RFP_HSCG84-16-R-AA9485.pdf

ATTENTION TO OFFERORS

The U.S. COAST GUARD SHORE INFRASTRUCTURE LOGISTICS CENTER (SILC) invites you to submit an offer, via the Acquisition of Commercial Items and Contracting by Negotiation (cf. Federal

Acquisition Regulation [FAR] Part 12 & 15, to provide BUOY OVERHAUL & REPAIR SERVICES

FOR AIDS TO NAVIGATION BUOYS IN U.S. COAST GUARD DISTRICT 9 LOCATED IN

CLEVELAND, OH AND SURROUNDING AREAS.

This requirement is issued as a TOTAL SMALL BUSINESS SET-ASIDE in accordance with 19.5.

The North American Industry Classification System (NAICS) code 332313 (Plate Work Manufacturing) with a size standard of 500 employees applies to this Request for Proposal (RFP).

The services are being solicited under RFP Number

HSCG84-16-R-AA9485

Any and all questions regarding this proposal shall be submitted in writing to the Contract Specialist, Jillian Noblett, at Jillian.L.Noblett@uscg.mil by December 29, 2015 12:00PM Eastern Time. If Offeror is requesting a Wage Determination for a location other than those incorporated into the solicitation (FAR

Clause 52.222-49), requests shall be submitted via email no later than December 29, 2015 12:00PM

Eastern Time.

PLEASE READ THE ENTIRE DOCUMENT (RFP) AND

SUBMIT YOUR SIGNED PROPOSAL AS FOLLOWS:

The offer shall submit ONE (1) original and ONE (1) copy of the proposal and any additional documentation to the Contract Specialist/Address below by the DATE and TIME specified in Block 8 of the SF1449, Page 1 of 73 of the RFP:

U.S. Department of Homeland Security

United States Coast Guard

SILC-COCO-BSS-COB2

Attn: Jillian Noblett

300 East Main Street, Suite 965

Norfolk, VA 23510-9104

REMEMBER TO COMPLETE ALL PRICES, SUBMIT REQUIRED INFORMATION, COMPLETE

REQUIRED CERTIFICATIONS IN FAR 52.212-3 AND ACKNOWLEDGE ALL AMENDMENTS TO THE

SOLICITATION.

IMPORTANT: Offerors shall complete the following paragraphs and return a copy with RFP Package:

Paragraph (ad), to HSAR Clause 3052.209-70 – Prohibition on Contracts with Corporate Expatriates

(Jun 2006) located on page 48, Paragraph (m), to FAR Provision 52.209-7 – Information Regarding

Responsibility Matters (Jul 2013) on page 59; and Paragraph (o), HSAR Provision 3052.209-79 –

Representation by Corporations Regarding a Felony Criminal Violation under any Federal or State Law or Unpaid Federal Tax Liability (FEB 2014) (DHS FAR Class Deviation 14-02 ) on Page 60.

mailto:Jillian.L.Noblett@uscg.mil

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation.

OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative

Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum.

Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the

U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the

Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing for urgent and compelling reasons or is determined in writing to be in the best interest of the Government.

The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the

OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer of by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting

Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is (202) 372-3695.

https://www.acquisition.gov/far/index.html https://www.acquisition.gov/far/index.html mailto:OPAP@uscg.mil

CONTINUATION SHEET FOR:

STANDARD FORM 1449

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

RFP: HSCG84-16-R-AA9485

Continuation of SF-1449 Block 15: Deliver To

Requiring Activity: 9 th Coast Guard District; 1240 East Ninth Street, Cleveland, Ohio 44199

Delivery Pick-Up and Drop-Off Destinations for Buoys: Various U. S. Coast Guard locations designated on page 33 of the contract.

Place of Performance: Specific location is unknown at this time, however, performance will be at

Contractor’s Facility

Continuation of SF-1449 Block 16: Administered By (Contract Management)

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The individuals listed below will be the Government points of contact during the performance period.

PRE-AWARD: The U.S. Department of Homeland Security, U.S. Coast Guard, SILC-COCO-BSS-

COB2, 300 East Main Street, Suite 965, Norfolk, VA 23510-9112 will perform all pre-award tasks and will make award of resulting contract. Any questions that arise up to award shall be addressed to the

Contracting Officer (KO) or Contract Specialist (KS) listed below.

Contracting Officer: Reginald Henderson Telephone: (757) 628-4129

E-Mail: Reginald.B.Henderson@uscg.mil Fax: (757) 628-4135

Contract Specialist: Jillian Noblett Telephone: (757) 628-4113

E-Mail: Jillian.L.Noblett@uscg.mil Fax: (757) 628-4135

POST-AWARD: The U.S. Department of Homeland Security, U.S. Coast Guard, SILC-COCO-BSS-

COB4, 300 East Main Street, Suite 965, Norfolk, VA 23510-9112 will perform all contract administration after contract award. Communications pertaining to contractual administrative matters shall be addressed to one of the KO listed below. Changes in, or deviations from, the statement of work or terms and conditions of the contract shall not be effected without written modification to the contract as executed by a USCG SILC-COCO-BSS-COB4 Contracting Officer.

Contracting Officer: Dawn Dabney Telephone: (757) 628-4261

E-Mail: Dawn.J.Dabney@uscg.mil Fax: (757) 628-4135

Contracting Officer: Wendy Culbreth Telephone: (757) 628-4824

E-Mail: Wendy.J.Culbreth@uscg.mil Fax: (757) 628-4135

Contracting Officer: Janet M. Kodmon Telephone: (757) 628-4115

E-Mail: Janet.M.Kodmon@uscg.mil Fax: (757) 628-4135

Alternate Contracting Officer(s): Any warranted USCG SILC Contracting Officer

Point of Contact: Serves as the point of contact between the Contractor and the Contracting Officer(s);

however, this person does not have a warrant that provides the authority to contractually commit the

Government or to modify any terms and conditions of a contract.

mailto:Janet.M.Kodmon@uscg.mil

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Point of Contact: Lucinda P. Williams, Contractor Telephone: (757) 628-4125

E-Mail: Lucinda.P.Williams@uscg.mil Fax: (757) 628-4135

Non-Disclosure Statement/Confidentiality Statement/Certification of Non-Conflict of Interest

Statement: Lucinda P. Williams, a Government Contractor, employed by Business Strategy Consultants has been assigned as a member of the Acquisition Team for this requirement. It is the obligation of offerors with concerns of non-disclosure, confidentiality or conflict of interest on the part of Business

Strategy Consultants or Ms. Lucinda Williams to contact Business Strategy Consultants, 9701 Apollo

Drive, Suite 445, Largo, MD 20774, POC Mr. Alex Peacock, on 301-773-5601, or at apeacock@bsc-world.com, to enter into a Non-Disclosure/Confidentiality Statement/Certification of Non-Conflict of

Interest Statement. In accordance with FAR 9.505-4(b), a copy of the agreement shall be provided to the Contracting Officer.

