the 70” SMART LCD and the 70" LED monitor to the conference room wall utilizing tilt wall mounts. (see attached drawing for location of wall) mount the monitors at an optimal height and angle for ease of use and viewing center the monitors to the room as much as possible mounted side by side

One (1) wall plate receiver will be located at each monitor location

2. Mount custom matrix switcher in government provided 18RU rack enclosure rack enclosure will be located at the rear of the room (see attached drawing for location) two (2) twisted pair outputs from the matrix switcher will route to a respective wall plate receiver at each monitor location

HDMI and RS232 output from each receiver will route to the respective monitor

3. Install Cable Cubby in conference room table cut hole in the conference room table to install the cable Cubby at a location determined by the government mount switcher under conference room table connecting to the Cable Cubby

4. Connect Cable Cubby to the rack enclosure utilizing USB extender kit provide a floor raceway to run cables from the conference room table to the rack enclosure raceway will run along the wall and across the floor to the conference table floor raceway to be ADA compliant

5. Provide minimum one hour end user training on the SMART Meeting Pro software.

6. Install Government furnished lap top and DVD player into government provided 18RU rack enclosure connect both units to matrix switcher

7. Integrate Government furnished Polycom VTC system.

mount Government furnished HDX9000 codec will be mounted in the government provided 18RU rack enclosure

8. Mount Government furnished PTZ camera at the front of the room

PTZ camera will be located below and in between wall mounted monitors on a wall shelf provided by contractor

9. Integrate Government furnished projector and screen into system

HDMI output from matrix switcher will route to a DVI -RGB interface

Video and control output from the interface will route to the Government existing ceiling mounted projector

10. Integrate Government furnished laptop into system

11. Install and integrate audio system all audio from sources will route through the matrix switcher audio output from matrix switcher will route to an audio amplifier mounted in the 18RU rack enclosure mount two (2) ceiling recessed speakers at strategic locations for optimal audio coverage integrate Government phone into system microphones and speakers

12. Install, integrate and program control system mount control system processor and 8port PoE Switch in the 18RU rack enclosure contractor will mount a wireless access point within the room

9" wireless LCD touch panel anywhere in the room when it is undocked

Contractor will program the control system based on the functionality as defined by the government o Basic Controls: LCD monitor on/off; source select; VTC System: PTZ camera control, dialing, content sharing; GFE Projector power on/off; GFE screen control; volume control; DVD control; integrate government phone into system microphones and speakers.

NOTE: Refer to Exhibit A-1 through Exhibit A-4

D. Equipment Requirements

There is new equipment the government has previously acquired which the contractor will be required to use and will be incorporated into this statement of work. All equipment is new, unused unless otherwise indicated. (listed below)

Government Equipment provided

Qty Item

1 LED 70” Monitor

1 LED monitor tilt wall mount

1 Custom XTP Cross point matrix switcher

1 XTP T USW 103

2 XTP R HWP 201 white

1 Cable Cubby 700 black no AC

1 AC and USB 222 US

1 AAP Super plate 100

2 Single black plates

1 XPA1002 audio amplifier

1 FF220T ceiling speakers

1 DVI-RGB 200 analog to RGB interface

1 18RU rack enclosure

1 Vented rack front door

1 3RU vented shelf

1 2RU vented shelf

1 1RU vented shelf

1 Sliding shelf

1 18RU rear rack rails

1 2 RJ45 female punch down

1 PS120 power supply

2 Flush mounted ceiling microphones

Government to provide lap top computer and will be responsible for loading SMART Meeting

Pro once software procured. Government will be responsible for network drop and ISDN lines as required at the 18RU rack enclosure.

E. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES

The contractor shall describe how they will accomplish the specific deliverables described below in section A, within the performance period of this SOW.

F. CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

G. REPORTING REQUIREMENTS

The contractor shall provide the on-site point of contact completion report and shall cover all work completed during the life of the project. This report shall also identify any problems that arose, along with a statement explaining how the problem was resolved. This report shall also identify any problems that arose but were never completely resolved, with an explanation.

H. TRAVEL

All work is to be conducted at the 546 Bonney Loop, Building 520, Fort Shafter, Hawaii

96858-5000. The contractor is responsible for any anticipated travel and per diem.

I. GOVERNMENT RESPONSIBILITIES

A letter of designation issued to the on-site project officer, a copy of which is sent to the

Contractor, states the responsibilities and limitations of the on-site project officer, especially with regard to changes in cost or price, estimates or changes in delivery dates. The on-site project officer is not authorized to change any of the terms and conditions of the resulting order.

