Amendment0006_14RP45C85.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 2

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

0006 07 APR 14 21-14-854P45C85

6. ISSUED BY CODE HSCG85 7. ADMINISTERED BY (If other than Item 6) CODE

COMMANDER

SURFACE FORCES LOGISTICS CENTER C&P2

1301 CLAY ST. STE 807N

OAKLAND, CA 94612-5217

8. NAME AND ADRESS OF CONTRACTOR (no., street, county, State and ZIP Code) √ 9.A AMENDMENT OF SOLICITATION NO.

HSCG85-14-R-P45C85

9B. DATE (SEE ITEM 11)

13 MAR 14

10A. MODIFICATION OF CONTRACT/ORDER

NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the Offer submitted: or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

√ A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT/.ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc)

SET FORTH IN ITEM 14, PURSUANT TO AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority).

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

USCGC POLAR STAR (WAGB 10) FY14 DRYOCKING & REPAIRS

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

)PREVIOUS EDITION UNUSABLE Prescribed by GSA, FAR (48 CFR) 53.2

HSCG85-14-R-P45C85 Amendment 0006

1. Response(s) to Request(s) for Clarification 0009 is/are provided as Attachment A.

2. There is no change to the proposal closing date, which remains as follows:

11 APR 14 (1100 Pacific)

A responsive proposal shall consist of the following:

a) Signed & dated SF1449 (2 pages), any Amendments and the offeror’s proposed 90-day period of performance as indicated on Page 2 of the solicitation

b) Completed Provision (2) Info Regarding Responsibility Matters

c) Completed Provision (4) Prohibition…Corporate Expatriates

d) Any qualifications to FAR 52.212-3 (otherwise SFLC will consider your System for Award Management registration (formerly ORCA) current, accurate, complete, and applicable (zero pages if no qualifications). Make sure your registration in SAM.gov is current and accurate.

e) Completed Provision (21) Pre-Award Drydock Certifications and Pre-Award Drydock Calculations

f) Completed Electronic Spreadsheet Schedule of Supplies (1 page – submit electronically as a spreadsheet) and cost or pricing data specified in provision (25)

g) Completed HSAR clause 3052.215-70 Key Personnel or Facilities

h) By submission of an offer, your company is affirming the ability to comply with the arrival-to-docking interval specified in SFLC Std Spec 8634, para 3.4.2.4.

i) If the offeror is a large business, submission of a Small Business Subcontracting Plan, pursuant to Provision (16), subparagraph (b)(15)(i), FAR 52.219-9 (Alt II)

As an alternative to the instructions at (17) FAR 52.212-1 INSTRUCTIONS TO OFFERORS, you are encouraged to email your proposal to the individual in Block 7.a. at james.s.altice@uscg.mil. Please economize on the size of your emailed submission and please confirm receipt.

ATTACHMENT A

Date: 04/02/14

Question No. 0009

REQUEST FOR CLARIFICATION

SHIP & HULL No.: CGC POLAR STAR (WAGB 10) FY14 DRYDOCKING AND REPAIRS

RFP No.: HSCG85-14-R-P45C85

SOLICITATION SECTION: PARA NO.

WORK ITEM NO. Various PARA NO.

TITLE: Previous Solicitation Amendments

QUESTION:

During review of the specifications it was noted that some of the previous bidder’s questions were not incorporated in the body of the work items. (Please see attached amendments #008 & #009) Was it the intent of the Coast Guard to incorporate these Bidder’s Questions into the new solicitation?

Adobe Acrobat

Document Adobe Acrobat

Document (Note: the referenced amendments are from cancelled solicitation HSCG85-14-R-P45453)

RESPONSE:

Coast Guard incorporates the details of attached former bidder questions 9, 10, 11, 13, 14, 16, 17 and 18 (from solicitation HSCG85-14-R-P45453), with single exception to Offerers’ Question 009 section 3.22, which is not applicable, as HSCG85-14-R-P45C85 includes separate Work Item - Centerline Shaft OD Box Open, Clean, Inspect, and Report.

Date: 1/8/14

Question No. 0009

RFP No.:

SOLICITATION SECTION: PARA NO.

