HSFE09-15-Q-0119_Final.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 N/A 67

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

HSFE09-15-Q-0119

09-10-2015

FEDERAL EMERGENCY MGMT AGENCY REGION IX

ATTN: Kimberly Coakley

1111 BROADWAY 238210

SUITE 1200

OAKLAND CA 94607-4052 $7 Million

N/A

X

FEMA Region IX Pacific Area Office

546 Bonney Loop, Bldg 520 Fort Shafter HI 96858

Same as Box 9

FEMA Finance Center

P.O. Box 9001 Winchester VA 22604

See CONTINUATION Page

See Statement of work for details on this Solicitation

The Department of Homeland Security/Federal Emergency Management Agency is issuing a Request for Quote(RFQ) for a Firm Fixed-Price Contract for an upgrade to our audiovisual equipment in the FEMA Pacific Area Office located at Fort Shafter, HI. The Quote shall include all materials, installation and training.

The North American Industry Classification System (NAICS) Code is 238210.

This RFQ is issued under FAR 52.219-6 Notice of Total Small Business Set-Aside in the Community, local, state jurisdictions, and other interested parties.

X X

HSFE09-15-Q-0119

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Table of Contents Table of Contents SECTION A - SOLICITATION/CONTRACT FORM .................................................................. A-1

SF 33 SOLICITATION, OFFER AND AWARD

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS .................................................. B-1 B.1 Pricing, CLINs

B.2 AUTHORIZATIONS FOR WORK

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK.......................... C-1 SECTION D - PACKAGING AND MARKING ............................................................................... D-1 SECTION E - INSPECTION AND ACCEPTANCE........................................................................ E-1

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE

E,3 PERFORMACNE EVALUATION

E.4 METHODS OF SURVEILLANCE

SECTION F - DELIVERIES OR PERFORMANCE........................................................................F-1

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PRINCIPAL PLACE OF PERFORMANCE

F.3 NOTICE OF DELAY

F.4 DELIVERY SCHEDULE

F.5 TERM OF CONTRACT

F.6 REPORTS OF WORK

SECTION G - CONTRACT ADMINISTRATION DATA.............................................................. G-1

G.1 IDENTIFICATION OF GOVERNMENT OFFICIALS

G.2 TRAVEL

G.3 TECHNICAL DIRECTION AND SURVEILLANCE

SECTION H - SPECIAL CONTRACT REQUIREMENTS........................................................... H-1

H.1 SUBCONTRACTING PLANS AND GOALS

H.2 ACCESSIBILITY OF MEETINGS, CONGERENCES, AND SEMINARS TO PERSONS WITH DISABILITIES

H.3 REPORDUCTION OF REPORTS

H.4 COORDINATION OF FEDERAL REPORTING SERVICES

H.5 PUBLICATION

H.6 OBSERVANCE OF LEGAL HOLIDAYS

H.7 NON-PERSONAL SERVICES

H.8 CONTRACTOR UTILIZATION OF GOVERNMENT FACILITES

H.9 CONFIDENTIALITY OF INFORMATION

H.10 ORGANIZATIONAL CONFLICT OF INTEREST

H.11 DESIGNATION OF PROJECT DIRECTOR

H.12 INSURANCE

SECTION I CONTRACT CLAUSES ..........................................................................................I-1

I.1 NOTICE LISTING CLAUSES INCORPORATED BY REFERENCE

I.2 52.203-3 – Gratuities (Apr 1984)

I.3 52.204-1 APPROVAL OF CONTRACT (DEC 1989)

I.4 52.204-7 SYSTEM FOR AWARD MANAGEMENT (JUL 2013)

I.5 52.209-7 INFORMATION REGARDING RESPONSIBILTY MATERS (JUL 2013)

I.6 52.209-9 UPDATES OF INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL

2013)

I.7 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

I .8 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

I.9 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-- COMMERCIAL ITEMS (MAR 2015) I.10 52.212-4 -- Contract Terms and Conditions -- Commercial Items. (May 2015) I.11 52.237-1 -- Site Visit (APR 1984) I.12 HSAR 3052.212-70 CONTRACT TERMS AND CONDITIONS APPLICABLE TO DHS ACQUISITION OF COMMERCIAL ITEMS

(SEP 2012)

I.13 BILLING INSTRUCTIONS (JUN 2014)

I.14 DEFECTIVE OR IMPROPER INVOICES (JUN 2014)

I.15 INVOICE APPROVAL (JUN 2014)

I.16 INVOICE INSTRUCTIONS (JUN 2014)

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I.17 HSAR 3052.209-70 PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES (JUN 2006)

I.18 NOTICE OF FILING REQUIREMENTS FOR AGENCY PROTESTS

I.19 NARA RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS

SECTION J - LIST OF ATTACHMENTS…………………………………………………………………..J-1

SECTION K- REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS….K-1

K.152.204-3 TAXPAYER IDENTIFICATION (OCT 1998)

