Solicitation-HSCG84-13-Q-B13038.pdf

NOTICE TO OFFERORS

SOLICITATION NUMBER: HSCG84-13-Q-B13038

The U.S. Department of Homeland Security, U.S. Coast Guard, Shore Infrastructure Logistics Center

(SILC) will acquire the services outlined in the solicitation utilizing procedures in FAR Part 13, Simplified Acquisition Procedures / FAR Subpart 13.5, Test Program for Certain Commercial Items and FAR Part 15, Contracting by Negotiation.

This solicitation is issued under Full and Open Competition after Exclusion of Sources in accordance with FAR Subpart 6.2 / Set-Aside for Small Business in accordance with FAR Subpart 19.5. The NAICS code is 541620 Environmental Consulting Services and the size standard is $14.0M average per year.

THE FOLLOWING INFORMATION IS HIGHLIGHTED FOR YOUR ATTENTION

1. This cover sheet is not intended to be all-inclusive. Please read the entire solicitation, including any attachments, to ensure completion of all required representations, certifications and submissions. Acknowledge all Solicitation Amendments (SF-30) issued by the Government.

2. Your offer shall include ALL of the documents and information listed on page 33 (FAR Provision

52.212-1, (b) Submission of Offers) and your offer shall be received by our office at or before the exact date and time specified on page 1 of the SF-1449, Block 8 to be eligible for award. Also, see FAR Provision 52.212-2 (page 39-40) for Evaluation Factors.

3. Submit your offer, with all required documentation, via one of the following methods:

U.S. Department of Homeland Security

United States Coast Guard

Shore Infrastructure Logistics Center, PCB-4

Attn: Amy L. McLiverty 300 East Main Street, Suite 965

Norfolk, VA 23510-9112

Via e-mail to Amy.L.McLiverty@uscg.mil

Electronically via FedBizOpps

4. QUESTIONS/CONCERNS: It shall be the obligation of the offeror to exercise due diligence to discover and to bring to the attention of the Government any ambiguities, inconsistencies, or concerns regarding the information in this solicitation. All questions/concerns regarding this solicitation shall be submitted in writing to the Contract Specialist at

Amy.L.McLiverty@uscg.mil no later than 21 March 2013, 3:00 PM Eastern. Follow-up/additional questions will not be accepted after this date. Offerors shall reference the solicitation number and provide enough information in their e-mail so the Government can easily respond to their questions/concerns. Questions/concerns will be compiled and addressed on an “Amendment of Solicitation” (SF-30) and will be posted on the FedBizOpps website for viewing by all potential offerors. Answers to questions will be available after the due date for questions/concerns has past.

NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation.

OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).

Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative

Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum.

Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the

Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the

U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester‘s concerns are unresolved, an Independent Review is available by the

Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government.

The agency‘s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:

COMMANDANT (CG-9131)

U.S. COAST GUARD

OMBUDSMAN PROGRAM FOR AGENCY PROTESTS

2100 2ND ST SW STOP 7112

WASHINGTON DC 20593-7112

The Ombudsman Hotline Telephone Number is (202) 372-3695.

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17(a-b), 23, 24, & 30(a-c)

1. REQUISITION NUMBER

2. CONTRACT NO.

3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

5. SOLICITATION NUMBER

HSCG84-13-Q-B13038

6. SOLICITATION

ISSUE DATE

3/05/2013

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

Amy L.McLiverty

b. TELEPHONE NUMBER (No collect calls)

(757) 628-4125

8. OFFER DUE DATE/

LOCAL TIME

03/26/2013

12:00 PM, Eastern

9. ISSUED BY CODE 84

U.S. Department of Homeland Security

United States Coast Guard

Shore Infrastructure Logistics Center (SILC), PCB-4

Attn: Amy L. McLiverty

300 East Main Street, Suite 965

Norfolk, VA 23510-9112

Telephone: (757) 628-4125

Fax: (757) 628-4135

10. THIS ACQUISITION IS

UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL

HUBZONE SMALL BUSINESS(WOSB)

