SOW-HSCG38-15-Q-500015.pdf

Statement of Work

Calibration and Repair Services

HSCG38-15-Q-500015

1.0 INTRODUCTION

This statement of work (SOW) outlines the requirements necessary to provide services to include calibrating, testing, and repairing Test, Measurement, and Diagnostic Equipment (TMDE) owned by and utilized by Government.

1.1 Scope

The required services include testing, calibrating, repairing, modifying, certifying, storing, safeguarding, transporting, adjustments and performing traceable measurement documentation.

The Contractor shall provide all parts, labor, tooling, test equipment and facilities necessary to perform calibration and repairs of tools and equipment listed in calibration and repair items attachment. This list is not considered all inclusive and additional items may be added as needed via a bilateral modification to the contract. The Contractor may receive equipment with components having a different part/ serial number than what is shown in the attached spreadsheet of items.

1.2 References and Standards

1.2.1 The Contractor shall obtain, maintain and comply with the most current version of the following references and standards for calibration and repair procedures in accordance with the standards, procedures and intervals specified in each technical order (TO). The references are listed in order of importance.

Air Force Technical Order (AFTO) 33K-l -l00-l Calibration Manual

AFTO 33K-l-l 00-2 AFCAV

Metrology Requirements List NAVAIR l 7-35MTL- l

Original Equipment Manufacturers (OEM) Maintenance and/or Repair Manual

Government and Industry Data Information Exchange Program (GIDEP)

1.2.2 The Contractor shall have access to all applicable documents and obtain current revisions of all applicable documents for the entire life of the contract. The USCG does not own nor can it provide the technical documents specified herein. Neither the closing date for receipt of offers nor contract award will be delayed pending receipt of these documents for any offeror.

1.2.3 In the event a deviation from the order of precedence listed above is necessary, the

Contractor shall provide a written request for deviation to the Contracting Officer's

Representative (COR) and Alternate COR (ACOR) for review and written approval or disapproval. The Contractor shall not proceed with any deviations to the order of precedence without written approval from the COR or ACOR.

1.2.4 The Contractor shall have the ability to receive updated calibration and repair procedures, intervals, guidelines and requirements throughout the life of the contract. These updates can be obtained via electronic format or paper copy, whichever is applicable. Only the most current information shall be used in the performance of this contract.

1.2.4.1 The Contractor shall have and maintain the necessary requirement(s) required by the U.S.

Air Force to access the Air Force Calibration Authority Viewer (AFCAV) program. The

Contractor shall maintain all updated calibration procedures, intervals, guidelines and requirements.

1.2.5 The Contractor shall maintain an Off-Site Calibration Laboratory with the capability to calibrate and repair both portable equipment at the Contractor off-site facility and non-portable equipment on-site at the USCG facilities. The Calibration Laboratory shall be certified and accredited per section 2.2.

1.2.6 All calibrations performed shall be traceable to the National Institute of Standards and

Technology (NIST).

1.3 COR

The COR is responsible for the technical administration of the contract and is the technical liaison with the Contractor. The COR IS NOT authorized to change the scope of work or specifications as stated in the contract, to make any commitments or otherwise obligate the

Government or authorize any changes which affect the contract price, delivery schedule, period of performance or other terms or conditions.

1.3.1 The Contracting Officer is the only individual who can legally commit or obligate the

Government for the expenditure of public funds. Technical administration of this contract shall not be construed to authorize revision of the terms and conditions of this contract. Any such revision shall be authorized in writing by the Contracting Officer.

1.3.2 An ACOR may also be appointed to this contract. In the absence of the primary COR, all responsibilities and functions assigned to the COR shall be the responsibility of the ACOR.

1.3.3 The COR, and ACOR if required, will be appointed at time of contract award.

1.3.4 All official communications shall be through the COR, ACOR, Contract Specialist or

Contracting Officer only.