The Contracting Officer’s Representative (COR) is a Government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for services/items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the name of the COR and the authorities and limitations of the COR under the contract. This person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract.

Continuation of SF-1449 Block 17b: Remittance Address

Payment will be made by Electronic Funds Transfer (EFT) to the financial institution listed in the System for Award Management (SAM).

Continuation of SF-1449 Blocks 18a and 18b: Invoice Procedures

Electronic submission of invoices is mandatory for this contract and/or any orders issued in accordance with this contract.

1. The Contractor shall submit all invoices for supplies or services via the U.S. Coast Guard Finance

Center (FINCEN) website at: www.fincen.uscg.mil

(a) Select “Submitting Invoices” under “Vendors” on the right hand side of the screen.

(b) Select “Coast Guard Vendors”

(c) Select “Coast Guard Award Invoices or Contract/Order Invoice” (‘24’ document)

(d) Select “Online: Coast Guard Award Invoices or Contract/Order Invoices “

(e) Go to Step 3 (if contractor has already created a PDF invoice) to complete the “Contractor Invoice

Submission Form”.

2. The electronic submission requires the contractor to:

(a) Complete the Contractor Invoice Submission Form

(b) Select the correct Invoice Routing Code, which is SILC PCB-4 (the Contractor must select the correct Invoice Routing Code for timely invoice processing.)

(c) Attach a single PDF file, which can be no larger than 3 MB, containing the invoice and any necessary supporting documentation. (Grey-scale PDFs and Portfolio PDFs are not compatible.)

(d) If your single PDF file is larger than 3 MB:

Complete the Contractor Invoice Submission Form via the website and attach the invoice mailto:apeacock@bsc-world.com mailto:apeacock@bsc-world.com http://www.fincen.uscg.mil/

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

document only, then

E-mail the invoice and any supporting documentation to Rebecca.A.Brown@uscg.mil

3. The Contractor shall submit a proper invoice as identified in FAR Clause 52.212-4, (g) Invoice. All invoices shall be itemized to correlate to the Schedule of Supplies/Services. All improper invoices will be rejected which could delay payment.

4. A sample Contractor Invoice Submission Form is provided below. Mandatory information to be completed is highlighted in red on the website.

5. Invoices shall by submitted after services are received, inspected, and accepted by the government.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Continuation of SF-1449 Blocks 19-24, Schedule of Supplies/Services

Services Required: The Coast Guard requires the contractor to perform overhaul/repair services for approximately 70-120 Aids to Navigation (ATON) buoys located in U.S. Coast Guard 9

District.

Schedule/Pricing: The contract period of performance is for a base period and four one-year option periods, if exercised by the Government. The services will be performed on an as needed basis.

Contract Type/Ordering

The contract type is a Requirements Contract with Firm-Fixed unit prices. Fixed Price Task Orders will be issued in accordance with the contract when services are required. Task Orders will be issued on an

Optional Form 347 (OF-347), “Order for Supplies or Services” (or other equivalent form). Individual

Task Orders will specify the quantity ordered and the required delivery date(s) and locations. Task

Orders may be issued orally, by facsimile, by electronic commerce (e.g., e-mail), or by mail. The

Contractor is NOT AUTHORIZED to provide services prior to the issuance of a Task Order.

*Firm-Fixed Unit Prices shall include all costs to provide the services, which includes, but is not limited to, all applicable Federal, State, and local taxes and duties in accordance with FAR Clause

52.212-4(k), Taxes and all shipping and transportation charges.

Estimated Quantities

The quantities of supplies specified in the “Schedule of Supplies/Services” are estimates only and are not purchased by this contract. The quantities needed may go up or down depending on the needs of the U.S.

Coast Guard.

Contract Performance/Ordering Periods Base Period: February 1, 2016 (or date of award) – January 31, 2017

Option Period One: February 1, 2017 – January 31, 2018 (If exercised by the Government)

Option Period Two: February 1, 2018 – January 31, 2019 (If exercised by the Government)

Option Period Three: February 1, 2019 – January 31, 2020 (If exercised by the Government)

Option Period Four: February 1, 2020 – January 31, 2021 (If exercised by the Government)

The contract performance period shall not exceed five years if all option periods are unilaterally exercised by the Government in accordance with FAR Clause 52.217-9.

Abbreviations The following abbreviation(s) are used in the “Schedule of Supplies/Services and Unit Prices.”

