RFP_HSCG84-15-R-1SA100__Amendment_0003_Replacement_Pages.pdf

ATTENTION OFFERORS

This Solicitation is 100% set-aside for Small Business

The U.S. COAST GUARD SHORE INFRASTRUCTURE LOGISTICS CENTER (SILC) invites you to submit a proposal, via the Acquisition of Commercial Items and Contracting by Negotiation procedures

(cf. Federal Acquisition Regulation [FAR] Parts 12, Acquisition of Commercial Items and FAR Part 15, Contracting by Negotiations), to provide the following commercial services: All labor, materials, equipment and any other items or services applicable or appropriate for Air Traffic Control and Weather Augmentation Services at various locations as follows: USCG Air Station Cape Cod, Buzzards Bay, MA and USCG Air Station Elizabeth City, NC.

The North American Industry Classification System (NAICS) code 488111 (Air Traffic Control) applies to this RFP, and its size standard is $32.5MIL.

These services are being solicited under Request for Proposal (RFP) HSCG84-15-R-1SA100

Any and all questions regarding this solicitation shall be submitted in writing to the Contract Specialist, at connet.m.broadnax@uscg.mil Any Amendments will be posted on the Federal Business Opportunity Website at www.fbo.gov. It is the potential offer’s responsibility to monitor these avenues for release of any future amendments to the solicitation.

PLEASE CAREFULLY READ AND COMPLETE THE ENTIRE SOLICITATION. THE FOLLOWING

ARE HIGHLIGHTED FOR YOUR ATTENTION:

1. Be sure to complete all required prices set forth in the Schedule of Supplies/Services, Unit Price and Total Amount information required starting on Pages 4 through 5.

2. Be sure to complete all required certifications in FAR 52.212-3

3. Be sure to complete SF 1449 (first page of the offer), including appropriate signatures.

4. Be sure that your offer reaches this office by the end of the time and date specified in Block #8 of the SF1449 or in any amendment thereto.

5. Be sure to complete provisions FAR 52.209-7, Information Regarding Responsibility Matters

(Jul 2013) on Page 13-14 of the solicitation package.

6. Be sure your SAM and ORCA registration on website is up to date (www.sam.gov) .

7. Please insure compliance with Addendum to FAR 52.212-1 Instruction to Offerors –

Commercial items and FAR 52.212-2 Evaluation – Commercial Items, Pages 34 through 39

8. Any and all questions regarding this solicitation must be submitted in writing to the Contract

Specialist, no later than COB 4:00PM EST Friday 22 May 2015

9. Please ensure your proposal is valid for 180 calendar days from date signed (block 30c)

10. Be sure that your offer reaches this office by the time and date specified in Block #9 of the

SF1449, and/or in any amendments thereto (NO ELECTRONIC OFFERS WILL BE

ACCEPTED)

11. FAILURE TO COMPLETE THE SOLICITATION DOCUMENT AND AMENDMENTS AS

REQUIRED MAY RESULT IN DELAY OF AWARD OR DETERMINATION THAT YOUR

OFFER IS NOT RESPONSIVE.

THE ABOVE IS NOT INTENDED TO BE ALL-INCLUSIVE, THEREFORE, PLEASE READ

THE ENTIRE SOLICITATION DOCUMENT TO ENSURE COMPLETION OF ALL REQUIRED

REPRESENTATIONS AND CERTIFICATIONS AND SUBMISSIONS.

ALL AMENDMENTS MUST BE ACKNOWLEDGED IN WRITING.

Replaced in Amendment 0003

US Coast Guard Air Station Cape Cod and Air Station Elizabeth City Air Traffic Controller and Weather Monitor Soln: HSCG84-15-R-1SA100 Page 32 of 52

VI. FAR CLAUSE 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (APR

2014)

Addendum are as follows:

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers shall be submitted on the SF 1449 and include a technical proposal volume and a price proposal volume. The offeror shall submit to the Contracting Officer its proposal in the volumes, number of copies, and number of pages stated below. Each volume of the proposal shall contain a table of contents for the entire proposal, except for the SF 1449. This table of contents shall identify major subparagraphs by paragraph and page number. The table of contents will not be considered in the page count of any volume. Telegraphic or facsimile offers will not be accepted.