1.4 Calibration Cycle/Interval

1.4.1 The Calibration cycle shall be as specified in the applicable documents listed in section

1.2. 1. Calibration intervals shall be in accordance with AFTO 33K-l -100-2 AFCAV, unless otherwise specified in writing by the Government. If the calibration intervals are not available in the AFTO 33K-100-2 AFCAV, the Contractor shall use the General Calibration Technical

Orders listed in the AFTO 33K-l-100-l. The Government reserves the right to have a unit calibrated at a lesser or greater frequency and such changes shall be approved by the COR.

1.4.2 The Government retains the right to inspect all calibration standards used to calibrate equipment in accordance with this SOW, at any time to verify that the applicable standards are being used.

1.5 Handling

The Contractor shall ensure, and be held liable for, the safety of instrumentation and documentation during pickup, shipping, and delivery. Once calibrations or repairs authorized by the Contracting Officer have been completed, all instrumentation shall be returned in a Ready for Issue (RFI) condition, unless the Contracting Officer directs the equipment to be returned

“As-Is”.

2.0 SERVICE

2.1 General Requirements

2.1.1 All calibration and repair services performed under the contract shall be rendered by individuals fully qualified in the relevant profession, trade or field, and shall hold any licenses or certifications required by law and renewed accordingly.

2.1.2 The types of calibration measurements to be performed include, but are not limited to direct current (DC) voltage, DC resistance, DC current, alternating current (AC) voltage, AC current, mass, pressure, temperature, humidity, capacitance, inductance, frequency, torque, dimensional flatness, length, angle, and thread.

2.1.3 The Contractor shall perform on-site calibration and repair services on non-portable equipment located at the USCG facilities. These services shall be completed within the hours of

7:00 a.m. and 3 p.m. Eastern Standard Time (EST). Examples of non-portable equipment are ovens, hydraulic test benches, freezers, and battery chargers. Non-portable equipment represents less than two (2) percent of the equipment listed in the calibration and repair items attachment.

2.1.4 All TMDE shall be maintained and repaired to ensure compliance with original equipment performance specifications.

2.2 Certification

The Contractor shall have and maintain at least ONE of the following certifications or accreditations:

ISO 17025 Certification

American National Standards Institute/National Conference of Standards Laboratories

(ANSI/NCSL)

540 accreditation OR Joint Naval Audit Certification (JNAC)

2.3 Calibration Identification

The Contractor shall tag all calibrated tooling and equipment by affixing a calibration decal to the equipment. Decals shall be of sufficient size to be easily read by the naked eye. The decal shall show the identification number or Automated Tool Inventory Control and Tracking System

(ATICTS) number of the tool/equipment, date of calibration (day, month, year), date due for calibration (day, month, year), and include legible initials of the certifying technician. The previous calibration decal shall be removed from tools/equipment and the new decal affixed in the same location, if possible.

2.3. 1 Decals shall be applied in such a manner that will not cause damage to the equipment at a later date when the decal is removed.

2.3.2 Decals shall not be applied to the glass or plastic meter faces of electrical/electronic equipment or the screen of an oscilloscope. If necessary, a label on a panel meter face shall not obstruct the view of the scale.

2.3.3 Calibrated equipment that is too small for a decal application shall be tagged by attaching a decal by string to the tool/equipment with an additional decal affixed to the tool/equipment's storage container.

2.3.4 The Contractor shall only use USCG provided tool identification numbers. If a tool does not have an identification number assigned to it, the Contractor shall notify the applicable

COR/ACOR who will provide an identification number or ATICTS number. Tool identification numbers shall not be reused.

2.3.5 Limited use TMDE shall be labeled with a yellow calibration decal with all required data and limited usage range.

3.0 TMDE PICK-UP/DELIVERIES

3.1 Schedule

The non-emergent turnaround time for an instrument calibration not requiring repair shall be ten

(10) business days from the date of scheduled pick-up/drop-off.

3.1.1 Contractor pickup/drop-off of equipment shall be performed every Tuesday and Thursday between the hours of 7:00 a.m. and 3:00 p.m. EST. In the event that the above mentioned days should fall on a holiday, the scheduled pickup/drop-off may be rescheduled.