CLIN: Contract Line Item Number

EST QTY: Estimated Quantity

U/I: Unit of Issue

SF: Square Foot

HR: Hour

TRK: Truck Load

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

BASE PERIOD: FEBRUARY 1, 2016 (or date of contract award) – JANUARY 31, 2017

CLIN DESCRIPTION

EST

QTY

U/I

UNIT

PRICE

TOTAL

00001 OVERHAUL SERVICES

00001A 1CR, 1NR 3 EA $ $

00001B 2CR, 2NR 3 EA $ $

00001C 3CR, 3CI, 3NI, 3NR 35 EA $ $

00001D 5CR, 5CI, 5NI 3 EA $ $

00001E 5X11 LCR/5X11 LNR 20 EA $ $

00001F 6X20 LR 20 EA $ $

00001G 7X17 LR 5 EA $ $

00001H 7X20 LI 7 EA $ $

00001I 8X26 LR 5 EA $ $

00001J 9X20 BR/GR 2 EA $ $

00002 ADDITIONAL SERVICES

00002A Replace buoy body plating beyond overhaul 100 SF $ $

00002B Replace All Pre-1991 Mooring Arms 10 EA $ $

00002C Permanently Close Battery Pocket 10 EA $ $

00002D Install new wires and electrical components 2 BUOY $ $

00002E Install Bell 2 EA $ $

00002F Install Gong 2 EA $ $

00002G Install Bell / Gong Stand 2 EA $ $

00002H Install New Towers for 6X20, 7X17, 8X26, and

9X20 Buoys

2 EA

00002I Composite Labor Rate 10 HR $ $

00003 SHIPMENTS / TRANSPORTATION

00003A From Milwaukee, WI to Contractor’s Facility /

From Contractor’s Facility to Milwaukee, WI

2 TRK $ $

00003B From Sturgeon Bay, WI to Contractor’s Facility /

From Contractor’s Facility to Sturgeon Bay, WI

2 TRK $ $

00003C From Essexville, MI to Contractor’s Facility /

From Contractor’s Facility to Essexville, MI

2 TRK $ $

00003D From Sault Ste Marie, MI to Contractor’s Facility /

From Contractor’s Facility to Sault Ste Marie, MI

8 TRK $ $

00003E From Detroit, MI to Contractor’s Facility /

From Contractor’s Facility to Detroit, MI

18 TRK $ $

00003F From Cheboygan, MI to Contractor’s Facility /

From Contractor’s Facility to Cheboygan, MI

22 TRK $ $

00003G From Port Huron, MI to Contractor’s Facility /

From Contractor’s Facility to Port Huron, MI

2 TRK $ $

00003H From Buffalo, NY to Contractor’s Facility /

From Contractor’s Facility to Buffalo, NY

2 TRK $ $

00003I From Duluth, MN to Contractor’s Facility / From

Contractor’s Facility to Duluth, MN

6 TRK $ $

ESTIMATED BASE PERIOD TOTAL $

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

OPTION YEAR ONE: FEBRUARY 1, 2017 – JANUARY 31, 2018

QTY

U/I

UNIT

PRICE

TOTAL

10001 OVERHAUL SERVICES

10001A 1CR, 1NR 3 EA $ $

10001B 2CR, 2NR 3 EA $ $

10001C 3CR, 3CI, 3NI, 3NR 35 EA $ $

10001D 5CR, 5CI, 5NI 3 EA $ $

10001E 5X11 LCR/5X11 LNR 20 EA $ $

10001F 6X20 LR 20 EA $ $

10001G 7X17 LR 5 EA $ $

10001H 7X20 LI 7 EA $ $

10001I 8X26 LR 5 EA $ $

10001J 9X20 BR/GR 2 EA $ $

10002 ADDITIONAL SERVICES

10002A Replace buoy body plating beyond overhaul 100 SF $ $

10002B Replace All Pre-1991 Mooring Arms 10 EA $ $

10002C Permanently Close Battery Pocket 10 EA $ $

10002D Install new wires and electrical components 2 BUOY $ $

10002E Install Bell 2 EA $ $

10002F Install Gong 2 EA $ $

10002G Install Bell / Gong Stand 2 EA $ $

10002H Install New Towers for 6X20, 7X17, 8X26, and

9X20 Buoys

2 EA $ $

10002I Composite Labor Rate 10 HR $ $

10003 SHIPMENTS / TRANSPORTATION

10003A From Milwaukee, WI to Contractor’s Facility /

From Contractor’s Facility to Milwaukee, WI

2 TRK $ $

10003B From Sturgeon Bay, WI to Contractor’s Facility

/ From Contractor’s Facility to Sturgeon Bay, WI

2 TRK $ $

10003C From Essexville, MI to Contractor’s Facility /

From Contractor’s Facility to Essexville, MI

2 TRK $ $

10003D From Sault Ste Marie, MI to Contractor’s Facility /

From Contractor’s Facility to Sault Ste Marie, MI

8 TRK $ $

10003E From Detroit, MI to Contractor’s Facility /

From Contractor’s Facility to Detroit, MI

18 TRK $ $

10003F From Cheboygan, MI to Contractor’s Facility /

From Contractor’s Facility to Cheboygan, MI

22 TRK $ $

10003G From Port Huron, MI to Contractor’s Facility /

From Contractor’s Facility to Port Huron, MI

2 TRK $ $

10003H From Buffalo, NY to Contractor’s Facility /

From Contractor’s Facility to Buffalo, NY

2 TRK $ $

10003I From Duluth, MN to Contractor’s Facility / From

Contractor’s Facility to Duluth, MN

ESTIMATED OPTION YEAR ONE TOTAL $

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

OPTION YEAR TWO: FEBRUARY 1, 2018 – JANUARY 31, 2019

QTY

U/I

UNIT

PRICE

TOTAL

20001 OVERHAUL SERVICES

20001A 1CR, 1NR 3 EA $ $

20001B 2CR, 2NR 3 EA $ $

20001C 3CR, 3CI, 3NI, 3NR 35 EA $ $

20001D 5CR, 5CI, 5NI 3 EA $ $

20001E 5X11 LCR/5X11 LNR 20 EA $ $

20001F 6X20 LR 20 EA $ $

20001G 7X17 LR 5 EA $ $

20001H 7X20 LI 7 EA $ $

20001I 8X26 LR 5 EA $ $

20001J 9X20 BR/GR 2 EA $ $

20002 ADDITIONAL SERVICES

20002A Replace buoy body plating beyond overhaul 100 SF $ $

20002B Replace All Pre-1991 Mooring Arms 10 EA $ $

20002C Permanently Close Battery Pocket 10 EA $ $

20002D Install new wires and electrical components 2 BUOY $ $

20002E Install Bell 2 EA $ $

20002F Install Gong 2 EA $ $

20002G Install Bell / Gong Stand 2 EA $ $

20002H Install New Towers for 6X20, 7X17, 8X26, and

9X20 Buoys