Structure:

VOLUME I – Technical Proposal Page Limit Mail 1 Original and 3 Copies and Email one electronic version

1. RELEVANT EXPERIENCE

a. Corporate

b. Key Personnel

1. Site Manager and Alternate Site Manager

2. MANAGEMENT PLAN

a. Organizational Structure

b. Phase In/ Phase Out Plans

c. Operation Contingency Plan

d. Quality Assurance Plan

3. STAFFING PLAN (per position)

4. PAST PERFORMANCE

(At least three (3) and no more than four (4) most recent contracts or subcontracts) Example: 1 page for reference plus 3 pages for questionnaire times 4 equals 16 pages

VOLUME II – Cost/Price Proposal

Mail 1 Original and 1 Copy and Email one electronic version

1. SF1449

2. Schedule of Prices

3. RFP Provision 52.212-3 (Representations and Certifications) via SAM website

4. Company checking and savings account numbers, names, addresses and telephone numbers of banking institutions, a point of contact with their direct valid telephone number, email address and facsimile number with Release of Information Authorization signed by an officer of your company for each account; and

5. Names, addresses and telephone numbers of suppliers in which the offeror regularly does business with. (For RESPONSIBILITY DETERMINATION for AWARD)

US Coast Guard Air Station Cape Cod and Air Station Elizabeth City Air Traffic Controller and Weather Monitor Soln: HSCG84-15-R-1SA100 Page 36 of 52

(a) SF 1449. Complete the “Signature of Offeror/Contractor” part of the Standard Form 1449 in Block 30a. An authorized official of the firm must sign the Standard Form 1449.

(b) Schedule of Prices. The term of the contract base period of four months and four option periods of one-year each, from date of award through 31 July 2019. The total contract duration will not exceed five years. The unit prices offered shall be all-inclusive taking into consideration any cost of living increases, inflation, etc. for each additional year beyond the base period except for wage adjustment IAW 52.222.43 Fair Labor. Standards Act and Service Contract Act – Price Adjustment (SEP 2009). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the base contract period requirement. Evaluation of options does not obligate the Government to exercise them.

Please provide an attached breakdown of your price in sufficient detail to identify total labor hours used and the various overhead pools with corresponding percentages applied, and any escalations added for the out year options.

(c) Company checking and savings account numbers, names, addresses and telephone numbers of banking institutions, a point of contact with their direct valid telephone number, email address and facsimile number with Release of Information Authorization signed by an officer of your company for each account; and

(d) Names, addresses and telephone numbers of suppliers in which the offeror regularly does business with. (For RESPONSIBILITY DETERMINATION for AWARD)

(e) Complete FAR 52.212-3, Representations and Certifications. (SAM website)

(f) Acknowledgement of any amendments to the solicitation by following the instructions for acknowledgement on the SF 30.

8. The offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

FAR Clause 52.212-1 is modified to add the following new subparagraphs:

(l) FAR PROVISION 52.233-2 SERVICE OF PROTEST (SEPT 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Procurement Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from Ms.

Reginald Henderson, Contracting Officer, U.S. Coast Guard, Shore Infrastructure Logistics Center, 300 East Main Street, Norfolk, VA 23510-9113.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

documentation in compliance with the procedures outlined in the regulations, documents, and directives listed in Section 4.0. Additionally, the Contractor shall provide documentation, logs, recordings, or other functional data as related to the services provided under this contract when requested by the USCG.

3.3 Weather Services:

ASCC: All Controllers shall be National Weather Service (NWS) Observer trained, certified, and remain current with respect to providing accurate weather observation duties. All Controllers shall be proficient with all aspects of the AWOS equipment and its operation. All Controllers shall constantly monitor ambient weather conditions and shall update, augment, and formulate (in the event of an AWOS failure) local, and special weather observations at all times as required in a manner consistent with the applicable facility designation.. The Contractor shall maintain historical weather observations for the entire period of this contract.