3.1.2 Contractor pickup/drop-off of equipment shall be conducted at the following locations:

1. Shop 233 located in Building 63

2. Three (3) Tool rooms located in each of the following areas: Buildings 75, 79, and 100

3. Two (2) tool rooms located in the Heavy Maintenance Facility (HMF) Hangar, these tool rooms are located in an offsite facility adjacent to ALC.

4. Elizabeth City Air Station (ECAS): The Aircraft Maintenance Officer’s office, southwest side of Hangar 49 (H60 Hangar).

5. Any location as specified by the COR/ACOR.

3.1.3 The Contractor shall notify the COR/ACOR in writing via electronic mail (e-mail) of the items that will not be returned within the allotted time at least two (2) days prior to any intended changes in the scheduled pickup/drop-off run.

3.2 Emergency and Priority Calibrations

Emergency and priority calibrations may require faster turnaround times with no additional charge to the Government. The Government will furnish the shipping arrangements and assume all additional shipping charges should a commercial shipping company be needed. Based on historical data, less than one (1) percent of the calibrations will be considered emergency or priority calibrations.

3.2.1 Emergency calibrations shall be performed either at the Contractor’s facility if the equipment is portable or the Government facility for non-portable equipment within twenty-four

(24) hours after notification of the emergency requirement.

3.2.2 Priority Calibrations shall be performed prior to all other scheduled calibrations within two (2) business days after notification of a priority calibration.

3.3 Repairs

The Contractor shall provide a written failed calibration report on all TMDE that has failed calibration at no additional cost to the Government. The report shall include information describing the tool or equipment that failed (i.e. serial number and nomenclature), the procedure used, procedure step number, function tested (Frequency Response at 100 MHz for example) nominal value, first measured value, lower tolerance, upper tolerance. A failure report shall be submitted via email to the COR, ACOR, and D05-SMB-ISO-Calibrations@uscg.mil for review by the close of business on the day that the equipment failed calibration.

3.3.1 If the failed equipment can be repaired, the Contractor shall submit a repair quote to the

Contracting Officer within ten (10) business days from the date the item failed calibration. The quotation shall be valid for thirty (30) calendar days and the documentation shall include:

Description of each discrepancy found

Number of man-hours per discipline required to complete each discrepancy

Itemized breakdown of materials with part numbers traceable to the original equipment manufacturer (OEM)

Parts costs (if the part is not listed on the separately priced parts list, this shall be notated in the quotation and price for each part will be negotiated IAW section 3.3.6)

Total dollar amount for each discrepancy

Total dollar amount for complete list of discrepancies

Delivery Order Number and applicable Line Item

3.3.2 The Contracting Officer will be responsible for reviewing the list of discrepancies and either accept, negotiate or decline the contractor’s proposal. The Contracting Officer shall provide a response to the quotation within twenty (20) business days after receipt. Additional work shall not be performed until the quotation is accepted and a modification to the delivery order is provided by the Contracting Officer. The contractor will have fifteen (15) business days after receipt of the modification to complete the repairs and return the items to the Government.

In the event that a quotation is declined by the Contracting Officer, the contractor shall return the item “As-Is”. The contractor will be authorized the firm-fixed price established in contract line mailto:D05-SMB-ISO-Calibrations@uscg.mil item (CLIN) 0001 and all respective option year CLINs for items returned “As-Is”.

3.3.3 If a failed TMDE cannot be fully repaired, the Contractor may recommend the item be used in a limited status. The Contractor shall submit written recommendations to COR and

ACOR stating reason for limited use and limited use range. The Government will review and either approve or disapprove prior to responding to Contractor. If approved, recommendation shall be signed by the COR.

3.3.4 If equipment fails calibration, and the Government decides to have the item returned “As-

Is”, a decal or tag shall be attached to equipment, which identifies the item as failed and briefly state why and how the equipment was rejected.

3.3.5 Separately Priced Replacement Items

Pricing for other repair components and supply material, yet unspecified by part number at contract award, will be incorporated as firm fixed prices after negotiation of the first-time replacement. The Government reserves the right to provide separately priced replacement parts as Government furnished property on an as-needed basis as determined by the Contracting

Officer. The Contracting Officer will either issue a modification to the delivery order authorizing use of the separately priced replacement part(s) or provide disposition instructions.

