SOLICITATION_RFQ_HSCG84-17-Q-AA5182.pdf

ATTENTION TO OFFERORS

The U.S. COAST GUARD SHORE INFRASTRUCTURE LOGISTICS CENTER (SILC COB-3W) invites you to submit an offer (quote) via the Acquisition of Commercial Items and Contracting by Negotiation procedures (cf. Federal Acquisition Regulation [FAR] Part 12 – Acquisition of Commercial Items, FAR Part 13 – Simplified Acquisition Procedures, and FAR Part 15 – Contracting by Negotiations) to provide the following commercial services: REFUSE AND RECYCLE COLLECTION AND DISPOSAL SERVICES AT THE U.S.

COAST GUARD BASE ELIZABETH CITY, NORTH CAROLINA.

This requirement is being solicited as UNRESTRICTED/FULL AND OPEN COMPETITION.

The North American Industry Classification System (NAICS) code 562111 (solid waste collection) with a size standard of $38.5M applies to this RFP.

These services are being solicited under Request for Quote (RFQ) Number HSCG84-17-Q-AA5182.

Any amendments will be posted on Federal Business Opportunities at www.fbo.gov. It is the potential offeror’s responsibility to monitor this avenue for the release of any future amendments to the solicitation. ALL AMENDMENTS MUST BE ACKNOWLEDGED IN WRITING.

Any and all questions regarding this solicitation shall be submitted in writing to the following:

Jeremy Bedner, Contracting Specialist, at jeremy.b.bedner@uscg.mil

Bill Erickson, Contracting Officer, at bill.e.erickson@uscg.mil

PLEASE READ THE ENTIRE SOLICITATION DOCUMENT (RFP) AND SUBMIT YOUR SIGNED OFFER AS

FOLLOWS:

The offeror shall submit ONE (1) ORIGINAL and TWO (2) COPIES of the offer and any additional documentation to the Contract Specialist and address below by the DATE and TIME specified in the RFQ (Block 8 Page 1 of the SF1449):

U.S. DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD [USCG] SHORE INFRASTRUCTURE AND LOGISTICS CENTER [SILC]

DETATCHMENT ALAMEDA CONTRACT OPERATIONS BRANCH 3-WEST (COB3-W)

COAST GUARD ISLAND, BUILDING 54C, ALAMEDA, CA 94501-5100

ATTN: JEREMY BEDNER

mailto:jeremy.b.bedner@uscg.mil

THE FOLLOWING ARE HIGHLIGHTED FOR YOUR ATTENTION:

1. Complete the SF 1449 first page of offer including the appropriate signatures.

2. Complete all required prices set forth in the Schedule of Supplies/Services (Block 19 through 24), Unit Price and Total Amount information required on Page 6-9 of 73.

3. Submit required information per FAR 52.212-1 - Instructions to Offerors -- Commercial Items and 52.212-2 Evaluation -- Commercial Items, Pages 58-70 (to include completion of FAR 52.209-7 - Information Regarding Responsibility Matters, Pages 70-71).

4. Complete all required certifications per FAR 52.212-3 – Offeror Representations and Certifications

5. Ensure System for Award Management (SAM) and Online Representations and Certifications (ORCA) are complete and up-to-date (www.sam.gov).

6. Ensure your offer/quote reaches the designated office by the time and date specified in Block 8 of the SF1449 and/or any amendments. NO ELECTRONIC OFFERS/PROPOSALS WILL BE ACCEPTED.

7. Any and all questions regarding this solicitation must be submitted in writing to the Contract Specialist no later than MARCH 30, 2017, 12pm (Pacific Standard Time).

THE ABOVE LIST IS NOT INTENDED TO BE ALL-INCLUSIVE. THEREFORE PLEASE READ THE ENTIRE

SOLICITATION DOCUMENT.

FAILURE TO COMPLETE THE SOLICITATION DOCUMENT AND AMENDMENTS AS REQUIRED MAY

RESULT IN DELAY OF AWARD OR DETERMINATION THAT YOUR OFFER IS NON-RESPONSIVE.

NOTE: The solicitation incorporates FAR Clause 52.232-18 Subject to Availability of Funds. Fiscal Year 2018 [FY18] funds are not presently available and no award will be made until funding is obtained and implemented.

CGAP Chapter 3033 Appendix B – Notice for Filing Agency Protests March 2014

APPENDIX B – CHAPTER 3033

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the Coast Guard to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accounting Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the Coast Guard as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman.

Informal forum with the Ombudsman. Interested parties who believe that a Coast Guard procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the Coast Guard Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance.

Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester’s concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth at FAR 33.103(d)(2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protestor agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER

2117817PEA119

PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER

HSCG84-17-Q-AA5182

6. SOLICITATION ISSUE

DATE

03/08/2017

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Jeremy Bedner, Contract Specialist

b. TELEPHONE NUMBER (No collect calls)

510-437-3844

8. OFFER DUE DATE/

LOCAL TIME

04/10/2017

2:00PM PST

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

HUBZONE SMALL SMALL BUSINESS PROGRAM NAICS:

BUSINESS

EDWOSB 562111

SERVICE-DISABLED

VETERAN-OWNED SIZE STANDARD:

SMALL BUSINESS 8 (A) $38.5M

USCG SILC West Coast Guard Island, Building 54C Alameda, CA 94501-5100

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

See Schedule of Supplies and Services See Block 9

17a. CONTRACTOR/ CODE FACILITY 18a. PAYMENT WILL BE MADE BY CODE

OFFEROR CODE

TELEPHONE NO.