WORK ITEM NO. PARA NO. Various

TITLE: C/L Propulsion Shaft and Propeller R&R

3.1.2 – States: CPP Technical representative – “Technical Representative is to be familiar with Polar Class’s Escher Wyss CPP system”.

Communicated during shipcheck, the system has been modified upstream from the OD Box by others. Will this require an additional tech rep familiar with the system upstream of the OD Box and if so, does the Coast Guard have a recommended tech rep?

Will the Coast Guard be providing drawings for these systems to better identify interferences?

3.1.4 – States: Interferences. “The Contractor shall handle all interferences in accordance with SFLC Std Spec 0000, paragraph 3.3.5 (Interferences). Known interferences include, but are not limited to the below-listed:” No interferences are listed. Is the Contractor to assume that there are no interferences?

Para 3.4.1 – Refers to Elwell-Parker Operating Maintenance Manual Part 1 & Part 2. This manual was not supplied by the Coast Guard on 12/13/13. Will this be supplied?

Para 3.9.6 – In draining of the hydraulic system completely, is it the Coast Guard’s desire to drain the reservoir and head tank of the modified systems?

Para 3.13.4.5 – States: “Remove the remaining eight bolts and sleeves.” Should this read “remaining twelve bolts and sleeves?” CG supplied drawings show a total of 16 coupling bolts.

Para 3.19.4 – Tells the Contractor to remove the outer upper bearing shell, yet Para 3.21.1 says that bearing shells are permanently mounted and cannot be removed. Should the read, “Upper Bearing Segments”?

Para 3.22 – States: Oil Distribution Box (O.D.) Box Inspection. Inspection of the oil distribution box is covered in a separate specification item of this specification package titled: OD Box – Open, Inspect, and Repair. Please clarify as the Coast Guard did not include a separate work item for the OD Boxes in the specification package.

Para 3.29.1 – Please clarify hub number to shaft location in table.

Para 3.34.2 – States: “Reassemble the Cooper bearing using the new GFE races and roller assemblies and using new Contractor-Furnished consumables (including grease, zerk fittings, lock-wire, etc.), in accordance with CG Tech Pub 2029 and attached Figure, “Cooper Double Split Roller Bearing” The races and roller assemblies are not called out as GFE. Please clarify.

Para 3.37.1 & Note tells the Contractor to replace oil with Mobil DTE 797 and no substitutions. It is the Contractor’s belief that Mobil DTE 797 oil has been discontinued. If this is true, which oil should the Contractor price to use to replenish the system?

3.1.2 – Eagle Hydraulics is a recommended tech rep, although no work upstream of the OD box will be required during this availability. Coast Guard dwgs for CPP System include:

400_WAGB_185_1 thru _2 - Fab and Foundations 400_WAGB_245_1 thru _7 - Piping and Equip 400_WAGB_252_1 thru _3 - Controls 400_WAGB_556_2 thru _151

3.1.4 – Interferences may include piping, deck plates or any disturbances listed in SFLC 0000 para.

1.3. Contractors may shipcheck the POLAR SEA, homeported at CG Base Seattle, WA, for interferences.

3.4.1 – The CG will provide an electronically scanned copy of the Elwell-Parker Operating Manual Part 1 & Part 2 upon award of the contract.

3.9.6 – It is not the Coast Guard’s desire to drain the reservoir and head tank of the modified systems.

3.13.4.5 – Replace 13.3.4.5 with, “Remove the remaining 12 bolts and sleeves.”

3.19.4 – Delete Para 3.19.4, that Para was intended for former split aft stern bearing. CG does not intend to remove the Aft Stern Bearing shell(Permanent) or Upper Bearing Segments(Thordon).

3.22 – Delete sentence, “Inspection of the oil distribution box is covered in a separate specification item of this specification package titled: OD Box – Open, Inspect, and Repair”. OD box inspection is covered within paragraphs 3.22.1 – 3.22.6.4. There is a separate Work Item for OD Box Open, Inspect, Repair, Report.

3.29.1 – Replace port, centerline, and starboard propellers listed in table 3.17.2 with U10, U11, and U18, respectively. Replace port, centerline, and starboard propellers listed in table 3.29.1 with U16, U15, and U14, respectively. These propeller hub assemblies are currently in storage at Oregon Iron Works and will be verified by the COR on 15Jan14. Contractor shall submit a CFR for WI-9 at the time of the availability in which the CG will respond with correct propeller numbers.

