REVISED_Q A_FINAL.pdf

QUESTION/RESPONSE FOR RFP HSCG84-16-R-AA9485

Date: 23 December 2015

1. QUESTION: How is the extent of damage to the buoy be determined before submitting a price?

RESPONSE: Overhaul prices are set by the schedule CLINs, additional work found on a buoy will be requested by submitting a Condition Found Report (CFR). See Section C-1.2.1 for definition.

2. QUESTION: Battery boxes are mentioned and will they be continued for use or replaced with LED self-contained lighting?

RESPONSE: The Ninth district still has a few buoys that are not LED and will need battery boxes.

3. QUESTION: Will the Bells and Gongs be GFE/GFP?

RESPONSE: Yes, please see Technical Exhibit 1.

4. QUESTION: Are any of the buoys foam filled?

RESPONSE: No.

5. QUESTION: Request to allow electronic submittal of proposal packages.

RESPONSE: Submission of proposals will remain unchanged.

The offer shall submit ONE (1) original and ONE (1) copy of the proposal and any additional documentation to the Contract Specialist at the address provided below by the DATE and TIME specified in Block 8 of the SF1449, Page 1 of 73 of the RFP:

U.S. Department of Homeland Security United States Coast Guard

SILC-COCO-BSS-COB2

Attn: Jillian Noblett 300 East Main Street, Suite 965 Norfolk, VA 23510-9104

Date: 8 January 2016

6. QUESTION: Does the "overhaul services 00001" section match the "shipping / transportation section 00003"? Example; does CLIN 00001A coincide with CLIN 00003A?

RESPONSE: No. The quantities in both sections are estimates. The numbering of a CLIN has no bearing on other CLINs.

Example: CLIN 00001A does not mean that (3) 1CR, 1NR buoy hulls will be shipped from CLIN 00003A Milwaukee. CLIN 00001C has no bearing on CLIN 00003C. Same goes for CLINs 00001G & 0000H.

7. QUESTION: Will there be any X0001J buoys shipped?

RESPONSE: In accordance with the Schedule of Prices, it is estimated that (2) 9x20 buoy hulls will need to be rehabbed during each performance period.

8. QUESTION: In addition under 00003 shipments - from and to - are considered 2 trips according to the solicitation - so I'm taking it that 00003 is only 1 truckload? Or is it 2 truckloads?

RESPONSE: One shipment equals a pick-up from the designated Coast Guard location to the Contractor's Facility. Another shipment would be from the Contractor's Facility to the designated Coast Guard delivery location.

Example: CLIN 00003A has an estimated quantity of 2. That could be for shipping 1 truck/shipment from Milwaukee, WI to the Contractor’s Facility and then back to Milwaukee, WI.

It is also possible that we could ship those buoys to another location.

Example: Buoy(s) shall be picked up from Milwaukee, WI then delivered to Cheboygan, MI;

therefore one of each CLIN would be reflected on the Task Order.

9. QUESTION: The other question was-the est qty on 00001C is 35 but the truck can only handle 12 so I'm thinking it will take 3 trucks or do I just bid the 2 trucks listed on the solicitation?

RESPONSE: The quantities provided for 00003 (shipments) do not relate to the estimated number of buoys provided for CLINs 0001A-0001J. The estimated quantities provided for CLINS 0003A-0003I, represent the estimated shipments anticipated to/from each of the possible Coast Guard locations. Your proposal shall reflect the quantities already established in the Schedule of Prices. The estimated number of 35 buoys for CLIN 0001C may not all be shipped from the same location.

10. QUESTION: Last year, there were separate CLINs for Overhaul, Renew, Upgrade, Outfit.

This year, it appears that all is to be combined and reported as part of the "Overhaul" cost for each buoy class - except those CLINs that are specifically designated as "Additional work items". What constitutes an overhaul, versus changes through the CFR process?

RESPONSE: You are correct. The tasks required for Overhaul is more extensive than what was done in the past. "Overhaul" will incorporate items found in section C-5.3 of the Performance work Statement. The items covered in section C-5.4 "Additional Work Items" will be listed on the task order in addition to the "overhaul". Condition Found Report (CFR) see section C-1.2.1 for definition and section C-5.2.4.

11. QUESTION: As is noted throughout the C-5.3 section of this project, we find instructions to "repair or replace" various components of the various buoys listed. For example, C-5.3.1 states that "Overhaul consists of REPAIRING damaged or worn areas" - while several of the subsections, within this 5.3 main section, instruct contractors to repair or replace various components or areas on the buoys. Some such sections state that "if damaged beyond practical repair" or "if any section ... is missing" or "can no longer be turned" etc. those components shall be replaced. Subsections 5.3.4, 5.3.11, 5.3.20, 5.3.21 appear to be the only subsections that will be addressed via the CFR process, as the spec is currently written. On the other hand, for example, the counterweight tubes might have to be completely replaced as part of the overhaul process/cost. (AMENDMENT 0002)

RESPONSE: The Contractor shall submit a CFR when any additional work is discovered during the overhaul process that was not included on the original task order. The sub sections that you listed are not the only ones that may need to have a CFR completed.