USCG Finance Center 1430 Kristina Way Chesapeake, VA 23326-1224

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Refuse/Recycle Collection and Disposal Services USCG Base Elizabeth City, North Carolina

See Addenda - Schedule of Supplies/Service Blocks 19-24 SF1449 Continuation Pages

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

Subject to the Availability of Funds - FAR CLAUSE 52.232-18

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 3

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

REQUEST FOR QUOTE / SOLICITATION NO. HSCG84-17-Q-AA5182

REFUSE AND RECYCLING COLLECTION AND DISPOSAL SERVICES

USCG BASE ELIZABETH CITY, NORTH CAROLINA

TABLE OF CONTENTS

PAGE

I. SOLICITATION FOR COMMERICAL ITEMS – STANDARD FORM (SF) 1449 1

II. CONTRACT MANAGEMENT – BLOCK 16 SF1449 CONTINUATION 3

III. INVOICE PROCEDURES – BLOCK 18B SF1449 CONTINUATION 4-5

IV. SCHEDULE OF SUPPLIES AND SERVICES – BLOCKS 19-24 SF1449 CONTINUATION 6-9

V. PERFORMANCE WORK STATEMENT 10-31

VI. FAR CLAUSES – BLOCK 27A SF1449 CONTINUATION 32-52

1. 52.212-4 CONTRACT TERMS & CONDITIONS - COMMERCIAL ITEMS (MAY 2015)

2. 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OR

EXECUTIVE ORDERS – COMMERCIAL ITEMS (MAR 2015)

VII. FAR PROVISIONS – BLOCK 27A SF1449 CONTINUATION 53-72

1. 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JUNE 2008)

2. 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

3. 52.212-3 OFFEROR REPRESENATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS (MAR 2015)

4. 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS

5. 52.216-1 TYPE OF CONTRACT

6. 52.233-2 SERVICE OF PROTEST

7. 52.237-1 SITE VISIT

8. 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (SEPT 2006)

VII. CONTRACT DOCUMENTS, ATTACHMENTS, AND EXHIBITS 73

1. CONTAINER SERVICE LIST – COLLECTION SIZE, TYPE, LOCATION, QUANTITY AND FREQUENCY

2. BASE MAP WITH CONTAINER SERVICE LOCATIONS

3. DEPARTMENT OF LABOR WAGE DETERMINATION

4. CONTRACT DISCREPANCY REPORT

5. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

6. PAST PERFORMANCE QUESTIONNAIRE

USCG BASE ELIZABETH CITY, NORTH CAROLINA

CONTRACT MANAGEMENT – Continuation of SF 1449 / Block 16

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the contractor. The individuals listed below will be the Government points of contact during the performance period as follows:

The Shore Infrastructure Logistics Center (SILC) West Contract Operations Branch 3W (COB-3W), will perform all contract administration under this contract. The location of the Primary Contracting Officer and Contract Specialist/Administrator for the contract is at SILC West Contract Operations Branch 3W (COB-3W), Coast Guard Island, Alameda, CA 94501. Communication pertaining to contractual administrative matters shall be addressed to the CONTRACTING OFFICER/SPECIALIST listed below.

Changes in, or deviation from, the scope of work will not be effected without a written modification to the contract as executed by a SILC Contracting Officer.

PRIMARY:

Contracting Officer: Mr. Bill Erickson Telephone No. 510-437-3178 Email: Bill.E.Erickson@uscg.mil

The Contract Specialist/Administrator, Mr. Jeremy Bedner, serves as the point of contact between the Contractor and the Contracting Officer; however the Contract Specialist does not have a warrant that provides the authority to contractually commit the Government.

Contract Specialist: Mr. Jeremy Bedner Telephone No. 510-437-3844 Email: Jeremy.B.Bedner@uscg.mil

The Contracting Officer's Representative (COR) is a Government personnel designated in writing by the Contracting Officer to act as technical advisor for the Contracting Officer for items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the authorities and limitations of the COR under the contract.

mailto:Bill.E.Erickson@uscg.mil mailto:Jeremy.B.Bedner@uscg.mil

USCG BASE ELIZABETH CITY, NORTH CAROLINA

INVOICE PROCEDURES – Continuation of SF1449 - Block 18b

ELECTRONIC SUBMISSION OF INVOICES IS MANDATORY

Invoicing Instructions:

1. The Contractor shall submit invoices for services via Coast Guard Finance Center Website at:

http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

2. The web submission requires the contractor to complete the Invoice Receipt Cover Form, select the Invoice Routing Code, and attach a PDF file of the invoice and any other supporting documentation.

3. A sample of the Invoice Receipt Cover Form is provided below. Mandatory information to be completed is highlighted in red on the website.

Invoice Routing Code:

SILC PCB-3 (help) Invoice Receipt Date: MM/DD/YY (help)

Contract Number: (help) Invoice Number: (help)

Requisition Number: (help) Invoice Date: MM/DD/YY (help)

Delivery/Task Order Number:

(help) Invoice Amount: 0.00 (help)

Discount Terms: 00.00 % 0 Discount Days 30 Net Days (help)

Contractor Information Attachment of Official Invoice

Contractor Name: (help)

Submitter Name: (help)

Submitter Email:

(help)

Submitter Phone: (help)

4. The Contractor must select the correct Invoice Routing Code for timely invoice processing. The Invoice Routing Code for this contract is SILC PCB-3 (COB-3W).

