16-P45216_Solicitation.pdf

REQUEST FOR PROPOSAL (RFP)

HSCG80-16-R-P45216

ALCO Technical Services

Issued by:

United States Coast Guard

Surface Forces Logisitics Center (SFLC) Medium Endurance Cutter Product Line (MECPL)

300 E. Main Street Norfolk, VA 23510

Proposal Due Date/Time: 6 June 2016 / 10:00 AM EST

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NOTICE FOR FILING AGENCY PROTESTS

United States Coast Guard Ombudsman Program

It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time consuming litigation.

OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.

Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S. Coast Guard Ombudsman for Agency Protests. Under this informal process the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).

Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government.

The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103(d) (2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted electronically to OPAP@uscg.mil and the Contracting Officer or by hand delivery to the Contracting Officer.

Election of Forum. After an interested party protests a Coast Guard procurement to the Contracting Officer or the Ombudsman, and while the protest is pending, the protester agrees not to file a protest with the GAO or other external forum. If the protest is filed with an external forum, the agency protest will be dismissed.

The Ombudsman Hotline telephone number is 202.372.3695.

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INTRODUCTION / INDEX

The United States Coast Guard (USCG) has a requirement for the service described in Section B – Statement of Work. The USCG invites your company to submit a proposal in accordance with this Request for Proposal (RFP).

This RFP is issued, and award will be made, in accordance with the Federal Acquisition Regulation FAR Part 12 Acquisition of Commercial Items and FAR Part 15,Contracting by Negotiation

The anticipated Contract will be issued in accordance with the terms and conditions as outlined in this Contract. Only one Requirements Contract is anticipated resulting from this RFP, however the Government reserves the right to withdraw, modify, or eliminate various aspects of the requirement determined to be too costly or impractical prior to award.

The Government is seeking your best price for all costs as outlined in the Schedule B.

INDEX

The below Sections will be included in the Award Document Section A – Supplies or Services and Prices/Costs (Attachment 1) Section B – Statement of Work (Attachment 2) Section C – Contract Administration Data Invoice Procedures Contract Clauses (Attachment 3)

The below Sections will not be included in the Award Document Section D – Instructions to Offerors (FAR Provision 52.212-1 (b) Submission of Offers) Notices Proposal Format and Content Section E – Evaluation Factors for Award (FAR Provision 52.212-2)

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A. SUPPLIES OR SERVICES AND PRICES/COSTS

A.1 Schedule of Supplies/Services and Prices – See Attachment 1.

A.2 General Description The work shall be performed in accordance with all sections of the Statement of Work and as outlined in each individual Task Order under this Contract. The Contractor shall perform the effort required by this Contract on a FIRM-FIXED-PRICE basis for contractor support services with a Not-To-Exceed (NTE) for reimbursed travel under Alternative 1 to FAR 52.212-4. Task Orders will be issued to order Services and Delivery Orders will be issued to order Supplies.

B. STATEMENT OF WORK (SOW)

Section 1 General Information

1.1 Background.

The U.S. Coast Guard Medium Endurance Product Line (MECPL) requires main diesel engine (MDE) technical support for the 210’ & 270’ Medium Endurance Cutters (WMEC). This class of ships is made up of 27 vessels having for a total of 54 engines. The vessels are scattered along the West, East, and Gulf Coast regions. This support is needed to ensure that all inspections, repairs, and scheduled maintenance events are completed in accordance with published OEM standards from Fairbanks Morse Engine (FME) and Coast Guard publications. Accomplishing work correctly the first time within a compressed schedule is critical in maintaining our aging propulsion engines in a fully mission capable status to support vessel operations.

1.2 Scope.

1.2.1 Diesel Engine Inspection (DEI)

The Contractor shall furnish all necessary special tools, technical oversight, and supervision of Coast Guard personnel as required to successfully complete a Diesel Engine Inspection (DEI). The performance period shall be 14 consecutive calendar days per engine. The contractor shall ensure that all DEI’s are performed in accordance with OEM and Coast Guard Technical Publications.