The delivery schedule will be adjusted accordingly for any delay associated with requesting and obtaining the approval to utilize the specified separately priced replacement part(s).

4.0 REPORTS AND MEETINGS

4.1 Pick-Up Reports

The Contractor shall email the amount of items picked up from all locations to the COR/ACOR by close of business one day after items are picked up.

4.2 Monthly Activity Report

The Contractor shall submit a monthly activity report no later than the 10 th of each month. The monthly report will be supplied email and on electronic compact disc (CD). The report shall contain the following information.

All TMDE calibrated that month

A Microsoft Excel spreadsheet that identifies all TMDE which has passed, failed or previously failed but was repaired. Items shall be listed by nomenclature, model number, serial number, ATICTS number, date calibrated/repaired, date due, shop number and total costs involved (per item). The Contractor shall ensure the spreadsheet information corresponds with the information on the tool calibration stickers/decals.

Daily record of environmental conditions for the off-site laboratory. These environmental records will be subject to random on-the spot inspections by the COR/ACOR.

When applicable, an overdue status report for all items not returned to the USCG within the ten (10) day allotted turnaround timeframe and an explanation of the delay(i.e. repair item awaiting parts)

4.2.1 The following item(s) should be contained on the CD only:

Copies of all calibration certificates (passed and failed) and the associated failed calibration reports. The calibration certificates and failed calibration reports will be in separate folders on the monthly report CD.

4.3 Expanded Data Report

When required, the Contractor shall submit expanded data reports to the Government. This report documents up to ten (10) calibration data points. These reports will be provided and included for Accelerometers, Gage Blocks, Vibration Transducers, and Load Cells. The

COR/ACOR may request Expanded Data Reports for other items on an as-needed basis.

Approximately six (6) percent of the items calibrated will require an expanded data report.

4.4 Completion Report

All work not completed by the contract's ending date shall be listed in a report to the Contracting

Officer. The report shall list the equipment, all problems, reason for delay and estimated completion date and cost. The report shall be submitted no later than one day after the closing date of the contract and each option period. The Contracting Officer shall determine whether work shall be completed by the Contractor or returned “As-Is”.

4.5 Report Formats

Contractor generated reports shall be editable and submitted in Microsoft Excel 2007 or older format. The USCG can change the requirements and format of the report at anytime.

4.6 Status Meetings

Upon request, the Contractor shall be available to meet with the Contracting Officer or the COR to discuss any work/contract matter requiring attention. The COR shall determine if the meetings will be at a Government facility or via telephone.

5.0 DELIVERY REQUIREMENTS

5.1 The following table shows the delivery requirements for this contract. Early deliveries, when appropriate, are desired and acceptable.

Item Description IAW

Section

Due No Later Than:

Non –Emergent

Calibrations

3.1 Ten (10) business days after receipt of components

Emergency Calibrations 3.2 Portable Equipment – Calibrated and Returned within twenty-four (24) hours after notification

Non-Portable Equipment – Calibrated on-site within twenty-four (24) hours after notification

5.2 F.O.B. Point

The F.O.B. point for shipments under this contract is F.O.B. Destination. Prices in the schedule include all applicable customs, duties, taxes and shipping charges; therefore, no additional charges for shipping will be allowed unless indicated by a bilateral modification to the individual delivery order.

6.0 QUALITY ASSURANCE REQUIREMENTS

6.1 Quality Control

The contractor is required to be certified and maintain a quality system that complies with the requirements of ISO 9001-2000 Quality Management Systems – Requirements or equivalent.