5. See the Coast Guard Finance Center Website link (http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm) for instructions regarding invoice attachments.

http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

USCG BASE ELIZABETH CITY, NORTH CAROLINA

6. A copy of the Invoice and Supporting documentation shall also be e-mailed to the Contracting Office and COR at the addresses cited below:

Jeremy Bedner, Contract Specialist – jeremy.b.bedner@uscg.mil Keith Parsells, COR – keith.r.parsells@uscg.mil

7. It is imperative that both the Contract Specialist and the COR receive a copy of the invoice at the same time in order to process payment in a timely manner. Please note that payment may be delayed if your invoice is not submitted to the COR also.

8. Invoices shall be submitted on a monthly basis; and only after completion of the monthly services, not prior to or during the actual performance period, unless prior arrangements have been made with the Contracting Officer’s approval.

9. When providing discount terms for prompt payment, the Contractor shall allow sufficient time for processing the discount. A discount term less than 15 days is not acceptable due to the considerable effort involved in processing this type of invoice.

10. An improper invoice will be rejected and contractor payment delayed. The invoice shall be itemized to correlate to the schedule of services herein. Each line item shall be identified separately providing for a subtotal and a total line item amount.

See FAR Clause 52.212-4(g) for must be included in an invoice.

11. Contractors are encouraged to assign an identification number to each invoice.

mailto:jeremy.b.bedner@uscg.mil mailto:david.riordan@uscg.mil

USCG BASE ELIZABETH CITY, NORTH CAROLINA

SCHEDULE OF SUPPLIES/SERVICES - Continuation of SF 1449 / Blocks 19 through 24

Services Required/Place of Performance/Schedule:

1. The contractor shall provide all direct and indirect labor, transportation, supervision, materials, equipment, disposal cost and all incidental and related work and service necessary for REFUSE AND RECYCLING COLLECTION AND DISPOSAL SERVICES. The services shall be performed at the U.S. Coast Guard ELIZABETH CITY, NORTH CAROLINA as described hereto, in accordance with the following: (1) Performance Work Statement (PWS); (2) terms and conditions (clauses/provisions) identified by reference and in full text; (3) Wage Determination, (4) all attachments and publications; and, (5) schedule and prices of this contract.

PERIOD OF PERFORMANCE

BASE YEAR - 4 months -- 01 JUNE 2017 to 30 SEPTEMBER 2017 FOUR OPTION YEARS (if exercised by the Government) - 12 months each -- not to exceed 52 months

2. Pricing: The contractor shall price the services all-inclusive in accordance with the schedule, since this is a Firm-Fixed Price type contract, taking into consideration any cost of living increases and inflation for each additional year. The contractor shall not escalate labor rate since, at each option year, an updated wage determination will be incorporated at which time the contractor may request a wage adjustment in accordance with FAR Clause 52.212-5 –Contact Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items (May 2011), Paragraph (c)(3) 52.222-43, Fair Labor Standards Act and Service Contract Act – Price Adjustment (multiple Year and Option Contracts)(Sep 2009)(29 U.S.C.206 and 41 U.S.C 351, et seq.).

3. FIRM-FIXED PRICE – MONTHLY SERVICE: CLINs (Contract Line Item Numbers) X0001 are the fixed, recurring monthly services work of the contract.

4. REQUIREMENTS WORK – UNSCHEDULED COLLECTION AND DISPOSAL SERVICES

CLIN X0002 will be fully funded at time of award and include a not-to- exceed (NTE) amount for each year. When these services are required, the COR will contact the contractor to schedule services.

CLIN NOTE: X indicates contract performance year.

Base Year Fiscal Year (FY) 17 – 00001/00002 Option Years: One/FY18 – 10001/10002, Two/FY19 – 20001/20002, Three/FY20 FY20 – 30001/30002, Four/FY21 – 40001/40002.

5. SCHEDULE OF SUPPLIES/SERVICES. Submit pricing information based on the following chart(s):

NOTE: ALL PROPOSAL PRICING FOR UNIT AND TOTAL AMOUNT FOR ALL CLINS SHALL BE SUBMITTED

AS FIRM-FIXED PRICE

USCG BASE ELIZABETH CITY, NORTH CAROLINA

CLIN

SCHEDULE OF SUPPLIES/SERVICES

QTY

U/I

UNIT PRICE

TOTAL

AMOUNT

00001 00002

*BASE YEAR: 01 JUNE 2017 - 30 SEPTEMBER 2017

*4 MONTHS

FIRM-FIXED PRICE - MONTHLY SERVICE

00001

REFUSE AND COLLECTION AND

DISPOSAL SERVICES IAW

PERFORMANCE WORK STATEMENT 4 MONTH

REQUIREMENTS WORK – UNSCHEDULED COLLECTION AND DISPOSAL SERVICES

The Quantities listed below are estimated and will be requested by the COR on an "as needed basis".