1.2.2 Main Diesel Engine (MDE) Center Section Overhaul

The contractor shall provide all special tools, technical oversight, and supervision of Coast Guard personnel to ensure the proper and timely completion of a center section overhaul of the MDE on the 210 & 270 class vessels. The performance period shall be 35 consecutive calendar days per engine. The contractor shall ensure that all MDE overhauls are performed in accordance with OEM and Coast Guard Technical Publications. The contractor shall provide a detailed inspection report for each overhaul using Coast Guard Technical Publication 3903 as guidance. The contractor shall return to the vessel approximately 14 days following engine reassembly (this allows time for another contractor to complete a hot oil flush). The purpose of this return visit is to complete the initial engine start up and pier side testing to ensure the engine is operating correctly without leaks or any other discrepancies noted and is considered ready to complete underway testing and break-in process. This work is to be completed within a 2 day performance period.

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1.3 Specifications – See Attachment 2.

1.3.1 Period of Performance:

Base Year 1 July 2016 – 30 June 2017

Option Year 1 1 July 2017 – 30 June 2018

Option Year 2 1 July 2018 – 30 June 2019

Option Year 3 1 July 2019 – 30 June 2020

Option Year 4 1 July 2020 – 30 June 2021

1.3.2 Place of Performance: (to be incorporated at time of award of individual Task Orders).

210’ CUTTERS HOME PORT

ACTIVE (WMEC 618) Port Angeles, WA

ALERT (WMEC 630) Warrenton, OR

CONFIDENCE (WMEC 619) Cape Canaveral, FL

DAUNTLESS (WMEC 624) Galveston, Texas

DECISIVE (WMEC 629) Pascagoula, MS

DEPENDABLE (WMEC 626) Little Creek, VA

DILIGENCE (WMEC 616) Wilmington, NC

RELIANCE (WMEC 615) Kittery, Maine

RESOLUTE (WMEC 620) St. Petersburg, FL

STEADFAST (WMEC 623) Warrenton, OR

VALIANT (WMEC 621) Mayport, FL

VENTUROUS (WMEC 625) St. Petersburg, Fl

VIGILANT (WMEC 617) Cape Canaveral, FL

VIGOROUS (WMEC 627) Little Creek, VA

270’ CUTTERS HOME PORT

BEAR (WMEC 901) Portsmouth, VA

CAMPBELL (WMEC 909) Kittery, Maine

ESCANABA (WMEC 907) Boston, MA

270’ CUTTERS (cont.) HOME PORT

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FORWARD (WMEC 911) Portsmouth, VA

HARRIET LANE (WMEC 903) Portsmouth, VA

LEGARE (WMEC 912) Portsmouth, VA

MOHAWK (WMEC 913) Key West, Florida

NORTHLAND (WMEC 904) Portsmouth, VA

SENECA (WMEC 906) Boston, MA

SPENCER (WMEC 905) Boston, MA

TAHOMA (WMEC 908) Kittery, Maine

TAMPA (WMEC 902) Portsmouth, VA

THETIS (WMEC 910) Key West, Florida

C. CONTRACT ADMINISTRATION DATA / INVOICE PROCEDURES

C.1 Contract Administration/Management Notwithstanding the Contractor’s responsibility for total management during the performance of the Contract, the administration of the Contract will require maximum coordination between the Government and the Contractor. The individuals listed below will be the Government points of contact during the performance period.

C.2 Contract Administration

The U.S. Coast Guard, SFLC MECPL, 300 E. Main Street; Norfolk, VA 23510 will perform all Contract administration. Communications pertaining to contractual administrative matters shall be addressed to those listed below. Changes in, or deviations from, the scope of work shall not be effected without written modification to the Contract as executed by a Contracting Officer.

Contracting Officer: Andrew Northcutt Telephone: 757-628-4554 E-Mail: Andrew.J.Northcutt@uscg.mil

Alternate Contracting Officer(s): Any warranted USCG SFLC Contracting Officer

C.3 Contract Administration (Contract Specialist) The Contract Specialist (KS) serves as the point of contact between the Contractor and the Contracting Officer; however, this person does not have a warrant that provides the authority to contractually commit the Government and is not authorized to change any of the terms and conditions of the Contract.

