Attachment_3_-_Statement_of_Work.pdf

STATEMENT OF WORK (SOW)

OVERHAUL/MODIFY OF TTOO ENGINE STARTERS

1.0 GENERAL

l.l Background

The United States Coast Guard (USCG) Aviation Logistics Center (ALC), Medium Range Recovery (MRR) Product Line Division located in Elizabeth City, North Carolina has a requirement to overhaul the following component(s) installed on the Coast Guard's MH-60T aircraft.

1.2 Scope

Overhaulto like new condition on an as needed basis;

The Contractor shall provide all necessary parts, material, labor, tooling, overhaul/repair manuals, test equipment, engineering services, management, and facilities to test, and evaluate the component(s) in u".oidun". wiin (nW) this SOW. USCG aircraft operate primarily in a saltwater environment and are subject to corrosion. The Contractor is advised to expect corrosion on the component(s) to be overhauled under this order. The component(s) shall be overhauled and returned by the Contractor in an airworthy condition suitable for installation on MH-60T aircraft.

A critical safety item (CSI) is a part, assembly, installation, or production system with one or more critical characteristics that, if not conforming to the design data, or quality requirements, would result in an unsafe condition. Unsafe conditions relate to mishap severity I (Catastrophic) and II (Critical) and include conditions which could cause loss or serious damage to the end item or major component, loss of control, serious injury to personnel, or death of personnel. In order to successfully maintain airworthiness of the aircraft una uir"ruft systems, protect personnel safety, and perform the USCG's mission, the overhaul of CSI items is restricted to approved sources.

1.3 Objective

The starters shall be overhauled IAW this SOW. The starters furnished hereunder shall be returned by the

Contractor in an airworthy condition and in all respects suitable for installation on the Coast Guard's MH-

60T aircraft. The Coast Guard considers components ready for issue (RFI) upon acceptance.

2.0 APPLICABLE DOCUMENTS

2.1 Compliance Documents

The Coast Guard does not own nor can it provide the required directives for this requirement (except where stated below).

3505300-6- r

Modified to:

3505300-9- I

Pneumatic Starter Overhaul/ Modified

2995-01-208-7809 Modified to:

299s-01-464-4318

2995-01 -464-43 t8

Attachment 3

Overhaul services must be performed IAW the procedures established in the documents referenced in Applicable/Compliance Documents section of this SOW. The documents are listed in order of precedence. Latest revisions of allmanuals shallapply.The information contained in this section is not intended to be all inclusive nor to detract from or modifo procedures outlined in the manuals. If the applicable technical manual does not cover a procedure, the Contractor shall utilize the original equipment manufacturer (OEM) overhaul/repair manual. If the OEM manual does not cover a procedure, the Contractor shall utilize the best commercial business practice. Where an application of "best commercial practice" is in conflict with these manuals, the Contracting Officer (KO) may approve deviation from requirements. When applicable, each Manual will specifo if the Export Control Act applies.

. All OEM shop, inspection, overhaul, repair, or other OEM Component Maintenance Manuals (CMM) and revisions as applicable o All OEM service bulletins, amendments, modifications, and specifications as applicable o Federal Aviation Administration (FAA) Advisory Circular 43-205, Guidance for Selecting

Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products o Coast Guard Aviation Logistics Center Instruction 4100.1A, Aviation Logistics Center Material

Disposal Procedures (included as a separate attachment to this Federal Business Opportunities (FBO) notice under CG ALCINST 4100.1A) o Coast Guard Aviation Logistics Center Instruction 4855.4, Policy and Quality Assurance

Procedures for the Receipt Inspection of New, Repaired, and Overhauled items from Vendors

(included as a separate attachment to this FBO notice under CG ALCINST 4855.4) o Coast Guard Aviation Logistics Center Instruction 4200.3B., ALC Spare Parts BreakoutArlew

Product Development (included as a separate attachment to this FBO notice under CG ALCINST 4200.31.)