00002 30 CY CONTAINER SERVICE

(EST.) EA

BASE YEAR (00001-00002) TOTAL

10001 10002

OPTION YEAR ONE: 01 OCTOBER 2017 - 30 SEPTEMBER 201

10001

REFUSE AND COLLECTION AND

DISPOSAL SERVICES IAW

PERFORMANCE WORK STATEMENT 12 MONTH

10002 30 CY CONTAINER SERVICE

(EST.) EA

OPTION YEAR 1 (10001-10002) TOTAL

20001 20002

OPTION YEAR TWO: 01 OCTOBER 2018 - 30 SEPTEMBER 2019

20001

REFUSE AND COLLECTION AND

DISPOSAL SERVICES IAW

PERFORMANCE WORK STATEMENT 12 MONTH

USCG BASE ELIZABETH CITY, NORTH CAROLINA

20002 30 CY CONTAINER SERVICE

OPTION YEAR 2 (20001-20002) TOTAL

30001 30002

OPTION YEAR THREE: 01 OCTOBER 2019 - 30 SEPTEMBER 2020

30001

REFUSE AND COLLECTION AND

DISPOSAL SERVICES IAW

PERFORMANCE WORK STATEMENT 12 MONTH

30002 30 CY CONTAINER SERVICE

(EST.) EA

OPTION YEAR 3 (30001-30002) TOTAL

40001 40002

OPTION YEAR FOUR: 01 OCTOBER 2020 - 30 SEPTEMBER 2021

40001

REFUSE AND COLLECTION AND

DISPOSAL SERVICES IAW

PERFORMANCE WORK STATEMENT 12 MONTH

40002 30 CY CONTAINER SERVICE

OPTION YEAR 4 (40001-40002) TOTAL

TOTAL CONTRACT AMOUNT (CLINs 00001-40002)

USCG BASE ELIZABETH CITY, NORTH CAROLINA

IMPORTANT NOTES:

ALL INCLUSIVE PRICING

The offeror must include prices for the Base Year and ALL Option Years listed in this price schedule.

Contract work not specifically listed, including but not limited to administrative requirements such as deliverables or reports or any labor rates or fees, are not to be priced separately and must be included in the appropriate line item price.

FIXED-PRICE PRICING

All proposal pricing for unit and total amount for ALL CLINs shall be submitted as FIRM-FIXED PRICE.

TOTAL SUMMARY SHEET

*BASE YEAR – 1 JUNE 2017 through 30 SEPTEMBER 2017*

*4 MONTHS

OPTION YEAR ONE – 1 OCTOBER 2017 through 30 SEPTEMBER 2018

OPTION YEAR TWO – 1 OCTOBER 2018 through 30 SEPTEMBER 2019

OPTION YEAR THREE – 1 OCTOBER 2019 through 30 SEPTEMBER 2020

OPTION YEAR FOUR – 1 OCTOBER 2020 through 30 SEPTEMBER 2021

TOTAL CONTRACT VALUE

END SCHEDULE OF SUPPLIES/SERVICES

USCG BASE ELIZABETH CITY, NORTH CAROLINA

PEFORMANCE WORK STATEMENT (PWS)

Refuse and Recycling Collection and Disposal Services U.S. Coast Guard Base Elizabeth City, North Carolina

1.0 INTRODUCTION

The Contractor shall provide all direct and indirect labor, transportation, supervision, materials, equipment, disposal costs and all incidental and related work and service necessary refuse and recycling collection and disposal services at U.S. Coast Guard Base Elizabeth City, North Carolina, located at 1664 Weeksville Road, Elizabeth City, North Carolina, 27909, as described in this Performance Work Statement (PWS).The services shall be performed at throughout the Base Elizabeth City complex.

The Contractor shall perform all services in accordance with (IAW) this PWS as well as all applicable local, state and federal regulations, along with the policies, procedures, and requirements of the selected refuse disposal site (i.e. landfill, waste-to-energy recovery facility, etc).

2.0 BACKGROUND

2.1. The responsibility of the U.S. Coast Guard Base Elizabeth City is to provide and maintain a safe, clean and healthy environment for all residents, military/civilian personnel and members of the public.

To accomplish this responsibility, it is essential that the properties and facilities of the areas specified herein have qualified refuse collection and disposal services as required. The contractor shall ensure both the sanitary conditions and aesthetic appearance of federal buildings.

2.2 HOURS OF OPERATION. Normal working hours shall be Monday through Friday, 7amto 4pm except for Federal Holidays. Refuse collection services shall be provided between these hours unless otherwise approved by the Contracting Officer or the Contracting Officer’s Representative (COR).

2.3 RECOGNIZED HOLIDAYS. Routine work shall not be scheduled on Federal Holidays, or on other holidays or days of mourning declared by an Executive Order. When such a Federal Holiday occurs on a Saturday, it will be observed on the preceding Friday. When such a Federal Holiday occurs on a Sunday, it will be observed on the following Monday. If such a holiday falls on a regular workday the services shall be rescheduled in the same week to either the day preceding or the day following the holiday. The Contractor shall provide at least a two-week advance notice to the COR regarding the holiday week schedule change. Recognized Federal Holidays are: New Year’s Day, President’s Day, Martin Luther King’s Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.4 OFF-SITE DISPOSAL REQUIREMENT. All refuse collected in performance of this contract shall be disposed at a certified off-site commercial facility which complies with all applicable federal, state, and local laws, statutes and regulations. No additional off-site transfer or disposal costs will be incurred by the Government.