Contract Specialist: Jessica Loftus Telephone: 757-628-4638 E-Mail: Jessica.J.Loftus2@uscg.mil

C.4 Contracting Officer’s Representative (COR)

The COR is a Government employee designated in writing by the Contracting Officer to act as a technical advisor for the Contracting Officer for items within the scope of this Contract. The mailto:Andrew.J.Northcutt@uscg.mil mailto:Jessica.J.Loftus2@uscg.mil

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COR performs functions such as review and/or inspection and acceptance of supplies and services and of a technical nature. A designation letter will set forth the authorities and limitations of the COR under the Contract. A COR does not have a warrant that provides the authority to contractually commit the Government and is not authorized to change any of the terms and conditions of the Contract. A new COR will be designated for each Task Order placed under this Contract.

COR: Phillip “Wade” Norris Telephone: 757-628-4556

E-Mail: Phillip.W.Norris@uscg.mil

Invoice Submission / Procedures

Electronic submission of invoices is mandatory for this Contract.

1. The Contractor shall prepare a proper invoice IAW FAR clause 52.212-4, and in addition to the information required by FAR 52.212-4(g) as cited in the contract. All invoices shall be itemized to correlate to the Schedule of Supplies/Services. Invoices will be submitted on a monthly basis. All information must be included in an invoice for it to constitute a proper invoice. All improper invoices will be rejected which could delay payment.

Invoices must include the following information:

• Name and address of the Contractor (the name on the invoice must match the name listed on the Contract/Order)

• Invoice date and number

• Contract number, Order number, and Contract Line Item Numbers (CLINs)

• Period of Performance covered by the invoice

• Terms of any discount for prompt payment offered

• Name and address of official to whom payment is to be sent

• Name, title, phone number, and e-mail address of person to notify in event of defective invoice

• Taxpayer Identification Number (TIN) and DUNS Number

• Travel receipts for reimbursement, if applicable

2. The Contractor shall forward invoices via e-mail to the Contracting Officer’s Technical

Representative (COR).

3. The COR shall review and verify invoices, sign the invoice and return the invoice to the Contractor.

4. The Contractor shall complete the Contractor Invoice Submission Form (sample on the following page).

Note: The invoice that is uploaded at time of submission shall be verified and signed by the COR with the date of approval.

mailto:Phillip.W.Norris@uscg.mil mailto:__________________@uscg.mil

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Contractor Invoice Submission Form

Directions: Please complete as much information as possible. All blocks in red text are required entries.

Note: Web-Invoices are accepted only for Coast Guard Contracts over the Simplified Acquisition Threshold (Document Type 24).

THIS WEB FORM IS NOT AN OFFICIAL INVOICE. THE OFFICIAL INVOICE MUST BE ATTACHED

Invoice Information Invoice Routing Code:

SFLC-1

(help) Invoice Number: (help)

Contract Number: (help) Invoice Date:

MM/DD/YY

(help)

BPA Number: (help) Invoice Amount:

0.00

(help)

Delivery/Task Order Number: (help) Discount Terms:

00.00

Discount Days:

Net Days:

(help)

Company Information Attachment of Official Invoice

Company Name: (help)

DUNS: Plus 4: (help)

Point of Contact Name: (help)

Point of Contact Email: (help)

Phone: (help) Fax: (help)

Please verify your entry on the next page. Attach invoice and any supporting documentation after verification.

• Attachment must be a single PDF file no larger than 3 MB. Grey-scale PDFs are not compatible. This will be our official invoice. Supporting documentation must be combined in the single PDF file or submitted to your contracting office separately via email.

• Need help creating a PDF file? Click here for instructions.

Verify

Reset

5. The Contractor shall submit the Contractor Invoice Submission Form, a PDF file of the invoice, and any necessary documents for supplies or services via the U.S. Coast Guard Finance Center website at: http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfmThe Contractor must select the correct Invoice Routing Code for timely invoice processing. The Invoice Routing Code for this contract is SFLC-1.