The Coast Guard has the sole responsibility for the development of internal procedures for the Aviation

Logistics Command's Spare Parts Breakout Program. Any commercial Contractor that manufactures, ,"pui.., overhauls, reverse engineers, or the like any Coast Guard component is subject to Coast Guard

Aviation Logistics Center Instruction 4200.3A, ALC Spare Parts Breakout/New Product Development.

o Occupational Safety and Health Standards (OSHA) 1910.1025 (Lead)

OSHA 1910.1026 (Chromium VI)

OSHA l9l 0.1 027 (Cadmium)

Military Standard (MIL-STD) MIL-STD-129R, Military Marking For Shipment and Storage

MIL-STD-2073- I E, Standard Practice For Military Packaging

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3.0 SPECIFIC REQUIREMENTS/TASKS

3.1 Inspection of Starters

The Contractor shall perform overhaul services IAW the SOW and Federal Aviation Regulations Parts 43 and 145. The Contractor shall perform a thorough visual and technical inspection of each component requiring overhauled and correct all deficiencies found. This shall include replacement of broken parts and the removal of any foreign matter or corrosion. Parts found to be defective shall be replaced with new parts. A form DDl577-2 - Unserviceable (Reparable) Tag-Materiel or a form CG-1577-B - PQDR, Product Quality Deficiency Report Tag will be attached to each not ready-for-issue (NRFI) component describing faults. Once the component has been overhaul to like new condition, the Contractor shall remove the unserviceable tag from the component.

3.2 Corrosion Issues

USCG aircraft operate primarily in a saltwater environment and are subject to corrosion. Corrosion may be on the component(s) to be overhauled under this order. During inspection and functional test, the presence of corrosion in a component or subcomponent thereof shall constitute reason for a more thorough disassembly and inspection. Should corrosion be found, disassembly shall be made only to the extent necessary to remove corrosion or replace the part(s) affected. Corroded parts shall be replaced unless removal of corrosion from a part will NOT impair the efficiency or safe operation of the part.

Corrosion removaland treatment of affected areas shall be accomplished IAW the applicable technical manual specifications and drawings.

3.3 Replacement Parts

Parts shall be replaced as required by the applicable technical manual. Parts found to be defective shall be replaced as specified in the applicable technical manual or as otherwise authorized in writing by the KO.

Ail parts repiacing defective parts shall be new. A copy of the Contractor's work order, listing all replaced parti, shall-be provided for each component. The Contractor shall maintain documentation on all ieplacement parts for a minimum of twenty-four (24) months after delivery and provide this documentation to the USCG upon request.

3.4 Environmental Requirements

All parts must be thoroughly cleaned in accordance with applicable CMM or FAA Advisory Circular 43-

ZOS, Guidance for Setecting Chemical Agents and Processes for Depainting and General Cleaning of Aircraft and Aviation Products, to ensure they are as free as practicable of all hazardous dust to include hexavalent chromium, cadmium, lead, etc., prior to being returned to the USCC. The USCG may take random samples of parts to ensure they are as free as practicable of all hazards. Information on these hazards can be found in Occupational Safety and Health Standards 1910-1025 (Lead), 1910.1026

(Chromium VI) and l9l0-1027 (Cadmium).

3.5 Service Bulletins, Modificationso Engineering Change Proposals (ECP), Local Engineering change Proposals (LECP), and Time compliance Technical orders (TCTO)

The KO shall notifu the Contractor in writing of component requiring incorporation of a service bulletin, modification, ECP, LECP, or TCTO. Upon receiving such notice, the Contractor shall submit, within thirty (30) calendar days, a firm fixed price (FFP) proposal for an incremental charge to be assessed each time the service bulletin or change is incorporated. The proposal shall contain a breakdown of material

J and labor costs based upon the FFP labor rates and material factors. The incremental charge agreed upon for incorporation of a service bulletin shall apply only to those components for which the Contractor has incorporated a required service bulletin, not those for which the service bulletin has been previously incorporated. Upon agreement of an incremental charge and issuance of an order modification to reflect this change, the service bulletin shall be incorporated into each subsequent component received at the repair facility if the service bulletin has not already been incorporated. When incorporation of a service bulletin changes the P/N of the component contained in the schedule, the new PN and NSN (if applicable) will be added to the order via modification.

3.6 Changes to Applicable/Compliance Documents and Obsolete Parts/Processes

The Contractor shall notifo the KO in writing when changes are made to the applicable/compliance documents referenced in section Applicable/Compliance Documents of this SOW. Such notification shall include the nature of the changes and details sufficient for the USCG to evaluate the scope and impact of the change. In addition, when the Contractor receives a component for which certain parts or processes have become obsolete, the Contractor shall, within thirty (30) calendar days after receipt of the component, notiflz the KO in writing and submit rationale and verification of any specification change or obsolete part or process, and a written estimate of the effort required to accomplish the overhaul. Such estimates shall include nomenclature, NSN, PA.,l, cost, quantity of replacement parts, and the number of hours at the labor rate specified in the schedule for the applicable period. The Contractor shall substantiate the cost of parts with invoices or catalog pricing. The Contractor's delivery obligation for the components identified shallbe suspended as of the date of notice to the KO. The KO will, within thirty

(30) calendar days after receipt of the Contractor's written estimatp, make a written determination as to the disposition of the component. A new delivery date will be negotiated. Written approval to perform

IAW the revised specifications or drawings and obsolete part processes must be obtained from the KO prior to commencement of work. The USCG reserves the right to waive any specifications.