3.34.2 – Delete Para 3.34.2 and replace with, “Reassemble the Cooper bearing using new Contractor-Furnished consumables (including grease, zerk fittings, lock-wire, etc.), in accordance with CG Tech Pub 2029 and attached Figure, “Cooper Double Split Roller Bearing”.

3.37.1 – The Contractor shall replenish the CPP system with 200 gallons of new Mobil DTE 732 hydraulic oil. See attached.

Question No. 0010

RFP No.:

SOLICITATION SECTION: PARA NO.

TITLE: Port Propulsion Shaft and Propeller R&R

Para 3.1.2 – Work Item 9 requires a Thordon Bearing Tech Rep. Is a Thordon Bearing Tech Rep required for work item 10? What’s the lead time on Thordon?

Para 3.1.2.1 – States: CPP Technical representative – “Technical Representative is to be familiar with Polar Class’s Escher Wyss CPP system”.

Communicated during shipcheck, the system has been modified upstream from the OD Box by others. Will this require an additional tech rep familiar with the system upstream of the OD Box and if so, does the Coast Guard have a recommended tech rep?

Will the Coast Guard be providing drawings for these systems to better identify interferences?

Interferences. There is no paragraph for interferences. Is the Contractor to assume that there are no interferences?

Para 3.4.1 – Refers to Elwell-Parker Operating Maintenance Manual Part 1 & Part 2. This manual was not supplied by the Coast Guard on 12/13/13. Will this be supplied?

Para 3.13.4.5 – States: “Remove the remaining eight bolts and sleeves.” Should this read “remaining twelve bolts and sleeves?” CG supplied drawings show a total of 16 coupling bolts.

Para 3.19.4 – Tells the Contractor to remove the outer upper bearing shell, yet Para 3.21.1 says that bearing shells are permanently mounted and cannot be removed. Should the read, “Upper Bearing Segments”?

Para 3.22 – States: Oil Distribution Box (O.D.) Box Inspection. Inspection of the oil distribution box is covered in a separate specification item of this specification package titled: OD Box – Open, Inspect, and Repair. Please clarify as the Coast Guard did not include a separate work item for the OD Boxes in the specification package.

Para 3.29.1 – Please clarify hub number to shaft location in table.

Para 3.37.1 & Note tells the Contractor to replace oil with Mobil DTE 797 and no substitutions. It is the Contractor’s belief that Mobil DTE 797 oil has been discontinued. If this is true, which oil should the

3.1.2 – D-09 requires a Thordon Bearing Tech Rep. The lead time on Thordon is not available at this time.

3.1.2.1 – Eagle Hydraulics is a recommended tech rep, although no work upstream of the OD box will be required during this availability. Coast Guard dwgs for CPP System include:

400_WAGB_185_1 thru _2 - Fab and Foundations 400_WAGB_245_1 thru _7 - Piping and Equip

3.4.1 – The CG will provide an electronically scanned copy of the Elwell-Parker Operating Manual Part 1 & Part 2 upon award of the contract.

3.13.4.5 – Replace 13.3.4.5 with, “Remove the remaining 12 bolts and sleeves.”

3.19.4 – Delete Para 3.19.4, that Para was intended for former split aft stern bearing. CG does not intend to remove the Aft Stern Bearing shell(Permanent) or Upper Bearing Segments(Thordon).

3.22 – Delete sentence, “Inspection of the oil distribution box is covered in a separate specification item of this specification package titled: OD Box – Open, Inspect, and Repair”. OD box inspection is covered within paragraphs 3.22.1 – 3.22.6.4.

3.29.1 – Replace port, centerline, and starboard propellers listed in table 3.17.2 with U10, U11, and U18, respectively. Replace port, centerline, and starboard propellers listed in table 3.29.1 with U16, U15, and U14, respectively. These propeller hub assemblies are currently in storage at Oregon Iron Works and will be verified by the COR on 15Jan14. Contractor shall submit a CFR for WI-9 at the time of the availability in which the CG will respond with correct propeller numbers.

3.37.1 - The Contractor shall replenish the CPP system with 200 gallons of new Mobil DTE 732 hydraulic oil.