BUSINESS ECONOMICALLY

SERVICE-DISABLED DISADVANTAGED

VETERAN-OWNED WOMEN-OWNED

SMALL BUSINESS SMALL BUSINESS (EDWOSB)

8(A)

NAICS: 541620

SIZE STANDARD: $14.0M

11. DELIVERY FOR FOB

DESTINATION UNLESS

BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT

TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

CONTINUED ON PAGE 2

16. ADMINISTERED BY CODE 84

United States Coast Guard (USCG)

Shore Infrastructure Logistics Center (SILC), PCB

CONTINUED ON PAGE 2

17a. CONTRACTOR/ OFFEROR (NAME / ADDRESS)

DUNS:

TELEPHONE NO:

FAX NO:

18a. PAYMENT WILL BE MADE BY CODE 51800

U.S. Coast Guard Finance Center

Chesapeake, VA

CONTINUED ON PAGE 4-5

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH

ADDRESS IN OFFER

*Payments will be made by Electronic Funds Transfer (EFT)*

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM: CONTINUED ON PAGE 3

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

The USCG has a requirement for Base Seattle, Management Support to HAZMIN Center to assist in the operations of the HAZWASTE accumulation area in accordance with the attached Statement of Work.

CONTINUED ON PAGES 8-15

25. ACCOUNTING AND APPROPRIATION DATA (FOR GOVT USE ONLY)

26. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1 AND 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE / ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE / ARE NOT ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND

RETURN ONE (1) COPY(S) TO ISSUING OFFICE. CONTRACTOR AGREES TO

FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE

IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE

TERMS AND CONDITIONS SPECIFIED HEREIN.

29. AWARD OF CONTRACT: REFERENCE __________________OFFER DATED

_______________. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY

ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO

ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print)

30c. DATE SIGNED

31b. NAME OF CONTRACTING OFFICER (Type or print)

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV. 3/2011)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA – FAR (48 CFR) 53.212

CONTINUATION SHEET FOR:

STANDARD FORM 1449

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Continuation of SF-1449 Block 15: Deliver To

Place of Performance: USCG Base Seattle, 1519 Alaskan Way S, Seattle, WA, Pier 36

Place of Acceptance on behalf of the Government: U.S. Department of Homeland Security, U.S. Coast Guard, Shore Infrastructure Logistics Center (SILC), PCB, 300 East Main Street, Suite 965, Norfolk, VA 23510-9112.

Continuation of SF-1449 Block 16: Administered By (Contract Management)

Notwithstanding the Contractor’s responsibility for total management during the performance of the contract, the administration of the contract will require maximum coordination between the

Government and the Contractor. The individuals listed below will be the Government points of contact during the performance period.

Contract Administration: The U.S. Department of Homeland Security, U.S. Coast Guard, Shore Infrastructure Logistics Center, PCB, 300 East Main Street, Suite 965, Norfolk, VA

23510-9112 will perform all contract administration. Communications pertaining to contractual administrative matters shall be addressed to one of the Contracting Officers (KO) listed below.

Changes in, or deviations from, the statement of work or terms and conditions of the contract shall not be effected without written modification to the contract as executed by a USCG SILC

PCB Contracting Officer.

Contracting Officer: Dawn J. Dabney Telephone #: (757) 628-4261

E-Mail: Dawn.J.Dabney@uscg.mil Fax #: (757) 628-4135

Contracting Officer: Janet M. Kodmon Telephone #: (757) 628-4115

E-Mail: Janet.M.Kodmon@uscg.mil Fax #: (757) 628-4135

Alternate Contracting Officer(s): Any warranted USCG SILC PCB Contracting Officer

Contract Administrator (Contract Specialist): Serves as the point of contact between the

Contractor and the Contracting Officer(s); however, this person does not have a warrant that provides the authority to contractually commit the Government.

