Amendment_0002_with_Replc.Pgs_(HSCG84-15-R-1SA100).pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 2

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable) 0002 20 May 2015

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

COMMANDING OFFICER

(SILC-COCO-BSS-COB2E)

USCG SHORE INFRASTRUCTURE LOGISTICS CENTER

300 EAST MAIN STREET, SUITE 965

NORFOLK, VA 23510-9113

8. NAME AND ADRESS OF CONTRACTOR (no., street, county, State and ZIP Code) √ 9.A AMENDMENT OF SOLICITATION NO.

HSCG84-15-R-1SA100

X 9B. DATE (SEE ITEM 11)

8 May 2015

10A. MODIFICATION OF CONTRACT/ORDER

NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the Offer submitted: or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

√ A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT/.ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc) SET FORTH IN ITEM 14, PURSUANT TO AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority).

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. The purpose of Amendment 0002 is to make revisions to the PWS and solicitation document.

B. Add HSAR Clause 305.215-70 Key Personnel or Facilities and the fill-in table, to Page 21 of 52 in the solicitation.

As a result, replace Page 21 of 52 in the solicitation, with revised Amendment Page 21 of 52, under Amendment 0002.

C. Change the Table page limit on Page 31 of 52, Volume 1, (4) Past Performance, from 16 to no limit. As a result, replace Page 31 of 52 in the solicitation, with revised Amendment Page 31 of 52, under Amendment 0002.

-- See Continuation Page 2 of 2 --

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA

FAR (48 CFR) 53.243

RFP# HSCG84-15-R-1SA100 Page 2 of 2 Amendment 0002

D. Changes are made to Page 32 of 52 in the solicitation, under Volume 1, Factor 1(b) Key Personnel. Key Personnel applies to the Air Station Cape Cod (ASCC) location only. Key Personnel resumes for Air Station Elizabeth City (ASEC) will be reviewed per HSAR 5052.215- 70 Key Personnel or Facilities, 120 days prior to Option Year Three. As a result, replace Page 32 of 52 in the solicitation, with revised Amendment Page 32 of 52, under Amendment 0002.

E. Remove from table on Page 33 of 52, under Factor 3 (a) Staffing, Corporate Support job title. The Corporate Support information should be addressed as part of the Relevant Experience under Volume 1, Page 33 of 52. As a result, replace Page 33 of 52 in the solicitation, with revised Amendment Page 33 of 52, under Amendment 0002.

F. Acknowledge receipt of Amendment 0002 is due back to this office no later than the closing date of this solicitation, 11 June 2015, 4:00pm EST.

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED REPLACEMENT

PAGE

RFP# HSCG84-15-R-1SA100 21 of 52

AMENDMENT 0002

NAME OF OFFEROR OR CONTRACTOR

(ah) 3052.212–70 Contract Terms and Conditions Applicable to DHS Acquisition of Commercial Items. (SEP 2012)

The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The provision or clause in effect based on the applicable regulation cited on the date the solicitation is issued applies unless otherwise stated herein. The following provisions and clauses are incorporated by reference:

[The Contracting Officer should either check the provisions and clauses that apply or delete the provisions and clauses that do not apply from the list. The Contracting Officer may add the date of the provision or clause if desired for clarity.]

(b) Clauses

3052.205-70 Advertisement, Publicizing Awards, and Releases SEP 2012 3052.215-70 Key Personnel or Facilities DEC 2003 3052.222-70 Strikes or picketing affecting timely completion of the contract work

DEC 2003

3052.222-71 Strikes or picketing affecting access to a DHS facility DEC 2003 3052.223-90 Accident and Fire Reporting (USCG) DEC 2003 3052.242-72 Contracting Officer’s Technical Representative DEC 2003

(ahh) HSAR Clause 3052.215-70 Key Personnel or Facilities. [Dec 2003]

(a) The personnel or facilities specified below are considered essential to the work being performed under this contract and may, with the consent of the contracting parties, be changed from time to time during the course of the contract by adding or deleting personnel or facilities, as appropriate.

(b) Before removing or replacing any of the specified individuals or facilities, the Contractor shall notify the Contracting Officer, in writing, before the change becomes effective.

The Contractor shall submit sufficient information to support the proposed action and to enable the Contracting Officer to evaluate the potential impact of the change on this contract. The Contractor shall not remove or replace personnel or facilities until the Contracting Officer approves the change.

The Key Personnel and facilities are as follows:

Site Manager @ ASCC location:

Alternate Site Manager @ ASCC location:

Site Manager @ ASEC location: TBD

Alternate Site Manager @ ASEC location: TBD

RFP# HSCG84-15-R-1SA100 31 of 52

AMENDMENT 0002

NAME OF OFFEROR OR CONTRACTOR

VI. FAR CLAUSE 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS (APR

2014)

Addendum are as follows:

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers shall be submitted on the SF 1449 and include a technical proposal volume and a price proposal volume. The offeror shall submit to the Contracting Officer its proposal in the volumes, number of copies, and number of pages stated below. Each volume of the proposal shall contain a table of contents for the entire proposal, except for the SF 1449. This table of contents shall identify major subparagraphs by paragraph and page number. The table of contents will not be considered in the page count of any volume. Telegraphic or facsimile offers will not be accepted.