Example: Buoy body plating may need to be replaced that was not identified on the task order.

A CFR would need to be submitted.

Example: A counter weight tube my need to be replaced from damage not previously noted on task order, a CFR would need to be submitted.

12. QUESTION: Is this "task order" to be done via the CFR process?

RESPONSE: No, Task Orders are issued by the Contracting Officer when services are needed for buoy overhaul/repair services. A modification to the task order may result from the CFR process. If at any time throughout the repair process additional work is found, the Contractor shall submit a CFR to the designated COR for review and approval. The COR will then send a modification request to the Contracting Officer to incorporate the additional work into the task order via bilateral modification. The Contractor shall not complete any additional work without receiving approval from the Contracting Officer.

13. QUESTION: Which portions of the scope of work for Overhaul (C-5.3) should be included in the base prices (CLIN 10001A - 10001J) and which items will be handled via change request. (AMENDMENT 0002)

RESPONSE: Overhaul Requirements:

Buoy Body: All dents in the buoy body larger than one foot in diameter or 4 inches deep shall be repaired. The repair shall return the buoy shell to the approximate original shape. Heating of the surface to facilitate removal of the dent is acceptable. Leaks in seams or pit holes shall be closed by welding. Any cracks in the buoy body shall be closed by welding. Pits deeper than 1/8 inch shall be filled by welding and ground to within 1/16 inch of the original contour of the plate. The junctions of the lifting and mooring eyes to the buoy body shall be closely examined and any weld defects found shall be repaired.

Mooring Eyes: Mooring eyes and welds shall be inspected for wear, cracks, and distortion.

Mooring Arms: on 7x17 and 5 x11 buoys, mooring arms that are bent to within three inches of the buoy counterweight shall be straightened to the original shape. The holes in both ends of the mooring arm shall be built up to their original size and shape using welding. The pins on which the arm is attached to the buoy body that are worn down more than 5/8 of an inch shall be built up to original size and shape by welding or replaced. The mooring arm attachment pad shall be built up to original size and shape or replaced.

Lifting Eye/Bail: Lifting eyes/bails and welds shall be inspected for wear, cracks, and distortion.

Chafing blocks: Chafing blocks shall be replaced on 8X26 buoys. The steel bolts that hold the chafing block in place shall be replaced when the new block is installed. All steel surfaces under the chafing block shall be painted with required primer and anti fouling coats prior to installation of the chafing block.

Counterweight tubes: Cracks, pit holes and other holes in the counterweight tube shall be repaired by welding. Pits that are greater than 1/8 inch deep shall be filled by welding and ground flush. The junction of the counterweight tube to the buoy body shall have all cracks, holes, pits and other defects repaired by welding.

Battery Pockets: (Converting to LED) Lighted buoys have been built with three different types of battery pocket closures; swing bolts, V-band and bolted. 22 inch diameter V-band flanges shall be replaced with a swing bolt flange per United States Coast Guard (USCG) Ocean Engineering Drawings Numbered 121102 and 121104. 24 inch diameter V-band flanges shall be replaced with a swing bolt flange per USCG Ocean Engineering Drawings Numbered 121102, 121143 and 121162. Damaged bolts and swing bolt flanges that require replacement shall be replaced with the appropriate (24" or 22") swing bolt flange, per the above USCG Ocean Engineering Drawings. In the past 4 years no V-band pocket covers have been found.

BATTERY POCKET COVERS: Battery pocket covers that are warped, cracked, pitted or have other defects shall have the flange or cover repaired or replaced to achieve watertight integrity, as demonstrated by successfully passing the air test required in Section C-5.3.35. If damaged beyond practical repair (as determined by COR) the Contractor shall replace the battery pocket cover as provided as GFP (USCG Ocean Engineering Drawing Number 121162).

Gaskets: All gaskets shall be replaced with new gaskets.

Closure devices: All swing bolts shall be inspected for proper operation. Any swing bolt that has damaged threads such that the nut does not move freely, is bent, cannot swing freely into position, is damaged in any way that impairs its operation, or is not of the standard type listed on drawing 121102 shall be replaced. Replacement swing bolts and nuts shall be of the same size and dimension listed on the drawing 121102 and shall be made of stainless steel, any 300 Series. The clevis pin assembly shall also be examined for damage. Any bent pin shall be replaced with a stainless steel pin, any 300 Series of the same size (3/4 inch diameter) and length. Missing or damaged cotter pins shall be replaced with stainless steel cotter pins.