Contract Specialist: Amy L. McLiverty Telephone #: (757) 628-4125

E-Mail: Amy.L.McLiverty@uscg.mil Fax #: (757) 628-4135

The Contracting Officer’s Representative (COR) is a Government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for services/items within the scope of the contract. The COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the name of the COR and the authorities and limitations of the

COR under the contract. This person does not have a warrant that provides the authority to contractually commit the Government or to modify any terms and conditions of a contract.

mailto:Dawn.J.Dabney@uscg.mil mailto:Janet.M.Kodmon@uscg.mil mailto:Amy.L.McLiverty@uscg.mil

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Continuation of SF-1449 Block 17b: Remittance Address

Payment will be made by Electronic Funds Transfer (EFT) to the financial institution listed in the Central Contractor Registration (CCR).

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Continuation of SF-1449 Blocks 18a and 18b: Invoice Procedures

Electronic submission of invoices is mandatory for this contract and/or any orders issued in accordance with this contract.

1. The Contractor shall submit invoices for supplies or services via the U.S. Coast Guard Finance Center website at:

http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

2. The web submission requires the contractor to complete the Contractor Invoice Submission Form, select the correct Invoice Routing Code, and attach a PDF file(s) of the invoice and any necessary supporting documentation.

3. A sample of the Contractor Invoice Submission Form is provided below. Mandatory information to be completed is highlighted in red on the website.

Contractor Invoice Submission Form Directions: Please complete as much information as possible. All blocks in red text are required entries.

Note: Web-Invoices are accepted only for Coast Guard Contracts over the Simplified Acquisition Threshold (Document Type 24).

THIS WEB FORM IS NOT AN OFFICIAL INVOICE. THE OFFICIAL INVOICE MUST BE ATTACHED

Invoice Information

Invoice Routing Code:

SILC PCB-4

(help) Invoice Number: (help)

Contract Number: (help) Invoice Date:

MM/DD/YY

(help)

BPA Number: (help) Invoice Amount:

0.00

(help)

Delivery/Task Order Number: (help) Discount Terms:

00.00

Discount Days:

Net Days:

(help)

Company Information Attachment of Official Invoice

Company Name: (help)

DUNS: Plus 4: (help)

Point of Contact Name: (help)

Point of Contact Email: (help)

Phone: (help) Fax: (help)

Please verify your entry on the next page. Attach invoice and any supporting documentation after verification.

Attachment must be a single PDF file no larger than

3 MB. Grey-scale PDFs are not compatible. This will be our official invoice. Supporting documentation must be combined in the single PDF file or submitted to your contracting office separately via email.

Need help creating a PDF file? Click here for instructions.

Verify

Reset http://www.fincen.uscg.mil/centralinv/central_inv_PDF_notice.htm http://www.fincen.uscg.mil/centralinv/central_inv_PDF_notice.htm

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

4. The Contractor must select the correct Invoice Routing Code for timely invoice processing. The Invoice Routing Code for this contract is SILC PCB-4.

5. Visit the U.S. Coast Guard Finance Center Website for instructions regarding invoice attachments.

6. A copy of the invoice and any supporting documentation shall also be e-mailed to the following individuals: Judy.L.Winkler@uscg.mil and Amy.L.McLiverty@uscg.mil.

7. The Contractor shall submit a proper invoice as identified in FAR Clause 52.212-4, (g) Invoice. All invoices shall be itemized to correlate to the Schedule of Supplies/Services. All improper invoices will be rejected which could delay payment.