4.0 TRACKING SYSTEM

4.1 Serial Number Tracking and Asset Computerized Maintenance System (ACMS)

Serial number (SA.{) tracking shall be used for validating the correct component(s) were received at the

Contractor's repair facility and returned to the USCG. Upon receipt of the component(s) from the USCG, the Contractor shall verifo each component received to ensure that the SA'Js match the ones specified in the order. Should a discrepancy be identified, the Contractor shall notifu the KO in writing of the discrepancy. The USCG utilizes an SAtr tracking system and places high priority on parts integrity within aircraft components. As a result, any part which is determined to be in a serviceable condition as a result of inspection and functional testing shall be reused in the component from which it was removed, if practital, with the exception of parts specifically replaced during the overhaul as required by the directives as specified within the order'

5.0 SCRAP PROCEDURES

5.1 Condemned Parts and Material

All non-repairable parts, including parts replaced during the overhaul process, shall be scrapped (i.e., rendered unusable to the point they cannot be returned to service) IAW Aviation Logistics Center

Instruction 4100. 1, Material Disposal Procedures.

5.2 Beyond Economical Repair (BER)

In the event a component cannot be overhauled to like new condition and is found to be BER, the Contractor shall immediately stop working on the component and notifu the KO in writing. The Contractor's written notification shall include, at a minimum, the following information: Order Number, Contract Line Item Number (CLIN), Nomenclature, NSN, PA,l, SAI, and a brief description supporting the determination. The KO will provide disposition instructions via modification within thirry (30) calendar days after receipt of notification. The Contractor shall be entitled to compensation for the established scrap price only.

6.0 QUALITY DEFICIENCY REPORTING

Starters received from the Contractor as RFI and found to have deficiencies may be reported on a Product

Quality Deficiency Report and returned to the Contractor for investigation. The Contractor shall report all finding of the investigation to the Contracting Officer within thirty (30) calendar days after receipt of the starter identified as having a quality deficiency.

6.1 Quarterly Audits

The ALC conducts quarterly audits validating Government Furnished Property at commercial Contractor facilities. The Contractor shall follow the instructions provided each quarter by ALC and comply with its instructions. The Contractor's role shall be to validate each component identified by S/N by ALC.

Validation shalltake place on the same date as the audit.

7.0 CERTIFICATIONS

Overhauls shall only be performed by the Original Equipment Manufacturer (OEM), Honeywell

International, OEM authorized repair facilities and OEM authorized repair distributors that are approved for the overhauls and modifications of the T700 Engine Starters. Any vendor submitting an overhaul package is subject to requirements annotated in section 2.1.\n addition, proof of certification shall be provided to the Contracting Officer prior to award consideration. Execution of the contract will not be held up for new vendor certification requests. Instead, any new vendor certification approvals will be considered on future requirements.

7.1 Certificate of Conformance (COC)

The Contractor shall provide an Airworthiness Certificate (FAA Form 8130-3 or alternate approved in writing by ALC MRR Engineering for each component overhauled. The certificate must be signed and dated by an authorized representative of the approved repair station. Note: The Contractor's FAA certification must reflect authorization to overhaul the exact category of component specified in this

SOW. If the Contractor cannot provide an Airworthiness Certificate, the alternate ALC MRR Engineering approved document is a Certificate of Conforrnance (COC). The Contractor shall furnish a COC IAW F AR 52.246-15 for each component. This form shall be packaged with each component and copies shall be included with the invoice.

8.0 PLACE OF PERFORMANCE

The place of performance will be the Contractor's facilities.

9.0 GOVERNMENT FURNISHED RESOURCES

The Government will not furnish any resources to the Contractor in support of this order.

IO. CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all necessary parts, material, labor, tooling, overhaul/repair manuals, test equipment, engineering services, management, and facilities to test, evaluate, and overhaul the component(s) IAW this SOW to fulfill the requirements of this order.

