15-R-1SA100 _Question-Response_(8)__document_posted_5-21-15.pdf

QUESTIONS/RESPONSES

RFP# HSCG84-15-R-1SA100

AIR TRAFFIC CONTROL TOWER, WEATHER OBSERVATION AND

AUGMENTATION SERVICES

@ USCG AIR STATION CAPE COD, MA AND

AIR STATION ELIZABETH CITY, NC

Date: 14 May 2015

1. Question: With regards to the hours of operation at ECNC in the new solicitation, it shows daily from 0700-2200. As you are aware the Coast Guard wants to be operational from 0700-200 and in order to do so the contractor needs 15 minutes prior to that time to open the tower and 15 minutes after close to shut down the facility. It has been my experience that contractors will only propose the hours listed and the CG will be shorted 30 minutes per day. I am recommending the hours of operation for ECNC be revised to read 06:45 to 22:15 thus saving the possibility of fighting this issue after award.

Response: The Hours of Operation at the Air Station Elizabeth City (ASEC) location remain from 0700 hours through 2200 hours IAW Paragraph 5.1. There will be no changes made to the operation hours.

2. Question: Does the Combined Synopsis/Solicitation under solicitation number HSCG8415R1SA100 contain requirements similar to a current contract?

If possible, please provide the current contract number. Or, is this a new requirement for the government?

Response: This is not a new performing requirement for the government;

however, it is the responsibility of a contractor to submit an offer based on the requirements set forth in Solicitation Number HSCG84-15-R-1SA100, for Air Traffic Control Tower, Weather Observation and Augmentation Services at USCG Air Station Cape Cod, MA and Air Station Elizabeth City, NC.

Current Contract Information:

(1) Contact Number HSCG84-09-N-AA1324 at Air Station Cape Cod, MA was awarded to Dynamic Science, Inc. for a total value of $2,958,418.68 at award; for a Base Year from 10/01/2009 – 09/30/2010, plus Four One-Year option periods from 10/01/2010 – 09/30/2014.

(2) Contact Number HSCG84-12-C-AA5414 at Air Station Elizabeth City, NC was awarded to Defense Contract Services, Inc. for a total value of $1,985,219.00 at award; for a Base period of 11 months from 09/01/2012 – 07/31/2013, plus Four One-Year option periods from 08/01/2013 – 07/31/2017.

* This information does not include any extensions.

Date: 20 May 2015

3. Question: Ref page 31, Volume 1 page count: It appears The STAFFING PLAN (per position) is missing a page count requirement. Please identify how many pages we are limited to in this section.

Response: There is no page count requirement for the STAFFING PLAN (per position) under Volume 1 (3).

4. Question: Ref page 32, Factor 1 Relevant Experience Key Personnel: Since the start date for Elizabeth City, NC is more than two years away, August 2017, the requirement for key personnel resumes and letters of commitment does not seem relevant. Please confirm that the proposal requirement for key personnel resumes and letters of commitment for Elizabeth City, NC.

Response: Under Volume 1, Factor 1(b) Key Personnel; this applies to the USCG Air Station Cape Cod (ASCC) location only, this is due to the USCG Air Station Elizabeth City (ASEC) location not starting until 1 August 2017. However, Key Personnel Resumes for ASEC location will be reviewed per HSAR 5052.215-70 Key Personnel or Facilities, 120 days prior to Option Year Three. Amendment 0002 will be forthcoming regarding Page 32 of 52 in the solicitation.

5. Question: Ref page 31, Volume 1 page count: The PAST PERFORMANCE page limit is 16 pages. The cited example of how the page count is calculated includes 3 pages for the questionnaire. The questionnaires have been sent to the respective contracting offices and will be returned directly to the USCG. They will not become part of the submitted Technical Proposal. Please clarify the intent to include the questionnaires in the Technical Proposal. It is our recommendation to not have a page count limit for the PAST PERFORMANCE factor, or if one is included to restrict it to 16 pages and allow the vendors to choose the individual page count for each contract they submit so long as the total of all contracts does not exceed 16 pages.

Response: The intent for past performance is to determine the experience of similar scope, magnitude and complexity in relation to subject requirement; refer to Factor 4 (a) and (b) on Page 34 of 52. The Page Limit count under Volume 1 (4) PAST PERFORMANCE, is changed from 16 to No Limit. Amendment 0002 will be forthcoming regarding Page 31 of 52 in the solicitation.

6. Question: Ref page 33, Volume 1 Staffing Plan: The table contains a row labeled Corporate Support. Please clarify the requirement for Corporate Support as it is unclear how corporate support is applicable to the number of positions and the productive hours per year being proposed to meet the solicitation requirements.

Response: On Page 33 of 52, under Factor 3 (a) Staffing Plan, Corporate Support has been removed from the table. However, corporate support should be addressed as part of the Relevant Experience under Volume 1, on Page 31 of 52.

Amendment 0002 will be forthcoming regarding Page 33 of 52 in the solicitation.

Date: 21 May 2015

7. Question: The solicitation states contractors must submit required documentation along with their quote, including a "Certificate of Insurance”. At Federal Contract Air Traffic Control Towers around the nation the FAA provides Aviation Operations Insurance. This insurance provides coverage for personal injury or property damage resulting from Air Traffic Control operations provided at the Federal Contract Tower locations. We understand Cape Cod Air Station, MA is a military only airfield. However, Air Station Elizabeth City, NC is a general aviation airport with significant general aviation operations for civilian operators. Will the Government provide FAA’s Aviation Operations Insurance?

Response: Air Station Cape Cod and Air Station Elizabeth City are both Non- Federal Contract Towers (NFCT); are not FAA funded; and no FAA insurance is provided.

8. Question: If the government will not provide FAA Aviation Operations Insurance, are contractors required to carry a level of Aviation Liability Insurance for civilian operations? If so, to what level? The FAA industry standard for this insurance is $10M per occurrence. Please advise if contractors should provide this insurance and for which airports.

Response: This solicitation does not require additional insurance beyond, HSAR Clause 3052.228-70: Insurance, on Page 14 of 52 in the solicitation.