mailto:Judy.L.Winkler@uscg.mil mailto:Amy.L.McLiverty@uscg.mil

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

A.1 Schedule of Supplies/Services and Prices

Base Year - 01 October 2013 – 30 September 2014

CLIN Description EST QTY Unit

FIRM

FIXED

Unit Price

EST Total

Amount

00001

Management Support at HAZMIN

Center, IAW SOW 2000 HR $ $

0001AA Reports and Deliverables 1 LO NSP NSP

ESTIMATED TOTAL (00001-0001AA) $

Option Year One - 01 October 2014 – 30 September 2015

CLIN Description

EST

QTY Unit

FIRM

FIXED

Unit Price

EST Total

Amount

10001

1001AA Reports and Deliverables 1 LO NSP NSP

ESTIMATED TOTAL (10001-1001AA) $

Option Year Two - 01 October 2015 – 30 September 2016

QTY Unit

FIRM

FIXED

Unit Price

EST Total

Amount

20001

2001AA Reports and Deliverables 1 LO NSP NSP

ESTIMATED TOTAL (20001-2001AA) $

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

Option Year Three - 01 October 2016 – 30 September 2017

QTY Unit

FIRM

FIXED

Unit Price

EST Total

Amount

30001

3001AA Reports and Deliverables 1 LO NSP NSP

ESTIMATED TOTAL (30001-3001AA) $

Option Year Four - 01 October 2017 – 30 September 2018

QTY Unit

FIRM

FIXED

Unit Price

EST Total

Amount

40001

4001AA Reports and Deliverables 1 LO NSP NSP

ESTIMATED TOTAL (40001-4001AA) $

TOTAL ESTIMATED VALUE (BASE YEAR AND OPTIONS) $

The following abbreviations are used in the price schedule above:

CLIN: Contract Line Item Number

QTY: Quantity

HR: Hours

A.2 General Description.

The contractor shall perform the effort required by this contract on a FIRM-FIXED-PRICE basis for labor. The contractor will provide Management Support services for HAZMIN Center, Base Seattle, in accordance with the Statement of Work (pg 8-15).

Firm-Fixed Prices shall include all costs to provide the service/supplies, which includes all applicable

Federal, State, and local taxes and duties in accordance with FAR Clause 52.212-4(k).

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

STATEMENT OF WORK / SPECIFICATION

MANAGEMENT SUPPORT FOR HAZARDOUS MATERIAL MINIMIZATION

CENTER (HAZMIN)

U.S. COAST GUARD

BASE SEATTLE, WASHINGTON

START: 1 OCTOBER 2013

COMPLETE: 30 SEPTEMBER 2018 (if all options are exercised)

1. Introduction

1.1. Organization.

1.1.1. Identification. United States Coast Guard, Base Seattle, WA requires support in providing hazardous material logistics and data management to Base Seattle and tenant commands (see 11.9 for complete list), which consist of ashore and afloat units located at

Pier 36.

1.1.2 Mission. Base Seattle is responsible for providing supplies and logistics support services to operational and supporting units, and other operating forces and supporting commands assigned.

2. Background

2.1 Background. Hazardous Materials (HAZMAT) management has taken on an ever-increasing importance in industry and in the government as regulatory controls have become more defined and costs of procuring and disposing of hazardous material have risen dramatically. The concept of a centralized Hazardous Materials Minimization Center (HAZMINCEN) to assist in management of hazardous materials has spread throughout the Federal Government and considerable time and effort have been expended toward developing systems, programs and concepts which will achieve cost avoidance while enhancing compliance with regulations and promoting safety. The Navy's Consolidated Hazardous Material Reutilization and Inventory

Management Program (CHRIMP), and the Unit Environmental Guide (UEG) program data bases, represent a structured, proven means of centralized hazardous material and hazardous waste (HAZWASTE) management which lends itself to operation of Hazardous Material

Minimization Centers (HAZMINCEN). The Base Seattle HAZMINCEN serves as an inventory control center for HAZMAT/HAZWASTE, using a system of authorized Use Lists (AULs) to limit the range and quantities of hazardous materials purchased, used and disposed.

2.2. Base Seattle currently operates a HAZMINCEN. The HAZMINCEN was established to control and manage hazardous material distribution, storage and HAZWASTE disposal.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

3. Scope. The objective of this contract is to provide management support to HAZMIN Center to assist in the operations of the HAZWASTE accumulation area and to properly execute

CHRIMP/UEG processes in compliance with imposed environmental regulations regarding the use and disposal of hazardous materials used in support of the Base Seattle HAZMINCEN to include database management.