2 EA $ $

20002I Composite Labor Rate 10 HR $ $

20003 SHIPMENTS / TRANSPORTATION

20003A From Milwaukee, WI to Contractor’s Facility /

From Contractor’s Facility to Milwaukee, WI

2 TRK $ $

20003B From Sturgeon Bay, WI to Contractor’s Facility

/ From Contractor’s Facility to Sturgeon Bay, WI

2 TRK $ $

20003C From Essexville, MI to Contractor’s Facility /

From Contractor’s Facility to Essexville, MI

2 TRK $ $

20003D From Sault Ste Marie, MI to Contractor’s Facility /

From Contractor’s Facility to Sault Ste Marie, MI

8 TRK $ $

20003E From Detroit, MI to Contractor’s Facility /

From Contractor’s Facility to Detroit, MI

18 TRK $ $

20003F From Cheboygan, MI to Contractor’s Facility /

From Contractor’s Facility to Cheboygan, MI

22 TRK $ $

20003G From Port Huron, MI to Contractor’s Facility /

From Contractor’s Facility to Port Huron, MI

2 TRK $ $

20003H From Buffalo, NY to Contractor’s Facility /

From Contractor’s Facility to Buffalo, NY

2 TRK $ $

20003I From Duluth, MN to Contractor’s Facility / From

Contractor’s Facility to Duluth, MN

ESTIMATED OPTION YEAR TWO TOTAL $

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

OPTION YEAR THREE: FEBRUARY 1, 2019 – JANUARY 31, 2020

QTY

U/I

UNIT

PRICE

TOTAL

30001 OVERHAUL SERVICES

30001A 1CR, 1NR 3 EA $ $

30001B 2CR, 2NR 3 EA $ $

30001C 3CR, 3CI, 3NI, 3NR 35 EA $ $

30001D 5CR, 5CI, 5NI 3 EA $ $

30001E 5X11 LCR/5X11 LNR 20 EA $ $

30001F 6X20 LR 20 EA $ $

30001G 7X17 LR 5 EA $ $

30001H 7X20 LI 7 EA $ $

30001I 8X26 LR 5 EA $ $

30001J 9X20 BR/GR 2 EA $ $

30002 ADDITIONAL SERVICES

30002A Replace buoy body plating beyond overhaul 100 SF $ $

30002B Replace All Pre-1991 Mooring Arms 10 EA $ $

30002C Permanently Close Battery Pocket 10 EA $ $

30002D Install new wires and electrical components 2 BUOY $ $

30002E Install Bell 2 EA $ $

30002F Install Gong 2 EA $ $

30002G Install Bell / Gong Stand 2 EA $ $

30002H Install New Towers for 6X20, 7X17, 8X26, and

9X20 Buoys

2 EA $ $

30002I Composite Labor Rate 10 HR $ $

30003 SHIPMENTS / TRANSPORTATION

30003A From Milwaukee, WI to Contractor’s Facility /

From Contractor’s Facility to Milwaukee, WI

2 TRK $ $

30003B From Sturgeon Bay, WI to Contractor’s Facility

/ From Contractor’s Facility to Sturgeon Bay, WI

2 TRK $ $

30003C From Essexville, MI to Contractor’s Facility /

From Contractor’s Facility to Essexville, MI

2 TRK $ $

30003D From Sault Ste Marie, MI to Contractor’s Facility /

From Contractor’s Facility to Sault Ste Marie, MI

8 TRK $ $

30003E From Detroit, MI to Contractor’s Facility /

From Contractor’s Facility to Detroit, MI

18 TRK $ $

30003F From Cheboygan, MI to Contractor’s Facility /

From Contractor’s Facility to Cheboygan, MI

22 TRK $ $

30003G From Port Huron, MI to Contractor’s Facility /

From Contractor’s Facility to Port Huron, MI

2 TRK $ $

30003H From Buffalo, NY to Contractor’s Facility /

From Contractor’s Facility to Buffalo, NY

2 TRK $ $

30003I From Duluth, MN to Contractor’s Facility / From

Contractor’s Facility to Duluth, MN

ESTIMATED OPTION YEAR THREE TOTAL $

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

OPTION YEAR FOUR: FEBRUARY 1, 2020 – JANUARY 31, 2021

QTY

U/I

UNIT

PRICE

TOTAL

40001 OVERHAUL SERVICES

40001A 1CR, 1NR 3 EA $ $

40001B 2CR, 2NR 3 EA $ $

40001C 3CR, 3CI, 3NI, 3NR 35 EA $ $

40001D 5CR, 5CI, 5NI 3 EA $ $

40001E 5X11 LCR/5X11 LNR 20 EA $ $

40001F 6X20 LR 20 EA $ $

40001G 7X17 LR 5 EA $ $

40001H 7X20 LI 7 EA $ $

40001I 8X26 LR 5 EA $ $

40001J 9X20 BR/GR 2 EA $ $

40002 ADDITIONAL SERVICES

40002A Replace buoy body plating beyond overhaul 100 SF $ $

40002B Replace All Pre-1991 Mooring Arms 10 EA $ $

40002C Permanently Close Battery Pocket 10 EA $ $

40002D Install new wires and electrical components 2 BUOY $ $

40002E Install Bell 2 EA $ $

40002F Install Gong 2 EA $ $

40002G Install Bell / Gong Stand 2 EA $ $

40002H Install New Towers for 6X20, 7X17, 8X26, and

9X20 Buoys

2 EA $ $

40002I Composite Labor Rate 10 HR $ $

40003 SHIPMENTS / TRANSPORTATION

40003A From Milwaukee, WI to Contractor’s Facility /

From Contractor’s Facility to Milwaukee, WI

2 TRK $ $

40003B From Sturgeon Bay, WI to Contractor’s Facility

/ From Contractor’s Facility to Sturgeon Bay, WI

2 TRK $ $

40003C From Essexville, MI to Contractor’s Facility /

From Contractor’s Facility to Essexville, MI

2 TRK $ $

40003D From Sault Ste Marie, MI to Contractor’s Facility /

From Contractor’s Facility to Sault Ste Marie, MI

8 TRK $ $

40003E From Detroit, MI to Contractor’s Facility /

From Contractor’s Facility to Detroit, MI

18 TRK $ $

40003F From Cheboygan, MI to Contractor’s Facility /

From Contractor’s Facility to Cheboygan, MI

22 TRK $ $

40003G From Port Huron, MI to Contractor’s Facility /

From Contractor’s Facility to Port Huron, MI

2 TRK $ $

40003H From Buffalo, NY to Contractor’s Facility /

From Contractor’s Facility to Buffalo, NY

2 TRK $ $

40003I From Duluth, MN to Contractor’s Facility / From