K.252.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JUL 2013

K.352.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

K.452.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (APR 2012)

K.552.222-22 PREVIOUS CONTRACTS AND COMPLIANCE REPORTS (FEB 1999)

K.652.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

K.752.225-20 PROHIBITION ON CONDUCTING RESTRICTED BUSINESS OPERATIONS IN SUDAN--CERTIFICATION (AUG 2009)

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1NOTICE LISTING SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

L.252.216-1 TYPE OF CONTRACT (APR 1984)

L.352.233-2 SERVICE OF PROTEST (SEP 2006)

L.452.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

L.5COMMITMENT OF GOVERNMENT TO AWARD A CONTRACT AND EXPENDITURE OF FUNDS

L.6RESTRICTION ON USE AND DISCLOSURE OF PROPOSAL/QUOTATION INFORMATION (DATA)

L.7 COMMUNICATIONS

L.8 PROPOSAL SUBMISSION

L.9ALTERNATE PROPOSAL INFORMATION

L.10CONTENT OF PROPOSALS (SERVICES)

L.11 PROPOSAL STRUCTURE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 Pricing

This will be a Purchase order Firm Fixed Price Purchase Order

Offeror shall use Attachment A - Contract Line Items (CLINs)

B. 2 AUTHORIZATIONS FOR WORK

ONLY THE CONTRACTING OFFICER (CO) CAN AUTHORIZE WORK UNDER THIS CONTRACT. FEMA WILL ONLY

PAY FOR CO AUTHORIZED WORK.

SECTION C - DESCRIPTION/SPECIFICATIONS/PERFORMANCE WORK STATEMENT

STATEMENT OF WORK

GENERAL INFORMATION

1. Title of Project: PAO Conference Room Audio Visual Upgrade

2. Scope of Work: The contractor shall provide all resources necessary to provide conference room audio visual upgrades to the Pacific Area Office (PAO) located at 546 Bonney Loop, Building 520, Fort Shafter, Hawaii 96858-5000. The upgrades shall include, but not limited to, purchasing audio visual equipment, installation of new and government owned equipment, and all other work as specified within this document.

The work shall include providing supervision, materials, tools, labor, and services as need for a completed and finished job as required by these requirements. Impacts to the PAO from this upgrade shall be mitigated by the contractor at no additional cost to the government.

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3. Background: The PAO has been at this location for approximately 12 years. The facility is 8,423 square feet in size.

Located in the main conference room is audio visual equipment used for meetings, VTCs and conference calls. The PAO staff relies heavily on the audio visual equipment due to their remoteness to the other offices and partners they interact on a frequent basis.

4. Performance Period: The overall period of performance for this contract will be 90 days from award. Conference room Audio Visual Installation must be completed within 30 days from commencement of work.

All scheduling of services shall be mutually agreed upon between the Government and the Contactor prior to the start of services.

Work performed is expected to be during regular business hours, Monday through Friday, 8am to 4pm. Any work performed outside the regular business hours shall be approved by the CO and coordinated with the on-site point of contact.

5. Type of Contract: Firm-Fixed-Price

Work shall proceed expeditiously and during schedule timeframes as coordinated with the on-site point of contact.

After-hours work may be approved for this project to limit the impact to the Government.

Impact to the office and staff shall be minimized and mitigated in a way that limits disruption to the functioning of the facility. Dust, dirt, and debris shall be contained and removed. Furnishings and floors will be protected. Mitigations shall be approved by the on-site point of contact prior to start of work.

Parking is limited at the Fort Shafter and cannot be guaranteed during the business day. Contractor shall arrange significant deliveries for off peak periods. Car Pooling is encouraged. Parking restrictions are strictly enforced.

TASK

1. Contractor will mount the 70” SMART LCD and the 70" LED monitor to the conference room wall utilizing tilt wall mounts. (see attached drawing for location of wall)

• mount the monitors at an optimal height and angle for ease of use and viewing

• center the monitors to the room as much as possible mounted side by side

• One (1) wall plate receiver will be located at each monitor location

2. Mount custom matrix switcher in government provided 18RU rack enclosure

• rack enclosure will be located at the rear of the room (see attached drawing for location)

• two (2) twisted pair outputs from the matrix switcher will route to a respective wall plate receiver at each monitor location

• HDMI and RS232 output from each receiver will route to the respective monitor

3. Install Cable Cubby in conference room table

• cut hole in the conference room table to install the cable Cubby at a location determined by the government

• mount switcher under conference room table connecting to the Cable Cubby

4. Connect Cable Cubby to the rack enclosure utilizing USB extender kit

• provide a floor raceway to run cables from the conference room table to the rack enclosure