3.1 General Duties. Contractor shall work in close coordination with the Contracting Officer

Representative (COR). The contractor shall be responsible for the management of the HAZMIN

Center. The contractor will coordinate with the COR and other facility managers to implement the Base Seattle HAZMIN Center Business Plan. This includes day-to-day operation of the

HAZMIN Center in accordance with the HAZMIN Center Standard Operating Procedure (SOP), bringing on new customers in accordance with the terms of Memorandum of Agreement, reimbursable expenses, and preparation of recurring reports necessary for management tracking and environmental compliance. The contractor on occasion will be called upon to assist or fully conduct operations in the Hazardous Waste accumulation area to include packaging, segregation, manifesting and shipping of Hazardous Waste in accordance with WA State Regulations. The contractor on occasion will be called upon for minor HAZMAT spill response and clean up.

4. Place of Performance. Work will be performed at USCG Base Seattle located at Pier 36, in

Seattle, WA.

5. Hours of Operation. The HAZMINCEN will operate Monday thru Friday during the hours of

0630 to 1500 except for Federal Holidays.

6. Performance Requirements

6.1. The Contractor as an independent contractor and not as an agent of the government shall provide the necessary labor, training for operation of the Base Seattle HAZMINCEN in accordance with, Base Seattle’s, Standard Operating Procedures. Hazardous Materials

Minimization Center to provide support in the following areas:

6.1.1. Operation of a Hazardous Minimization Center capable of meeting Base Seattle and tenant command requirements.

6.1.1.1. As the Base Seattle HAZMINCEN customer/user base for hazardous material expands, the contractor shall provide services to additional Base Seattle departments or tenant commands.

6.1.1.2. The contractor shall identify the hazardous material, match the material to the correct Material Safety Data Sheet (MSDS), and process the inventory into the data base with the correct information, establish shelf life tracking and issue the hazardous material to the customer.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

6.1.2. Compliance with the most stringent Federal, State and local environmental pollution control policies attendant to handling, storage, transport and disposition of hazardous material.

6.1.3. Management of inventory to ensure “cradle to grave” accountability.

6.1.3.1. The Contractor shall maintain the inventory data base to include information on

National Stock Number (NSN), cage, MSDS, shelf life, price, weight, volume, and chemical properties for proper tracking and management.

6.1.3.2. The Contractor shall investigate opportunities for obtaining and sharing Cost

Avoidance (CA) materials utilizing CHRIMP.

6.2. Daily Duties.

6.2.1. The Contractor shall conduct inventories, develop and review authorized use lists

(AUL), obtain and file MSDSs, stock shelves, order materials, dispose/transfer all non-

AUL items, populate database, and receive, store and issue material, as well as receiving empty containers.

6.2.2. The Contractor shall provide technical advice and assistance to hazardous materials users on the management of hazardous materials to include storage and disposal, participation in the HAZMIN program, and pollution prevention.

6.2.3. The Contractor shall provide technical expertise, evaluation, and requirements for materials substitutions to reduce generation of hazardous wastes.

6.2.4. The Contractor shall perform site inspections for all site hazardous materials storage areas to ensure compliance with all applicable laws and regulations.

6.2.5. The Contractor shall issue material per the Authorized Use List (AUL) provided by

Base Seattle.

6.2.5.1. The Contractor shall receive customer orders by phone, fax, e-mail or walk-in during the designated walk-in hours of 0630-1500.

6.2.6. The contractor shall collect the hazardous material which is in excess of the customer's needs, and store the material at the HAZMINCEN.

6.2.6.1. The contractor shall accept turn-ins of hazardous waste from customers.

6.2.6.2. The contractor shall process partially used containers of useable hazardous material, from customers, back into the HAZMINCEN as CA material.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

6.2.7. The contractor shall issue CA material to customers as authorized by Base Seattle.

6.2.8. The contractor shall be responsible for ordering all new inventories to restock the

HAZMINCEN. The contractor shall provide Base notification when reorders are required.