I I.O GOVERNMENT ACCEPTANCE

The Government considers the component(s) RFI upon acceptance. Components determined to be NRFI upon installation may be returned to the Contractor with a Product Quality Deficiency Report for further overhaul, repair, evaluation, and/or investigation as mutually agreed upon. The Contractor shall report all findings of the evaluation/investigation to the KO within thirty (30) calendar days after receipt of the component identified as having a quality deficiency. Failure to submit the appropriate certificates shall constitute an improper invoice and will result in nonpayment. Final inspection and acceptance shall be performed at origin by the Defense Contract Management Agency (DCMA). If DCMA is not available, final inspection shall be performed at ALC by local USCG personnel. Each component will be examined for quantity, damage in transit, and verification that all required documentation has been provided.

12.0 DELIVERABLES

Delivery of the overhauled starters shall be no later than 60 calendar days after receipt. The Coast Guard desires early deliveries therefore early shipments are encouraged at no additional costs to the

Government.

l2.l Material Inspection and Receiving Report

At the time of each delivery of services under this order, the Contractor shall prepare and furnish to the

Government a properly completed DD Form 250 - Material Inspection Receiving Report which will be used as a packing itip. fn" packing slip shall include the following information: (l) NSN; (2) PN; (3)

Nomenclature; 1+1 S/N; (5)'Contrait Number; (6) Order Number; (7) CLIN; and (8) Quantity. Two copies of the packing riip shall be submitted with the shipment. One copy shall be inside the shipping container and one copy shall be attached to the outside ofthe shipping container.

12.2 P ackagin g, Handling, and Preservation

The ALC is a supply depot therefore material will be stored and transshipped to various users. The container shall be packed and labeled suitable for shipment via land, air or sea.

The Contractor shall ensure that all components, when packed in shipping containers or packaging, will be capable of being transported on standard transportation systems, commercial or military carriers. The

Contiactor shalt preserve, pack, and package in approved shipping containers to ensure complete delivery at destination without damage or deterioration of the supplies due to the hazards of shipping, handling, or storage. The Contracto, ug.J", that any item damaged in shipment from the Contractor will be overhauled incluiive of this order. Thi Contractor agrees to notifu the KO of the existence of any damaged and unusable shipping containers.

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Packaging, handling, shipping, and transportation procedures shallbe IAW ASTM D3951-10 (2010) Standard Practice for Commercial Packaging; latest revision shall apply. If commercial practices cannot adequately protect and preserve the equipment, the Contractor shall package, handle, ship and transport components IAW MIL-STD-2013-lD Standard Practice for Military Packaging; latest revision shall apply.

12.3 Packaging and Marking

The Contractor shall comply with MIL-STD-129 (latest version), Military Marking for Shipment and

Storage, or best commercial practices with the following exceptions:

a. Each component shall be individually packed in a separate approved shipping container.

b. Each individual container shall be labeled on the outside with NSN, P/N, S/N, Quantity, Nomenclature, Contract Number, order number, and CLIN on a perrnanent label.

c. The internal packaging material shall be sufficient to prevent damage during shipment, handling, and storage. Preservation and protection shall be provided to prevent corrosion, deterioration or decay during warehouse storage for a period ofone year.

d. Packing List and Certification/Documentation shall be placed on the outside of individual containers.

e. Packaging material shall not consist of the following materials: popcorn, shredded paper, Styrofoam ofany type, or peanut style packaging.

f. Each container shall be marked with a notice of warranty. The notice must include a brief statement that a warranty exists, the substance of the warranty, the duration of the warranty, and who to notit/ if the supplies are found to be defective.

g. Direct shipments of ready for issue (RFI) condition assets to USCG Air Stations when an AOG situation arises may be necessary. An AOG condition occurs when there is no stock of a component on hand and the component is shipped directly from the Contractor to the air station.

h. When there is an AOG, the Contractor shall expedite the overhaul and return the required component(s) IAW the established AOG plan. The outside of the shipping container shall be marked *AOG" in highly visible lettering, at least 2" inches in height.

12.4 Noncompliance of Packaging, Marking and Preselryation

The KO will notifu the Contractor when noncompliance with any of the requirements set above is noted so that corrective action may be taken. The Contractor shall, within twenty-four (24) hours after such notification, give the KO disposition instructions for such items. If the Contractor elects for the USCG to correct the deficiency, the USCG may assess the actual costs for correcting the deficiency. The Contractor agrees that the total costs may be deducted from the invoiced amount prior to payment. An estimate of the actual cost for the USCG to correct noted deficiency(s) will be provided at the time the Contractor is notified of any noncompliance.