Contractor’s Facility to Duluth, MN

ESTIMATED OPTION YEAR FOUR TOTAL $

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

PERFORMANCE WORK STATEMENT

SECTION C-1

DEFINITIONS & ACRONYMS

C-1.1 ASNT American Society of Nondestructive Testing

C-1.1.1 ASME American Society of Mechanical Engineers

C-1.1.2 ASTM American Society for Testing Materials

C-1.1.3 ATON Aids to Navigation

C-1.1.4 AWS American Welding Society

C-1.1.5 BSU Base Support Unit

C-1.1.6 CDR Contract Discrepancy Report

C-1.1.7 CFR Code of Federal Regulations

C-1.1.8 CG Coast Guard

C-1.1.9 COMDINST Commandant Instruction

C-1.1.10 COR Contracting Officers Representative

C-1.1.11 DHS Department of Homeland Security

C-1.1.12 D09 09 th Coast Guard District

C-1.1.13 DPW Division Prevention Waterways

C-1.1.14 EPA Environmental Protection Agency

C-1.1.15 FAR Federal Acquisition Regulations

C-1.1.16 FCAW Flux Cored Arc Welding

C-1.1.17 FINCEN Finance Center, USCG

C-1.1.18 FY Fiscal Year

C-1.1.19 GFE Government Furnished Equipment

C-1.1.20 GFP Government Furnished Property

C-1.1.21 GMAW Gas Metal Arc Welding

C-1.1.22 HAZMAT Hazardous Material

C-1.1.23 HAZWASTE Hazardous Waste

C-1.1.24 IAW In Accordance With

C-1.1.25 KO Contracting Officer

C-1.1.26 KSC USCG Safety Office

C-1.1.27 MILSPEC Military Specification

C-1.1.28 MIL-STD Military Standard

C-1.1.29 MLCPAC Maintenance and Logistics Command Pacific

C-1.1.30 MSDS Material Safety Data Sheet

C-1.1.30 NLT No Later Than

C-1.1.31 NSTM Naval Ships Technical Manual

C-1.1.32 NSN National Stock Number

C-1.1.33 OBM Office of Budget and Management

C-1.1.34 POC Point of Contact

C-1.1.35 PRS Performance Requirements Statement

C-1.1.36 PSI Pounds Per Square Foot

C-1.1.37 PWS Performance Work Statement

C-1.1.38 COR Quality Assurance Evaluator

C-1.1.39 QASP Quality Assurance Surveillance Plan

C-1.1.40 QCP Quality Control Plan

C-1.1.41 QPL Qualified Products List

C-1.1.42 QTR Quarter - 1 st qtr (Oct, Nov, Dec), 2 nd qtr (Jan, Feb, Mar), REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE rd qtr (Apr, May, Jun), 4 th qtr (Jul, Aug, Sep)

C-1.1.43 RACON Radar Beacon

C-1.1.44 SMAW Shielded Metal Arc Welding

C-1.1.45 SOP Standard Operating Procedure

C-1.1.46 SP Service Provider

C-1.1.47 SPEC Specification

C-1.1.48 SSPC Steel Structures Painting Council

C-1.1.49 STD Standard

C-1.1.50 TE Technical Exhibit

C-1.1.51 USC United States Code

C-1.1.52 USCG United States Coast Guard

C-1.1.53 VOC Volatile Organic Compound

C-1.2 STANDARD DEFINITIONS.

C-1.2.1 Condition Found Report (CFR). A formal written document used by the contractor to notify the

COR of additional work that has been found during the overhaul process. The work listed on the CFR is in addition to the original Task Order and will need to be approved and added to the request by the COR.

C-1.2.2 Contract Discrepancy Report (CDR). A formal written document of SP nonconformance or lack of performance. The CDR is prepared by the COR, or an authorized representative, and forwarded to the

SP by the KO whenever performance as determined by the COR or designated representative is unsatisfactory. The SP completes and returns the report to the KO within five working days of issuance of

CDR.

C-1.2.3 Contracting Officer (KO). A Government employee responsible for the issuance of task orders, Optional form 347, to the Contractor. This person has a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract.

C-1.2.4 Contracting Officer's Representative (COR). Government employee designated in writing by the

Contracting Officer to act as a technical advisor for the Contracting Officer for services/items within the scope of the contract. This individual is also responsible for surveillance of contractor performance.

C-1.2.5 Defective Service. A unit of service which fails to conform with specified requirements.

C-1.2.6 District. USCG Command Element responsible for a geographical area in the USCG.

C-1.2.7 Finance Center (FINCEN). Coast Guard center for issuing payment of invoices. Located in

Chesapeake, VA

C-1.2.8 FINCEN. USCG Finance Center which processes and handles monetary payments.

C-1.2.9 Fiscal Year (FY). The federal government’s fiscal year is from 1 October through the following

30 September.

C-1.2.10 Government Furnished Equipment (GFE). Government furnished equipment includes parts and components used in the overhaul and outfitting of buoys.

C-1.2.11 Government Furnished Parts (GFP). Government furnished parts are those provide to the SP for overhaul and outfitting of buoys.

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C-1.2.12 Hazardous Materials (hazmat). Materials that are toxic, poisonous, corrosive, irritating, sensitizing, radioactive, biologically infectious, explosive or flammable, and present a hazard to human health, safety and or the environment. Special handling procedures and facilities are required for their disposal in compliance with Federal, State, and local regulations.