The contractor is responsible for performing or assuring all inspections, tests and calibration necessary to substantiate that the goods or services furnished conform to Government’s requirements. The contractor shall take prompt action to correct conditions that have or could result in goods or services that do not conform to contractual requirements. Records of conformance shall be maintained on file at the contractor’s facility and made available or provided for review by the Government upon request. The Government reserves the right to conduct random, unannounced surveillance at contractor’s facility to verify the existence, adequacy and effectiveness of the quality system and, to determine rendered services conform to contract requirements. Upon request of the Government, the contractor(s) shall forward a copy of their current certification and Quality Assurance Manual for review.

6.1.1 International Organization for Standardization (ISO) auditors may conduct audits and/or process reviews as deemed necessary by the Government. The COR and/or alternate COR will be present during any ISO reviews.

Priority Calibrations 3.2 Portable Equipment – Calibrated and Returned within two (2) business after notification

Non-Portable Equipment – Calibrated on-site within two

(2) business after notification

Failure Report 3.3 By the close of business on the day that the equipment failed

Repair Quote 3.3.1 Ten (10) business days from the date the item failed calibration

Repair 3.3.2 Fifteen (15) business days after receipt of modification authorizing the repairs

Pick-Up Reports 4.1 Close of business one day after items are picked up.

Monthly Report 4.2 By the 10 th of each month

Expanded Data Report 4.3 As Required

Completion Report 4.4 When the contract expires or is terminated.

Status Meetings 4.6 As Required

6.1.2 The Government will monitor the failure of calibration/rejection levels per month by percentage on all parts that fail prematurely in accordance with standard commercial warranty.

This information may be utilized in the Contractor’s Performance Assessment Reporting System

(CPARS).

6.1.3 ALC Customer Satisfaction Surveys may be submitted by the Customer (i.e. tool rooms and shops) at any time. All survey documentation shall be maintained by the Government as official contract management data. This information may be utilized in the Contractor’s

Performance Assessment Reporting System (CPARS).

6.1.4 To ensure equipment calibration intervals stated in AFCAV are being followed, the

Government tool room personnel will conduct calibration interval verifications when tools are returned from the calibration lab.

6.1.5 The Contractor is responsible for reporting any tool quality issues found during equipment calibration or repair to the COR or other Government representative.

7.0 SECURITY REQUIREMENTS

7.1 RAPIDGate® Enrollment

The USCG Base Elizabeth City offers an access control solution to support security requirements while offering streamlined access procedures for contractors. For ease of entry, the Contractor shall enroll in the RAPIDGate® program and remain enrolled throughout the contract period of performance. RapidGate Information attachment contains additional information regarding the

RAPIDGate® program.

7.2 Security requirements for Contractor’s coming onboard a Government is subject to change at any time during the contract period of performance. If requirements change, the

Contractor will be notified of the steps that need to be taken to conform to these requirements.

These steps could consist of things like submittal of paperwork and fingerprints for Financial and

Criminal background checks. Failure to comply with the security requirements will prevent base access and could lead to contract termination.

8.0 GOVERNMENT PROPERTY

8.1 If necessary, the platform weight and balance scales utilized by ALC's Operations

Division shall be transported to and from the off-site calibration facility in specifically constructed reusable protective boxes provided by ALC. This equipment shall not be removed from the USCG, ALC complex without COR/ approval and issuance of requisition and appropriate shipping document (DD-1149) prepared by the applicable tool room and signed by a

Government employee. An ATICTS inventory form may be used as an attachment to the DD-

1149.

8.2 Government equipment shall not be removed from the USCG, ALC or Elizabeth City Air

Station complex without COR/ACOR approval and issuance of a requisition and appropriate shipping document (DD-1149) prepared by the applicable tool room and signed by a

Government employee. An ATICTS inventory form may be used as an attachment to the DD-

1149.

8.3 During the time that Government equipment is in the possession of the Contractor, the

Contractor shall ensure that all Government equipment is segregated at the Contractor's place of business and is handled separately from other work in process.

8.4 The Government may perform random inventory audits of all Government equipment in the possession of the Contractor.

9.0 CONTRACTOR REQUIREMENTS

9.1 Compliance with Local Regulations, Instructions, Directives

Contractor personnel shall comply with all USCG Commandant, ALC and local base regulations, instructions, directives, orders, policies and special procedures. Failure to comply with all regulations may result in the immediate removal of personnel from the USCG facility.