6. Visit the U.S. Coast Guard Finance Center Website for instructions regarding invoice attachments. http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

7. A copy of the invoice and any supporting documentation shall also be e-mailed to Jessica.J.Loftus2@uscg.mil.

C.5 FAR/HSAR Clauses – See Attachment 3.

http://www.fincen.uscg.mil/centralinv/central_inv_PDF_notice.htm http://www.fincen.uscg.mil/centralinv/central_inv_PDF_notice.htm http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm http://www.fincen.uscg.mil/centralinv/central_inv_contr.cfm

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D. INSTRUCTIONS TO OFFERORS / NOTICES / PROPOSAL FORMAT AND CONTENT

D.1 Proposal Due Date

Proposals are due No Later Than 6 JUNE 2016 at 10:00 AM EST.

D.2 Submission of Proposals

Offerors shall submit a complete proposal, as specified below, electronically via e-mail before the Proposal Due Date.

E-Mail: Offerors shall submit their proposal to Jessica.J.Loftus2@uscg.mil and Andrew.J.Northcutt@uscg.mil.

D.3 Submission of Questions/Concerns/Requests for Drawings

It shall be the obligation of the offeror to exercise due diligence to discover and to bring to the attention of the Government any ambiguities, inconsistencies, or concerns regarding the information in the Request for Proposal. All questions/concerns and requests for drawings regarding this RFP must be submitted in writing to the Contract Specialist at Jessica.J.Loftus2@uscg.mil no later than May 4, 2016 at 1:00 PM EST.

D.4 Proposal Content

An Offeror shall submit a signed and dated proposal on company letterhead stationery that contains, at a minimum, the following sections and information:

1. Cover Page/Letter shall include the following at a minimum:

a. Request for Proposal (RFP) number

b. Name, Address, Telephone Number, and DUNS Number of the Offeror

c. Name, Title, Phone Number, and E-mail Address of an Authorized Official of the

Offeror

d. If applicable, subcontractor name(s) and DUNS number(s)

e. A statement specifying the extent of agreement with all terms, conditions, and provisions included in this RFP.

2. Technical Capability/Resume Section

a. Technical Capability. Offerors shall address their proposed method for accomplishing the tasks outlined in the Statement of Work and a well-thought-out approach that is likely to yield the required results within the required time frame, in addition to their overall understanding of the requirements. The contractor must provide proof of having an in depth knowledge of the ALCO 16V-251-CE, 16V-251- B, and 18V-251-F series diesel engines as installed aboard U.S. Coast Guard vessels.

This evidence can be provided by submitting records showing successful completion of engine overhauls and inspections onboard this class of vessel. Technicians must also provide proof of completion of the NAVSEA Diesel Engine Inspection Course and posses a current certification.

b. Resumes. Offerors shall provide a resume for proposed key personnel to fill the required position in sufficient detail to evaluate compliance with the requirements in the Statement of Work. Each resume shall not exceed three (3) pages.

3. Past Performance Information Section mailto:Andrew.J.Northcutt@uscg.mil

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Offerors shall furnish the information listed on the next page for at least two (2) different contracts, that are ongoing or completed within the last three (3) years, are relevant to this requirement (i.e., the same or similar requirement) and are held with government (federal, state, local), private or commercial entities. The Government will send a Past Performance Questionnaire (PPQ) to those contacts provided for evaluation purposes; therefore all points of contact must be submitted by May 18, 2016 at 12:00 PM Eastern to the Contract Specialist, Jessica Loftus via email at Jessica.J.Loftus2@uscg.mil.

Note: The Government may use past performance information obtained from any source to evaluate past performance. All information obtained will be used to determine the offeror’s ability to perform the contract successfully.

Contract 1

Name of Company/Organization:

Contract Number:

Contract Type/Amount:

Period of Performance:

Description of Supply or Service:

First Point of Contact (Name):

Phone Number:

E-Mail Address:

Second Point of Contact (Name):

Phone Number:

E-Mail Address:

Contract 2

Name of Company/Organization:

Contract Number:

Contract Type/Amount:

Period of Performance:

Description of Supply or Service:

First Point of Contact (Name):

Phone Number:

E-Mail Address:

Second Point of Contact (Name):

Phone Number:

E-Mail Address:

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4. Price Section. Offerors shall use the price schedule in Section A.1 to indicate the firm fixed price for this requirement in their proposal. Offerors are required to propose on all contract line items. A line item price left blank will be considered unacceptable and the proposal may be rejected. Offerors should select the mix of labor categories and level of effort that they feel will best achieve the desired outcome.