See attached.

Question No. 0011

RFP No.:

SOLICITATION SECTION: PARA NO.

TITLE: Stbd Propulsion Shaft and Propeller R&R

Para 3.1.2 – Work Item 9 requires a Thordon Bearing Tech Rep. Is a Thordon Bearing Tech Rep required for this work item 11?

Para 3.1.2.1 – States: CPP Technical representative – “Technical Representative is to be familiar with Polar Class’s Escher Wyss CPP system”. The system has been modified upstream from the OD Box by others. Will this require an additional tech rep familiar with the system upstream of the OD Box and if so, does the Coast Guard have a recommended tech rep?

Will the Coast Guard be providing drawings for these systems to better identify interferences?

Interferences. There is no paragraph for interferences. Is the Contractor to assume that there are no interferences?

Para 3.4.1 – Refers to Elwell-Parker Operating Maintenance Manual Part 1 & Part 2. This manual was not supplied by the Coast Guard on 12/13/13. Will this be supplied?

Para 3.13.4.5 – States: “Remove the remaining eight bolts and sleeves.” Should this read “remaining twelve bolts and sleeves?” CG supplied drawings show a total of 16 coupling bolts.

Para 3.19.4 – Tells the Contractor to remove the outer upper bearing shell, yet Para 3.21.1 says that bearing shells are permanently mounted and cannot be removed. Please clarify. Should the read, “Upper Bearing Segments”?

Para 3.22 – States: Oil Distribution Box (O.D.) Box Inspection. Inspection of the oil distribution box is covered in a separate specification item of this specification package titled: OD Box – Open, Inspect, and Repair. Please clarify as the Coast Guard did not include a separate work item for the OD Boxes in the specification package.

Para 3.29.1 – Please clarify hub number to shaft location in table.

Para 3.37.1 & Note tells the Contractor to replace oil with Mobil DTE 797 and no substitutions. It is the Contractor’s belief that Mobil DTE 797 oil has been discontinued. If this is true, which oil should the

3.1.2 – D-09 requires a Thordon Bearing Tech Rep. The lead time on Thordon is not available at this time.

3.1.2.1 – Eagle Hydraulics is a recommended tech rep, although no work upstream of the OD box will be required during this availability. Coast Guard dwgs for CPP System include:

400_WAGB_185_1 thru _2 - Fab and Foundations 400_WAGB_245_1 thru _7 - Piping and Equip

3.4.1 – The CG will provide an electronically scanned copy of the Elwell-Parker Operating Manual Part 1 & Part 2 upon award of the contract.

3.13.4.5 – Replace 13.3.4.5 with, “Remove the remaining 12 bolts and sleeves.”

3.19.4 – Delete Para 3.19.4, that Para was intended for former split aft stern bearing. CG does not intend to remove the Aft Stern Bearing shell(Permanent) or Upper Bearing Segments(Thordon).

3.22 – Delete sentence, “Inspection of the oil distribution box is covered in a separate specification item of this specification package titled: OD Box – Open, Inspect, and Repair”. OD box inspection is covered within paragraphs 3.22.1 – 3.22.6.4.

3.29.1 – Replace port, centerline, and starboard propellers listed in table 3.17.2 with U10, U11, and U18, respectively. Replace port, centerline, and starboard propellers listed in table 3.29.1 with U16, U15, and U14, respectively. These propeller hub assemblies are currently in storage at Oregon Iron Works and will be verified by the COR on 15Jan14. Contractor shall submit a CFR for WI-9 at the time of the availability in which the CG will respond with correct propeller numbers.

3.37.1 - The Contractor shall replenish the CPP system with 200 gallons of new Mobil DTE 732 hydraulic oil. See attached.

Date: 1/9/14

Question No. 0013

RFP No.:

SOLICITATION SECTION: PARA NO.

WORK ITEM NO. PARA NO. 3.4.2

TITLE: Government Furnished Materials

Para 3.4.2 States: “Reinstall the Syntron shaft seal in accordance with CG Tech Pub 2029 using new Contractor-Furnished consumables (O-rings, sealant, fasteners, pipe plugs, etc.) and new Contractor-Furnished seal elements, garter springs, and barb staples as outlined in paragraph 3.4.4.”