9.2 Identification of Contractor Employees

All Contractor personnel shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment so as not to present a Foreign Object Debris

(FOD) hazard and clearly identifying the employee as a representative of the contracted firm.

9.3 Insurance Requirements

IAW Federal Acquisition Regulation (FAR) 52.228-5 incorporated herein entitled “Insurance-

Work on a Government Installation”, the Contractor and each Subcontractor performing work under this contract on a Government installation shall be required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance and shall furnish a certificate thereof (executed by an officer or employee of the insurer authorized to execute such certificates) to the Contracting Officer prior to award of contract. The certificate(s) shall contain an expiration date and an endorsement stating that, “Any cancellation or material change in the coverage adversely affecting the Government’s interest shall not be effective unless the insurer or the Contractor gives advance written notice of cancellation or change to the Contracting Officer”.

a. Workers compensation and employer’s liability. Contractor shall comply with applicable

Federal and State Workman’s Compensation laws IAW the State(s) where the work is to be performed on a Government installation and shall provide for at least $100,000 employer’s liability coverage, except in States with exclusive or monopolistic funds that do not permit workers’ compensation to be written by private carriers.

b. General liability. General liability insurance written on the comprehensive form of policy shall provide for bodily injury of at least $500,000 per occurrence.

c. Automobile liability. Automobile liability insurance written on the comprehensive form of policy shall provide for bodily injury of at least $200,000 per person and $500,000 per occurrence and $20,000 per occurrence for property damage.

9.4 Removing Contractor Employees for Misconduct/Non-Performance/Security

Reasons

The Government may, at its sole discretion, direct the Contractor to remove any Contractor employee from Department of Homeland Security facilities for misconduct, non-performance, or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the

Contractor with a written explanation to support any direction to remove an employee.

9.5 Environmental Requirements

The Contractor shall not bring chemicals on base without prior approval from the COR. The

Contractor shall follow all current BSU and ALC hazard chemical/waste instructions while on board the USCG complex.

10.0 CONTRACT INFORMATION

10.1 Period of Performance

The period of contract performance includes one (1) one-year base period and, if exercised, four

(4) one-year option periods.

10.2 Shipping Instructions

Unless otherwise specified on individual delivery orders issued hereunder, equipment returned via commercial carrier shall be returned to the following address:

USCG, ALC

Receiving Bldg 63

Attn: Mr. Ray Mizelle, Engineering Services Division (ESD)

1664 Weeksville Road, Building 78

Elizabeth City, NC 27909

Contract Number: to be assigned at time of issuance

Task Order Number: to be assigned at time of issuance

10.3 Packaging and Preservation

If items will be shipped, packaging and preservation shall be as follows:

Material will be stored and transshipped, to various users; therefore, material shall be packed and labeled suitable for shipment via land, air or sea.

Each individual item or unit shall be individually packed in a separate box, carton, or crate.

The internal packaging material shall be sufficient to prevent damage during shipment, handling and storage. Preservation protection shall be sufficient to prevent corrosion, deterioration or decay during warehouse storage for a period of one (1) year.

Packaging material shall NOT consist of the following material: popcorn, shredded paper, Styrofoam of any type, or peanut style packaging.

10.4 Marking Instructions

If items will be shipped, all shipping containers/packages shall be marked for delivery IAW the contract or delivery order. All components, which require special care during packing, handling or shipping shall be identified and marked appropriately. The exterior of the package or shipping container shall be legibly marked with the following information in such a manner that the marking shall not be rendered illegible when opened.

NSN

Part Number

Nomenclature

Serial Number

Contract Number

Delivery Order/Line Item Number

Contractor’s Name and Address

10.5 Inspection and Acceptance

Inspection and acceptance shall be performed at destination by USCG personnel for count, condition and proper completed documentation. Inspection and acceptance deficiencies may delay or cause rejection of invoice payments.