• raceway will run along the wall and across the floor to the conference table

• floor raceway to be ADA compliant

5. Provide minimum one hour end user training on the SMART Meeting Pro software.

6. Install Government furnished lap top and DVD player into government provided 18RU rack enclosure

• connect both units to matrix switcher

7. Integrate Government furnished Polycom VTC system.

• mount Government furnished HDX9000 codec will be mounted in the government provided 18RU rack enclosure

8. Mount Government furnished PTZ camera at the front of the room

• PTZ camera will be located below and in between wall mounted monitors on a wall shelf provided by contractor

9. Integrate Government furnished projector and screen into system

• HDMI output from matrix switcher will route to a DVI -RGB interface

• Video and control output from the interface will route to the Government existing ceiling mounted projector

10. Integrate Government furnished laptop into system

11. Install and integrate audio system

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• all audio from sources will route through the matrix switcher

• audio output from matrix switcher will route to an audio amplifier mounted in the 18RU rack enclosure

• mount two (2) ceiling recessed speakers at strategic locations for optimal audio coverage

• integrate Government phone into system microphones and speakers

12. Install, integrate and program control system

• mount control system processor and 8port PoE Switch in the 18RU rack enclosure

• contractor will mount a wireless access point within the room

• 9" wireless LCD touch panel anywhere in the room when it is undocked

• Contractor will program the control system based on the functionality as defined by the government o Basic Controls: LCD monitor on/off; source select; VTC System: PTZ camera control, dialing, content sharing;

GFE Projector power on/off; GFE screen control; volume control; DVD control; integrate government phone into system microphones and speakers.

13. Provide list of equipment below:

Attachment B – Equipment list

Contractors are encouraged to quote possible equipment and scenarios for installation as well as what the government has asked for.

NOTE: Refer to Exhibit A-1 through Exhibit A-4

Equipment Requirements

There is new equipment the government has previously acquired which the contractor will be required to use and will be incorporated into this statement of work. All equipment is new, unused unless otherwise indicated. (listed below)

Government Equipment provided

Qty Item 1 LED 70” Monitor 1 LED monitor tilt wall mount 1 Custom XTP Cross point matrix switcher

1 XTP T USW 103

2 XTP R HWP 201 white 1 Cable Cubby 700 black no AC 1 AC and USB 222 US 1 AAP Super plate 100 2 Single black plates 1 XPA1002 audio amplifier 1 FF220T ceiling speakers 1 DVI-RGB 200 analog to RGB interface 1 18RU rack enclosure 1 Vented rack front door 1 3RU vented shelf 1 2RU vented shelf 1 1RU vented shelf 1 Sliding shelf 1 18RU rear rack rails 1 2 RJ45 female punch down 1 PS120 power supply 2 Flush mounted ceiling microphones

Government to provide lap top computer and will be responsible for loading SMART Meeting Pro once software procured.

Government will be responsible for network drop and ISDN lines as required at the 18RU rack enclosure.

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CHANGES TO STATEMENT OF WORK

Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

REPORTING REQUIREMENTS

The contractor shall provide the on-site point of contact completion report and shall cover all work completed during the life of the project. This report shall also identify any problems that arose, along with a statement explaining how the problem was resolved. This report shall also identify any problems that arose but were never completely resolved, with an explanation.

GOVERNMENT RESPONSIBILITIES

A letter of designation issued to the on-site project officer, a copy of which is sent to the Contractor, states the responsibilities and limitations of the on-site project officer, especially with regard to changes in cost or price, estimates or changes in delivery dates. The on-site project officer is not authorized to change any of the terms and conditions of the resulting order.

The 546 Bonney Loop, Building 520, Fort Shafter, Hawaii personnel shall provide access to all secure areas that are deemed necessary to complete the described work.

SECURITY

In order to gain access to Fort Shafter the military requires Government issued identification for both the driver and all passengers attempting to gain access. The Contractor shall ensure that all contractor personnel have the proper identification (Valid photo identification) in order to gain access to the Army Base.

SAFETY

The contractor and each of its employees shall comply with all applicable local, state, federal, and Authority rules, regulations, and practices.

The contractor shall also be responsible for all injury to persons or damage to property that occurs as a result of the contractor’s negligence and shall take proper safety and health precautions to protect the work, the workers, the public, and the property of others.

The contractor shall be responsible for all materials delivered and work performed until completion and acceptance of the entire work.

The contractor shall perform all its activities pursuant to this contract in a safe manner. The contractor shall assume responsibility on the job site for the actions of all its personnel and subcontractor(s) who are associated with performance on this contract. The contractor shall take adequate measures to prevent injury to the public or Authority property on the job site

The Contractor shall provide the CO with a written report of any accidents involving personal injury or property damage by

0800 the next working day following the accident. It is expected the Contractor will cooperate with Government safety officials regarding safety issues, problems or concerns.

Ladders: Protection pads shall be used by the contractor to prevent ladders from marring building surfaces. The contractor shall assure that all ladders comply with all current and applicable safety requirements and regulations.