6.2.9. The Contractor shall assist in spill response activities as directed including but not limited to assessing cleanup requirements, providing containment, stopping the release, and removal of spilled material.

6.2.10. The Contractor shall provide liaison with Navy, Fleet Industrial Supply Center, Puget

Sound HAZMINCEN to identify and coordinate opportunities for obtaining and sharing cost avoidance materials.

6.2.11. The contractor shall participate in technical interchange meetings, reviews, audits, and programmatic meetings and conferences.

7. Deliverables

7.1. The contractor shall submit the below listed reports:

7.1.1. Monthly Progress Reports to include inventory, cost savings for CA and usage trends.

7.1.2. Quarterly customer billing reports

7.1.3. MSDS, shelf life management, inventory management, and cost savings reports.

7.2. In addition to the Monthly Progress Reports, the contractor shall bring problems or potential problems affecting performance to the attention of the COR as soon as possible. Verbal reports shall be followed up with written reports.

7.3. The Contractor shall inform Base Seattle and all tenants the financial status of their account during the first, second, third and fourth quarter of each fiscal year.

7.3.1. At the beginning of the new fiscal year, the Contractor shall inform the Base and all tenants of their total expenditures during the last fiscal year so they can commit that amount to the new fiscal year.

7.3.2. The Contractor shall coordinate with the Base Seattle procurement branch to ensure the appropriate funds are transferred to the HAZMINCEN.

7.3.3. The contractor shall keep the COR informed of the HAZMINCEN account status until all parties have completed transfer of appropriate funds.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

7.4. The contractor shall provide for special capabilities, databases, and specialized reports and analysis; quality assessments, maintenance/upkeep of new data into existing databases; and development of new databases as required.

8. Contractor Personnel

8.1. Contractor personnel must be able to read, write, and speak English fluently in order to perform the contract requirements.

8.2. Contractor personnel shall be specifically trained and functional in hazardous material handling per the requirements of Title 29, CFR, Part 1910.1200, OSHA and in Hazardous Waste

Operations and Emergency Response (HAZWOPER) per Title 29, CFR, Part 1910.120 - Basic and recurring annual refresher requirement.

8.3. Staffing. It is anticipated that one hazardous materials coordinator will be needed to complete the contract requirements. Before replacing contractor personnel, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess the qualifications stated in this paragraph 8.3 and its sub-paragraphs. The Contractor shall not replace the Contractor personnel without acknowledgment from the Contracting Officer. In addition, if the designated contractor personnel is absent for an extended period of time (more than 14 business days) due to illness, vacations or emergencies the same procedure must be followed. The substitute personnel, shall not replace the Contractor personnel without acknowledgment from the Contracting Officer.

The hazardous materials coordinator shall maintain the following minimum competencies for the duration of the contract:

8.3.1. Must have at least 3 years of experience working with hazardous materials.

8.3.2. Knowledge of Windows NT server, and PC type 486 or better computer systems.

8.3.3. Knowledge of Environmental instructions, waterfront operations, and organization.

8.3.4. Knowledge of a variety of chemical names; properties, reactions and toxicology and research skills to aid in chemical identification.

8.3.5. Provide information demonstrating experience dealing with Material Safety Data

Sheets (MSDS).

8.3.6 Knowledge of Resource Conservation and Recovery Act (RCRA), EPA regulations, OSHA regulations, and Washington State Department of Ecology regulations dealing with the management of hazardous materials and waste.

8.3.7. Demonstrating current ability of operating a computer workstation using various hardware and software applications for electronic communications, data collection, and documentation.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

8.3.8. Demonstrating experience in diverse aspects of environmental protection, supply safety, engineering concepts and practices applicable to hazardous materials and waste management and control.

8.3.9. Knowledge of diverse aspects of environmental protection, supply, safety, engineering concepts and practices applicable to hazardous materials and waste management and control.