Clevis pin washers can be reused if in good condition and shall be made of stainless steel, any 300 series. All V-band closure devices shall be converted to Swing bolt closure devices as depicted in drawings noted in Section C-5.3.10. The T-bolt assembly shall be examined for proper operation and repaired or replaced if damaged. The bolts on all bolted flanges shall be inspected. Any bolt that is damaged so that the nut does not move freely, is bent, or has sustained other damage that impairs its operation shall be replaced. Replacement bolts and nuts shall be 3/4 inch diameter, 10 threads per inch, National Course threads, 4 inches long, stainless steel and shall be installed in the flange as shown in USCG Ocean Engineering Drawings Numbered 121143 and 121104. In the past 4 years no V-band pocket covers have been found.

Vent Lines: The vent line system shall be inspected during each overhaul for breaks, cracks, pinched portions, loose fittings, missing or damaged plastic hose, plugged crossover tube, or other damage that impairs the performance of the vent line system. All damage shall be repaired by welding or replacement as appropriate. (currently only 4 in the district)

Battery Pocket Cylinders. When equipped with the interior portion of each battery pocket shall be inspected for cracks, holes, pits, or other defects. These shall be repaired by welding. The junction of the crossover tube to the battery pocket cylinder shall be inspected for the presence of excess slag or other welding material or defects that could impair the function of the crossover tube. All foreign matter shall be removed from the pocket prior to surface preparation and painting. (currently only 4 in the district)

Radar reflector: Radar reflector plates bent more than three degrees from a right angle shall be repaired to a tolerance of plus or minus one degree. Holes, pits, cracks and any other structural defects shall be repaired by welding. Any areas of the reflector that are badly corroded and cannot be repaired by welding shall be replaced with sheet steel of the same thickness. These plates shall be installed to plus or minus one degree tolerance on all right angle intersections. 5x11 tops supplied as GFE.

Tower Legs and members: Tower legs or feet broken away from the buoy body shall be re-attached by welding. Tower legs bent more than 3 inches from a straight line over a two foot length shall be straightened.

Lantern Ring: The steel lantern ring shall be straightened if it obstructs the light of a properly installed lantern. Any ring that is bent, broken, cracked, missing or damaged in any other way shall be repaired

Tower Inspection: Any 9 x 20, 8X26, 7X17 or 6X20 buoys shall be inspected for wear, cracks, and distortion.

Bell, Gong, whistle Flange: Shall be inspected for wear, cracks, and distortion. Bent flanges shall be repaired or Replaced. If replacement is required and not on Task Order a CFR shall be submitted to the COR.

Hull preparation and Painting: The Contractor shall prepare metal surface to near white finish and re-paint the buoys in accordance with the requirements listed in TE-4.

Air Test: Each buoy shall be subjected to an air test to determine the watertight integrity of the buoy.

Weld Test: All weld tests shall be performed after all hot work is complete and prior to application of the primer. Welds in and around the lifting eyes, mooring eyes and/or mooring arm point of attachments to buoy body shall be 100% tested using magnetic particle method.

Nondestructive tests shall be in accordance with AWS D1.1.

Paint Thickness test: A nondestructive paint thickness test shall be performed on each buoy to ensure that the proper thickness of coating has been applied.

14. QUESTION: Do I need to sign the amendment copy and send it to you before Jan 13th when the original was due? Or something different?

RESPONSE: As mentioned under Block 11 of the SF30 (Amendment Document), Offeror must acknowledge receipt of the amendment prior to the hour and date specified in the soliciaition or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of the amendment on each copy of the offeror submitted; (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE

HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

15. QUESTION: I have a question regarding the past performance contractor evaluation form, is the offer responsible for sending the past contractor representative the survey or do we fill in the cover page (page 1) and send it in with the proposal and from there it will be sent to appropriate past contractor representative.

RESPONSE: In accordance with page 56 of 73 of the solicitation, “The Offeror shall send Past Performance Questionnaires (PPQs) (Attachment 3) to each Point of Contact, to be identified below. The POC(s) shall submit completed PPQs directly to the Government. Offerors are not expected to complete and submit the PPQ; and any submitted by the Offeror will not be considered as part of the evaluation.”

Offerors shall provide below information for each reference.

Name: _________________________________ Telephone No. ____________________________________________ E-Mail Address (PREFERRED): ______________________________ Contract Number: __________________________________________ Name of Organization: ______________________________________ Description of Services: _____________________________________