GOVERNMENT FURNISHED ITEMS AND SERVICES:

Utilities: The Government will provide use of electrical and water for the purpose of operating and cleaning equipment: The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under

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Domestic drains and storm drains on the job site shall not be used to dispose of gasoline, paint, thinners, solvents, concentrated cleaning agents, or other hazardous materials.

PERMITS, ROYALTIES, AND LICENSES

The contractor shall, without additional an expense to the Government, be responsible for obtaining all licenses, certifications and permits which are necessary to fulfill the requirements of the Statement of Work.

The contractor shall also obtain and pay the costs of any royalties and licenses for any patented or copyrighted items used in the performance of work.

SECTION D - PACKAGING AND MARKING

[For this Solicitation, there are NO clauses in this Section]

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract.

See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.246-2

I 52.246-2 -- Inspection of Supplies -- Fixed-Price

AUG 1996

E.2 INSPECTION AND ACCEPTANCE

Final inspection and acceptance shall be by the Contracting Officer or his/her duly authorized representative at: Inspection:

Upon delivery of Audio Visual to be provided and Inspection of completion of Installation Acceptance: Acceptance of Audio visual Equipment before Installation, Acceptance of entire installation upon completion and inspection

For the purpose of this clause, the Contracting Officer l Representative (COR) named in the Designation of Contracting Officer’s Technical Representative Clause in this contract is the representative of the Contracting Officer. The Contracting Officer reserves the right to unilaterally designate other Government agents as authorized representatives. Should such other designations occur, the Contractor will be notified by written notice.

E.3 PERFORMANCE EVALUATION

The Government reserves the right, at all reasonable times, and upon reasonable notice to the Contractor or Subcontractor, to inspect or otherwise evaluate the work being performed at the location at which it is being performed. Pursuant thereto, the Government reserves the right to maintain representatives on the premises of the Contractor. If any inspection or evaluation is made by the Government on the premises of the Contractor, or a Subcontractor, the Contractor shall provide and all reasonable facilities and assistance for the safety and convenience of the Government’s representatives in the performance of their duties. All inspections and evaluations by the Government’s representatives shall be performed in such a manner as will not unduly delay work.

The Government will endeavor to conduct all audits, inspection and evaluations in accordance with the highest levels of established professional auditing practices and standards. If a written report of such inspection or evaluation is prepared which reflects deficiencies or proposed corrective actions to be taken by the Contractor, or Subcontractor, a copy of those deficiencies and/or proposed corrective actions shall be furnished to the Contractor. Any corrective action proposed to be taken as a result of such

A-8 inspection(s) shall be discussed with the Government prior to implementation. Reports of the Contractors performance shall be placed in the contract file and will be subject to release to the public. The Government representatives are extended to include agents i.e., auditors, and/or other contractors. The Contractor agrees that such reports or deficiencies or proposed corrective action may be released to the public.

E.4 METHODS OF SURVEILLANCE

The Government may use a variety of surveillance methods to evaluate the Contractors performance. These include, but are not limited to, Periodic Inspections and random sampling, and/or review of customer complaints.

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause.

NUMBER TITLE DATE

52.242-15 STOP-WORK ORDER AUG 1989

F.2 PRINCIPAL PLACE OF PERFORMANCE

Place of Performance is 546 Bonney Loop, Building 520, Fort Shafter, Hawaii 96858.

F.3 NOTICE OF DELAY

If the Contractor becomes unable to complete the contract work at the time specified because of technical difficulties, notwithstanding the exercise of good faith and diligent efforts in the performance of the work called for hereunder, the Contractor shall give the Contracting Officer written notice of the anticipated delay and the reasons therefore. Such notice and reasons shall be delivered promptly after the condition creating the anticipated delay becomes known to the Contractor but in no event less than thirty

(30) days before the completion date specified in this contract, unless otherwise directed by the Contracting Officer. When notice is so required, the Contracting Officer may extend the time specified in the Schedule for such period as deemed advisable.

F.4 DELIVERY SCHEDULE

Delivery of items specified below shall be shipped F.O.B. destination in accordance with the following schedule:

Delivery of equipment to be provided determined upon Contract award and kick off meeting.

F.5 TERM OF CONTRACT

The contract shall be for a period of three months

F.6 REPORTS OF WORK

No reports necessary for this contract

SECTION G - CONTRACT ADMINISTRATION DATA

G.1 IDENTIFICATION OF GOVERNMENT OFFICIALS

The Government Officials assigned to this contract are as follows:

Administrative Contracting Officer:

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Name: Kimberly Coakley EMAIL: Kimberly.Coakley@fema.dhs.gov

Contracting Officer's Technical Representative:

Name: TBD

Phone: NO PHONE CALLS

G.2 TRAVEL

All work is to be conducted at the 546 Bonney Loop, Building 520, Fort Shafter, Hawaii 96858-5000. The contractor is responsible for any anticipated travel and per diem.