The 546 Bonney Loop, Building 520, Fort Shafter, Hawaii personnel shall provide access to all secure areas that are deemed necessary to complete the described work.

J. SECURITY

In order to gain access to Fort Shafter the military requires Government issued identification for both the driver and all passengers attempting to gain access. The Contractor shall ensure that all contractor personnel have the proper identification (Valid photo identification) in order to gain access to the Army Base.

K. SAFETY

The contractor and each of its employees shall comply with all applicable local, state, federal, and Authority rules, regulations, and practices.

The contractor shall also be responsible for all injury to persons or damage to property that occurs as a result of the contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others. The contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

The contractor shall perform all its activities pursuant to this contract in a safe manner. The contractor shall assume responsibility on the job site for the actions of all its personnel and subcontractor(s) who are associated with performance on this contract. The contractor shall take adequate measures to prevent injury to the public or Authority property on the job site

The Contractor shall provide the CO with a written report of any accidents involving personal injury or property damage by 0800 the next working day following the accident. It is expected the Contractor will cooperate with Government safety officials regarding safety issues, problems or concerns.

Ladders: Protection pads shall be used by the contractor to prevent ladders from marring building surfaces. The contractor shall assure that all ladders comply with all current and applicable safety requirements and regulations.

L. GOVERNMENT FURNISHED ITEMS AND SERVICES:

Utilities: The Government will provide use of electrical and water for the purpose of operating and cleaning equipment: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning of equipment.

Domestic drains and storm drains on the job site shall not be used to dispose of gasoline, paint, thinners, solvents, concentrated cleaning agents, or other hazardous materials.

M. PERMITS, ROYALTIES, AND LICENSES

The contractor shall, without additional an expense to the Government, be responsible for obtaining all licenses, certifications and permits which are necessary to fulfill the requirements of the Statement of Work.

The contractor shall also obtain and pay the costs of any royalties and licenses for any patented or copyrighted items used in the performance of work.

N. SITE VISIT

A site visit will be coordinated through the PAO on-sight point of contact Ms. Kimberly

Coakley at a time designated in the Request for Information.

DELIVERABLES

Deliverable Contractor Response

Mount the 70” SMART LCD and the

70" LED monitor

Mount custom matrix switcher in government provided 18RU rack enclosure

Install Cable Cubby in conference room table

Connect Cable Cubby to the rack enclosure utilizing USB extender kit

Provide minimum one hour end user training on the SMART Meeting Pro software.

Integrate Government furnished

Polycom VTC system.

Mount Government furnished PTZ camera at the front of the room projector and screen in to system

Install and integrate audio system

Install, integrate and program control system laptop into system

Install and connect ceiling microphones

Install and connect table top docking station

System specific desk reference

List and price any additional miscellaneous parts and components required to perform contract

Section A

New equipment purchase requirements

Item 1.

70 inch SMART Board with Meeting Pro Software Model: SBID8070i-G4-SMP or equal

Specifications

Display

Aspect ratio 16X9

Optimal resolution 1920 x 1080 at 60 Hz

Horizontal frequency 54-69.75 kHz (analog and digital)

Vertical frequency 48-62 Hz

Contrast ratio (typical) 4000:1

Brightness (typical) 180-250 cd/m2

Pixel pitch 0.807 mm

Audio Two 10 W integrated front firing speakers

Noise level 35 dBA

Mounting holes For a standard VESA 800 mm x 400 mm mounting plate 16 1/4" (41.2 cm) from the bottom of the interactive flat panel

Connectors

Top panel 19V DC Molex Micro-Fit 2-pin connector

Stereo 3.5 mm out

USB 3.0 Type-A

Left panel 19V DC Molex Micro-Fit 2-pin connector

Stereo 3.5 mm out

USB 2.0 Type-A

Right panel 19V DC Molex Micro-Fit 2-pin connector

Stereo 3.5 mm out

I/O extension module HDMI in

USB 2.0 Type-B

Storage and operating requirements

Power requirements 8.9A at 100V to 4.5A at 240V AC, 50 Hz to 60 Hz

Power consumption at 77 degrees F Normal Standby mode: 40 W

Eco Standby mode: < 0.5 W

Normal operating: 310 W

Item 2.

(1) control system processor

Item 3.

(1) wirelss access point

Item 4.

(1) 9 inch wireless LCD touch panel

Item 5.

(1) table top docking station

Item 6.

(1) 8 port PoE switch

Item 7.

(1) Rack mounted universal power supply

Item 8.

(1) System specific desk reference

Item 9.

(1) Rack mounted surge eliminator

Item 10.

(1) Floor raceway with all required material and accessories

Section B