10.5.1 Equipment found to have operational deficiencies will be reported on standard form "SF

368", Product Quality Deficiency Report and a no-cost task order will be issued to the contractor for re-performance of the calibration and/or repair. This re-performance shall be at no additional cost to the Government. The contractor shall report findings of the investigation to the

Contracting Officer, within thirty (30) calendar days after receipt of quality deficient exhibit in accordance with Section 3.3.

10.6 Warranty

The contractor’s standard warranty period for repaired items will be incorporated into the contract.

10.7 Place of Performance

The work specified in the SOW shall be performed at USCG, ALC, Elizabeth City, NC and the

Contractor’s facility. The Contractor may be directed to perform work across multiple product lines at ALC as needed. Under special circumstances, additional locations may be identified by the COR.

10.8 Address of Correspondence

Unless specified otherwise, all correspondence shall be directed to the Contracting Officer at the following address:

USCG, ALC

Contracting Officer, ESD Procurement, Building 78

Elizabeth City, NC 27909

10.9 Ordering

Currently, the following commands are the only two commands authorized to place delivery orders against this contract.

USCG, ALC, Elizabeth City, NC 27909-5001

USCG, Air Station Elizabeth City Elizabeth City, NC 27909-5001

10.9.1 Other USCG Commands may be authorized to place delivery orders against this contract, with Contracting Officer’s approval.

11.0 Invoicing

11.1 Invoicing Instructions

Unless otherwise specified in the schedule or on individual task orders issues under this contract, the Contractor’s invoice shall be submitted IAW FAR 52.212-4 to the designated billing office for payment as noted below. The Contractor shall also submit copies to the Contract Specialist and the COR. The final invoice submitted under the awarded contract, shall be clearly marked and labeled as the final invoice. The Contractor is HIGHLY encouraged to submit invoices electronically to ALC-Fiscal@uscg.mil.

Chief, Fiscal Branch

USCG ALC

Fiscal Branch, Bldg. 63

1664 Weeksville Road

Elizabeth City, NC 27909

Contract no. (To be assigned at time of issuance

Task Order no. (To be assigned at time of issuance)

11.2 Payment Information

All payments will be made electronically IAW FAR 52.232-33.

12.0 DEFINITIONS

12.1 ATICTS: Computer formatted program utilized by ALC to track calibrated tools and equipment.

12.2 Awaiting Government Action (AGA): Test, Measurement and Diagnostic Equipment

(TMDE) in the Contractor's possession but is:

a. Awaiting Government Evaluation

b. Awaiting resolution of technical data discrepancy/deficiency mailto:ALC-Fiscal@uscg.mil

c. Awaiting Government action to correct deficiencies that prevent the Contractor from completing the unit of work.

12.3 Awaiting Parts (AWP): Parts that are on order for specific requirement.

12.4 Beyond Economical Repair (BER): Determined by evaluating the percentage of cost for repair compared to the cost for a replacement.

12.5 Calibration: Adjusting or standardizing systematically the graduations of a quantitative measuring instrument.

12.6 DD-1149 Form: Requisition and Invoice/Shipping Document.

12.7 Failure Report: A report stating information on failed TMDE.

12.8 Incidental Repairs: A repair that consists of adjustments to enable the proper calibration at no charge to the Government.

12.9 Limited Calibration: Item that will not pass a full calibration. If an item passes a single range, it can be marked a "Limited Calibration" and used for a specific purpose within the approved range. Limited calibration items shall be segregated from other full cal items.

12.10 Repair Labor Rate: Rate charged on an hourly basis for completing repairs that are performed by the Contractor. Hourly Rates include wages, overhead, G&A and profit. Separate

Rates are not required for prime Contractor labor, subcontractors, and affiliates.

12.11 Test: Comparison between items of equipment, one of which is a measurement standard of known accuracy after a calibration has been preformed.

12.12 Travel: Transportation of TMDE to and from the Contractor’s Off-site Laboratory for

Calibration and/or repairs will not be paid by the USCG. All travel costs are to be paid by the

Contractor.

12.13 Verification: Confirmation through examination of a given item and provision of objective evidence that it fulfills specified requirements.