G.3 TECHNICAL DIRECTION AND SURVEILLANCE

(a) Performance of the work under this contract shall be subject to the surveillance and written technical direction of the COR, who shall be specifically appointed by the Contracting Officer in writing. Technical direction is defined as a directive to the Contractor which approves approaches, solutions, designs, or refinements; fills in details or otherwise completes the general description of work of documentation items; shifts emphasis among work areas or tasks; or otherwise furnishes guidance to the Contractor. Technical direction includes the process of conducting inquiries, requesting studies, or transmitting information or advice by the COR, regarding matters within the general tasks and requirements in Section C of this contract.

(b) The COR does not have the authority to, and shall not, issue any technical direction which:

(1) Constitutes an assignment of additional work outside the SOW;

(2) Constitutes a change as defined in the contract clause entitled "Changes";

(3) In any manner causes an increase or decrease in the total estimated contract cost, the fixed fee (if any), or the time required for contract performance;

(4) Changes any of the expressed terms, conditions, or specifications of the contract; or

(5) Interferes with the Contractor's right to perform the specifications of the contract. (c) All technical directions shall be issued by the COR.

(d) The Contractor shall proceed promptly with the performance of technical directions duly issued by the COR in the manner prescribed by this clause and within his/her authority under the provisions of this clause. Any instruction or direction by the COR which falls within one, or more, of the categories defined in (b)(1) through (5) above, shall cause the Contractor to notify the Contracting Officer in writing within one (1) working days after receipt of any such instruction or direction and shall request the Contracting Officer to modify the contract accordingly. Upon receiving the notification from the Contractor, the Contracting Officer shall either issue an appropriate contract modification within a reasonable time or advise the Contractor in writing within thirty (30) days after receipt of the Contractor's Letter that:

(1) The technical direction is rescinded in its entirety

(2) the technical direction is within the scope of the contract, does not constitute a change under the "Changes" clause of the contract and that the Contractor should continue with the performance of the technical direction.

mailto:Kimberly.Coakley@fema.dhs.gov

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(e) A failure of the Contractor and Contracting Officer to agree that the technical direction is within scope of the contract, or a failure to agree upon the contract action to be taken with respect thereto shall be subject to the provisions of the "Disputes" clause of this contract.

(f) Any action(s) taken by the Contractor in response to any direction given by any person other than the Contracting Officer or the COR whom the Contracting Officer shall appoint shall be at the Contractor's risk.

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H.1 SUBCONTRACTING PLANS AND GOALS

The Contractor’s Small Business Subcontracting Plan submitted will include, at a minimum, the goals set forth below for each socio-economic grouping listed (if higher subcontracting goals are proposed in the Offeror’s Small Business Subcontracting Plan, the higher goals will be incorporated into this section). The goals will be applied to the total value of the subcontracting plan. For example, if a contract is awarded for $100 Million, and of which $10 Million is planned to be subcontracted, the subcontracting goal for all small businesses for the contract is $4 Million.

Category Subcontracting Goal

Total Small Business 30% Total Small Disadvantaged Businesses 5% * (both Section 8(a) and non-Section 8(a) firms) Woman-owned Small Businesses 5% * Service-Disabled Veteran-Owned Small Businesses 3% * Historically Underutilized Empowerment Zone 3% * Small Businesses

* represents a subset percentage of the Total Small Business goal (for examples, if 3% is awarded to Woman-owned Small Businesses, that 3% would also apply the Total Small Business’ subcontracting goal.

The Small Business Subcontracting Plan, dated (provided at time of award), is attached hereto and made a part of this contract.

Failure of any Contractor or subcontractor to comply in good faith with FAR Clause 52.219-8 Utilization of Small Business Concerns, incorporated in this contract, and the attached Subcontracting Plan will be material breach of such contract or subcontract and subject to the remedies reserved to the Government under FAR Clause 52.219-16 Liquidated Damages-Subcontracting Plan.

H.2 ACCESSIBILITY OF MEETINGS, CONFERENCES, AND SEMINARS TO PERSONS WITH DISABILITIES

The Contractor agrees as follows:

(a) Planning. The Contractor will develop a plan to assure that any meeting or conference, held pursuant to this contract will meet or exceed the minimum accessibility standards set forth below. This plan shall include a provision for ascertaining the number and types of disabled individuals planning to attend the meeting, conference, or seminar. The plan shall be submitted to the Contracting Officer for approval prior to initiating action. A consolidated or master plan for contracts requiring numerous meetings, conferences, or seminars may be submitted in lieu of separate plans.

(b) Facilities. Any facility to be utilized for meetings, conferences, or seminars in performance of this contract shall be accessible to persons with disabilities. The Contractor shall determine, by an on-site inspection if necessary, that the following minimum accessibility requirements are met, or suitable modifications are made to meet these requirements, before the meeting:

(1) Parking. (i) Where parking is available on or adjacent to the site one 12' wide space must be set aside for the car of each mobility impaired attendee. The space need not be permanently striped but may be temporarily marked by signs, ropes, or other means satisfactory to carry out this provision.