ASEC: Weather Services. The Contractor shall provide weather observations and reports 0700 through 2200 hours, seven days a week in a manner consistent with the applicable facility designation, presently Limited Aviation Weather Reporting Stations (LAWRS). All Controllers working in the tower shall be LAWRS certified. The Contractor shall maintain historical weather observation forms as required by the National Weather Service (NWS).

4.0 APPLICABLE DOCUMENTS

4.1 The Contractor and all employees providing the services as described within this contract shall comply with all applicable federal, state, local and municipal laws, regulations and requirements; all industry standards/references; and, all Government and Coast Guard Regulations, attachments and exhibits listed in the table below applicable to the performance of the contract and to contractor personnel. The contractor shall ensure employee compliance with any directives provided by the Coast Guard.

4.2 Publications: The Government will make available all publications listed below.

Publications are available at the CCCGAS flight planning center and/or through internet services. Supplements or amendments to listed publications may be issued during the life of the contract. The Contractor shall immediately implement those changes. Upon completion of the contract, the Contractor shall return all publications to the Government.

Publication Number Title

COMDTINST M4500.5

Property Management Manual

COMDTINST M5100.29

Safety & Occupational Health Manual data/recordings/transcripts may be released to any entity aside from the USCG without prior approval from the COR. The Contractor shall provide the COR with all DALRS passwords.

5.16.1 Specific Security Requirements. The Contractor shall:

a. Use USCG provided security systems (CAC readers, cipher locks, voice or video phones), and USCG issued keys to control access to the NFCT and the rooms within.

No modifications to include, adding aural or visual alarms, changing cipher codes, changing any lock mechanism, or copying any Government key are authorized without specific approval by the Commanding Officer or COR.

b. Maintain control and accountability of all issued keys. The Government (COR) will issue all required keys to the contractor for contractor occupied spaces.

c. Maintain an access control roster of all contract personnel assigned to the tower and provide a copy to the COR.

Maintain positive control of the tower cab by keeping the access door closed and cipher lock combination safeguarded. (Cipher lock combinations, to include any changes, shall be coordinated with the COR.e. Maintain a visitor’s log and escort all visitors not otherwise authorized NFCT access (tours, etc.).

ASEC: In addition to a-c above the below applies to ASEC:

a. Limit visitor access to normal daylight operational hours.

b. Restrict tower access during hours of darkness to employees, airport authorities, and Federal, State, and local government personnel on official business.

c. Maintain an up to date inventory of all items provided by the Government for review during security inspections.

5.16.2 Security Inspections.

ASCC: All NFCT security safeguards shall be subject to inspection by the USCG.

Unannounced inspections will be conducted at the discretion of the USCG. The Contractor shall correct all cited security deficiencies immediately. Corrective actions shall be documented and submitted to the COR.

ASEC: All NFCT physical security safeguards, operating procedures, access, and visitor control logs shall be subject to security inspection by CG personnel and FAA Special Agents. Written notification of such inspections shall be coordinated by the COR. However, unannounced inspections may be conducted at the discretion of the CG or FAA when determined to be in the best interests of the CG. Presentation of official FAA or CG Special Agent credentials shall be considered authority for entry, agent identification, and authorization to conduct inspections required and who exhibit capability to perform with minimum supervision. The contractors shall submit copies of the employee’s certifications proposed to operate the air traffic control tower and any other necessary personnel documentation, staffing lists and schedules. Removal or dismissal of employees, who are not fully able to perform the normal assigned duties or violate any security or health requirement, does not relieve the contractor of the requirement to provide sufficient personnel to adequately perform services required. The contractor shall provide contingencies for employees who are absent during their regular work hours; and shall have in place a suitable replacement of the absentee employee within two hours of initial notification by the COR.

6.2 Personnel Requirements:

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