5. Acknowledgment of all Solicitation Amendments (SF-30), if applicable.

D.5 Proposal Format/Page Limit The entire proposal is limited to 15 pages, excluding Solicitation Amendments (SF-30), resumes, price proposal, and past performance submissions; pages beyond the 15 page limit will not be evaluated.

E. EVALUATION FACTORS FOR AWARD

E.1 Evaluation Factors for Award

The Government will award a Contract resulting from this RFP to the responsible offeror whose proposal conforming to the RFP will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate proposals:

1) Technical Capability (equally important as Past Performance)

The Government will evaluate the Offeror's ability and method of providing all the requirements in the Statement of Work as identified in their technical proposal. Technical capability and understanding will be rated as to the extent the Offeror can clearly and fully demonstrate that it has a thorough understanding of the requirements and can successfully provide the requirements. Offerors that cannot specifically address their ability and method of providing all the requirements in the Statement of Work may not be considered for award.

a. Sub-Factor A (equally important as Sub-Factor B) - Technical

Understanding/Approach :

Proposals will be evaluated for the actual methodology and approach proposed to accomplish the tasks as outlined in Statement of Work in addition to their overall understanding of the requirements and the RFP. The contractor must provide proof of having an in depth knowledge of the ALCO 16V-251-CE, 16V-251-B, and 18V-251- F series diesel engines as installed aboard U.S. Coast Guard vessels. This evidence can be provided by submitting records showing successful completion of engine overhauls and inspections onboard this class of vessel. Technicians must also provide proof of completion of the NAVSEA Diesel Engine Inspection Course and posses a current certification.

b. Sub-Factor B (equally important as Sub-Factor A) - Detailed resumes for proposed members to fill required positions:

The information to be provided will be used by the Government to evaluate each Offeror’s relevant experience and educational qualifications against the personnel qualifications of the Statement of Work. Resumes submitted without letters of intent must be accompanied by a written statement that the person is already employed by the Offeror. Resumes shall address the following information for evaluation purposes:

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• The Project Manager and all designated alternates must be able to read, write, speak, and understand English. Personnel must also have a minimum of 3 years of professional experience.

2) Past Performance (equally important as Technical Capability)

The Government shall conduct a performance risk assessment based on the information received on Past Performance Questionnaires; past performance will be scored based on the Offeror’s past performance as it relates to the Offeror successfully performing the requirements of the solicitation. The Government shall also use the Past Performance Information Retrieval System (PPIRS), in addition to other sources, to obtain contractor past performance information and will use the information in the performance risk assessment. Although the Government will consider data obtained from other sources, burden of providing thorough and complete past performance information rests with the Offeror. Past performance information shall be within the last three (3) years. It shall also have a logical connection with this requirement. Current performance will have a greater impact in the risk assessment than less recent performance. Lack of relevant past performance information shall be rated as a "neutral/unknown" performance risk. A strong record of relevant past performance will be considered more advantageous to the Government than a "neutral/unknown" rating. Only relevant past performance will be evaluated. Offerors with negative past performance information from any source may not be considered for award.

3) Price (least important)

The Government will evaluate price for reasonableness. Offerors are required to provide prices for all items/CLINs. A price proposal that is inconsistent with the technical proposal will be a basis for finding the technical proposal to be. Unit prices left blank or annotated with something other than a dollar figure will be considered unacceptable and the proposal may be rejected without any further consideration. The other evaluation factors are significantly more important than price. Although price is not the controlling factor in award, it is an important factor and should not be ignored. The degree of its importance will increase with the degree of the equality of the proposals in terms of the other evaluation factors which selection is based. If competing proposals are substantially equal in technical understanding/capability and past performance, price may be the controlling factor in award.

E.2 Basis for Award

Technical Capability and Past Performance, when combined, are significantly more important than price; however price will become more important as the differences between the other factors become less. The Government will conduct a tradeoff process to determine the offeror whose proposal represents the best value to the Government. In doing so, the Government may award to other than the lowest priced proposal or other than the highest technically rated proposal.