C-1.2.13 Hazardous Waste. Any waste that can be classified as solid waste (i.e. a solid, liquid, or contained gaseous material that is no longer being used and is recycled, disposed of, or stored until enough is collected to treat o dispose) and: is listed as a hazardous waste in the Federal Resource

Conservation and Recovery Act or exhibits one of the four defined hazardous waste characteristics

(ignitability, corrosiveness, reactivity, toxicity).

C-1.2.14 Lot. The total number of service outputs in a surveillance period.

C-1.2.15 Manufacturer's Specifications. Technical information provided by the manufacturer specifying equipment operating parameters and recommended maintenance procedures.

C-1.2.16 Maximum Allowable Deviation. The maximum level of acceptable defects for services provided to the Government by the SP. The standard used to determine if SP work deficiencies are within acceptable variances.

C-1.2.17 MILSPEC. Military Specifications for various processes.

C-1.2.18 Optional Form 347. Government form used to order Supplies or Services from a Contractor.

C-1.2.19 Overhaul. The process to examine and repair buoys. The components of an overhaul are found in section C-5 of this document.

C-1.2.20 Performance Requirements Summary (PRS). A document which identifies the key service outputs of the contract that will be evaluated by the Government to ensure contract performance standards are met by the contractor.

C-1.2.21 Performance Work Statement (PWS). A document which identifies the specific tasks needed to be accomplished in completion of the contract.

C-1.2.22 Quality Assurance. Those actions taken by the Government to ensure services provided meet the requirements of the Performance Work Statement.

C-1.2.23 Quality Assurance Surveillance Plan (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the contractor.

C-1.2.24 Quality Control (QC). Those actions taken by a Contractor to control the performance of services so that they meet the requirements of the PWS.

C-1.2.25 Random Sample. A sampling method where each service output in a lot has an equal chance of being selected.

C-1.2.26 Sample. One or more service outputs drawn from a lot. The number of outputs in the sample is the sample size.

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C-1.2.27 Sampling Guide. The part of the surveillance plan which contains all the information needed to perform a random sample.

C-1.2.28 Service Provider (SP) The organization performing the work detailed in the PWS including any individual and/or subcontractor retained to perform such work.

C-1.3 DEFINITIONS APPLICABLE TO BUOY MAINTENANCE.

C-1.3.1 Aid to Navigation (ATON). Any signal device external to a vessel or aircraft specifically intended to assist a navigator to determine position or safe course, or to warn of dangers or obstructions to navigation.

C-1.3.2 ATON Cover Plate. A blank steel cover plate used on 9x35 whistles buoys when no whistle is installed

C-1.3.3 Battery Pocket Closure. The flange, cover and gasket arrangement used to seal the battery pockets on lighted buoys. These closures are normally bolted flange type or swing bolt flange type. There are two styles, one is the knife edge type closures and the other a flat flange type closures.

C-1.3.4 Battery Pocket Cover. A metal plate that attaches to the battery pocket flange using bolts or swing bolts.

C-1.3.5 Battery Pocket Gasket. A rubber seal (GFP) used on battery pocket closures to form a watertight seal. There are two styles, one for the knife edge type closures and the other for the flange type closures.

C-1.3.6 Bell. A copper-silicon alloy instrument with a flared opening that emits a metallic tone when struck. Bells are designated by weight: 85 lbs., 225 lbs.

C-1.3.7 Bell Buoy. A buoy equipped with a bell as a sound signal.

C-1.3.8 Bell Stand. A stanchion bolted to the buoy bell stand plate to support the bell. Bells stands are designated by size of bell it supports.

C-1.3.9 Bell Stand Support Plate. A flange on a short standoff used to bolt bell, gong or external battery boxes too.

C-1.3.10 Bolted Flange. A type of battery pocket closure that uses bolts to obtain the seal.

C-1.3.11 Buoy. A buoyant object that supports signals and is itself a signal when moored to the bottom of a waterway.

C-1.3.12 Buoy Body. The enclosed portion of the buoy, i.e., the portion that provides the flotation.

C-1.3.13 Buoy Cage. The skeleton framework and lantern ring supporting the buoy lantern and containing the radar reflector and day mark area.

C-1.3.14 Buoy Class. Division by size of unlighted buoys (can or nun) into groups. The largest buoy class is First Class, and the smallest, Sixth Class.

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C-1.3.15 Buoy Pocket. A cylindrical confined interior section of a buoy body for containing a rack of batteries. Pockets are fitted with watertight covers and air vents.

C-1.3.16 Can Buoy. An unlighted buoy having a cylindrically shaped portion above the water line.

C-1.3.17 Chafing Blocks. Wood attached to the counterweight tube on some lighted buoys to prevent the mooring chain from chafing on the tube.

C-1.3.18 Counterweight. A heavy weight, usually metal, fastened to the lower portion of a buoy to increase its stability. The counterweight may be internal to the buoy body.

C-1.3.19 Counterweight Tube. The pipe that protrudes from the bottom of the buoy body on some lighted buoys to which the counterweight is attached. The tubes may be either sealed or open.

C-1.3.20 Crossover Tube. A tube running between the base of the battery pockets on two pocket buoys.

This facilitates the flow of air between pockets.

C-1.3.21 External Battery Box. A watertight steel box with a slide tray for holding batteries external of the battery pockets. When used it is bolted to the “bell stand” (GFE) Boxes are fitted with watertight covers and an air vent.

C-1.3.22 GFE/GFP. Government Furnished Equipment (GFE) and Government Furnished Property

(GFP) is equipment or property that the Government provides for the purpose of this Contract.

C-1.3.23 Gong. A copper-silicon alloy disk that produces a sonorous tone when struck. When used on buoys they are grouped in arrays of three or four different weights each producing different tones.

C-1.3.24 Gong Buoy. A buoy equipped with a gong as a sound signal.

C-1.3.25 Gong Stand. A stanchion bolted to the buoy body to support the gongs.

C-1.3.26 Guano Bar. A small strip of steel mounted to the top horizontal radar reflector plate to prevent bird guano from running down the vertical face of the reflector.

C-1.3.27 Horn. An electronic sound producing device used as a sound signal on buoys.

C-1.3.28 Lantern. The enclosure for the illuminating apparatus on lighted buoys.