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(ii) Where parking is not available on or adjacent to the site, valet parking or other alternative means must be available to assist disabled attendees. Alternate means must be satisfactory in the judgment of the Contracting Officer.

(2) Entrances. (i) ``Entrances'' shall include at least one accessible entrance from the street/sidewalk level, and at least one accessible entrance from any available parking facility.

(ii) The entrance shall be level or accessible by ramp with an incline that allows independent negotiation by a person in a wheelchair. In general, the slope of the incline shall be no more than 1" rise per foot of ramp length (1:12).

(iii) Entrance doorways shall be at least 30" in clear width and capable of operation by persons with disabilities. Revolving doors, regardless of foldback capability, will not meet this requirement.

(3) Meeting Rooms. (i) Meeting room access from the main entrance area must be level or at an independently negotiable incline (approximately 1:12) and/or served by elevators from the main entrance level. All elevators shall be capable of accommodating a wheelchair 29" wide by 45" long.

(ii) Meeting rooms shall be on one level or, if on different levels, capable of being reached by elevators or by ramps that can be independently negotiated by a person in a wheelchair. Doorways to all meeting rooms shall be at least 30" in clear width.

(iii) The interior of the meeting room shall be on one level or ramped so as to be independently negotiable for a person in a wheelchair.

(iv) Stages, speaker platforms, etc. which are to be used by persons in wheelchairs must be accessible by ramps or lifts. When used, the ramps may not necessarily be independently negotiable if space does not permit. However, any slope over 1:12 must be approved by the Contracting Officer. Each case is to be judged on its own merits.

(v) If a meeting room with fixed seating is utilized, seating arrangements for persons in wheelchairs shall be made so that these persons are incorporated into the group rather than isolated on the perimeter of the group.

(4) Restrooms. (i) Restrooms shall have level access, signs indicating accessibility, and doorways at least 30" in clear width.

(ii) Sufficient turning space within restrooms shall be provided for independent use by a person in a wheelchair 29" wide by 45" long. A space 60" by 60" or 63" by 56" of unobstructed floor space as measured 12" above the floor is acceptable by standard; other layout will be accepted if it can be demonstrated that they are usable as indicated.

(iii) There will be a restroom for each sex or a unisex restroom with at least one toilet stall capable of accommodating a wheelchair 29" wide by 45" long (by standard, the minimum is 3'-0" by 43'- 83"), with outswinging door or private curtains. Wall mounted grab bars are required.

(iv) When separate restrooms have been set up for mobility impaired persons, they shall be located adjacent to the regular restrooms and shall be fully accessible.

(5) Eating Facilities. (i) Eating facilities in the meeting facility must be accessible under the same general guidelines as are applied to meeting rooms.

(ii) If the eating facility is a cafeteria, the food service area (cafeteria line) must allow sufficient room for independent wheelchair movement and accessibility to food for persons in wheelchairs, and cafeteria staff shall be available to assist disabled persons.

(6) Overnight Facilities. If overnight accommodations are required:

(i) Sufficient accessible guest rooms to accommodate each attendee who is disabled shall be located in the facility where the meeting, conference, or seminar is held, or in a facility housing the attendees which is conveniently located hereby, whichever is satisfactory to the Contracting Officer.

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(ii) Overnight facilities shall provide for the same minimum accessibility requirements as the facility utilized for guest room access from the main entrance area shall be level, ramped at an independently negotiable incline (1:12), and/or served by elevators capable of accommodating a wheelchair 29" wide by 45" long.

(iii) Doorways to guest rooms, including the doorway to the bathroom, shall be at least 30" in clear width. (iv) Bathrooms shall have wall mounted grab bars at the tub and water closet.

(v) Guest rooms for persons with a disability shall be provided at the same rate as a guest room for other attendees.

(7) Water Fountains. Water fountains shall be accessible to disabled persons, or have cup dispensers for use by persons in wheelchairs.

(c) Provisions of Services for Sensory Impaired Attendees.

(1) The Contractor, in planning the meeting, conference, or seminar shall include in all announcements and other materials pertaining to the meeting, conference, or seminar a notice indicating that services will be made available to sensory impaired persons attending the meeting, if requested within five (5) days of the date of the meeting, conference, or seminar. The announcement(s) and other material(s) shall indicate that sensory impaired persons may contact a specific person(s), at a specific address and phone number(s), to make their service requirements known. The phone number(s) shall include a teletype number for the hearing impaired.

(2) The Contractor shall provide, at no cost to the individual, those services required by persons with sensory impairments to insure their complete participation in the meeting, conference, or seminar.