Structure:

VOLUME I – Technical Proposal Page Limit Mail 1 Original and 3 Copies and Email one electronic version

1. RELEVANT EXPERIENCE 16

a. Corporate

b. Key Personnel

1. Site Manager and Alternate Site Manager (Air Station Cape Cod location only)

2. MANAGEMENT PLAN 10

a. Organizational Structure

b. Phase In/ Phase Out Plans

c. Operation Contingency Plan

d. Quality Assurance Plan

3. STAFFING PLAN (per position)

4. PAST PERFORMANCE

(At least three (3) and no more than four (4) most recent contracts or subcontracts)

VOLUME II – Cost/Price Proposal

Mail 1 Original and 1 Copy and Email one electronic version

1. SF1449

2. Schedule of Prices

3. RFP Provision 52.212-3 (Representations and Certifications) via SAM website

4. Company checking and savings account numbers, names, addresses and telephone numbers of banking institutions, a point of contact with their direct valid telephone number, email address and facsimile number with Release of Information Authorization signed by an officer of your company for each account; and

5. Names, addresses and telephone numbers of suppliers in which the offeror regularly does business with. (For RESPONSIBILITY DETERMINATION for AWARD)

RFP# HSCG84-15-R-1SA100 32 of 52

AMENDMENT 0002

NAME OF OFFEROR OR CONTRACTOR

Format:

(1) The cover of each Volume will clearly identify the offeror's name, volume title, RFP number, RFP title, and copy number (e.g. copy 2 of 3). The original for each volume will be clearly identified on the cover.

(2) All sections in either volume must be tabbed for identification.

(3) Pages shall be no larger than 8 ½” X 11” including any charts, graphs, and/or matrices. All pages shall be easily readable.

(4) If the offeror submits proposal revisions, during or after discussions, any changed pages that are submitted shall have changed information clearly marked. The date of the revision and revision number shall be reflected on each changed page on the lower right hand corner.

Content:

Volume I - Technical Proposal:

(Factor 1) Relevant Experience:

(a) Corporate: Each Offeror shall provide relevant experience on contracts held within the last Three (3) years, which are of similar scope, magnitude and complexity to that which is detailed in the RFP or affirmatively state that is possesses no relevant directly related or similar experience. Please provide the following information for each contract:

• Project Title

• Location

• Owner

• Description of Service provided

• Period of Performance

• Dollar Value/Contract Amount

• Explanation of Relevance to PWS requirements under this solicitation

(b) Key Personnel: Each offeror shall submit the resumes for the key personnel (site manager and alternate manager) at the Air Station Cape Cod (ASCC) location only; along with a letter of commitment that the individual submitted with the proposal will be available for work on the contract. The Key Personnel resumes for Air Station Elizabeth City (ASEC) will be reviewed per HSAR 5052.215-70 Key Personnel or Facilities, 120 days prior to Option Year Three.

(Factor 2) Management Plan:

(a) Organizational Structure: The offeror shall provide an organizational chart which clearly shows lines of authority and description of functional responsibilities. Specifically address authority of the on-site air traffic control manager and the alternate air traffic control manager, as well as the specific support/oversight to be provided by the corporate office.

(b) Phase In/Phase Out Plan: Offeror shall provide a plan of how they will transition in and out of contract performance without a disruption of services.

• Explain how sufficient personnel will be identified prior to the contract start date.

RFP# HSCG84-15-R-1SA100 33 of 52

AMENDMENT 0002

NAME OF OFFEROR OR CONTRACTOR

• Explain how equipment and materials will be available prior to the contract start date.

• Explain the ability to interface effectively and transition with the incumbent (if applicable)

• Explain the shortest number of days needed for takeover.

• Explain how an effective transition will be facilitated at the end of the contract period.

(c) Operation Contingency Plan: Offeror shall explain how they will continue contract performance under the PWS during times of emergency or major disasters ensuring no service interruptions shall be incurred.

(d) Quality Control Plan (QCP): Offeror shall explain how the QCP will be developed with explanation of the general content, structure and execution of the plan through the use of company policies and standards, individual responsibilities, monitoring processes, scheduling of personnel and the methods to be utilized to measure performance to ensure all requirements of the PWS met.

(Factor 3) Staffing Plan:

(a) Include the number of positions proposed with a breakdown by FTE (Fully-Time Equivalent (see definition below)) by position titles/labor trade category. Provide the following information in your submission:

One (1) FTE is calculated as ________ productive hours per year. Non productive hours should consider vacation, holidays, training and any other paid time away from official duties.

Job Title

Total Number of Full-Time

Employees

Total Full- Time

Hours

Total Number of Part-Time

Employees

Total Part-Time

Hours

Total

FTE

Total Hours for Contract

Performance Employees working under this contract

Site Manager

** Full-Time Equivalent (FTE) definition: FTE is defined as the number of total hours worked divided by the maximum number of compensable hours in a full-time schedule.

For example, if the normal schedule for a quarter is defined as 411.25 hours ( [35 hours per week * (52 weeks per year – 5 weeks regulatory vacation)] / 4), then someone working 100 hours during that quarter represents 100/411.25 = 0.24 FTE. Two employees working in total 400 hours during that same quarterly period represent 0.97 FTE.

(b) Position Descriptions: Provide position descriptions for air traffic controller, air traffic control manager, and alternate. Position descriptions must include not only the job description which includes the general duties of the position but must also address your criteria for hiring the position, such as number of years experience, the specific types of experience required,