52.212-1 Addendum - Instructions to Offerors.docx

DOCX document 433 KB Posted Jan 20, 2012

Attached to: Maintenance and Deactivation (MDC) of Temporary Housing Units (THUs) in Minot, ND in support of DR-1981-ND
Solicitation number: HSFE08-12-R-1029
Issued by: Federal Emergency Management Agency Region 8

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52.212-1 Addendum - Instructions to Offerors

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Other files

File	Type	Posted
Questions and Answers regarding RFP HSFE08-12-R-1029.xlsx	XLSX spreadsheet	Jan 31, 2012
52.212-2 Addendum - Evaluation - Commercial Items	—	Jan 20, 2012
Attachment B - QASP.docx	DOCX document	Jan 20, 2012
Attachment A - PWS.docx	DOCX document	Jan 20, 2012
Attachment C - Past Performance Questionnaire.docx	DOCX document	Jan 20, 2012
Attachment D - Wage Determination.docx	DOCX document	Jan 20, 2012
52.212-1 Addendum - Instructions to Offerors.docx	DOCX document	Jan 20, 2012
HSFE08-12-R-1029.docx	DOCX document	Jan 20, 2012
Attachment A - PWS.docx	DOCX document	Jan 20, 2012
52.212-2 Addendum - Evaluation - Commercial Items	—	Jan 20, 2012
HSFE08-12-R-1029 MDC RFP.docx	DOCX document	Jan 20, 2012
Attachment B - QASP.docx	DOCX document	Jan 20, 2012
Attachment D - Wage Determination.docx	DOCX document	Jan 20, 2012
Attachment C - Past Performance Questionnaire.docx	DOCX document	Jan 20, 2012

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Instructions to Offerors:

General Instructions. This is a small business set aside to eligible contractors who meet the criteria of FAR Clause 52.226-3 – Disaster or Emergency Area Representation (Nov 2007).

• Mailroom Procedure - The proposal must be properly identified on the face of the envelope as set forth above in order to ensure that the date and time of receipt is stamped on the face of the proposal envelope since the Agency mailroom receiving procedures are: (a) date and time stamp those envelopes identified as proposals and deliver them as soon as possible to the appropriate procuring activity, and (b) only date stamp those envelopes which do not contain identification of the contents and deliver them to the appropriate procuring activity through the routine mail delivery procedures. If the above is followed, proper consideration can be given to proposals. Please notify the Contracting Officer at Bryan.Boland@dhs.gov that your proposal has been mailed, either via USPS or express shipping services.

• Electronic Submission - FEMA will not accept any electronic submissions. Faxed or verbal quotes will not be accepted either.

• Hand Deliveries - If the offeror intends on hand delivering proposals to the Contracting Officer at the above address, written notification via email to Bryan.Boland@dhs.gov must be sent NLT 24 hours before proposal due date and time. If the offeror intends on hand delivering its proposal prior to the due date, the Contracting Officer must be notified at least 24 hours prior to anticipated delivery to ensure that someone will be available to receive the proposal.

All offerors shall submit the following:

1 Original, 1 electronic copy (e.g., CD) and 3 copies of the Technical Proposal (Volume I), 1 original and 1 electronic copy of the business proposal (Volume II), and 2 originals of the Workload Capacity Addendum (Volume III). Proposals shall be sealed and delivered to the location specified in the solicitation. The proposal shall show the hour and date specified in the solicitation for receipt, the solicitation number, and the name and address of the offeror on the face of the shipping documents or packages. Original sealed past performance questionnaires shall be included in the original version of the Technical Proposal. Copies of the past performance questionnaires are not required to be submitted with the additional required copies of Technical Volume. Alternate proposals are not solicited, are not desired, and shall not be evaluated.