USCG BASE ELIZABETH CITY, NORTH CAROLINA

2.5 DEFINITIONS

Where "as shown", "as indicated", "as detailed", or words of similar import are used, it shall be understood that reference is made to this Performance Work Statement and document attachments.

Where "as directed", "as required", "as permitted", "approval", "acceptance", or words of similar import are used, it shall be understood that direction, requirement, permission, approval, or acceptance of the COR is intended unless stated otherwise.

Applicable Law - all laws, regulations, rules, orders, judgments, degrees, permits, approval, or other requirement of any governmental agency having the organic materials that are enforced on the effective date and as they may be enacted, issued or amended during the term of this agreement.

Ashes - the residue from burned wood, coal, and other combustible material.

Bulk Items - discarded appliances, furniture, tires, carpets, mattresses, and similar large items, which require special collection due to their size, but can be collected without the assistance of special loading equipment (such as forklifts or cranes) and without violating vehicle load limits. Includes such items as furniture, TV sets, mattresses, scrap material, rugs, and otherwise not recyclable. It does not include abandoned automobiles.

Collection - accumulated refuse from any one pickup station at any one time, regardless of the number of refuse containers or other boxes, bundles or bags, etc.

Collection Station - designated points where solid wastes will be placed for collection by the Contractor;

may also be referred to as “collection point”, “pick-up stations”, or “collection site”.

Commingled - mixture of aluminum, glass, tin, bimetal, and plastic recyclables as defined in this section, which are placed in a common collection container.

Container - refers to refuse container and/or recyclable container; cans, drums, bins, dumpsters, or similar receptacles which can be handled easily and multiple containers, which can be handled by mechanical truck mounted hoists.

Contractor - the term “Contractor” as used herein refers to both the prime contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provisions of this contract.

Construction Materials - Roofing and similar materials associated with construction work.

Contracting Officer’s Representative (COR) - The individual designated by the Contracting Officer to monitor the contractor’s performance and to ensure all technical requirements are met.

Debris - grass cuttings, tree trimmings, stumps, street sweepings, and any other vegetative items; also includes roofing and construction waste and any other non-hazardous or non-regulated materials.

USCG BASE ELIZABETH CITY, NORTH CAROLINA

Delivery - placement of solid waste, recyclable materials, or organic materials by a generator in a receptacle and/or at a location that is designated for collection pursuant to the City's Municipal Code.

Discarded Materials - solid waste, recyclable materials, or organic materials by a generator in a receptacle and/or at a location that is designated for collection pursuant to the City's Municipal Code.

Disposal - the process of spreading and covering in approved landfill or processing of waste and recyclables in such a manner to reclaim, reuse, or compost.

Disposal Facility - locations authorized or defined by Federal, State, or Local Governments to receive and dispose of refuse.

Garbage - animal and vegetable waste (and containers thereof) resulting from the handling, preparation, cooking and consumption of foods. This does not include regulated garbage (wet, foreign garbage).

Edible (or hog food) garbage is the portion of waste food which has been segregated for salvage.

Garbage and Trash Collection - an organized and systematic method of collection and transportation of garbage and trash from the designated pickup points to the site of disposal.

Generator - any person as defined by the Public Resources Code whose act or process produces solid waste, recyclable materials or organic materials as defined in the Public Resources Code, or whose act first causes solid waste to become subject to regulation.

Glass - all food and beverage containers made from silica or sand, soda ash and limestone, which include clear, brown and green bottles and jars. Neck rings, lids and labels may be left on. This definition does not include broken glass, mirrors, or other flat-glass, dishes, drinking glasses, light bulbs, or any ceramic products.

Hazardous Waste - defined by 40 CFR 261.3

Industrial Waste - wood scraps, broken furniture, refuse, garbage, debris, all types of non-hazardous.

Leaves and Grass Clippings - clean, uncontaminated, leaves and/or grass clippings free of wood, sticks, trash and garbage.

Metal - all types metal and aluminum that can be recycled to include large scraps and some food and soda cans.

Mixed Paper - all uncontaminated paper material including newspaper, corrugated cardboard, lightweight cardboard, junk mail, magazines, office paper, computer paper and shredded paper. Not included is waxed paper, wax-coated cardboard, plastic coated paper or cardboard boxes contaminated with any residual food material.

Pick-Up Points (or Stations) - locations designated by the Government where refuse is placed in containers and may be conveniently, efficiently, and regularly emptied or replaced by the Contractor.

USCG BASE ELIZABETH CITY, NORTH CAROLINA

Premises - any land or building in the City where solid waste, recyclable materials or organic materials are generated or accumulated.

Receptacles (or Containers) - cans, drums, bins, dumpsters, and multiple containers or similar receptacles which can be handled easily either physically or by mechanical truck mounted hoists.

Recyclables - materials used for their original intended purpose that still have useful physical chemical properties after service and can be transformed into new products or other purposes. Includes any of the following listed items or combination of the following:

• Corrugated cardboard that can recycled

• Bottles glass or plastic

• Tin or aluminum cans

• Glass or Plastic number 1 & 2

• Magazines, paper bags, office paper, computer paper and newspapers.

The items deemed to be recyclable may be expanded during the term of this contract.