12.5 Inspection and Acceptance

Inspection and acceptance of material under this contract, to ensure that equipment is in accordance with manufacturer's specifications, shall be performed at destination by local USCG personne I and consist of count and condition only. NOTE: All serial number tracked items will be inspected and accepted by local

USCG Quality Assurance personnel.

A Certificate of Conformance (COC) shall be required for all items provided on this contract. The certificate must be signed by an authorized official of the approved source and must specifu the nomenclature, manufacturer's part number and date of manufacture. For Production Approval Holder, a COC and a copy of the FAA Parts Manufacturer Approval (PMA) or other manufacturing authority shall be provided. The certificate must be signed by an authorized official representing the approved source and must specifu the manufacturer's part number and date of manufacture.

Contractors shall also provide a COC signed by the contractor's authorized representative in accordance with FAR 52.246-15 and documentation reflecting the complete unbroken history of ownership of the parts from purchase from the approved manufacturing source until delivery to the USCG.

Full and clear traceability must be provided with delivery of each part. If full and clear traceability is not provided, ALC will not accept delivery of the part and invoicing may not be approved for payment.

13.0 PLACE OF DBLIVERY

Components being returned to the Government under this order shall be shipped to the following address unless indicated otherwise on the order:

USCG Aviation Logistics Center (250100) 1664 Weeksville Road

Receiving Section, Bldg 63

Elizabeth city, NC 27909-5001

Mark for: (Order Number and CLIN)

14.0 F.O.B. POINT

The FOB Point for shipments under this order is F.O.B. Destination. Pricing shall include all applicable customs, duties, and taxes.

15.0 Urgent Requirements/Aircraft on Ground (AOG)

In the event an AOG status occurs as a result of a lack of component(s), the Contractor will be notified and requested to provide a response within twenty-four (24) hours of the notification. The Contractor's response shall provide status of the component needed to satisfu the AOG situation and the requirements to expedite shipment.

An AOG situation may require that the Contractor ship directly to a specified Coast Guard field unit. The component shall be shipped by the fastest traceable means (i.e., air freight, next day delivery). The KO may issue an order modffication authorizing additional funding as agreed upon by the Government and the Contractor to accomplish the expedited overhaul. The Contractor shall mark the outside of the shipping container'.AOG" in letters not less than 2" high.

16.0 WARRANTY

The Contractor's standard commercial warranty, including extended warranties, provided to the

Government at no additional cost, shall apply.

IAW FAR 46.706(b)(5), Markings, the Contractor shall stamp or mark the supplies delivered or otherwise furnish notice with the supplies of the existence of the warranty. The purpose of the marking or notice is to inform Government personnel who store, stock, or use the supplies that the supplies are under warranty. Markings may be brief but should include:

I. A brief statement that a warranty exists, II. The Substance of the warranty, III. Its duration, and IV. Who to notifo if the supplies are found to be defective.

For commercial items the Contractor's trade practice in warranty marking is acceptable if sufficient information is presented for supply personnel and users to identifu warranted supplies. Acceptance of the standard commercial warranty does not waive the Government's rights under any "lnspection" clause that may be in the contract nor does it limit the Government's rights with regard to the other terms and conditions of this contract. In the event of a conflict. the terms and conditions of this contract. In the event of a conflict, the terms and conditions of the contract shall take precedence over the standard commercial warranty. The standard commercial warranty period shall begin upon final acceptance of the applicable material and/or services listed in the Schedule. The warranty shall cover a period of twelve (12) months.

I 7.0 INVOICING INSTRUCTIONS

To constitute a proper invoice, the invoice shall include those items cited in FAR 32.905(b). Supporting documentation for the invoice includes copies of the COC or DD Form 250 and the packing slip. A receipt or copy of the freight bill must also be provided for shipping charges in excess of $100. A copy of the invoice and all supporting documentation shall be submitted by email to A[,C-[riscal(0uscg.mil or by mailto:

Chief, Fiscal Branch

USCG, ALC

1664 Weeksville Road, Bldg 63

Elizabeth City, NC 27909

18.0 CORRESPONDENCE

All correspondence, unless otherwise specified in writing, shall be directed to the following address:

USCG Aviation Logistics Center Attn: Contracting Officer MRR Production Line Division, Bldg 79

1664 Weeksville Road

Elizabeth city, NC 27909-5001