C-1.3.29 Lantern Ring. A metal ring at the top of the buoy cage that protects the lantern from damage during servicing.

C-1.3.30 Lifting Eye. An eye by which the buoy is lifted.

C-1.3.31 Lighted Buoy. A buoy that exhibits a light.

C-1.3.32 Mooring Arm. A long metal bar mounted on the side of some buoys for attachment of the mooring. These arms are hinged at the buoy body to allow them to swing freely in one plane. These are used on 5x11LR and 7x17LR buoys.

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C-1.3.33 Mooring Eye. The eye to which the mooring is attached to the buoy.

C-1.3.34 Mooring Pins. Replaceable pins used at the mooring attachment point on some buoys.

C-1.3.35 Nun Buoy. An unlighted buoy having a conically shaped portion above the water line.

C-1.3.36 Odd Bale. The lifting eye used by buoy tenders to haul a buoy out of the water. The “off centered” eye

C-1.3.37 Packing Flax. A specially treated material wrapped around the whistle valve to prevent air escaping between the whistle valve and the whistle housing.

C-1.3.38 RACON. An electronic radar transponder that is sometimes mounted on buoys.

C-1.3.39 Radar Reflector. A physical arrangement of material to reflect to an ordinary radar most of the energy that strikes its surface. On lighted buoys the radar reflector is incorporated into the cage portion of the buoy. It is normally composed of large steel or aluminum plates intersecting at 90 degree angles. On unlighted buoys the radar reflector is normally incorporated into the upper part of the buoy body and configured to give the buoy its characteristic shape (can or nun).

C-1.3.40 Sound Buoy. A buoy that is outfitted with a bell, gong, whistle or electronic horn.

C-1.3.41 Stuffing Tube. A threaded plastic plug with rubber seal inserted in the buoy body through which an electrical cable passes.

C-1.3.42 Swing bolt. A stainless steel eyebolt used on swing bolt flanges. The swing bolt can be rotated away from the battery pocket cover once loosened.

C-1.3.43 Swing bolt Flange. A type of battery pocket closure using swing bolts to secure the battery pocket cover.

C-1.3.44 Tapper. A freely swinging pendulum-like hammer actuated by the wave-induced motion of the buoy to strike the bell or gong and produce sound. Identified as one of the following types: Long or short with a large or small ball.

C-1.3.45 Tapper Cushion. A piece of cushion material installed on buoy cage when buoy is outfitted with tappers functions as a cushioned stop for arch of tapper.

C-1.3.46 Topmark. A spherical mark mounted on a stand above the light on certain lighted buoys to identify it.

C-1.3.47 Unlighted Buoy. A buoy that does not exhibit a light. This term usually refers to can and nun buoys, but in special situations may be a buoy that could have a light but for operational reasons does not.

See section C-5.2.2 for more details.

C-1.3.48 Vent Line. A conduit, open to the atmosphere, which is connected to the battery pocket. The vent allows air to flow through the buoy pocket to vent off gases and/or to provide fresh air to the battery.

C-1.3.49 Vent Valve. A device installed on the ends of buoy vent lines to seal the vent line in case the buoy submerges or rolls over more than a set amount.

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C-1.3.50 Wave Turbine. A device attached to some buoys that produces electrical energy using air forced through the turbine by the vertical motion of the buoy in waves.

C-1.3.51 Whistle. A device attached to some buoys that produces a whistling sound using air forced through the device by the vertical motion of the buoy in the waves.

C-1.3.52 Whistle Ball. The ball used in a whistle valve to control the flow of air into the whistle tube.

C-1.3.53 Whistle Buoy. A buoy equipped with a whistle as a sound signal.

C-1.3.54 Whistle Tube. A long open-ended tube which runs through the center of the buoy body and through which air is pushed by the vertical motion of the buoy to blow the whistle or spin a wave turbine.

C-1.3.55 Whistle Valve. A valve using rubber-coated balls that control the flow of air into the whistle tube. This valve is mounted below the whistle.

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SECTION C-2

GENERAL

C-2.1 SCOPE OF WORK. The Contractor shall provide all necessary management, supervision, personnel, labor, materials, transportation, general and specialized equipment (except for Government

Furnished Property (GFP) identified in TE-1), required to perform overhaul services for ATON buoys.

Performance shall be according to standards contained herein.

C-2.2 PERSONNEL

C-2.2.1 PROJECT MANAGER. The Contractor shall designate a Project Manager available for routine work between 8:00 AM and 4:00 PM local time Monday through Friday excluding federal holidays. The

Project Manager shall be responsible for management and coordination of the contract and shall be the point of contact with government representatives. The Project Manager shall be able to read, write, speak and understand English. The Contractor shall designate the Project Manager in writing and submit to the

Contracting Officer with proposal. The Contractor shall notify the Contracting Officer in writing within

(5) calendar days of any changes in the individual designated as the Project Manger.

a. WELDER(s). The Contractor shall identify those welders that will be performing work on the contract. Welder(s) shall be qualified so to meet the requirements referenced in TE-3.

b. WELD INSPECTOR(s). The Contractor shall identify Welding Inspector(s) that will be performing the required weld inspections. Inspector(s) shall be qualified so to meet the requirements referenced in TE-3.

c. PAINTER(s). The Contractor shall identify those painter(s) that will be applying the coating systems in conjunction with the contract.

d. CONTRACTOR IDENTIFICATION. All Contractor employees that visit a Ninth Coast

Guard District unit shall wear an identifying badge, which shall be Contractor furnished and shall include as a minimum, the person's name, photo and the name of the Contractor. The badge shall be worn on outer clothing to be visible at all times. The Contractor shall submit a list of all employees performing work under this contract with their proposal.

C-2.3 CONTRACTOR QUALITY CONTROL (QC) REQUIREMENTS

C-2.3.1 Contractor Quality Control Plan (QCP): The Contractor shall develop, and maintain a Quality

Control Program delineating the contractor’s QCP and inspection system to monitor and control their performance of services. A written QCP for this PWS shall be submitted to the Contracting Officer within 10 calendar days after contract award for approval. This written QCP shall be updated as changes occur. Updates shall be submitted to the Contracting Officer for acceptance. The QCP shall include, but not be limited to, the following:

C-2.3.2 Quality Control Program/Inspection System

a. The QC system shall encompass all functions of the contract. It must specify areas to be inspected on either a scheduled or unscheduled basis with the title of the individual conducting the inspection.