Refuse - includes all garbage, ashes, debris, rubbish, and other similar waste material. NOT included:

explosive or incendiary waste, hazardous waste and contaminated waste from medical and radiological processes. Normal refuse shall not include rocks, earth, construction waste, large or heavy metal objects, large appliances, automobile body parts, explosives, chemicals, concrete, regulated garbage (wet, foreign garbage), other refuse of weights exceeding 80 pounds per object. Materials considered RECYCLABLE are not included.

Refuse Collection - system of transporting refuse, including non-accountable salvage, from receptacles of identified locations and/or stations to the point(s) of disposal. Includes the hauling of garbage to the transfer station when required by the terms of salvage contract.

Residential - includes all the single family or multiple family dwellings maintained by USCG Base Elizabeth City.

Rubbish - variety of non-soluble waste material such as metal, glass, crockery, floor sweepings, paper, wrappings, refuse containers, cartons and similar articles not used in preparing or dispensing food. Rubbish is further subdivided into combustible rubbish which can be burned readily in an incinerator or burning pit.

Scrap Metal - All bulk ferrous and non-ferrous metals, including iron, steel, aluminum, bronze, and brass.

Metal must be free of other material and all components must be broken down.

Single-stream recycling - Also known as “fully commingled” or "single-sort" recycling; refers to a system in which all paper fibers, plastics, metals, and other containers are mixed in a collection truck, instead of being sorted by the depositor into separate commodities (newspaper, paperboard, corrugated fiberboard, plastic, glass, etc.) and handled separately throughout the collection process. In single-stream, both the collection and processing systems are designed to handle this fully commingled mixture of recyclables, with materials being separated for reuse at a materials recovery facility.

http://en.wikipedia.org/wiki/Recycling http://en.wikipedia.org/wiki/Paper http://en.wikipedia.org/wiki/Newspaper http://en.wikipedia.org/wiki/Paperboard http://en.wikipedia.org/wiki/Corrugated_fiberboard http://en.wikipedia.org/wiki/Plastic http://en.wikipedia.org/wiki/Glass http://en.wikipedia.org/wiki/Materials_recovery_facility http://en.wikipedia.org/wiki/Materials_recovery_facility

USCG BASE ELIZABETH CITY, NORTH CAROLINA

Solid Waste - refuse and other discarded solid materials resulting from commercial, industrial, residential, and community activities. It does not include hazardous wastes, infectious/medical wastes, solids or dissolved materials in domestic sewage, or other significant pollutants in water resources such as silt, dissolved or suspended solids in industrial waste, water effluents, dissolved materials in irrigation return flow, or other common water pollutants.

Spillage - any refuse dislodged from containers and/or solid waste collecting equipment in the course of collection and disposal.

Support Building - facility controlled or operated by the Coast Guard other than family housing units.

Also referred to as “commercial”.

Transportation - the act of transporting or state of being transported.

Yard Waste - grass cuttings, tree trimmings, leaves, pine straw, limbs, and stumps.

3.0 SCOPE

3.1 The Contractor shall provide all labor and equipment necessary to perform the collection, transportation and disposal of refuse at USCG Base Elizabeth City, NC. The Contractor shall provide collection of solid waste and recycle from facility, commercial, and community areas in accordance with the Performance Work Statement (PWS).

3.2 FIRM FIXED PRICE WORK – CLINs X0001.

The Contractor shall provide all labor and equipment, including containers for collection, transportation, and disposal of refuse as described in the PWS. Immediately prior to pick up at each location the Contractor shall inspect each container to ensure that it is not contaminated with recyclables, hazardous material, or other matter outside the scope of that for which it is designated. In the event that a container is found to be contaminated, the Contractor shall not make that particular pick-up and shall notify the COR as to the location and reason for non-pick up prior to departing for disposal.

3.2 REQUIREMENTS WORK – CLIN X0002

Estimated quantity/unscheduled collection and disposal services – 30 cubic yard container/dumpster for Bulk Refuse.

The Government reserves the right to request unscheduled pickups utilizing the Estimated Quantity CLINs (X0002) in the schedule at the predetermined price as necessary to dispose of unexpected waste. The COR will notify the contractor when unscheduled pick-ups are necessary and provide the quantity required. The contractor shall complete this requirement up to the limit specified in CLIN X0002. The Government will fund a Not-to-Exceed (NTE) quantity in the contract for this CLIN. The contractor shall not exceed the quantity without prior modification to this contract to add additional funds. If during the performance year, the quantity of actual pick-ups under CLIN X0002 is less than estimated, the Government will de-obligate excess funds from the contract. The contractor will only be paid for actual work.

USCG BASE ELIZABETH CITY, NORTH CAROLINA

Bulk refuse collection and disposal services, utilizing thirty (30) cubic yard containers, are “on-call” requests initiated at the request of the COR as Unscheduled Collection and Disposal Services, Not to Exceed (NTE) the estimated quantity stated in the Schedule of Supplies/Services. The coordination for the delivery/collection of these containers will be directed by the Contracting Officer’s Representative

(COR).

CLIN NOTE: X indicates contract performance year.

Base Year Fiscal Year (FY) 17 – 00001/00002 Option Years: One/FY18 – 10001/10002, Two/FY19 – 20001/20002, Three/FY20 FY20 – 30001/30002, Four/FY21 – 40001/40002.

3.3. CONTAINERS/EQUIPMENT – FIRM-FIXED PRICE / MONTHLY WORK

The Contractor shall supply containers in the sizes, locations, and frequency shown in ATTACHMENT 1 –

CONTAINER SERVICE LIST.