Your proposal must be submitted no later than 1400, CENTRAL STANDARD TIME on 21 February 2012, at the location identified in this solicitation. The place designated for receipt of proposals is:

Federal Emergency Management Agency Region VIII; DR-1981-ND Bismarck Joint Field Office Finance and Admin Section – Contracting Office Attention: Bryan Boland, Contracting Officer 600 South 2nd Street Bismarck, ND 58504-5729

Marking on Technical and Business Proposals – to ensure that your proposal arrives at the proper place on time, and to prevent opening by unauthorized individuals, the proposal must also be identified on the envelope or wrapper as follows:

Proposal submitted in response to RFP: HSFE08-12-R-1029 Contracting Officer: Bryan Boland Due Date: 1400, Central Standard Time on 21 February 2012

Content of Proposal

There is a 50 page maximum for the Technical Proposal. Each volume shall be marked with quotation number, title and Offeror's name. Pages shall be numbered. Bookmarks are encouraged. Front matter (title pages, tables of contents, cross-Page reference matrices, acronym lists, and glossaries) may be provided solely for the purpose of easing evaluation. Front matter does not count against the 50 page limitation. The typewritten or printed letters shall be no smaller than 10 point or equivalent as the minimum size standard, with no reduction permitted except organization charts or other graphic illustrations; in those instances where reduction is allowable (no smaller than 10 point recommended), Offerors shall ensure that the print is easily readable. Each page shall have not less than one-inch margins on each side of the page. Header/footer information (which does not include any information to be evaluated) may be included in the 1’ margin space. Each 8 and 1/2 by 11 inch “sheet” shall count as one page. Foldouts for complete spreadsheets and/or organization charts are permissible up to 11" by 17" and shall count as two pages. To facilitate the award process, ALL quotes shall include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Offeror shall list exception(s) and rationale for the exception(s).

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Three Volumes shall be submitted in response to this RFP. Each page of a document must contain the name of the offeror, the RFP number and the page number.

Volume I: Technical Proposal: Double-sided pages will be accepted.

This packet shall contain:

1. Cover Page. The cover page must contain the name, address and contact information of the offeror. It should contain the name and number of the solicitation. It should contain an acknowledgement of all amendments. It should be signed by the authorized representative of the offeror.

2. Technical Proposal: In response to the technical evaluation criteria, this proposal shall address: (a) Technical Approach, (b) Past Performance and (c) Company Experience/Capabilities. Contractor shall also include its Quality Control Plan (QCP) in the technical proposal.

Volume II: The Business Volume shall consist of the following:

Schedule A.1 Price/Cost Schedule.

1. Copies of applicable permits and insurance.

2. Central Contractor Registration (CCR) documentation evidencing that contractor is a North Dakota small business under NAICS code 238990 – Housing Facilities Support Services. OFFEROR MUST BE REGISTERED IN CCR AT TIME OF SUBMISSION OF OFFER.

3. Representations and Certifications – Contractor must submit requirements for Offeror Representations and Certifications as specified in the RFP. Complete and submit answers to the following:

52.219-1 Small Business Program Representations

52.226-3 Disaster or Emergency Area Representation

(a) Set-aside area. The designated counties in this local set aside contract are as follows: Barnes County, Benson County, Burleigh County, McHenry County, Morton County, Ramsey County, Renville County, Richland County, Spirit Lake Reservation, and Ward County.

(b) Representations. The offeror represents that it [ ] does [ ] does not reside or primarily	do business in the set-aside area.
(c) An offeror is considered to be residing or primarily doing business in the set-aside	area if, during the last twelve months—
	(1) The offeror had its main operating office in the area; and
	(2) That office generated at least half of the offeror's gross revenues and				employed at least half of the offeror's permanent employees.
(d) If the offeror does not meet the criteria in paragraph (c) of this provision, factors to be	considered in determining whether an offeror resides or primarily does business in the	set-aside area include—
	(1) Physical location(s) of the offeror's permanent office(s) and date any office in			the set-aside area(s) was established;
	(2) Current state licenses;
	(3) Record of past work in the set-aside area(s) (e.g., how much and for how			long);
	(4) Contractual history the offeror has had with subcontractors and/or suppliers in			the set-aside area;
	(5) Percentage of the offeror's gross revenues attributable to work performed in			the set-aside area;
	(6) Number of permanent employees the offeror employs in the set-aside area;
	(7) Membership in local and state organizations in the set-aside area; and
	(8) Other evidence that establishes the offeror resides or primarily does business			in the set-aside area. For example, sole proprietorships may submit utility bills		and bank statements.
(e) If the offeror represents it resides or primarily does business in the set-aside area, the	offeror shall furnish documentation to support its representation if requested by the	Contracting Officer. The solicitation may require the offeror to submit with its offer	documentation to support the representation.
(End of provision)