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b. The contractor shall develop and implement quality control procedures addressing the areas identified in the PWS herein and implement procedures to identify, prevent, and ensure non-recurrence of defective services.

c. The QC program/inspection system shall be designed to keep the Contractor’s management and the Coast Guard informed of all issues affecting quality to include timely and effective corrective actions.

d. The QC records shall, in part, consist of checklists of inspections and shall indicate the nature, frequency and number of observations made, the number and type of deficiencies found, and the nature of corrective action taken as appropriate.

C-2.3.3 Contents of the QCP/Inspection System shall include, but are not limited to, the following:

a. Introduction to the Quality Control System:

i. Background and rationale for the system

ii. Objectives in using quality control

iii. Successes with and updates for the system

b. Quality Control Process for the Various Tasks

i. Steps and flow diagram (includes a checklist used in inspecting contract performance during regularly scheduled/unscheduled inspections/testing; method of documenting and enforcing quality control operations.

ii. Inspection procedure (to include checklist used by the contractor,) identifying the items, frequency, conformance indicators and actions taken if nonconformance found cover all the service requirements of this contract.

iii. Means of identifying and resolving problems

iv. Roles and responsibilities

c. Specific Quality Control Functions

i. Supervision of services covering all the service requirements of this contract (to include schedules for all necessary assignments by dates and areas for each area/building;

submissions and completions reports, availability of project manager/supervisor/shift leader and any substitute/alternates with the flexibility to realign staff for certain events.

ii. Compliance with health and sanitary requirements.

iii. One year cycle involving process for initial application

iv. Ordering, receipt, storage, and retrieval of products, supplies, materials and equipment to be used.

v. Accounting and billing practices

vi. Sanitation and maintenance of the Facility (including employee area)

vii. Labor practices (hiring, retention and rewards, and substitution)

viii. Waste management (including recycling)

ix. Security and Safety Compliance

x. Conducting and validating periodic customer surveys

xi. Contractor identified service work procedures.

d. Contingencies

i. Special Events or Emergency Situations

ii. Procedures to be used

iii. Obtaining additional employees

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e. Strike Contingency Plan

C-2.3.4 Performance Requirements Summary (PRS)

Performance Requirements Completion

Management/Supervisor 100%

QCP 100%

Ensure Buoys are Overhauled in accordance with specifications provided herein 100%

Provide accurate and timely invoices after repaired buoys are accepted by the Government 100%

C-2.3.5 Performance Evaluation Meetings

The Contractor's Project Manager shall be available to meet with the COR or a COR representative from the 9 th District to discuss contract requirements, performance standards, etc. Meetings with the COR, and other authorized representatives of the COR may be scheduled every six months or upon request of the

Contractor. Meetings may take place via telephone, contractor’s facility, Coast Guard installation etc.

C-2.4 GOVERNMENT QUALITY ASSURANCE (QA) REQUIREMENTS

C-2.4.1 Fundamental Government Responsibilities: The Contracting Officers Representative (COR) is responsible for representing the Contracting Officer in all facets of quality for the services required. The designated personnel will carry out inspections, reviews and approvals, handle deficiencies; and, ultimately accept on behalf of the Contracting Officer. The functions of the COR are identified in the paragraphs below. Government personnel, other than the Contracting Officer and the COR, from time to time, may observe the Contractor’s operation. However, these personnel may not interfere with

Contractor performance except in such situations as a safety violation is observed. The Government reserves the right to conduct period inspections at the Contractor’s facility.

C.2.4.2 General Quality Assurance Functions: To facilitate the surveillance of the contractor’s quality program by the Government, the COR will verify contractor compliance with designated performance requirements. In addition, for noncompliance and/or untimely corrective action to deficiencies of specific tasks, the contractor is subject to re-performance. With this intent, the surveillance approach may not be one that stays the same throughout the duration of the contract. The COR will periodically update the surveillance approach when the need arises. The COR will inspect the contractor’s QCP regularly for compliance with the requirements herein.

C.2.4.3 Specific Quality Assurance Functions: The COR will establish an Inspection Schedule using the

Quality Checklist from the Contractors QC Program. The COR will perform the following qualitative and evaluative functions, which comprise the Government Quality Assurance Surveillance Plan (QASP):

a. Carry out periodic inspections using the Quality Checklist

b. Report any findings resulting from these inspections to the Contractor/Contracting Officer

c. If discrepancies are discovered as a result of the periodic inspections, or any other means, use

Contract Discrepancy Report (CDR) to communicate them to the contractor and follow up to ensure nonconformance is corrected.

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d. Meet with the Contractor’s manager as agreed to or as often as necessary. The contractor and COR will sign the written minutes of these meetings, prepared by the COR. Any area(s) of non-concurrence by the Contractor with the minutes must be specified in writing to the COR with five calendar days of receipt of the signed minutes.

e. Task appropriate actions based on health, safety, environmental and any other inspection result.

f. Perform annual and final Performance Evaluations

C-2.5 ENVIRONMENTAL CONTROL

C-2.5.1 LEAD PAINT. The Coast Guard does not expect any lead paint to be found on any of the buoys but as a preventative measure, the Contractor shall test each buoy prior to blasting to ensure that there is no lead content. If lead is found, the Contractor shall immediately notify the COR or Contracting Officer and stop all work on that buoy until further direction is received.

C-2.5.2 VOLATILE ORGANIC COMPOUNDS COMPLIANCE PLAN. The Contractor is required to comply with local Volatile Organic Compounds (VOC) laws and regulations and shall have an acceptable

VOC compliance plan. The plan shall demonstrate that the use of paints, solvents, adhesives, and cleaners comply with local VOC laws and regulations governing VOC materials, and that all required permits have been obtained or will be obtained prior to starting work involving VOCs, in the air district in which the work will be performed. The Contractor shall submit the compliance plan to the COR for approval within 10 calendar days after award.