ATTACHMENT 1 identifies the size, type, location, and number of containers and the frequency of collection.

Also refer to ATTACHMENT 2- BASE MAPS.

The Government may temporarily or permanently relocate containers / adjust container locations with no change in contract price. The COR shall notify the contractor of any temporary or permanent changes in container locations prior to the next scheduled pick-up.

The Contractor and the COR shall conduct a joint inventory before commencing work under this contract to determine the exact location, condition and serviceability of containers furnished by the Contractor.

The joint inspection shall identify and document any pre-existing damage or serviceability issues. The Contractor shall then certify the findings of this inventory and indicate, in writing, which items of equipment will be used to provide services under this contract. SEE SECTION 6.0 – DELIVERABLES.

The Contractor will then either make required repairs or replace the container(s) in question. Once all contractor-furnished containers are considered ready-for-use by the Contractor and Government representative, the Contractor shall assume maintenance and repair responsibilities for any and all damage to the containers as a result of contractor’s negligence or improper use, other than normal wear and tear.

Equipment that becomes worn out due to normal wear and tear shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government. Equipment so acquired shall remain the property of the Contractor. The Contractor shall be responsible for the cost of any repairs or replacement caused by negligence or abuse by the Contractor or his/her employees. Upon completion or termination of the contract, all Government-owned equipment shall be returned to the Government in the same condition as received, except for normal wear and tear. Periodic servicing, maintenance, and repair shall be provided at no additional

USCG BASE ELIZABETH CITY, NORTH CAROLINA

cost to the Government. The total or partial breakdown or failure of the equipment shall not relieve the Contractor of responsibility to fully perform the work of the contract.

Any Government-furnished equipment shall not be removed from the Base unless approved by the COR in writing, except as otherwise specified.

3.4. CONTAINER/EQUIPMENT – REQUIREMENTS FOR BULK REFUSE

The Contractor shall provide/stage FOUR [4] thirty cubic-yard [30 CY] capacity roll-off BULK container/dumpster in the Base Elizabeth City Qualified Recycling Yard / Recycling Compound (or other location as directed by the COR). See ATTACHMENT 2- BASE MAPS.

Contractor-furnished containers shall be in good, serviceable condition, free of excessive rust, dents, and similar damage. The contractors name and/or business logo shall be stenciled or otherwise properly affixed to both sides of the container. This container will be used to collect BULK REFUSE such as (but not limited to) building and construction debris, broken concrete, rock, rubble and other earthen materials, furniture, scrap wood, wood chips, small appliances, electronics, office equipment, leaves, lawn and garden debris and other grounds maintenance debris. No hazardous materials or hazardous waste will be placed in these containers. The contractor shall maintain a 30-CY dumpster at the designated location at all times.

The Contractor shall be notified by the COR when the Contractor-furnished 30 CY dumpster is full and requires emptying. Collections for these containers will be coordinated and directed by the COR and shall be made at the time specified.

3.5 TYPES OF MATERIALS. Materials to be collected consist of (but are not limited to): kitchen waste, paper, rags, cloth, cans, bottles, boxes, cartons, crates, worn-out household articles, newspapers and magazines, grass and other cuttings, tree branches and other articles of similar nature. Also included is construction debris such as pipe, concrete block, lumber and worn out furniture.

Materials NOT INCLUDED as part of this contract includes hazardous waste, explosives, bio-hazard waste, edible garbage or other salvageable material (when separated and identified by responsible persons as salvage).

3.6 POST AWARD CONFERENCE. At least 5 days before contract start date, the Contractor/Project Manager shall schedule a pre-start meeting. This meeting will include the Contracting Officer/Specialist, Contracting Officer’s Representative (COR), Environmental staff and other Base Elizabeth City representatives to discuss and develop a mutual understanding relative to scheduling and administration of work performed under this contract, as follows:

• Schedule of the work

• Safety measures (safety plan)

• Inspection methods by the Quality Control Inspector

• Method of recycling and refuse collection

• Points of contact (phone numbers) in case of emergencies; and, a list of Persons Employed under

USCG BASE ELIZABETH CITY, NORTH CAROLINA

the contract.

• Coordination of access to the working areas

• Verification of the quantities and location of refuse collection areas

4.0 APPLICABLE PUBLICATIONS AND APPENDIXES

The Contractor shall comply with all applicable Federal, State of North carolina, and local laws, ordinances, statutes, and regulations pertaining to the collection, transportation, and disposal of refuse and recyclable materials and shall obtain such permits, licenses or other authorizations (at no additional cost to the Government) as may be required. The publications, forms, and regulations are mandatory and reflect versions that are current at the time of contract award. The Government shall provide requested USCG publications, forms, and regulations to the Contractor at the start of the contract period. The Contractor is responsible for obtaining all Non-Coast Guard publications as needed.

Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The Government will provide follow-on requirements to the Contractor when changes occur. The Contractor shall maintain technical and reference materials and data supplied to the Contractor for the entire period of performance.

The Contractor shall comply with all applicable federal, state, local environmental protection and hazardous laws, statutes and regulations, as well as applicable US Coast Guard instructions, directives, attachments and exhibits listed in the table below pertaining to the services required herein and to the conduct and qualifications of personnel in performance of this contract. The contractor shall instruct and guide its employees regarding any directives provided by the Coast Guard.