The seal elements, garter springs, and barb staples are listed as GFE in Para 1.2.

Is the government supplying these parts or is the Contractor?

Shaft Seal Alignment Procedure: Note: An alignment fixture was fabricated for use with this procedure.

Will this alignment Fixture be supplied as government furnished equipment?

The CG will supply the sealing elements (B144242), inflatable seal (D144241), garter spring (B132069-A), and barbed staple (A44244) as government-furnished equipment.

The Syntron Seal drilling/gluing fixture will also be provided as GFE.

Question No. 0014

RFP No.: HSCG85-14-R-P45453

SOLICITATION SECTION: PARA NO.

WORK ITEM NO. PARA NO. 3.7

TITLE: Elwell-Parker long-term storage work item 084-11-002

Para 3.7 – Work Item 084-11-002 was not in the drawing package received on 12/13/2013.Can the Coast Guard supply the Contractor with the work item 084-11-002, Long-term Maintenance and Storage of Propeller and Shaft Handling Equipment?

CG will supply Contractor with work item 084-11-002, Long-term Maintenance and Storage of Propeller and Shaft Handling Equipment upon award. Recommend Contractor submit CFR requesting work item after the arrival conference.

Question No. 0016

RFP No.: HSCG85-14-R-P45453

SOLICITATION SECTION: PARA NO.

WORK ITEM NO. PARA NO. 3.2

TITLE: Sea Strainers (Hayward) Open, Clean, and Inspect

3.2.1 Disassemble the eight duplex sea strainers in place, using the procedures outlined below using Standard Service Module SSM 131-106-004, Date 11/28/05 for guidance.

Paragraph 2, Other References lists, Standard Service Module 131-106-004 Polar Class Re-installation of Hayward Strainers.

This document was not supplied by the Coast Guard on 12/13/13. Will this document be supplied?

The CG will provide reference Standard Service Module SSM 131-106-004 Polar Class Reinstallation of Hayward Strainers upon award. Recommend Contractor submit CFR after arrival conference to request document.

Question No. 0017

RFP No.: HSCG85-14-R-P45453

SOLICITATION SECTION: PARA NO.

WORK ITEM NO. PARA NO. 3.2

TITLE: Forward Stern Tube Bearing Inspections

The Note in Para 3.2 states: “Due to the modifications of the aft stern tube bearings the forward bearing inspections must be accomplished in the Motor Room.”

After a shipcheck of the Polar Sea it was noted that the starboard propulsion shaft CPP system had been modified and we were told that all of the Polar Star’s propulsion shaft CPP systems were modified. The Contractor believes that with these new modifications there will not be enough room in the Motor Room to inspect the forward stern tube bearings as noted.

The Contractor proposes to inspect the bearings in the JP-5 pump Room, 4-197-0-E. This would require removal of the Cooper Bearing compartment’s, 5-205-0-Q, access hatch which would also require diesel fuel oil tank 5-211-0-F to be at a Safe For Hot Work status.

The Contractor would like to know if the Coast Guard would pump the fuel tank to low suction and if they would allow the removal & reinstallation of the Cooper Bearing access hatch for inspections of the FSB’s in JP-5 Pump room?

The specification will stand as written. Post award this request may be submitted as a CFR and considered by the CG if it’s in the best interest of the Government.

Question No. 0018

RFP No.: HSCG85-14-R-P45453

SOLICITATION SECTION: PARA NO.

WORK ITEM NO. PARA NO. N/A

TITLE: Consolidated List of Government-Furnished Property

The Consolidated List of Government-Furnished Property in the Specification For Drydock Repairs FY2014 shows the Coast Guard supplying (3) propeller shipping cradles with one (work item 10) marked as:

*Government-loaned property, which shall be returned to the vessel upon completion of the availability. There is no mention in the work specifications as to the location, how and when the (3) propeller shipping cradles will be delivered to the Contractor’s facility. Is the Coast Guard going to deliver the propeller stands to the Contractor’s facility and if so, when would they be delivered?

The CG will make arrangements to deliver (6) propeller stands to the Contractor’s facility.

Arrangements will be made to deliver the stands within 2 weeks prior to the vessel’s arrival at the shipyard.