(3) As a minimum, when requested in advance, the Contractor shall provide the following services:

(i) For hearing impaired persons, qualified interpreters. Provisions will also be made for volume controlled phone lines and, if necessary, transportation to local teletype equipment to enable hearing impaired individuals to receive and send meeting related calls. If local teletype equipment is not available, the Contractor shall provide on-site teletype equipment. Also, the meeting rooms will be adequately illuminated so signing by interpreters can be easily seen.

(ii) For vision impaired persons, readers and/or cassette materials, as necessary, to enable full participation. Also, meeting rooms will be adequately illuminated.

(iii) Agenda and other conference material(s) shall be translated into a usable form for the visually and hearing impaired.

Readers, braille translations, and/or tape recordings are all acceptable. These materials shall be available to sensory impaired individuals upon their arrival.

(4) The Contractor is responsible for making every effort to ascertain the number of sensory impaired individuals who plan to attend the meeting, conference, or seminar. However, if it can be determined that there will be no sensory impaired person (deaf and/or blind) in attendance, the provision of those services under paragraph (c) for the non-represented group, or groups, is not required.

H.3 REPRODUCTION OF REPORTS

No Reproduction of reports is authorized

H.4 COORDINATION OF FEDERAL REPORTING SERVICES

In the event that it is a contractual requirement to collect information from 10 or more public respondents, the provisions of 44 U.S.C. Chapter 35 (Coordination of Federal Reporting Requirements), shall apply to this contract. The contractor shall obtain through the COR the required Office of Management and Budget clearance before making public contacts for the collection of data

A-13 or expending any funds for such collection. The authority to proceed with the collection of data from public respondents and the expenditure of funds therefore shall be in writing signed by the Contracting Officer.

H.5 PUBLICATION

(a) Definition. For the purpose of this clause ̀ `publication'' includes (1) any document containing information intended for public consumption or (2) the act of, or any act which may result in, disclosing information to the public.

(b) General. The results of the research and development and studies conducted under this contract are to be made available to the public through dedication, assignment to the Government, or other such means as the Director of the Federal Emergency Management Agency shall determine.

(c) Reports furnished the Government. All intermediate and final reports of the research and development and studies conducted hereunder shall indicate on the cover or other initial page that the research and development and studies forming the basis for the report were conducted pursuant to a contract with the Federal Emergency Management Agency. Such reports are official Government property and may not be published or reproduced (in total, in verbatim excerpt, or in a form approximating either of these) as an unofficial paper or article. The contractor or technical personnel (each employee or consultant working under the administrative direction of the contractor or any subcontractor hereunder) may publish such reports in whole or in part in a non-Government publication only in accordance with this paragraph (c) and paragraph (e)(1) of this clause.

(d) Publication by Government. The Government shall have full right to publish all information, data, and findings developed as a result of the research and development and studies conducted hereunder.

(e) Publication by contractor or technical personnel.

(1) Publication in whole or in part of contractor's reports furnished the Government. Unless such reports have been placed in the public domain by Government publication, the contractor or technical personnel (each employee or consultant working under the administrative direction of the contractor or any subcontractor hereunder) may publish a report furnished the Government, in total or in verbatim excerpt, but consistent with paragraph (c) of this clause may not secure copyright therein, subject to the following conditions and the conditions in paragraph (e)(4) and paragraph (f).

(i) During the first six months after submission of the full final report, if written permission to publish is obtained from the contracting officer.

(ii) After six months following submission of the full report, and if paragraph (e)(3) is inapplicable, if a foreword or footnote in the non-Government publication indicates the source of the verbatim material.

(2) Publication, except verbatim excerpts, concerning or based in whole or in part on results of research and development and studies hereunder. The contractor or technical personnel may issue a publication concerning or based in whole or in part on the results of the research and development and studies conducted under this contract and may secure copyright therein, but in so publishing is not authorized thereby to inhibit the unrestricted right of the Director of the Federal Emergency Management Agency to disclose or publish, in such manner as he may deem to be in the public interest, the results of such research and development and studies to the following conditions and the requirement in paragraph (e)(4):

(i) During the first six months after submission of the full final report, and if paragraph (e)(3) is inapplicable, if written waiver of the waiting period is obtained from the contracting officer.

(ii) After six months following submission of the full final report, and if paragraph (e)(3) is inapplicable, subject to Government exercise of an option that the publication contain a foreword or initial footnote substantially as follows: The (research) (development) (studies) forming (part of) the basis for this publication were conducted pursuant to a contract with the Federal Emergency Management Agency. The substance of such (research) (development) (studies) is dedicated to the public. The author and publisher are solely responsible for the accuracy of statements or interpretations contained therein.

(3) General conditions if FEMA determines that contractor's final report contains patentable subject matter developed in contract performance. If the contracting officer determines that the contractor's full final report contains patentable subject matter

A-14 developed in the performance of this contract and so notifies the contractor in writing prior to six months from date of submission of such report, no publication of verbatim excerpts from contractor's reports or publication concerning or based in whole or in part on the results of the research and development and studies hereunder shall be made without the written consent of the contracting officer.