The contractor shall utilize safe products and equipment and qualified personnel to ensure the health and safety of all in compliance with the Environmental Protection Agency (EPA) and the Occupational and Safety Hazard Administration (OSHA).

The Government will provide all publications listed upon request of the Contractor. Supplements or amendments to listed publications may be issued during the life of the contract. The Contractor shall immediately implement those changes, which result in a decrease, or no change in the contract price.

Upon completion of the contract, the Contractor shall return to the Government all issued publications and unused forms.

Note: COMDINTS – Commandant Instruction

PUBLICATION TITLE

COMDTINST M11000.11B Civil Engineering Manual COMDTINST M5100.47B Safety and Environmental Health Manual COMDTINST M5100.29 Safety & Occupational Health Manual COMDTINST M6000.1A Medical Manual, Chapter 7 COMDTINST 16478.1B Hazardous Waste Management

29 CFR (OSHA) Labor 29 CFR 1910.120 Occupational Safety and Health Standards 40 CFR Protection of the Environment

5.0 TECHNICAL REQUIREMENTS

5.1 GENERAL. Other than any listed Government-furnished containers, the Contractor shall furnish all necessary equipment, materials and supplies necessary to perform under the terms and conditions of this contract. The Contractor will not have access to office space/operational areas, equipment, utilities or any Government materials. All contractor-furnished equipment, materials and supplies shall be subject to the inspection and approval of the Contracting Officer’s Representative (COR) prior to and during the life of the contract. A container that is not in compliance with the standards of the contract shall be repaired and/or replaced within 48 hours upon telephone notification by the Contracting Officer’s Representative (COR).Upon completion of the contract, all contractor-furnished equipment shall be removed from the sites prior to approval of the final payment.

5.2 REFUSE DISPOSAL. The contractor shall transport and dispose of all solid waste at a certified off-site commercial facility which complies with all applicable federal, state, and local laws, statutes and regulations. No additional off-site transfer or disposal costs will be incurred by the Government.

Disposal shall be in accordance with existing local, state, and federal regulations along with the policies and procedures of the disposal facility.

5.3 REFUSE DISPOSAL FEES. The Contractor shall be responsible for all fees associated with refuse disposal to include disposal fees and/or tipping fees. No additional invoice charges for refuse disposal fees of any type shall be allowed.

5.4 CONTRACTOR-FURNISHED CONTAINERS – GENERAL. Containers shall be constructed of molded polyethylene plastic, with a lock-on cover and heavy-duty wheels. Containers that are cracked, leaking, missing lids, vandalized, will not lock, or are otherwise damaged or unserviceable shall be replaced by the Contractor. Containers that are identified as unserviceable by the Government representative shall be replaced within one working day. Except where otherwise noted, all containers shall be standard commercial-industrial type, of heavy gauge metal construction, leak proof, and designed for mechanized handling. Containers that are mounted on wheels shall have a positive breaking/locking device to prevent inadvertent movement. Containers shall be freshly painted at the start of the contract, and periodically during the term of the contract to maintain a pleasing appearance. The Contractor's name and local phone number shall be prominently displayed on each container. Containers must remain easily accessible to customers. All containers must remain in good, workable condition. All doors, lids, hinges, rollers, breaking devices, and other moving parts shall be maintained to keep containers serviceable. The contractor shall maintain all contractor and government provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. Bent, damaged, leaking, rusting, and unsightly containers shall be repaired and repainted or replaced at the Contractor's option within one week of notification by the COR at no additional cost to the government. The contractor shall perform all

40 CFR 260 Hazardous Waste Management System, General 5 USC Sec 552a Privacy Act of 1974 PL 94-580 Resource Conservation and Recovery Act

USCG BASE ELIZABETH CITY, NORTH CAROLINA

painting, repair and other maintenance tasks off-base. Containers which are removed from the collection site for cleaning for more than 90 minutes shall be replaced with clean equivalent size containers which meet all the requirements specified in the contract.

5.5. CUBIC YARD CAPACITY. Proposed capacity of containers is indicated in ATTACHMENT 1. The government reserves the right to change the cubic yard capacity at any collection station or change the number of collection stations as long as it does not increase the overall total cubic yard capacity requirement of this PWS. The government may also reduce the frequency of collections.

5.6 BULK REFUSE COLLECTION AND DISPOSAL - GENERAL. A wide variety of bulky solid waste will be deposited/collected in the contractor-furnished Roll-on/Roll-off container. The government will not overfill the bulk container. The volume of refuse deposited in the container will be limited to the height (sides) of the container. The COR shall notify the contractor when the bulk container is full and requires removal and emptying. The Contractor shall respond within 2 business days of COR notification. The Contractor shall provide a replacement container at the time of picking up the full container. A Contractor-furnished Roll-on/Roll-off container shall remain on site at all times.

Bulk solid waste may include, but is not limited to, discarded furniture, mattresses, lumber, packing cartons, appliances, and construction debris. All or any combination of the above may be placed into the same container. The contractor shall place all bulk items that are within 10 feet of/adjacent to the 30 cubic yard container into the container. In the event that the container is overfilled, the contractor shall remove any excess items from the container being collected and place them into the replacement container. Construction material and residential solid waste consisting of bulky items (i.e.