8.3.10. Ability to communicate effectively both verbally and in writing.

8.4. Contractor personnel shall be proficient in the following software applications:

8.4.1. Microsoft Windows applications for spreadsheet, word processing and data base file management.

8.5. Contractor personnel must be licensed to operate a motor vehicle capable of hauling one ton or more and is licensed to operate a forklift with a rating of up to 6000 pounds.

8.6. Resumes’ for replacement personnel must be provided within 15 calendar days to the

Contracting Officer at SILC (PCB4) for approval prior to re-assignment of the individual(s).

9. Government Furnished Property and Equipment

9.1. The Government will provide facilities and other equipment/resources necessary to operate a

HAZMINCEN to include:

9.1.1. Office space, telephones, supplies, and reproduction facilities.

9.1.2. Warehouse storage space.

9.1.3. Communications Equipment and Computer Resources.

9.1.4. Technical references, operating manuals, user manuals, and instructions.

9.2. The Government will provide initial familiarization/orientation to include Standard operational procedures for Base Seattle to the Contractor.

10. Insurance Coverage

After award of the contract, within Fifteen (15) days after award Contractor shall provide to the

Contracting Officer a copy of Insurance Certificate, as required by FAR 28.306 and 52.228-5.

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE

11. Applicable Directives and Regulations

11.1. Base Seattle’s Hazardous Materials Minimization Center, Standard Operating

Procedures

11.2. 40 Code of Federal Regulations, Parts 260 to 280

11.3. 49 Code of Federal Regulations, Parts 170 to 179

11.4. 29 Code of Federal Regulations, Part 1910.1200

11.5. Hazardous Waste Management Manual, COMDTINST M16478.1B

11.6. The Emergency Planning and Community Right-To-Know Act (EPCRA) and

Pollution Prevention (P2), COMDTINST M16455.10

11.7. Base Seattle’s, Integrated Emergency Response Plan (IERP)

11.8. All local, state and federal environmental and safety regulations.

11.9 UNITS/TENANTS

Base Seattle Base Seattle

Pacific Area Armory PACAREA ARMORY

Electronics Support Unit, Seattle ESU SEATTLE

Marine Safety & Security Team, 91101 MSST 91101

Naval Engineering Support Unit, Seattle NESU SEATTLE

Sector Puget Sound SEC PUGET SOUND

Station Seattle STA SEATTLE

USCGC Healy CGC HEALY

USCGC Mellon CGC MELLON

USCGC Midgett CGC MIDGETT

USCGC Polar Sea CGC POLAR SEA

USCGC Polar Star CGC POLAR STAR

Aids to Navigation ATON

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Acronyms

AUL Authorized Use Lists

CFR Code of Federal Regulations

CHRIMP Consolidated Hazardous Material Reutilizations and Inventory

COMDTINST Commandant Instruction

CA Cost Avoidance

COR Contracting Officer Representative

EPA Environmental Protection Agency

EPCRA Emergency Planning Community Right to Know Act

HAZWASTE Hazardous Waste

HAZWOPER Hazardous Waste Operations and Emergency Response (HAZWOPER)

HAZMAT Hazardous Materials

HAZMINCEN Hazardous Materials Minimization Center

IERP Integrated Emergency Response Plan

RCRA Knowledge of Resource Conservation and Recovery Act

MSDS Material Safety Data Sheet

MLCPAC Maintenance and Logistic Center, Pacific

NSN National Stock Number

NT Network

OSHA Occupational Safety and Health Agency

PC Personal Computer

P2 Pollution Prevention

US United States

UEG Unit Environmental Guide

USCG United States Coast Guard

WA Washington

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CONTRACT CLAUSES

FAR CLAUSE 52.212-4: Contract Terms and Conditions-Commercial Items (FEB 2012).

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to the Contract Disputes Act of 1978, as amended (41 U.S.C. 601-613).

Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at

FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable Delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the

Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t41t42+2+13++%2841%29%20%20AND%20%28%2841%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_233_240.html#wp1113304 https://www.acquisition.gov/far/current/html/52_200_206.html#wp1137572

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(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—

Central Contractor Registration, or 52.232-34, Payment by Electronic Funds Transfer—Other Than Central

Contractor Registration), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of

Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent Indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act

(31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall—

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected contract line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in Section 611 of the Contract Disputes Act of 1978 (Public Law 95-563), which is applicable to the period in which the amount becomes due, as provided in

(i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting

Officer (see 32.607-2).

https://www.acquisition.gov/far/current/html/52_232.html#wp1153351 https://www.acquisition.gov/far/current/html/52_232.html#wp1153375 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/far/current/html/52_212_213.html#wp1179527 https://www.acquisition.gov/far/current/html/Subpart%2033_2.html#wp1079912 https://www.acquisition.gov/far/current/html/Subpart%2032_6.html#wp1031290

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(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in 32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b.

destination.

(k) Taxes. – Tailored The contract price (including unit prices) includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s Convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work.

Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor’s records.

The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for Cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the

Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of Liability. – Tailored

(1) The Contractor shall assume all liability for and shall indemnify and save harmless the Government, its officers, enlisted personnel, agents and employees from and against any loss, damage or injury which may be sustained by any person or persons, whether they be employees, agents, or representatives of the parties hereto, or third persons, as a result of the Contractor‘s failure to perform this contract as required by its terms. The https://www.acquisition.gov/far/current/html/Subpart%2032_6.html#wp1031326

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Contractor also shall be liable for and shall at all times defend, indemnify and hold harmless the government, its officers, enlisted personnel, agents and employees from and against any and all public or private environmental claims or liabilities arising from the Contractor‘s performance of this contract; public or private environmental claims or liabilities shall include but not be limited to civil and criminal penalties, natural resource damages, response costs, cleanup and remediation, damage to government and third party property, and any other third party liability.

(2) In the event any such claim or demand is made upon the Government, its officers, enlisted personnel, agents or employees, or in the event any suit therefore is instituted, the Government shall give immediate notice of such claim or suit to the Contractor and will refrain from any payment or demand with respect to such claim or suit without first allowing the Contractor a reasonable opportunity to resolve the claim. The Contractor‘s liability under this clause shall include reimbursement to the Government, its officers, enlisted personnel, agents and employees for any judgments, payments or litigation expenses occasioned to them in connection with claims, demands or suits of which notice has been given by the Government.

(3) The Contractor releases the Government, its officers, enlisted personnel, agents and employees from any liability for any loss, damage or injury which may be sustained by the Contractor‘s failure to perform this contract as required by its terms.

(4) Notwithstanding any other provisions of this clause, the Contractor shall not be liable for or required to defend, indemnify, hold harmless or release the Government, its officers, enlisted personnel, agents and employees for any judgments, payments or expenses arising out of and to the extent of the gross negligence, willful misconduct or criminal acts of the Government, its officers, enlisted personnel, agents or employees.

(q) Other Compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with Laws Unique to Government Contracts. The Contractor agrees to comply with

31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts;

18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. 3701, et seq., Contract Work Hours and Safety Standards

Act; 41 U.S.C. 51-58, Anti-Kickback Act of 1986; 41 U.S.C. 265 and 10 U.S.C. 2409 relating to whistleblower protections; 49 U.S.C. 40118, Fly American; and 41 U.S.C. 423 relating to procurement integrity.

(s) Order of Precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, and Compliance with Laws Unique to

Government Contracts paragraphs of this clause.

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) Central Contractor Registration (CCR).

(1) Unless exempted by an addendum to this contract, the Contractor is responsible during performance and through final payment of any contract for the accuracy and completeness of the data within the CCR database, and for any liability resulting from the Government’s reliance on inaccurate or incomplete data. To remain registered in the CCR database after the initial registration, the Contractor is required to review and update on an annual basis from the date of initial registration or subsequent updates its information in the CCR database to ensure it is current, accurate and complete. Updating information in the CCR does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(2)…