(4) Copies of contractor and technical personnel publications to be furnished the Government. The contractor or technical personnel will furnish the contracting officer six copies of any publications which are based in whole or in part on the results of the research and development and studies conducted under this contract.

(f) Administratively confidential information. The contractor shall not publish or otherwise disclose, except to the Government and except matters of public record any information or data obtained hereunder from private individuals, organizations, or public agencies in a publication whereby the information or data furnished by any particular person or establishment can be identified, except with the consent of such person or establishment.

(g) Inclusion of provisions in contractor's agreements. The contractor shall include provisions appropriate to effectuate the purposes of this clause in all contracts of employment with persons who perform any part of the research or development or study under this contract and in any consultant's agreements or subcontracts involving research or development or study there under.

H.6 OBSERVANCE OF LEGAL HOLIDAYS

The Government hereby provides ―notice‖ and the Contractor hereby acknowledges ―receipt‖ that FEMA Government observe the below listed days as holidays:

New Year’s Day, Martin Luther King Jr.’s Birthday, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day

Any other day designated by Federal statute. Any other day designated by Executive Order. Any other day designated by the President’s proclamation.

When such day falls on a Saturday, the preceding Friday is observed; when any such day falls on a Sunday, the following Monday is observed. It is understood and agreed between the Government and the Contractor that observance of such days by Government Personnel shall not ―on-its-face‖ be the cause of an additional period of performance, or entitlement of compensation except as a holiday. No form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost. However, this does not preclude reimbursement for authorized overtime work.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform round-the-clock requirements of critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or his/her duly authorized representative.

H.7 NON-PERSONAL SERVICES

A non-personal services contract is defined as ―a contract under which the personnel rendering the services are not subject, either by the Contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

This is a non-personal services contract.

H.8 CONTRACTOR UTILIZATION OF GOVERNMENT FACILITIES

(a) The contractor shall furnish all personnel required for the performance of the resulting FFP Contract at the time of award. FEMA will provide to all appropriate personnel and documents pertaining to the project that are under the control of FEMA. The work will occur at 546 Bonney Loop, Building 520, Fort Shafter, Hawaii 96858.

H.9 CONFIDENTIALITY OF INFORMATION

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(a) To the extent that the work under this contract requires that the Contractor be given access to sensitive or proprietary business, technical, or financial information belonging to the Government or other companies, the Contractor shall, after receipt thereof, treat such information as confidential and not appropriate such information to its own use or disclose such information to third parties unless specifically authorized by the Contracting Officer in writing. The foregoing obligations, however, shall not apply to information that--

(1) At the time of receipt by the Contractor, is in the public domain

(2) Is published by others after receipt thereof by the Contractor or otherwise becomes part of the public domain through no fault of the Contractor

(3) The Contractor can demonstrate it was already in its possession at the time of receipt thereof and was not acquired directly or indirectly from the Government or other companies

(4) The Contractor can demonstrate was received by it from a third party that did not require the Contractor to hold it in confidence.

(b) The Contractor shall obtain from each employee permitted access a DHS Form 11000-6, Non-Disclosure Agreement, stating that he/she will not discuss, divulge or disclose any such information or data to any person or entity except those persons within the Contractor's organization or the Government directly concerned with the performance of the contract. The DHS Form 11000-6 is provided as Attachment 7 under Section J of the contract.

H.10 ORGANIZATIONAL CONFLICT OF INTEREST

The Contractor warrants that, to the best of his/her knowledge and belief, and except as otherwise set forth in this contract, he/she does not have any organizational conflict of interest as defined in the following paragraph.

The term ―organizational conflict of interest‖ means a situation where a Contractor has interests, either due to his/her other activities or his/her relationships with other organizations, which place him/her in a position that may be unsatisfactory or unfavorable (a) from the Government’s standpoint in being able to secure impartial, technically sound, objective assistance and advice from the Contractor, or in securing the advantages of adequate competition in its procurement; or (b) from industry’s standpoint in that unfair competitive advantages may accrue to the Contractor in question.

The Contractor agrees that, if after award he/she discovers an organizational conflict of interest with respect to this contract, he/she shall make an immediate and full disclosure in writing to the Contracting Officer that shall include a description of the action that the Contractor has taken or proposes to take to avoid, eliminate or neutralize the conflict. The Government, may, however, terminate the contract for the convenience of the Government if it would be in the best interest of the Government.

If the Contractor was aware of organization conflict of interest before the award of this contract and intentionally did not disclose the conflict to the Contracting Officer, the Government may terminate the contract at no cost to the Government.

H.11 DESIGNATION OF PROJECT DIRECTOR

The Contractor shall designate a Project Director (named in Key Personnel Clause) who shall have overall authority sufficient to enable the person to meet all contract requirements, to direct and supervise all persons involved in the effort and to administer and coordinate all resources and phases of the contract.

The Project Director shall maintain close…