Under 15 U.S.C. 645(d), any person who misrepresents a firm's status as a small, HUBZone small, small disadvantaged, or women- owned small business concern in order to obtain a contract to be awarded under the preference programs established pursuant to section 8(a),8(d), 9, or 15 of the Small Business Act or any other provision of Federal law that specifically references section 8(d) for a definition of program eligibility, shall--
	(i) Be punished by imposition of fine, imprisonment, or both;
	(ii) Be subject to administrative remedies, including suspension and	debarment; and
	(iii) Be ineligible for participation in programs conducted under the	authority of the Act.

NOTE: To be determined responsible, a prospective contractor must meet the standards described in FAR 9.104.

Packet 3: Contractors are required to submit their workload capacity. Capacity is defined in terms of how many Temporary Housing Units the contractor is able to successfully support. It is not required that a contractor be able to support the Maintenance and Deactivation requirements for all 1150 units in order to submit a proposal.

Failure to submit any of these three packets will result in a rating of non-responsive.

QUESTIONS

All clarification questions regarding the solicitation must be submitted electronically to the Contracting Officer at Bryan.Boland@dhs.gov. Absolutely no phone calls will be accepted regarding any portion of this solicitation.

Prior to submission of proposals, contractors are expected to reach a reasonable understanding of the requirements of this RFP by careful study of the RFP and by application of qualified knowledge and experience. If such a review establishes the need for correction or clarification of the RFP, such information should be brought to the attention of the Contracting Officer immediately, so that the matter can be resolved. Contractors should submit any questions regarding the solicitation no later than 0800 CST, _27_January 2012. Any questions received after that date will not be considered.

Questions should be prepared in the following format.

Date: ______________________ From: (Name, Company, and Phone Number of Offeror) To: Bryan.Boland@dhs.gov Subject: Questions Regarding FEMA Solicitation HSFE08-12-R-1029

Offeror Question

RFP Paragraph and Page # that relates to Offeror’s Question

Offeror recommended answer or solution (if any)

The closing date for questions regarding this solicitation is 27 January 2012, at 08:00 AM Central Standard Time. An amendment will be issued NLT 31 January 2012, to respond to questions received and address any clarifications to the solicitation.

image1.emf

Dickey

Barnes

Foster

Walsh

Slope

Williams

Oliver

Bottineau Rolette

Traill

Divide

Ward McHenry

Sheridan

Benson

Cavalier

Steele

Bowman

Mercer

McLean

Renville Towner

Pembina

Adams

Hettinger

Mountrail

Sioux

Morton

Eddy

LaMoure

Griggs

Ransom

Billings

Emmons

Burleigh Kidder

McKenzie

Dunn

Grant

Stutsman

Nelson

Sargent

Cass

Grand Forks

Golden Valley

Stark

Burke

Pierce

McIntosh

Logan

Wells

Ramsey

Richland

Fort Berthold Reservation

Standing Rock

Turtle Mountain

Spirit Lake Sioux

OHIL DE

MS GA

MT MEND

SDWY

WIID

VTMNOR NH

IANE

INNV

KYKS VAMO

AZ OK NCTN

All counties and Indian Tribes in the State of North Dakota are eligible to apply for assistance under the Hazard Mitigation

Grant Program.

FEMA-1981-DR, North Dakota Disaster Declaration as of 08/04/2011

Location Map Legend

ITS Mapping & Analysis Center Washington, DC

MapID 763060c531a0804111620hqprod

08/04/11 -- 16:38 PM EST

Source: Disaster Federal Registry Notice

Amendment No. 9: 08/04/2011

0 25 50 miles

Designated Counties No Designation Public Assistance Individual Assistance & Public Assistance

Indian Reservations Public Assistance; Standing Rock Reservation Individual Assistance & Public Assistance

File details come from the government source that posted it. Updated Nov 14, 2017.